how to write the perfect swedish cv and cover letter

How to Write a Cover Letter in Sweden

When plunging into the Swedish job market, your cover letter is not just an accessory to your CV – it’s a critical component of your professional narrative.

Unlike some countries where cover letters might be glanced over, in Sweden, it’s a valuable tool for making a memorable first impression.

Besides the interview process , it’s your opportunity to not only showcase your qualifications but to also demonstrate your understanding of Swedish business culture and how you align with the company’s ethos and values.

That’s why I decided to help you by writing this article, where we’ll explore how a well-crafted, personalized letter can set you apart in a market that values individuality and thoughtful engagement with prospective employers.

Understanding the swedish job market, swedish cover letter format, how to write cover letter in sweden, cover letter sample, language and tone: a cultural perspective, writing tips, common mistakes and how to avoid them, frequently asked questions.

In Sweden, cover letters are more than just formalities; they’re vital to showcasing your suitability for a role (whether you have or don’t have work experience ).

Swedish employers value both professionalism and cultural fit, so your cover letter should reflect a balance of formality and personal touch.

That’s I believe personalization is key in Sweden (at least when you want to get a job over there). So, a generic cover letter won’t cut it (at least if you want someone to give you a job contract ).

In fact, you need to tailor each letter to the specific job and company, showing your understanding of the role and how your skills align with the company’s values.

Formal Structure and Content Layout

Your cover letter should start with your:

Contact details
Employer’s contact information
Formal greeting addressing the recipient with their title and last name

The body of the letter , typically a few concise paragraphs, must articulate your interest in the position, highlight relevant skills and experiences, and align them with the job requirements.

Conclude with a paragraph that expresses your enthusiasm for the role and an invitation for further discussion.

Personalization

A key aspect that differentiates Swedish cover letters from other European formats is the emphasis on tailoring each letter to the specific job and company.

It’s vital to demonstrate how you align with both the role and the company’s culture and values. This personalized approach is crucial for standing out in the Swedish job market and, hopefully, get a job with a good salary so you can stop being unemployed .

For instance, say you’re applying to a job as a construction worker and the job description indicates frequent overtime, you can express your willingness to work extra hours in your cover letter.

The language and tone of your cover letter should be professional yet approachable, clearly conveying your qualifications and suitability for the Swedish work environment.

By striking the right balance between formality, personal appeal, and cultural alignment, your cover letter can effectively capture the attention of Swedish employers so you can turn yourself from job seeker into employed.

This applies for CV language too !

how to write the perfect swedish cv and cover letter

Crafting a Swedish cover letter requires precision and a keen understanding of structure and personalization.

Here’s a detailed guide on how to write each section:

Header (3-4 Lines)

Purpose: Give recruiter your personal information so they know how to reach you
Content: Including your full name, email address, phone number, physical address, and LinkedIn profile, if available. It’s crucial to indicate that your physical address is in Sweden, signaling to the recruiter your immediate availability for work without the need for extra bureaucratic steps. Next to this paragraph, include the name of the company, name of contact person and the company’s address. Also, make sure to write down the date in there as it gives the cover letter certain formality.

Introduction (3-4 Lines)

Purpose: To immediately capture the employer’s attention and state your intent.
Content: Try your best to address the recruiter or hiring manager (contact person) responsible of picking the right person for the job by name with a formal salutation, specify the position you’re applying for and the source of the job listing. The reason why I say this is that using the popular “To whom it may concern” depicts that you didn’t put effort in your cover letter.
Tone: Keep it professional yet engaging. Your opening lines should reflect your enthusiasm for the role and the company.

Body (10-15 Lines, divided into 2-3 Paragraphs)

Purpose: To elaborate on your qualifications and explain why you are a suitable candidate for the position.
First Paragraph (4-5 Lines): Explain your motivation for wanting the job and your interest in working for that specific company, which necessitates prior research about the organization.
Second Paragraph (4-5 Lines): Once you’ve made your interest clear, the second paragraph should concentrate on highlighting your work experience ( volunteer work also counts!), skills and achievements most relevant to the position. Directly connect this experience to the job’s requirements, underscoring how your professional background aligns well with the role, demonstrating your suitability as a candidate (in other words, you’re selling yourself). For example, if you’re applying for a manager role and you’ve led a project that greatly improved efficiency at your last job, make sure to mention it. Or, if you’re going for a sales position and you’ve earned awards for hitting impressive sales targets before, that’s definitely worth including
Third Paragraph (2-5 Lines): The following paragraph should depict you as the best candidate for the job by discussing your personal qualities that align with the company’s values as Swedish employers value this alignment highly. Try to use particular examples about you that will help the recruiter picture this, such as if teamwork is a core value of the company, discuss a time when your collaborative efforts contributed significantly to a project’s success. To make the most of your final paragraph, it’s a good idea to research the company thoroughly. Check out their official website and read through online forums. Focus on finding the company’s core values, because these are what you’ll use to show how your values match theirs. This step is crucial for writing a strong paragraph where you demonstrate that your values and the company’s values are in harmony
Tone: Maintain clarity and conciseness. Use specific examples to demonstrate your skills and experience.

Conclusion (3-4 Lines)

Purpose: To reiterate your interest in the position and leave a lasting impression.
Content: Sum up your interest in the role and the company. Politely express your eagerness to discuss your application further in an interview. Mention your availability for a conversation.
Tone: End on a positive and forward-looking note. Keep it courteous and professional.

Last but not least, I personally recommend signing the cover letter by hand as it gives it a more professional feel and it sends the message that you actually took your time to write it.

Personalization, Clarity and Format

Personalization: Tailor each cover letter to the specific job and company. Research the company to understand its culture and values and reflect this understanding in your letter.
Clarity: Be clear and direct in your writing. Avoid using complex sentences or jargon that might obscure your message. Focus on why you are a good fit for both the role and the company.
Format : I’d recommend opting for a classic font like Arial, Calibri, or Times New Roman, set to size 11. Use a 1-inch margin and left-align the text for a professional appearance. Your resume should never exceed one page in length as Swedish recruiters prefer it that way. Additionally, it’s advisable to send it in PDF format rather than as a Word document, as this helps maintain a more focused impression, without suggesting that you are applying for multiple positions.

In summary, I believe a well-written Swedish cover letter is succinct, tailored, and clearly articulates how your skills and experiences make you the ideal candidate for the job.

It’s about making a strong, personal connection with the employer, showing not only what you can do but also who you are.

Here’s a cover letter same that you can “steal” that hits all the points I talked about in the previous section.

Navigating the language in Swedish cover letters is crucial for making the right impression, which could (hopefully) help you in landing that much needed job.

Hell…, it could even help you negotiate a solid salary !

Here’s a deep dive into the nuances of language choice and the appropriate tone for your cover letter in Sweden:

Language Choice: Swedish vs. English/American

Swedish: Generally, if you’re applying for a job in Sweden, whether as a EU citizen or as a work-visa seeker , using Swedish in your cover letter is a strong move . It shows respect for the local culture and a commitment to integrating into the Swedish workplace. However, this is more applicable if you’re fluent in Swedish or the job listing is in Swedish.
English: Many Swedish companies operate internationally and are accustomed to receiving applications in English. If the job listing is in English or the company is international, it’s safe to write your cover letter in English . This is also a practical choice if you’re not proficient in Swedish.

Appropriate Tone and Formality

Balancing Formality and Approachability: Swedish business culture values a balance between professionalism and personal connection. Your cover letter should be formal enough to demonstrate respect and seriousness about the position but also convey a sense of approachability and personal warmth .
Compared to Other Countries: In comparison to American cover letters , which can often be quite direct and achievement-focused, Swedish letters might lean more towards modesty and team-orientation . In contrast to some other European countries like Germany or France, where formality is more pronounced, Swedish letters offer a bit more room for a personal touch.

Cultural Nuances in Communication

Highlight Teamwork and Equality: Reflect Sweden’s values of teamwork and equality in your writing. Emphasize collaboration and your ability to work within a team.
Show Awareness of Work-Life Balance: Swedish culture highly values work-life balance. Mentioning your understanding or appreciation of this can resonate well with Swedish employers.
Use of Titles and Names: Be careful with titles and names. Use the appropriate title and the person’s last name unless you are certain that a more informal approach is acceptable in that particular workplace.

Here are five tips for making a cover letter that will (hopefully) land you the job offer you’ve always wanted, which you can then choose to accept or decline :

Make it Personal, Make it Shine: As I already explained before when I write a cover letter for a Swedish company, I don’t just reuse an old template. No, I tailor it specifically for the job and company by diving into their website, understand their culture, and then I make sure my letter reflects how I’m not just another candidate – I’m the candidate for them.
Conciseness is Key: Let’s keep it short and sweet, no more than a page long. Swedish employers appreciate conciseness. I ensure my cover letter is like a well-prepared espresso – strong and to the point. I focus on relevant skills and experiences that speak directly to what the job needs. No rambling, just the good stuff.
Soft Skills Front and Center: Here’s where I shine. I don’t just list my technical skills; I talk about my knack for teamwork, my communication prowess, and how I thrive in collaborative environments. These are the cherries on top that Swedish workplaces love.
Friendly Yet Professional: I strike a balance in my tone. Yes, I keep it professional, but I also let my personality peek through. It’s like having a conversation with a respected colleague – respectful yet relatable. Formal, stuffy language? Not in my letter.
Dot the I’s and Cross the T’s: Before I hit send, I double and triple-check my cover letter. Spelling errors? Grammar mishaps? Not on my watch. And the format? Crisp and clean, like a fresh print on Monday morning.
Following up : While opinions vary on this matter, I firmly believe that following up with the recruiter after submitting your cover letter is a good practice. However, this should only be done if you haven’t received any response after approximately two weeks. Following up earlier than this could come across as unprofessional.

Also, I’d highly recommend to take advantage of Artificial Intelligence to make sure that your cover letter is custom made to the job you’re applying to.

Here’s a quick video that shows you how to do this:

Navigating the Swedish job application process can be like assembling a piece of IKEA furniture – it seems straightforward until you’re in the thick of it.

To help you avoid the common pitfalls, here are some mistakes you should steer clear of:

One-Size-Fits-All Approach

This is like serving the same dish at every Swedish smörgåsbord – it just won’t do.

Each cover letter should be as unique as a Swedish midsummer celebration. Tailor it to the specific job, showing that you understand what they’re looking for and how your skills and experience make you the perfect match.

Overlooking Cultural Nuances

Remember, you’re not just applying to a company; you’re applying to a workplace in Sweden. This means understanding and respecting Swedish work culture.

Avoid being overly self-promotional. Instead, highlight teamwork and egalitarian principles, which are key values in Swedish workplaces.

Too Much Information (TMI)

In Sweden, there’s beauty in brevity.

A verbose cover letter can be as unwelcome as a long winter night.

Stick to the point, focusing on relevant qualifications and experiences. Avoid lengthy anecdotes and personal stories unless they directly relate to the job.

Neglecting the Importance of Soft Skills

Don’t just focus on your technical abilities. Swedish employers value soft skills like adaptability, collaboration, and communication.

Neglecting to showcase these can be a missed opportunity. Weave these skills into your narrative to show you’re a well-rounded candidate.

How should I talk about gaps or unusual circumstances in my cover letter?

Always prioritize honesty, as it’s highly valued by Swedish employers. It’s common to have periods of unemployment for various reasons. While you should omit these gaps in your cover letter, ensure they are transparently listed in your CV. However, if these periods significantly enhance your candidacy for the job you’re applying for, then it’s wise to mention them in your cover letter.

Should I send the cover letter via email or by letter?

If the position you’re applying for is online (like 99.99% of the time) then the cover letter should be enclosed with your CV. Only in rare instances, which will typically be specified in the job description, should you send your cover letter by mail.

Should I write my cover letter in English or Swedish?

If the job description is in English, then your cover letter should also be in English. Conversely, if the job post is in Swedish, write your cover letter in Swedish. However, be cautious: if you don’t speak Swedish , it’s not advisable to write your cover letter in this language. Doing so sends an implicit message to the recruiter that you are fluent in Swedish, which could harm your job prospects once they discover you don’t speak the language.

About The Author

I’m Marco, an expat who has lived and thrived in Sweden. My mission is to use my firsthand knowledge to make your relocation and adaptation to Swedish life as smooth and stress-free as possible.

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Best CV Format for Sweden

Briony Ranasinghe

A curriculum vitae or Meritförteckning is a must-have when applying for a job in Sweden. Whether you are submitting an English CV or have translated your resume to Swedish, you need to know exactly what to say. Here’s our guide on the best format for your Swedish CV.

Follow this guide closely and worry no more about finding the best Swedish CV sample, but create it yourself!

Want to avoid the hassle of creating your CV? Use Cresuma’s free resume builder to go ahead with the best Sweden CV template instead.

Ideal Heading for Sweden CV

In Sweden, it is common to have a heading for your CV. Just stating CV or Meritförteckning is enough for this section.

The best kind of heading to use for your CV

Personal Details

Like most countries, your personal details are the first things that a recruiter should see. It should include your name and surname, address, telephone number, email and LinkedIn account (if you wish). You can also include the link to a professional portfolio.

Adding an image of yourself is not a requirement and depends on your personal preference.

An example of a great way to show your personal details

You always need to introduce yourself to the recruiters so that they can see exactly what you bring to the table. A short summary detailing your professional journey is often a good way to make them engage with your CV. Including keywords or phrases that you find in the job listings into your profile can also help you to pass ATS screening.

An example of how to write your profile

Work Experience

The Arbetserfarenheter should be stated in reverse-chronological order for clarity and ease. The company name, the dates you worked, duties and achievements while in the company should be mentioned in this section. For how to use reverse-chronological order, see our article on the Best Resume Formats . It also should be written in easy-to-understand language and to the point to make it simpler for recruiters to go through your CV.

It’s also a good idea to match keywords from the job listing that are relevant to you in this area so that you pass ATS screening.

Find different industry keywords through our Keyword Screening Tool.

How to write Work Experience on your CV

For Europe, the education section of your CV can be of more importance than your work experience. While you need to prove that you have practical skills, you also need to show that you have the technical skills to back up your claims and this can be shown through your education.

You should include the title, dates, university and city you studied in on your CV when you list your qualifications. If you have any relevant seminars, congresses, courses, and conferences that you have attended, you should include them in this section to show your interest.

Best way to list education in your CV

If you are going to Sweden, you need to learn Swedish. Not everyone has the same level of skill, however, so it's a good idea for you to mention how fluent you are in the language.

There are a few ways you can show your fluency in languages. Here are a few of the most common ones:

You can follow the ranking system of the Language Passport used for the Europass CV .
You can rank your fluency in reading, writing, speaking and listening out of 10.
You can mention your rank as fluent, medium/ moderate understanding or low.

A great example for how to mention languages in your CV

Your skills section needs to be a standout, no matter what country you apply for a job in. Your skills and abilities (färdigheter och förmågor) need to convince employers that you are the right person for the job, and they absolutely should hire you.

Since you need to make the absolute best impression, it's a good idea to avoid buzzwords that will negatively impact the way HR managers perceive your CV. Try Cresuma's Buzzword checker to ensure your CV has no negative buzzwords.

The best way to highlight your skills

You don't need to have your references in your CV, but it is a good idea to have them on hand. You should also remember to tell your referees that you have applied for a post in a particular company, so they are prepared when they are contacted.

An idea of how to format your references

Now that you know how to create a Swedish CV, you can create your own. If you need CV's for other European countries, check out our French, Italian and UK CV formats. Or if you want a one-size suits all, see our articles on the Europe Pass CV .

Check our International Resume guide for more articles on how to create an international CV and if you need more resume help, we have a wonderful career guides blog that will answer all your questions.

Writing a Successful CV in Swedish: A Comprehensive Template Guide

All resume examples in this guide.

Presenting a Sample Resume in Swedish

Personlig Information

Namn: Anna Svensson Adress: Mångatan 123, 567 89 Stockholm Telefon: 070-123 45 67 E-post: [email protected]

Arbetslivserfarenhet

Projektledare, Ericsson, Stockholm Januari 2019 - Nuvarande

Ledning av tekniska projekt inom telekommunikationssektorn.
Samordning med olika intressenter för att säkerställa projektets framgång.
Upprätthållande av höga kundnöjdhet. ‍

Teknisk ingenjör, Volvo, Göteborg April 2015 - December 2018

Utveckling av tekniska lösningar för bilindustrin.
Testning av nya teknologier och tillämpningar.
Bidrag till företagets innovativa miljö. ‍

Master i Teknisk Fysik, Kungliga Tekniska Högskolan, Stockholm September 2010 - Juni 2015

Fokus på telekommunikation och nanoteknologi.
Slutprojekt inriktat på optimering av trådlösa nätverk. ‍

Färdigheter

Utomordentliga projektledarskap.
Stark teknisk bakgrund.
Flytande i svenska och engelska.
Utmärkt problemlösningsförmåga. ‍

Tillgänglig på begäran.

In the following sections of this article, we will delve into the task of crafting a flawless CV in Swedish, specifically tailored to the demands of the Swedish job market. The main purpose of writing your CV in Swedish when applying for jobs in Sweden is to demonstrate your proficiency in the language, showcase your familiarity with the local culture, and emphasize your commitment to integrating into the Swedish work environment. Understanding the nuances of CV writing in Swedish can significantly enhance your chances of securing a job in Sweden.

Harnessing Key Phrases for Crafting an Effective Resume in Swedish

In this section, you will find a list of useful terminologies related to writing a resume in Swedish, translated into Swedish. These terms will be beneficial if you are planning to write a resume in Swedish or if you are dealing with Swedish companies.

Resume structure - CV-struktur
Resume formatting - Formatering av CV
Education - Utbildning
Skills - Färdigheter
Internship - Praktik
Work experience - Arbetslivserfarenhet
Objective - Mål
References - Referenser
Contact information - Kontaktinformation
Achievements - Prestationer
Certifications - Certifieringar
Languages - Språk
Volunteer work - Frivilligt arbete
Hobbies and interests - Hobbyer och intressen ‍

Understanding Swedish Grammar for Resume Writing

Writing a resume in Swedish follows similar rules of grammar and style as in English, with some distinct differences. It is important to note that in Swedish, like in English, verbs are conjugated based on tense and subject. For example, in present tense, the verb "att arbeta" (to work) would be conjugated as "jag arbetar" (I work), "du arbetar" (you work) and so on. However, the past tense would be "jag arbetade" (I worked), "du arbetade" (you worked), and so on. Similarly, the verb "att vara" (to be) would be conjugated as "jag är" (I am), "du är" (you are), etc.

In terms of tense and person, it is generally recommended to use the present tense and the first person when writing a resume in Swedish. This is because the resume is a document that represents you and your capabilities, so it should be written from your perspective. However, unlike in English, it is also common to use the passive voice in Swedish resumes. For example, instead of saying "I created a new marketing strategy", you could say "En ny marknadsföringsstrategi skapades" (A new marketing strategy was created). This helps to focus on the action and accomplishment rather than the person, and is seen as more professional in Swedish business culture.

Understanding the Importance of Structure and Formatting in Swedish Resumes

Att etablera en välstrukturerad CV kan vara avgörande för att klättra på karriärstegen och övervinna arbetsmarknadens utmaningar, särskilt på den svenska marknaden. En effektivt designad CV hjälper till att framhäva dina färdigheter och erfarenheter på ett sätt som fångar arbetsgivarens uppmärksamhet vid första anblicken. Ett välorganiserat och överskådligt layout kan skapa en stark första intryck och underlätta för potentiella arbetsgivare att snabbt identifiera relevant information. Utan tvekan, en professionellt utformad CV är ett kraftfullt verktyg som kan öppna dörrar till nya karriärmöjligheter. Så, oavsett var du är på din karriärväg, ta tid att raffinera din CV-layout för att bäst spegla dina prestationer och ambitioner.

Besides the Swedish Resume Template, we also offer other similar templates you may want to explore.

Belgian French CV
Russian CV ‍

Mastering the Art of Resume Formatting: A Guide to the Swedish Style

Fonts: In the Swedish market, it is preferred to use clean and professional fonts such as Arial, Times New Roman, or Helvetica. These fonts are universally recognized and easy to read, making them excellent choices for a CV. ‍
Format: A Swedish CV should be concise and well-structured. It should ideally be one page long, but it can be extended to two pages if necessary. The information should be presented in reverse chronological order, starting with the most recent experiences or accomplishments. This format is commonly used in Sweden as it allows employers to quickly view your most relevant and recent experiences. ‍
Margins: A Swedish CV should have standard margins around 1 inch (2.54 cm) on all sides. This leaves enough white space around the text to make the document easy to read and aesthetically pleasing, without wasting space. ‍
Bullet points: Use bullet points to list your skills, responsibilities, and achievements in each role. This makes it easy for the employer to quickly scan and understand your qualifications. ‍
Separators: Use line separators to distinguish between different sections of your CV, such as work experience, education, and skills. This gives your CV a clean and organized look, making it easier for employers to digest the information. ‍
Advice: Make sure to tailor your CV to each job you apply for. Highlight the skills and experiences that are most relevant to the job description. This shows employers that you have a clear understanding of the role and that you have the qualifications they are looking for. ‍
Colors: Stick to neutral colors like black, dark blue, or grey. These colors are professional and easy on the eyes. Bright colors can be distracting and may not be viewed positively by all employers. ‍

Mastering the Art of Structuring Your Swedish Resume: A Must-Know Guide!

In a Swedish CV, there are specific sections that employers expect to see. These are typically arranged in a certain order to guide the reader through your professional journey. However, depending on your career history and skills, you might decide to change this order to highlight your strongest points. Here are the main sections to include in a Swedish CV:

Personal Details: This section should include your full name, address, phone number, and email. In Sweden, it's also common to include your civil status and number of children, although this is optional. ‍
Professional Profile: This is a brief summary of your skills, experience, and career goals. For example, if you're applying for a job in the tech industry, you may want to highlight your coding skills and experience with specific software. ‍
Work Experience: Here, you should list your past jobs in reverse chronological order. Be sure to include the company name, your role, and the dates you were employed. Also, provide a brief description of your responsibilities and achievements in each role. In the Swedish job market, it's important to be specific about your contributions to past projects and teams. ‍
Education: List your educational background in reverse chronological order. Include the names of the schools or universities you attended, the dates, and the degrees or diplomas you obtained. ‍
Skills: This section should highlight your technical and soft skills. For example, if you're fluent in Swedish and English, be sure to list these under languages. If you're proficient in Microsoft Office or Adobe Creative Suite, include these under technical skills. ‍
References: In Sweden, it's common to provide references at the bottom of your CV. You should include the names, job titles, and contact information of two to three individuals who can vouch for your skills and work ethic. ‍

Mastering the Art of Writing a Captivating Swedish Resume Header

The header of a Swedish language resume holds paramount importance as it should be clearly visible and contain all essential contact information, serving as a first impression to potential employers. To create an effective header, start by writing your last name, followed by your first name, ensuring your full identity is crystal clear. Next, mention your profession and discipline, making it clear what your area of expertise is. Follow this with your mailing address, which should be your current place of residence, allowing potential employers or recruiters to know where you are based. Then, provide your phone number, including the country code if applicable, to offer a direct line of communication. Lastly, include your e-mail address, preferably a professional one, to serve as an alternative means of contact. This comprehensive header serves as a concise introduction, providing all necessary contact details in one place.

Andersson, Johan

Projektledare inom IT

Kungsgatan 10, 111 43 Stockholm

Telefon: 070-123-4567

E-post: [email protected]

Unlocking the Power of Profile Photos in Your Swedish Resume

In the Swedish job market, it is not a standard requirement to include a photo in your resume. This is primarily due to anti-discrimination laws and an emphasis on judging candidates based on their skills, experiences, and qualifications rather than their appearance.

However, inclusion of a photo can be beneficial in certain industries, especially those with a strong customer service element, such as hospitality or retail where presentation and personal interaction may be more significant. Still, it's important to note that it's entirely optional and not a decisive factor for most employers.

If you choose to include a photo, it should be a high-quality, professional headshot. It should ideally be passport-sized and placed in the upper right-hand corner of the first page. It's important that the photo does not overshadow the content of the resume. It should be clear and in color, with a neutral background. You should look neat, professional, and dressed appropriately for the job you are applying for.

In conclusion, while it's not a requirement to include a photo in a Swedish resume, it can sometimes aid in creating a strong first impression. However, it's crucial to ensure that the focus remains on your skills and qualifications.

Highlighting Your Experience: A Key Factor in Swedish Resumes

Crafting the experience section for swedish resumes.

The experience section of a Swedish CV carries significant weight as it provides a snapshot of an individual's professional journey, capabilities, and expertise. It is a pivotal platform to showcase skills and accomplishments, specific to the job in question, thereby increasing the chances of securing an interview.

It is advisable to list experiences in reverse chronological order, starting with the most recent job. This provides recruiters an immediate view of the latest skills and knowledge acquired. ‍
Clearly state the contract dates for each job. This includes the month and year of commencement and termination, presenting a transparent view of your employment history and duration of work experiences. ‍
The job title should be explicitly mentioned. This gives an immediate understanding of your role and responsibilities in each job. Swedish employers value this information as it provides a quick overview of your professional level. ‍
Use a bulleted list to detail your tasks, achievements, or projects completed in each role. This breaks down complex information, making it easily digestible and highlighting key points. ‍
Add a brief job description for each role. This should be succinct, providing a clear narrative of your responsibilities and the skills you used. ‍
Utilize key words that are specific to the job you are applying for. These should align with the skills and experiences outlined in the job description, thereby catching the attention of the employer and possibly increasing your chance of being shortlisted. ‍

Befattning: Webbdesigner

Arbetsgivare: IKEA, Älmhult

Datum: Maj 2015 - Mars 2020

Designade och underhöll företagets webbplats
Samarbetade med marknadsföringsteamet för att skapa kampanjsidor
Optimerade webbplatsen för sökmotorer
Skapade användarvänliga gränssnitt och webbdesign
Ansvarade för att testa och förbättra webbplatsens användarupplevelse.

Addressing Lack of Experience While Crafting a Resume in Swedish

Breaking into the Swedish job market can be challenging, especially when you're just starting out with no prior experience. However, crafting a compelling CV can significantly enhance your chances of landing a job. The following sections provide simple, easy-to-follow tips on filling out a CV in Swedish, even if you're a beginner with no work experience.

Personal Information: Start your CV with your personal details such as your full name, contact information, and date of birth. Ensure they are correct and up-to-date. ‍
Objective: Write a clear, concise, and a compelling career objective stating your career goals and the kind of job you are looking for. ‍
Skills: Highlight your skills that are relevant to the job you are applying for. They could be language skills, computer skills, leadership skills, etc. ‍
Education: List your educational background starting from the most recent. Include the name of the institution, duration of study, and the degree or diploma obtained. ‍
Coursework: If you don't have work experience, mention any relevant coursework or projects that you completed during your studies. This could help demonstrate your knowledge and abilities in your field of interest. ‍
Internships or Trainings: Mention any internships or training programs you have completed. Include the name of the organization, duration, and what you learned or achieved during this period. ‍
Volunteer Work: If you have done any volunteer work, include it in your CV. It shows your willingness to work and your commitment. ‍
Languages: If you speak multiple languages, include them in your CV. Being multilingual can be a great advantage in today's global job market. ‍
References: Include references if you have them. They can be from your teachers, trainers or any professional you have worked with. Make sure to ask their permission before using them as a reference. ‍
Keep it Short: A CV should be concise and to the point. Avoid unnecessary details and keep it within 1-2 pages. ‍
Proofread: Always proofread your CV for any spelling or grammar errors. You can also ask someone else to proofread it for you. ‍
Formatting: Make sure your CV is neatly formatted. Use bullet points and headings to make it easy to read. Avoid using too many different fonts or colors. ‍
Honesty: Be honest in your CV. Don't exaggerate or falsify any information. It's better to admit lack of experience than to be caught lying. ‍
Tailored CV: Tailor your CV for each job application. Highlight the skills and experiences that are most relevant to the job you are applying for. ‍
Positive Tone: Keep a positive tone in your CV. Focus on what you can offer to the employer, rather than what you lack. ‍

Harnessing the Power of Education in Crafting a Swedish Resume

The education section of a Swedish CV is of significant importance as it provides potential employers with crucial information about the applicant's academic qualifications. This section outlines the level of education attained, areas of study or specialization, dates of study, and institutions attended. It allows the employer to assess if the applicant possesses the necessary knowledge or theoretical background for the job. Additionally, some positions may require specific educational qualifications, making this section vital during the selection process. Essentially, the education section can significantly influence the employer's decision on the suitability of a candidate for a particular role.

Prioritizing Educational Details on Your Swedish Resume

In Swedish resumes, it is common to list education near the beginning, especially for those early in their careers or transitioning from academia to industry. This approach allows recruiters to quickly assess the candidate's academic qualifications and understand the foundation of their knowledge. For example, if a candidate is applying for a job in engineering, the recruiter would want to see that they have a degree in a related field, such as Mechanical or Electrical Engineering.

However, the placement of education on a Swedish CV can depend on the individual's career history and the position they are applying for. If the candidate has extensive work experience that is more relevant to the job, it might be more beneficial to list this first, with education following. For instance, if an individual is applying for a senior position and has decades of experience in the field, it may be more pertinent to highlight this experience at the beginning of the CV.

A counterexample could be a mature candidate seeking a career change. In this case, the individual might have recently completed relevant education or training but has a long history in an unrelated field. Here, it might be more beneficial to list the new, relevant education first to emphasize the career shift, even though the candidate has extensive work experience. This approach allows them to highlight their newly acquired skills and knowledge that are directly applicable to the job they're applying for.

Utbildning:

Lunds Universitet - Masterexamen i Företagsekonomi (2016 – 2018)

Inriktning: Finansiering och investering
Avhandling: "Effekten av ESG-kriterier på företags finansiella prestanda"

Stockholms Universitet - Kandidatexamen i Företagsekonomi (2013 – 2016)

Inriktning: Redovisning
Praktik: Svenska Handelsbanken, Redovisningsavdelning (2015)

Östra Reals Gymnasium - Samhällsvetenskapligt program med inriktning ekonomi (2010 – 2013)

Kurser och Fortbildning:

Projektledning (PMP) Certifiering, PMI Sweden Chapter (2019)
Lean Six Sigma Green Belt Certifiering, Lean Six Sigma Institute (2018)
Kurs i Finansiell Analys, Lunds Universitet (2017)

Kompetenser:

Ekonomisk modellering och finansiell analys
Projektledning
Avancerad kunskap i MS Excel
Flytande i svenska och engelska, grundläggande kunskaper i franska.

Referenser:

Finns tillgängliga på begäran.

Honing the Skills Section for Your Swedish Resume

In the Swedish job market, a well-crafted resume highlighting relevant skills is of paramount importance. The emphasis is on practical skills and competencies that can immediately add value to the prospective employer. Swedish recruiters give significant weight to skills that align with the job description, so it's crucial to tailor your resume accordingly. These skills can range from technical abilities for specific roles, transferable skills like problem-solving or project management, and soft skills such as communication or teamwork. Fluency in Swedish or other languages, understanding of the local culture, and familiarity with Swedish work ethics can also be considered as valuable skills.

Moreover, Swedish recruiters are particularly interested in how these skills have been applied in real-world contexts. Hence, it is beneficial to provide examples of how you have used your skills in past employment or other relevant situations. Demonstrating results, achievements, or improvements driven by your skills can significantly enhance your chances of getting shortlisted. In sum, a Swedish resume should not only enumerate your skills but also articulate how those skills translate into effective job performance.

Below, we will present a sample list of soft and hard skills that may be beneficial when crafting your resume in Swedish.

Soft Skills (Mjuka Färdigheter):

Communication skills: Kommunikationsfärdigheter
Problem-solving: Problemlösning
Leadership: Ledarskap
Teamwork: Teamarbete
Flexibility: Flexibilitet
Time management: Tidsplanering
Empathy: Empati
Creativity: Kreativitet
Adaptability: Anpassningsförmåga
Conflict resolution: Konflikthantering ‍

Hard Skills (Hårda Färdigheter):

Computer programming: Datorprogrammering
Data analysis: Dataanalys
Graphic design: Grafisk design
Foreign languages: Främmande språk
Project management: Projektledning
Sales: Försäljning
Digital marketing: Digital marknadsföring
SEO/SEM Marketing: SEO/SEM Marknadsföring
Statistical analysis: Statistisk analys
Accounting: Redovisning ‍

Additional Sections to Include in Your Swedish Resume

Including additional headings in a Swedish CV can provide a potential employer with a more comprehensive understanding of a candidate's skills and experiences beyond just their professional history. Some of these categories can help to highlight the candidate's soft skills, personal interests, or specific qualifications that may not be immediately evident in the main sections of the CV. Adding these extra categories can help to differentiate a candidate from the rest of the applicants, and demonstrate their suitability for a particular job role.

The two additional categories chosen are "Languages" and "IT Tools". The "Languages" category is a crucial part of a CV, especially in a multilingual country like Sweden or for jobs that require interaction with international clients or colleagues. This section can showcase the candidate's ability to communicate effectively in different languages, making them a valuable asset in today's global marketplace. It is crucial to specify the level of proficiency in each language to give employers a clear and honest picture of the candidate's language abilities.

The "IT Tools" category, on the other hand, highlights the candidate's technological competencies. In the modern job market, most roles require some degree of technological literacy, so showcasing your familiarity with relevant software, programming languages, digital platforms or other technical tools can significantly boost your attractiveness to potential employers. This category should be tailored to the specific job application, emphasizing the tools and software that are most relevant to the role. This proves that the candidate not only has necessary IT skills, but that they are also able to adapt to the specific technical requirements of the job.

Enhancing Your Swedish Resume: Key Points for Improvement

Improving your Swedish CV requires understanding the specific needs and customs of the Swedish job market. Here are some practical tips to enhance your CV and boost your chances of landing a job in Sweden:

Personal Information: Unlike other countries, Swedish employers prefer to see your personal information such as date of birth, nationality, marital status, and even a photograph. Be sure to include these details in your CV.
Work Experience: List your work experience in reverse chronological order. Be specific about your roles, responsibilities and achievements in each role. Swedish employers appreciate detailed descriptions.
Language Skills: If you are proficient in Swedish, clearly state this in your CV. Even if you're not fluent, indicating that you are actively learning the language can make a positive impression.
Use Bullet Points: To make your CV easy to read, use bullet points when listing your skills, responsibilities and achievements. It's also a good way to keep your CV concise and to the point.
Include References: Swedish employers often reach out to references, so include at least two references at the end of your CV. They can be previous employers, professors or any other professional acquaintance.
Keywords: Incorporate relevant keywords in your CV, reflecting the job description. Many Swedish companies use applicant tracking systems to filter and rank CVs, so this can improve your chances of getting noticed.
Education: List your educational qualifications in reverse chronological order, with your most recent degree first. Make sure to include the name of the institution, the degree obtained, and the dates of study.
Cover Letter: Include a cover letter with your CV. It should be customized for each job application, showing how your skills and experience align with the job requirements. This is an essential requirement in the Swedish job market. ‍

Crucial Components of a Swedish Resume

In conclusion, crafting a compelling Swedish CV requires a deep understanding of the local job market and adherence to specific guidelines. This can significantly increase your chances of landing a job in Sweden. Here are some key points to remember when writing a Swedish CV:

Always start your CV with personal details such as your name, date of birth, contact information, and a professional photo. Swedish employers typically expect this information at the beginning. ‍
Make sure to include a brief personal letter (or cover letter) with your CV. This should outline your career objectives and why you are a good fit for the role. ‍
Swedish CVs should be concise and to the point. Aim for one to two pages at most, unless you are applying for a senior position that requires a detailed career history. ‍
Highlight your language skills, especially if you are fluent in Swedish. Employers appreciate candidates who can communicate effectively in more than one language. ‍
Don't forget to mention any relevant professional memberships or affiliations. This can showcase your commitment to your professional development. ‍
Include a section on your CV for references. Swedish employers commonly contact references, so make sure you include at least two people who can vouch for your skills and experience. ‍
It's essential to tailor your CV to each job application. Make sure your skills and experiences match the job description to increase your chances of being shortlisted. ‍
Finally, always proofread your CV before sending it. Spelling or grammar errors can leave a negative impression and may cost you a job interview. ‍

Crafting a Compelling Cover Letter in Swedish for Your Resume

A cover letter is a critical component to include with your Swedish resume when applying for jobs in Sweden. It offers you the opportunity to provide a personal introduction and to highlight your key skills and qualifications that make you the ideal candidate for the job. The employer gains a deeper insight into your personality, potential cultural fit, and communication skills through your cover letter. Furthermore, it serves as a demonstration of your motivation and enthusiasm for the role and the company, which can significantly increase your chances of being invited for an interview. Therefore, a well-crafted cover letter can be a powerful tool to stand out among other applicants in the competitive Swedish job market.

Frequently Asked Questions About Writing a Resume and Applying for Jobs in Sweden

A Swedish CV typically begins with personal details, followed by education, work experience, skills, and references. It is usually a maximum of two pages long.

If the employer understands English, you can leave your qualifications in English. However, if the job listing is in Swedish, it's recommended to translate your qualifications.

It depends on the job you are applying for. If the job posting is in Swedish, it's better to write your CV in Swedish, unless stated otherwise.

Including personal interests is not mandatory but it can give the employer a more holistic view of your personality. It can be particularly useful if your interests align with the job role or company culture.

Create your resume with the best templates

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The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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Advice for getting a job, instructions.

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Writing a CV

In Sweden, you often apply for a job by sending in a cover letter and your CV. The two documents belong together. Your CV details what you have accomplished and where and the cover letter tells how you want to use that experience in the future. Since you can never know which will be read first, you should put effort into both documents.

A CV in Sweden should be a maximum of two A4 pages. This might sound difficult, especially if you have a lot of experience, like many different jobs or courses. Instead, focus on experience that matters most to the job you are applying for.

Creating a “master CV” is a good start. A single document containing every job you have had and your study experience. Next time you apply for a job, look over your master CV and centre on the experience most relevant to the current job vacancy. Revise your CV so the reader/company understands how your experience can be useful to them.

Your CV should be easy to follow and read. A good structure will help you with that.

Easy-to-follow headings are an excellent way to guide the reader through your CV, helping them to quickly find what they are interested in. What headings you use will vary depending on what job you are seeking. Useful headings can be:

Work experience
Language skills
Computer skills
Bonus/extra

In Sweden, start with what is most relevant – from most recent to oldest.

Contact details

Your contact details should be easy to find. Since you will most likely be contacted by phone or email, your home address is probably unnecessary – save valuable space!

Your skills are essential to your CV and will ultimately get you the interview. However, spend a little time on your CV’s design – to catch the reader’s eye. Nothing complicated. A frame or some colour can be enough. Remember to save your file as a PDF so that the layout is displayed the way you want it. Tip: include your name in the file name.

Your references are not necessary for your CV – they are more relevant later in the recruitment process.

Frequently asked questions

Should I include my photo? This is optional in Sweden. If you do, then choose a professional one. Not too relaxed but not too formal and stiff. And smile!

What if I have gaps in my CV? Gaps in your CV are OK, but be prepared to talk about them.

What language should I use? If you do not speak Swedish, then use English. Never rely on AI tools or Google Translate nor ask a friend to translate your application. Instead, if you are currently learning Swedish, make that clear in your CV or cover letter.

Do I need to fine-tune my CV for each application? Yes! Every role has different requirements. Therefore, it is essential that your CV describes your most relevant skills.

Final tips!

Always proofread! Spelling errors and poor grammar give a wrong impression.
Focus on what is most important for the job you are applying for here and now.
Send in the application on time.

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Sweden CV Format 2024 With Cover Letter (Very Important)

The first ✅ step to getting a Job offer from a Swedish employer is to impress them with a Sweden CV Format With a Cover Letter. The sweden.se 🇸🇪 is the official website of the sweden Government that has published Guidelines on how to make a Swedish-style CV in 2023 if you are applying for Jobs in Sweden. For Sweden , a Cover Letter is also an important ❗ part. In this post, I will tell you that which CV Format and cover letter followed by the Swedish employers.

Sweden Encourages foreign workers to engage and work in Sweden. Sweden encourages innovation. Sweden is home to some of the largest companies like IKEA, Ericsson, and Spotify 🎶. Getting a Job in Sweden means doors are open for your brightest future. But this needs proper steps and guidelines. CV, Cover Letter, Job application, work permit process. All you will get under this post. More details are given below.

This Blog Includes:

Details About Sweden 🇸🇪 CV Format

E-mailing your CV with a cover letter is usually step 1 when applying for a job in Sweden . If you are unable to find a Job offer still, you can come to Sweden on a Sweden Job Seeker Visa.

Writing a CV for Sweden

A curriculum vitae (CV) also known as Resume is a summary of your professional background. Your CV should be one to two pages long and include an overview of your work experience, studies, achievements or awards, special skills, and references.

Contact Information on Page Top

Your contact information should always be included at the top of the first page.

Examples of Sweden CVs

These are the perfect examples of CV styles for Sweden. Make your CV like this.

Sweden CV Format

If you are a Chef or you are in a Profession of Cooking: Example CV 1: chef
If you are an Engineer or you are in a Profession related to Engineering: Example CV 2: engineer
If you are a Nurse: Example CV 3: nurse

SWEDISH WEBSITE ON CV AND COVER LETTER

How to Make a Cover Letter for Sweden Jobs?

The Cover letter is also the most important thing. It describes why you are fit for that role. In the cover, you should make the connections between what the company asks for in the job listing and your own skills and experience.

The Cover letter is your chance to show the employer why you are the best person for the job.

How Long Should be a Cover Letter? 🤔

No more than one page long.
Should outline why you are the right person for the position.
Make a connection between the Job you are applying and your skills.

You can search for excellent cover letter templates, and formats on the web.

Swedish Interview Process

Once you have applied for a Job and uploaded your documents such as CV and cover letter. The company will review your documents and contact you if you have gone forward to the interview.

The company already knows about your qualifications now. During the interview, you have the chance to show your enthusiasm for the job at hand and give the employer a sense of who you are as a person.

Applying from Abroad for a Job in Sweden

If you apply for a job in Sweden from abroad, your first interview may take place via phone or video conference (e.g. Skype).

During the interview, your employer will further tell you about the rest of the recruitment process.

After the Interview

After your interview, the employer will contact you to let you know if you have been selected for the job.

Once you have a job offer, the next step is to apply and follow the Sweden Work Visa . There are different types of work permits for sweden. Your employer will tell you in the process of obtaining a Work permit.

Finding a Job in Sweden

Looking for work in Sweden? Here are your starting points.

The Swedish Public Employment Service offers support to people looking for work.
EURES – the European jobs network: The EURES is a good starting point for job seekers. A collection of public and private job listings.
Sweden Companies Jobs: You can also apply directly to the Swedish companies that often sponsor work permits for Foreign applicants.
To study in sweden please checkout Sweden Government Scholarship 2024

Canadian Resume Format (Make a Canadian Style CV)
New Zealand CV Format (Develop a NZ Style CV)

Sweden Cover Letter Tips: Crafting the Perfect Application

The art of crafting the quintessential Sweden cover letter can sometimes feel overwhelming.

Hold on a second—

Is it the compelling need to put your best foot forward that drives this anxiety? Is it the realization that a stellar cover letter can be your ticket to an interview? Or maybe it’s the competitive job market making everyone nervous?

We took a deep dive, seeking insights from both the hiring professionals and job aspirants, to demystify the Sweden cover letter.

Come with us on this journey to unveil the key elements of creating a compelling cover letter for the Swedish job scene.

Let’s delve right in:

Structure of a Sweden Cover Letter

Sample sweden cover letter, tips for writing an effective sweden cover letter, formatting and font, do’s and don’ts for a sweden cover letter, addressing gaps or unusual circumstances, sweden cultural nuances and expectations in cover letters.

Personal Details: Begin with your name, address, phone number, and email.
Date: The current date goes after your personal details.
Recipient Information: Address the hiring manager directly, if possible. Include their name, title, company, and address.
Salutation: If you know the hiring manager’s name, use “Dear [Name].” Otherwise, “Dear Hiring Manager” is acceptable.
Introduction: Briefly mention the position you’re applying for and where you found the job listing.
Body: Highlight relevant experiences and skills that make you suitable for the role.
Conclusion: Reiterate your enthusiasm and provide contact details.
Formal Closing: Use phrases like “Best regards” or “Sincerely” followed by your name.
Clarity: Be concise about how you can contribute to the company’s goals and visions. Avoid verbosity.
Highlight Key Skills: Emphasize skills and experiences that align with the job requirements.
Avoid Clichés: Common clichés like “att ha många bollar i luften” (ability to multitask) and “att brinna för något” (being passionate) should be avoided. Opt for original phrasing.
Be Audience-Centric: It’s essential the recruiter finds your cover letter compelling. Ensure consistency and a clear storyline.
Stand Out: Aside from content, visual elements can make your letter memorable. For instance, adding a color to the header can capture attention.
Contact Information: Always include your contact details and consider adding a professional photo.
Consistency: Your cover letter and CV should complement each other, providing a holistic view of your professional journey.
Font Choice: Stick to professional fonts like Arial, Calibri, or Times New Roman.
Font Size: 11 or 12 is typically most readable.
Margins: Use standard 1-inch margins all around.
Alignment: Left-align your text for a neat appearance.
Length: Your cover letter should be a maximum of one page (A4 size).
File: Cover letter must be in PDF format.

If you found this article interesting, you might enjoy these too:

Austria Cover Letter Writing Guide
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Greece Cover Letter Writing Guide
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Tips for writing a good cover letter for a job in Sweden:

✅ Do’s	❌ Don’ts
Keep it short and clear	Don’t make it too long or confusing
Talk about skills and jobs you’ve done that fit the job	Don’t talk about things that don’t help get the job
Learn a bit about the company and show that in your letter	Don’t write a letter that could be for any job at any company
Be honest and straightforward	Don’t use fancy words or sayings that might confuse
Make sure the letter feels like it’s for this job, not any job	Don’t use the same letter for every job
Be polite and professional	Don’t share too many personal details
Make sure you cover everything the job asks for	Don’t repeat yourself too much
If you know the name of the person hiring, use it	If you don’t know the name, that’s okay, but don’t guess
Save your letter as a PDF file	Don’t save it in a way that might be hard for others to open

Be Honest: If there’s a gap in your employment, explain the reason briefly.
Focus on Skills: Emphasize skills acquired during the gap that can benefit the job.
Stay Positive: Frame any challenges or gaps as growth opportunities.
Honesty: Swedish culture values transparency and honesty, so avoid exaggeration.
Humility: It’s appreciated to present yourself humbly and not oversell.
Work-Life Balance: Mentioning respect for work-life balance can resonate with Swedish employers.

Is it common to send cover letters electronically or by mail in Sweden?

While both methods are acceptable, most employers in Sweden prefer receiving job applications, including cover letters, electronically unless otherwise specified in the job advertisement.

What happens if I address my cover letter to the wrong person?

While it’s always best to address your cover letter to the correct individual or position, a minor error like this is typically forgivable. However, it might give the impression of a lack of attention to detail. Always double-check the job listing or company website if possible.

Can I write my cover letter in English, or does it need to be in Swedish?

If the job listing is in English, it’s safe to assume you can send your cover letter in English. However, for jobs requiring fluency in Swedish or roles in predominantly Swedish-speaking workplaces, a Swedish cover letter would be more appropriate.

How formal should the tone of my Swedish cover letter be?

While professionalism is always key, Swedish business culture tends to value humility and straightforwardness.

Are there any taboos I should be aware of when writing my cover letter for a Swedish employer?

Yes, avoid being overly self-promotional or using hyperbolic language. Swedes generally prefer modesty and directness over excessive self-praise.

If I have no prior experience with Swedish companies, will that affect my chances?

Not necessarily. Highlight any transferable skills or experiences that would benefit the role. However, showing some understanding of Swedish work culture, as demonstrated through your cover letter and other interactions, can be advantageous.

How often should I follow up after sending my cover letter and CV?

Typically, if you haven’t heard back within two weeks, it’s acceptable to send a polite follow-up email. However, make sure to read the job listing carefully, as some companies might specify a response timeframe.

And there you have it—

The comprehensive guide to mastering the art of the Sweden cover letter. Navigating the Swedish job market can be tricky, but with the right cover letter, you’re already a step ahead.

But tell us—

Have you tried any of these tips? What was your experience like when applying for a job in Sweden? Share your insights in the comments below.

[ratemypost]

Alison Adams, a Philly native and proud University of Pennsylvania alum, is your go-to Career Expert with a laid-back approach. She’s been in the job seeker’s shoes and knows how to navigate the wild world of work. Alison’s all about sharing practical tips and tricks with a personal touch, making her a favorite for those looking to level up their careers.

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Applying for a job

E-mailing your cv with a cover letter is usually step 1 when applying for a job in sweden., the application process.

Applying for a job in Sweden is probably not that different from applying for a job in any other country. First, send of your curriculum vitae, CV, together with a cover letter. The CV should show your professional background; the cover letter ( personligt brev ) should outline why you are the right person for the job.

Links to Swedish unions

The Swedish Trade Union Confederation (LO)
The Swedish Confederation of Professional Associations (SACO)
The Swedish Confederation of Employees (TCO)

Sweden Resume Format

Thankfully, if you’re familiar with standard resume formats, you’re familiar with resume formats in Sweden. In general, your Sweden resume will take one of three forms: chronological, functional, or a combination of the two.

Chronological Resume - Sweden

A chronological resume is the most common resume format, used around the world by jobseekers. If you write a resume using a chronological format, you’re telling the story of your career in order. Normally, chronological resumes are actually reverse chronological resumes, meaning you begin with your current or most recent job and work your way backwards from there. Because chronological resumes are common around the world, using this format when you apply to jobs in Sweden won’t hinder your chances at all. In fact, many employers will likely prefer this format over others. However, it’s always a good idea to carefully read any job description you’re interested in. You may find that the application instructions specifically request a certain type of resume over another.

Functional Resume - Sweden

Where a chronological resume focuses heavily on your work experience, a functional resume focuses on your skills. After all, when you’re applying for a job you’re trying to explain how your skills would allow you to succeed – a functional resume lays those skills out plainly so that hiring managers and recruiters can instantly assess whether you hold those skills and qualifications. Of course, that’s not to say that a functional resume ignores your work experience! However, instead of leading with your experience, a functional resume explains how your work experience exemplifies your skills. For example, if you’re trying to demonstrate your expert-level Adobe Suite skills, you could use your work experience as a graphic designer to illustrate (no pun intended) the fact that you have a solid history of working with Adobe. Functional resumes aren’t as common as chronological resumes, but they’re used in specific industries, such as accounting, fairly regularly. If you’re applying for a job that requires very specific skills or certifications, using a functional resume may be the best way to demonstrate that you’re qualified. Before you decide to use a function resume, though, make sure to carefully read the job posting and do your research about the industry. Some industries consider functional resumes to be the standard, while in others they would seem awkward and out of place. A job posting may also specifically ask for one type of resume over another – when in doubt, defer to a chronological resume format.

Sweden Resume Photos

One thing that may differ between your experience and what’s expected in Sweden is the inclusion of professional headshots. While it’s not usually a strict requirement, the norm in Sweden is to include a photo of yourself alongside your resume. If you’d like to put yourself on the most level playing field possible amongst Swedish people, you should take care to attach a photo with your resume. Luckily, VisualCV’s resume templates include many options for including a photo with your resume!

How to Write a Resume in Sweden

In general, a Sweden resume will be very similar to a resume you’d write for elsewhere in the world. Your resume should consist of the following components, give or take depending on your experience and the job requirements.

A resume summary
Your work experience
Your education
Your skills

You may also choose to add additional sections to your resume, such as awards, certifications, volunteering experience, and hobbies and interests. Some jobs and industries require specific information to be included in your resume, so make sure you’ve done your research! If you’re not from Sweden, and you’re hoping to work in the country as an expat, it may be a good idea to clearly state your right to work in Sweden. This may include visa information or a brief note about your eligibility.

For the most part, it’s not strictly necessary for you to include a resume summary. If you aren’t confident in your ability to quickly sum yourself and your experience up, it may be best to leave it out entirely. In the past, the beginning of your resume contained an objective – essentially, stating that you were seeking employment. Nowadays, employers have almost unanimously said that a resume objective is pointless – they already know you’d like the job, because you’re applying for the job! If you choose to include a resume summary, use it to highlight the very best of your experience. This is also a great place to include keywords from the job posting – for example, if the job is looking for someone with Python experience, stating that immediately in your resume summary is a great idea.

Don’t: Front end developer seeking a new challenge in tech.

Do: Front end developer with 10 years of experience creating dynamic web applications with an eye for UX. Fluent in Java and Python, with experience managing successful, income-driven teams and projects.

Work Experience

Your work experience is usually the place where you can really shine. After all, you’re trying to explain to your future employer that you’ll find success in this role. What better way to demonstrate that than by showing off all the success you’ve had elsewhere? If you’re creating an entry level Sweden resume, you’ll focus mostly on your education and any relevant internship or volunteer experience. Remember that you can use things like clubs and organizations as experience if they’re relevant to the position. For example, being president of a coding club could be valuable experience for a coding position. Each entry in your work experience section should include:

The name of your employer or organization
The dates you worked there (if it’s your current position, end with -present)
Job description
Achievements

Remember that you need to focus on achievements, not day to day tasks. Instead of saying you completed projects on time, say averaged 10% under budget while completing 100% of tasks on schedule, 60% ahead of schedule. If you’re looking for a complete resume writing guide, you can always check out VisualCV’s ultimate guide here.

Sales manager cv example: Work experience

The education section of your resume will differ depending on your seniority. Recent grads with less work experience can lean on their education section to help explain their fit for a role. You can speak more about your educational accomplishments, because they’re more likely to still be relevant and expand on your skills. If you’ve been at the game for a while, and you’re applying for more senior positions, it may look out of touch or out of place to have an expanded education section on your resume. If that’s the case, you can stick to a basic education section that simply lists the institutions, the degrees earned, and the areas of study. Of course, if you’re applying for positions with a focus on academics (such as a professor role) then your education section is absolutely crucial, and you should make sure to treat it with the same weight as you would your work experience section. Do your research and make sure you understand what’s expected of you and your resume well in advance.

While this section can sometimes be overlooked, it’s hugely important – especially when employers are skimming resumes or using ATS systems to determine who to move ahead. The skills you have in this section should directly correlate with skills required in the job description. This way, potential employers understand immediately that you could find success in the role. It’s a good idea to include your level of competency with each skill. This way, employers can gauge how well you’ll suit a role, as well as how much on-the-job training you might require. Don’t be afraid to list skills you only have a beginner-level knowledge of, either – many employees appreciate seeing that you’re trying to learn new skills!

Sweden has the world’s best social welfare system, meaning its residents are well taken care of. Additionally, Sweden is considered to be one of the best countries in the world for working women and mothers – 16 month paid parental leave, free daycare, and a huge emphasis on equality in schools are all massive benefits to working in Sweden. Work-life balance is extremely important here; only 1% of Swedish workers work more than 50 hours per week.

Expats Working in Sweden

While it can be intimidating to work in a new country as an expat, you can actually use your expat status to your advantage in Sweden. Because of the social and communal nature of Swedish life, networking plays a massive role in how people find their jobs. Joining an expat networking group can not only help you settle into your new life in Sweden, it might also help you find your dream job.

Americans Working in Sweden

Many Americans are interested in moving to Sweden to work because of the country’s social policies. While it’s a great idea, it’s also an idea many people have! Because of this, the job market is quite saturated with English speakers, including Americans, and your skills will have to be exceptional in order to work in Sweden as an American. However, if you do manage to find a job in Sweden, then you’ll find a robust American expat community and have the opportunity to become part of the local Swedish community as well.

Working in Sweden for Foreigners

It can be difficult to find a job in Sweden as a foreigner for a couple of reasons. Firstly, not knowing Swedish can be a deterrent for some employers, as it’s the most commonly spoken language. If English is your first language, or if you speak English fluently, you may have some luck with finding jobs with major companies based out of Stockholm, the capital city, but it’s always a good idea to have at least a working knowledge of Swedish before taking the plunge and applying to jobs in Sweden. Workplace culture and communication is hugely important to Swedish employers, so being able to speak casually with your co-workers will go a long way.

Working in Sweden for English Speakers

Although employers do generally prefer to hire those with Swedish language skills, it’s certainly not impossible to work in Sweden as an English speaker! Requirements can vary depending on industry, location, and individual company. Broadly speaking, your best shot at finding a job in Sweden as an English speaker would be in Stockholm, where large English-speaking companies in Sweden are based.

How to Get a Job in Sweden as an American

Because the Swedish job market is so saturated with English-speakers, there are a couple of ways that will truly allow you to stand out. First, learning even basic Swedish will go a long way towards proving to potential employers that you’re committed to the job and to the Swedish way of life. Second, working in a field in need of employees will give you a greater shot at finding work in Sweden. Each year, Sweden publishes a job shortages list that shares which industries and careers are most in need of people to work. These jobs are often technical or highly skilled, such as IT workers or teachers. If you luck out and discover that your job is on the job shortages list, it’s possible that employers will look past beginner-level Swedish (or none at all) to fill the role.

How Hard is it to Get a Job in Sweden

Sweden has a global reputation as an amazing place to live and work, so it only stands to reason that the job market is competitive! A factor that makes things even more complicated is that Sweden’s job market is heavily influenced by networking and connection. Swedish people value community and communication, which means if you don’t have a network of friends and contacts already located in Sweden, you’ll have a much more difficult time finding a job. To mitigate this, do everything you can to become involved in the expat community (and the local community, where you can!) before you arrive, and continue to nurture those relationships once you live in Sweden full-time

What Can You Do With a Work Visa - Sweden

If you need a work visa to live in Sweden, you’ll likely be sponsored by a company in order to receive it. There are certain rules that apply to jobs eligible to provide work visas, such as minimum salaries and the fact that the job must be advertised to EU citizens for at least 10 days. Work visas are issued for standard lengths of time. If, at the end of your visa, you’d like to stay in Sweden and live as a permanent resident, you’ll need to prove that you’ve been working throughout the length of your issued visa.

What are the Working Hours in Sweden?

Like we’ve said, work-life balance is extremely important to Swedes, and it shows in their working hours. A typical full-time schedule is 40 hours per week, with an upper cap of 48 hours. Keep in mind that not all jobs are subject to this cap; there are certain careers that simply require working longer than 48 hours per week. Working overtime isn’t common, and, in fact, it might even hurt your career – the attitude towards working extra hours is usually that you’ve not managed your time well enough to get your work done during the working day.

How Many Working Days in a Year - Sweden

First of all, full time employees are entitled to five weeks of vacation per year. Beyond that, Sweden celebrates several holidays throughout the year that you may expect, as a full-time employee, to be off work for. Sweden observes the following holidays:

New Year’s Day (January 1st)
Epiphany (January 6th)
Good Friday (March or April)
Easter Sunday (March or April)
Easter Monday (March or April)
Labour Day (May)
Ascension Day (May)
Pentecost Sunday (June)
National Day (June 6th)
Midsummer Eve (June)
Midsummer Day (June)
All Saints’ Day (November 5th)
Christmas Eve (December 24th)
Christmas Day (December 25th)
Second Day of Christmas (December 26th)
New Year’s Eve (December 31st)

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How to write the perfect Swedish CV and cover letter

Personal networks account for a lot of career opportunities in Sweden, which makes the job-hunt a daunting task for foreigners even at the best of times. But with the right CV and cover letter, you can impress hiring managers in Sweden – here's how.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

Pronouns (optional)
Location (optional)
Email address
Phone number (optional)
Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

They want someone who can write social media posts and blog content on tight deadlines
They value collaboration and input from every team member
They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started.

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to write the perfect CV

A job applicant walks into a bar

An illustration of a fish layed on top of a CV letter

Your browser does not support the <audio> element.

I MAGINE MEETING a stranger at a party. What makes for a successful encounter? Lesson one is to heed the wisdom of a shampoo commercial from the 1980s: you never get a second chance to make a first impression. Lesson two is to remember that you do not need to wear a beret or a fur stole in order to stand out. Lesson three is not to forget that what you leave out matters as much as what you say.

These same principles, it turns out, apply to writing a CV . A résumé is not a list of every job you ever had. It is not your autobiography. It is, like that hair-care advert, a marketing tool. Your audience is made up of recruiters and hiring managers. Like cocktail-party guests, they do not take a long time to decide if they want to keep talking. According to one study, such professionals spend an average of 7.4 seconds skimming a job application. Your guest Bartleby has a few tips on how best to ensure that these seconds count.

The CV ’s number-one task is not to put the reader off. If you are thinking of adding a watermark with your initials, think again; you are trying too hard. Use a clean, simple format and avoid fancy fonts (Arial or Helvetica are fine; Century Gothic is not).

Adding colour does not mean using a teal background. Nor does it mean using purple prose. Clichés can be a reason you are passed over for an interview. So can typos; spell-check and proofread over and over. You would be surprised how often someone forgets to include their name and contact details. Dispense with hackneyed descriptors (“cultivated and passionate professional”, “a keen eye for detail”)—facts should speak for themselves. But not all facts. You may think including your ranking on “Overwatch” is a quirky way to illustrate how quick you are on your feet. A recruiter may conclude that it shows you spend hours on the sofa tethered to a gaming console.

Do not hammer your CV out in an hour—take your time to polish it. Condense, filter and distil until what you are left with captures the essence of you. Anyone’s CV can fit on a page, even if you have held residencies in the world’s eight top hospitals or are Christine Lagarde. Forget the personal statement—no one has time for that. If you spent three weeks in the summer when you were 17 keeping the books in your uncle’s hardware store, no one needs to know that if you are now over the age of 25. The older you get, the more you should prioritise work experience over education.

Tailor your résumé for every application by making the relevant tweaks and highlighting different areas. Otherwise you are like the bore who tells the same story to every person he meets. Not everyone—and not every recruiter—is interested in the same things. If you can quantify an accomplishment, do. A second-year law student who just completed his summer internship having worked on six M & A deals? Put that in.

Reasonable gaps in a résumé are not cause for concern. Life happens and sometimes people take time off; you do not have to explain that you spent three months between jobs hiking around Machu Picchu to clear your head and recharge your batteries. A ten-year gap from the workforce may be another matter. So might constant job-switching, which is as much of a red flag to recruiters as admitting to never having had a long-term relationship might be to a stranger at a party. But if this describes your work history then you probably have bigger problems that a CV alone, no matter how masterful, will not fix.

Once you have sent your application, refrain from emailing prospective employers to see if they received it. You risk coming across as that annoying person who texts to see if their previous texts have got through.

In his commencement address at Kenyon College in 2005, David Foster Wallace, an American novelist, used the metaphor of fish oblivious to the element surrounding them in order to point to the dangers of the “natural, hard-wired, default setting which is to be deeply and literally self-centred”. Your life, he implied, should illustrate an acute awareness of the outside world. So should your CV . Drafting a presentation of your skills and achievements will inevitably reflect the sovereignty and self-absorption of your “skull-sized kingdom”, as Wallace described it. So as you launch yourself into the job market, follow his counsel to young graduates to try always to be aware of their place in the greater scheme of things: “This is water…this is water.” ■

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This article appeared in the Business section of the print edition under the headline “A job applicant walks into a bar”

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Jobscan > Cover Letter Writing Guide

How To Write A Cover Letter in 2024 (Expert Tips and Examples)

Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.

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A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.

So, if you think cover letters are no longer important and necessary in 2024, think again.

Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.

Table of Contents

What is a cover letter and do you still need one in 2024?

A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.

Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.

The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.

So what exactly do you need to accomplish in your cover letter?

What is the purpose of a cover letter?

According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.

So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.

Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.

Here’s an example of a great cover letter:

Now let’s get into the details of what your cover letter needs to include.

Cover Letter Structure Checklist

Here’s a quick rundown of what you need to include in your cover letter.

Contact Details Name Address (or City, State with zip code) Phone number Email address
Greeting Whenever possible, address the hiring manager by name.
Opening Who are you? What are your relevant skills and accomplishments?
Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.

Here’s an example for the visual learners out there:

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

How to write a cover letter in 9 steps

It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.

Here are 9 steps you can take to make sure you’re headed in the right direction:

Step 1. Do your research

Before writing your cover letter, thoroughly read the job description and the requirements for the job.

Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:

What are the company’s priorities?
What are their goals for the role?
What outcomes and accomplishments in your previous roles match the goals?
What are the key phrases and verbiage the company uses?

This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.

Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.

Step 2. Customize your cover letter for every job

Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.

Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.

Read our full guide: How to Optimize Your Cover Letter

Step 3. Include all of your contact info

You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:

Address (including zip code– for ATS purposes )
Phone number with area code
Email address
Name of the Hiring Manager
Name of the Company
Address of the Company

Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.

Cover Letter Header Example:

Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan

February 25, 2024

Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862

Step 4. Address your cover letter to a real person

According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.

You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.

Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.

If you can’t find the hiring manager’s name, you can use any of the following:

Dear Hiring Manager
Dear (Department) Team
To whom it may concern

Read our full guide: How to Address a Cover Letter

Step 5. Write a strong opening statement

Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.

Here are things you can do:

Open with a thought-provoking question
Make a big claim about what you can do for the company
Say something relevant and specific to the company

For example,

“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”

Step 6. Prove how your professional background and skills help the company in the body of your cover letter

Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.

This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.

For example:

“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.

Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:

Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”

Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .

Read our full guide: What Do You Put in a Cover Letter?

Step 7. Write a strong closing statement and a call to action

Use the closing of your cover letter to:

Thank the hiring manager for their time
Mention any attachments (resume, portfolio, samples)
Invite to schedule an interview
Let the hiring manager know that you will follow up

Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.

“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.

Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”

Read our full guide: How to End a Cover Letter With a Call to Action

Step 8. End with a professional closing salutation

To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.

Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.

Step 9. Optimize your cover letter for the ATS

The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.

To optimize your cover letter for ATS, you need to:

Carefully read the job description
Take note of skills and resume keywords frequently mentioned
Incorporate these keywords into your cover letter

Read our full guide: How to Optimize Your Cover Letter to Beat the ATS

Does your cover letter pass the test?

Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.

How to Format Your Cover Letter

A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.

Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.

Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.

Below are some examples of how to format your cover letter for different types of applications.

How to format your cover letter for a job

State your name
Explain your work history
Tell them what you can do for their company
Say goodbye

How to format your cover letter for an internship

Explain your coursework history and education
Explain what you can gain professionally

How to format your cover letter with no experience

Explain your skillset and character qualities that make you well-suited for the role
Outline entry-level achievements

You can also check out our cover letter templates to help you as you write your own cover letter.

Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .

Read more : How to Write a Resume for Today’s Job Market

Cover Letter Examples

Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.

1. Internship Cover Letter Example

2. Career Change Cover Letter Example

3. Operations Manager Cover Letter Example

4. Communications Professional Cover Letter Example

5. Software Engineer Cover Letter Example

Cover Letter Do’s and Don’ts

Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.

Use a cover letter unless one was requested.
Attach a cover letter directly to your resume unless requested to do so.
Use the same boilerplate cover letter for multiple job applications.
Over-explain your work history, employment gaps, or qualifications – save it for the interview.
Badmouth any of your past employers.
Use the cover letter to complain or tell about your job search journey.
Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
Use long paragraphs.
Customize a cover letter for every job application that asks for one.
Incorporate the top skills or keywords from the job description in your cover letter.
Include the company name and address, the job title, and point of contact’s name on your cover letter.
Incorporate relevant and compelling measurable results in your cover letter.
Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
Use company information to relate your interest in the job.
Keep your cover letter concise.
Convey WHY you are right for the position.

More Cover Letter Tips

When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
Use the job posting as your guide for what topics, skills, and experience to focus on.
The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
Check for spelling and grammar errors.
Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.

Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner

In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.

This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.

Here’s how it works:

Key Takeaways

Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.

So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.

Here are key pointers when writing your cover letter.

Make sure you’ve read the job description and done your research about the company.
Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
Keep your cover letter short and concise.
Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.

One last important reminder!

Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.

Learn more about writing a cover letter

How to Address a Cover Letter

10 Tips for Writing a Cover Letter

The Career Change Cover Letter: How to Get it Right

What Do You Put in a Cover Letter?

Is Your Cover Letter Robot-Approved?

How to End a Cover Letter with a Call to Action

Frequently asked questions, what are the different types of cover letters.

There are four types of cover letters.

Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
Career change cover letter This is what you send when you are switching careers or industries.

What tense should I use when writing a cover letter?

It can be appropriate to change tenses throughout your cover letter.

For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.

Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”

What to include in a cover letter

Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.

When not to include a cover letter

When the job posting clearly states not to include a cover letter
When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
When you are applying online and there is no field to upload your cover letter.
When your cover letter has a lot of typos and errors.

What should you send first: a cover letter or a resume?

Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.

Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.

How long should a cover letter be?

According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.

Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.

Should a cover letter be sent as a file attachment?

If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.

How to share a cover letter with a potential employer

There are several methods of sharing a cover letter with potential employers, depending on their application process.

Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.

In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.

How to title and save your cover letter

The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.

Here are a few examples:

Your Name_Cover Letter_Job Title.pdf
Cover Letter_Your Name_Job Title.pdf
Job Title_Your Name_Cover Letter.pdf
Your Name_Cover Letter_2024.pdf
Cover Letter_Your Name_2024.pdf

Explore more cover letter resources

Cover Letter Formats

ATS-Optimized Cover Letter

Cover Letter Templates

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How to Write a Resume: The Only Resume Guide You’ll Need in 2024

Kaja Jurcisinova ,
Updated January 16, 2024 16 min read

Your resume is arguably the most important document you'll create during a job search. So taking the time to learn how to write a resume properly can make a job hunt much quicker and easier.

What would otherwise take you hours of hard work and research can be done in a few minutes. All you have to do is follow our simple step-by-step guide on how to write the perfect resume.

In the end, a good resume gives you a chance to make a great first impression and ultimately decide if you'll be invited for an interview.

What makes a great resume?

Clear division of resume sections
Prioritizing relevant information
Tailored for a specific position
Typo-free and well-written
Usage of bullet points

There's more to it, though.

Click on a section to skip

What is a resume?

Before you start writing your resume, how to write a resume, step 1: choose the right resume format, step 2: add contact information and personal details, step 3: begin with your professional summary, step 4: list relevant work experience, step 5: summarize your education , step 6: highlight your soft and hard skills , step 7: add optional resume sections.

Step 8: Wrap it up with a cover letter

Final tips before you click “Send”

Let's cover the basics first. Before we learn how to write a good resume, we should know what a resume even is.

The word resume comes from French, meaning “summary” . This is the perfect word because that’s exactly what a resume is: a short, straight-to-the-point summary that details your professional achievements, skills, qualifications, education, work experience, and past employers. It's also known as a curriculum vitae (CV) .

The aim of a resume is to get invited to a job interview . It should aim to convince an employer that you're a good fit for the job.

Because of that, your resume should be adjusted and tailored to each job vacancy.

TL;DR Here's a step-by-step video guide on how to write a professional resume in 2024

If you’re already familiar with what should be on your resume and just want a quick and informative recap, or if your time is limited, just check out our 5-minute step-by-step video guide .

Before we move on to how to write a resume, we recommend setting a few minutes aside for research. These few minutes can save you hours of frustration and ultimately make your job search that much easier.

Here’s what we recommend to research before you write your resume:

Research the company, specifically the “About Us” page. This is a great place to search for keywords you can use in your resume or cover letter. What are their mission statement and their values?
Research the position you’ll be applying for. Great resumes are tailored to a specific job opening. You can do this by asking these three questions as you go through the job post: “ What are the essential keywords? What adjectives, nouns, and phrases occur repeatedly? What language does the company use?”
Discover your strong points , as this will make it easier to pinpoint the qualities you want to highlight in your resume. Ask people around you: “What are my skills and abilities, and what are my weaknesses?” Also, look at your past accomplishments. What were the skills and abilities that helped you succeed in the past?

Another way of preparing for writing your resume is by looking at these well-researched, specifically tailored, and properly formatted resume examples in our database. You can even filter them by your job title.

Not enough time?

Let your resume write itself. All you’ll have left to do is edit the draft.

We'll walk you through nine essential steps to help you create a standout resume.

Different resume formats cater to different types of job seekers, depending on the experience level and career goals. The three most commonly used resume formats are chronological, functional, and combination (hybrid).

Your resume should include your contact/personal information right at the top, in a so-called resume header. A resume header is more than just your name and contact details . Depending on your career path, there's a lot more that can (and should) be included in this section. To find out what to include, what to skip, and how to format it keep on reading.

A professional summary (also called resume profile or resume summary) is a short paragraph that summarizes your relevant skills, experiences, and achievements. Think of it as a teaser for the rest of your resume.

This is the most important section of your resume. You need to include key information like : names of companies, locations, job titles, positions held, dates of employment, responsibilities you've had. Then: - list the jobs in reverse-chronological order - write in bullet points - include your quantifiable achievements - avoid buzzwords - use action verbs and keywords from the job description

The education summary section, though important, varies in significance based on your career stage . As an experienced professional, prioritize work history and skills, placing education after. Keep it concise, including university, degree, and graduation year.

Skills fall into two categories: hard and soft. 1. Hard skills are teachable and measurable, acquired through training, and include computer proficiency, language abilities, project management, etc. 2. Soft skills , linked to personality traits, can enhance both work and personal life, encompassing communication, leadership, and time management, among others.

These can include: achievements and awards, certifications and licences, language skills, publications, references, hobbies, social media, volunteering, or custom sections.

A good cover letter should answer the following questions: 1. Who are you? 2. Why are you interested in working for their company? 3. Why are you the best fit for the job opening? 4. How can you enrich their company?

In the following chapters, we look at each step in more detail and give you helpful tips and examples.

Once you know what the company and job require and you’ve identified your strengths and weaknesses, you should be ready to pick the right resume format.

Make this choice depending on the stage of your career:

Are you a seasoned professional ? Then you should pick a resume format that emphasizes your experience.
Are you a fresh graduate? Then your resume should highlight any transferable skills you’ve acquired during your studies.
Are you changing careers? Then a combination of the two will produce the best results.

Pick the best option for your career from the three dominant resume formats that are in use today:

Chronological resume format. Probably the best choice for experienced professionals. Lists the candidate’s jobs and accomplishments in chronological order. Main resume section : Work Experience.
Functional resume format. Great for fresh graduates, IT professionals, or other skill-based professions. Emphasizes skills instead of experience. Main resume section: Skills.
Combined resume format . A combination of the previous two.

Let's take a look at what these resume formats look like in practice:

Chronological resume format

Functional resume format, combined resume format.

The resume format you choose will determine how you organize the information on your resume. It will also attract attention to some things and away from others.

Take time to understand your strengths and weaknesses and choose accordingly.

You want the recruiter to read the strongest and most relevant parts of your resume at the start. For more, check out a guide on how to choose the right resume format .

Your contact/personal information should always be at the top of your resume in a so-called resume header .

Compared to the other resume sections, filling in the contact information section may seem super easy. That's until you start asking more questions.

Should you put your address on the resume? How to include social media , and should you? And what about the date of birth?

Well, let’s see:

Name. Absolutely necessary. Put your first name first and surname last. Middle name is optional.
Title. Optional. If you’re applying for a position in a traditional or specialized field, it's good to add your Ph.D., MBA, or other titles to it.
Email address. Absolutely necessary, even when you’re sending your application by email. Your email address should look professional (e.g. [email protected] , NOT [email protected] ). Always use your personal email address, not the email address with the domain of your current employer.
Home address. Somewhat problematic. Your neighborhood can say a lot about you in some cases, disclosing living in a certain area can lead to discrimination. On the other hand, if you’re located in the same city as the company, it may help you to get the job, as it saves the company that they'd have to spend on a relocation package (of course, only if the job isn't remote).
Phone number. Necessary. Many employers will call you by phone to arrange an interview, instead of doing it by email.
LinkedIn. Recommended. And if you don’t have a LinkedIn profile yet, consider creating one. Make sure your profile is complete and up-to-date.
Social media. Optional. Include it only if it’s related to your job. GitHub, Behance, and even your Facebook or Instagram profile will do (if you regularly post content that has to do with your profession). Here are a few tips on how to include your social media .
Blog/website. Optional. Similar to social media. If you have a blog , website, or digital portfolio related to your chosen profession, don’t be afraid to show it off.
Photo. Problematic. It depends on the country. In most English-speaking countries, they don’t add a photo. See this guide to know if you should put a picture on your resume .

Your professional summary should be a list of about 4-5 bullet points or a short paragraph that summarizes your relevant skills, experiences, and achievements.

You can think of it as a teaser for the rest of your resume. Make sure it’s interesting enough to hook the hiring manager right in.

But how do you write a good professional summary?

Write your professional summary last. It’s surprisingly easy to do if you’ve already finished other sections of your resume.
The first bullet point should describe your professional title. Don’t forget to add the number of years of experience. Write it in bold if the number is especially impressive.
Pick the most impressive parts of your resume and rewrite them into snappy bullet points. Tease your potential employer into reading further.
Pack your professional summary with relevant keywords. Think of ATS. This will help you get through automated pre-screenings.
Quantify every achievement if possible. This will make you look even more professional.
Tie every bullet point to the requirements introduced in the job offer.

If you do everything right, you should end up with something like this:

The work experience section is what most people picture when they think “resume” .

The trick is to focus on your past achievements , not your responsibilities.

Hiring managers are likely to know what your responsibilities were supposed to be. In most cases, your job title says it all.

If you want to stand out, you should tell them how you excelled in your previous job instead.

And there’s hardly a more effective way to do that than by mentioning your achievements.

But how do you list your work experience on a resume?

Put your work experience section in the right spot. If you can boast a lot of professional experience, put your work experience section right under your resume summary. If you don’t have enough experience yet, put it just below your education section. Finally, if you prefer to highlight your skills instead of experience, put your skills section first.
Give it a proper heading. Keep it simple and stick to “Work Experience” or “Employment History” as other headings might not be understood by applicant tracking systems (ATS) .
List your jobs in reverse-chronological order. Start with your most recent experience and work your way back from there. Based on your level of experience, decide how far back should your resume go .
Don’t include the job description. Instead of listing what you were supposed to do, try to tell your potential employers what positive results you had.
Write in past tense. This will help you focus on your past achievements instead of responsibilities. It also sounds better.
Show your problem-solving skills. In the end, hiring managers want to know how effective you’re going to be in solving real problems. There’s no better way to show your problem-solving ability than to briefly describe how you solved difficult problems in the past. Follow the PAR scheme: What was the (P)roblem? What (A)ction did you take? What was the (R)esult?
Quantify results. Hiring managers love measurable results. Because of that, a single number often speaks more than a thousand words. Don’t say that you “increased the company’s revenue significantly.” Instead, don’t be afraid to brag about “increasing the company’s revenue by 20%.”
Use bullet points. Bullet points help you structure each subsection. Try to limit yourself to about 5 bullets per job.
Avoid buzzwords. People used some phrases in their resumes so much, these words have become meaningless. Everybody seems to be an out-of-the-box creative thinker with a knack for innovation nowadays. But in reality, only very few people really are those things. See what other 10 buzzwords you should stop using on your resume
Use action verbs . Unlike buzzwords, action verbs carry the weight you need to persuade an employer to hire you. Just to mention a few, these are words like “developed” , “increased” , “facilitated” and others. For more action verbs, check out our resume cheat sheet .
Keywords. Reread the job description and carefully pick the most important keywords. These are the words that best describe the position you’re applying for, and that will attract the attention of the ATS system.

In the end, your work experience section should look a bit like this:

The education summary section is where you list your degrees and relevant academic accomplishments.

Based on your degree and where you're in your career, it can be either the least or the most important part of your resume.

Are you an experienced professional?

Once you become more experienced, the education section takes a back seat to your work history and hard skills.

In other words, your education section should come after your work experience section, not the other way around. It also shouldn't be too long. For instance, your grades are no longer relevant.

It’s enough if you include the name of your university, the name of your degree, and the year you graduated.

Here’s an example:

Are you a fresh graduate?

Then your degree is still one of the strongest cards you have to play.

In practical terms, it means that you should place your education section at the top of your resume — right between your professional summary and work experience section.

It should also be a bit longer.

These are the things you should add to your education section if you’re a student or a fresh graduate:

Academic awards. AP scholar, Duke of Edinburgh award, National Merit Award, President’s Award, school subject-based awards, dean’s list, etc.
Scholarships. Athletic scholarships, scholarships for women, creative scholarships, etc.
Academic conferences and symposia. Don’t forget to mention the scope and name of the paper you presented at a conference.
Relevant student societies. Debating or programming clubs. If you were on a student committee of any kind, mention that too.
GPA. Only include your GPA if it was higher than 3.0 on a 4.0 scale. If your overall GPA was lower, mention your overall GPA. Alternatively, mention your summa cum laude or magna cum laude .
Academic publications. Producing an academic work worth publishing is impressive no matter the context.

In the end, your education section can look like this:

Before you start writing, you should know there are two types of skills : hard skills and soft skills.

1. Hard skills can be learned, taught, and most importantly — measured. Acquiring them requires deliberate effort, training, and time.

Hard skills can be, for instance: computer skills, language skills, manual skills, mathematics, project management, etc.

2. Soft skills are tied to your personality traits. These skills can come as part of your upbringing, or you can acquire some later in life through self-improvement. These skills can bring value to any job, as well as your private life.

Examples of soft skills include: communication, leadership, time management , creativity, decision-making, etc.

But how to make your skills stand out?

Focus on what’s most relevant. Do you have any of the skills mentioned in the advertisement for your desired job? Good. Make sure to include them in your resume’s skills section.
Organize your skills into subcategories. Divide your skills section into several subsections like computer skills, soft skills, languages, and others.
Don’t underestimate soft skills. 67 percent of HR managers said they’d hire a candidate with strong soft skills even if their technical abilities were lacking. On the contrary, only 9 percent would hire someone with strong technical credentials but weak soft skills.
There are skills you shouldn’t include. Never include any skills you don’t have, skills that have nothing to do with the job, skills everybody should have, or skills that have become obsolete.

Apart from the standard resume sections we just mentioned above, are also optional sections.

A good rule of thumb is to add an optional section only if it's relevant to the job you're applying for. If done properly, these sections can help you:

Fill the gap when lacking experience
Highlight additional skills and expertise
Let an employer know more about who you are

Pro tip: Optional resume sections can be especially important to companies that prioritize hiring candidates who fit their workplace culture.

Here are some of the most common optional sections:

Technical skills

This section can be a nice addition when applying for (surprise!) technical jobs.

Some examples of technical skills are: programming languages, software proficiency, project management, and data analysis.

Technical skills are usually measurable, so if you decide to include them in your resume, use a graph or a scale to illustrate how strong they are. Adding visual elements to your resume not only looks nice but also shows your ability to be precise and analytical.

Achievements and awards

Scholarships, competitions, work-related awards, or even promotions to leadership positions in your job — all of these can be considered important professional achievements.

Either distribute them across other parts of your resume or put them in a dedicated section. The latter allows you to truly highlighted them.

And if you choose to include them in a separate resume section, don't forget to mention the dates and the name of the company/institution at which you've accomplished the achievement.

Professional references

In today's competitive job market, strong professional references can be a game-changer. Consider including a ' Professional References ' section in your resume to provide potential employers with easy access to these valuable resources.

How to format references on resume? Here's what you should list for each reference:

Their full name
Their current job title and organization
Their contact details (email and phone number will do)
Your relationship with them (e.g., Former Supervisor)

Ensure you have their permission and inform them when actively job searching.

Once you decide who you want your references to be, it's time to ask them if they agree. Here's how to ask someone to be a reference via email .

Certifications and licenses

Listing the certificates and courses that you've successfully completed on your resume is never a mistake.

However, keep in mind that they should be related to the role that you're applying for.

If you'd like to add a certificate to your CV but you're unsure about where to find the best course for you, check out this carefully curated list of the best online courses that will help you to get a job.

Publications

In this section, you can mention all the relevant conferences, presentations, and written publications.

This section is most useful if you're working in academia, marketing, or journalism.

However, include it in your resume also if you're applying for a position that requires you to be an expert on the topic that you've written about.

Volunteering

This section lists your volunteer work . It should be treated similarly to a work experience section. The reason is that whether your work was paid or not, it still translates to real-life experience.

This is true especially if you find yourself at the beginning of your career. In that case, feel free to place the volunteering section towards the start of your resume.

On the other hand, if you're a seasoned professional, locate this section more toward the end of your document.

This is the part of your resume that's the most personal. Here, let a little loose and let your personality shine through. List you hobbies and interests, even the quirky or unique ones.

Hobbies serve as a great way for a hiring manager to see you more as a person and less as just a name written on a paper. They can also break the ice during the interview stage.

Christy's word of advice

Really, it sounds so simple, but one of the best ways to stand out with your resume is to apply for jobs you’re a close fit for. So many people apply ‘just in case they’ll consider me if even I only meet some of the requirements’, then feel deflated when they’re rejected. The company has spent time figuring out exactly what they need and are paying their staff or a recruiter to find that. Look closely at the minimum/essential requirements, apply for jobs you’re a great fit for, and you’ll have much better luck!

Christy Morgan, Resident HR Expert

Step 8: Wrap it up with a cover letter

Phew! Almost done with how to write a resume. Just a little bit of editing and proofreading, picking the right resume template , and you should be able to click send, right?

Well, not quite. At least we wouldn’t recommend you sending it — yet.

The truth is that resumes are often put aside when not accompanied by a cover letter. It would be a shame if this happened to you, especially after all the time you’ve spent creating it.

A good cover letter is a way to stand apart from the competition. It’s where you can show your hiring manager you mean business.

And, if you're fresh out of college or changing career this step-by-step guide on how to write a cover letter with no experience will show you what to focus on instead.

Here are 4 questions to guide you while writing your cover letter:

Who are you (professionally)?
Why are you interested in working for their company?
Why are you the best fit for the job opening?
How can you enrich their company?

When all it’s said and done, your cover letter should look something like this:

Cover letter example

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

Want more inspo? Browse another 1,250+ cover letter examples by your profession.

And if you really want a memorable cover letter, we’ve got you covered. In fact, we’re certain it will be the only cover letter guide you’ll ever need .

The older the job, the fewer the details. In other words, don’t have 13 bullet points on a job from 5 years ago.
Use off-peak hours for maximum attention , especially if you’re reaching out to an employer directly. Hiring managers are busy people and you want them to receive your resume when they have enough time to carefully read through it.
Check your resume for typos. If English isn't your first language, employers might be inclined to overlook any grammatical mistakes that you make in your resume. Typos, on the other hand, are unforgivable. Your computer’s spell-check feature can help you fix that.
Customize your resume for each job application. Every employer is different. And any hiring manager can tell if you’ve just sent them the same generic resume as to everyone else. So make sure you tailor your resume to each individual employer to increase your chances of getting hired.
Get the introductory email right. It doesn’t matter that you have the best resume ever if nobody gets to read it. Attach it to an email that catches the employer’s attention from the get-go. Pay particular attention to the subject line that will make them read the full email, including the attachments.

FAQ: How to write a resume

One to two pages is the ideal. If you're at the junior stage of your career, one page is more than enough. Similarly, make sure that your resume isn't longer than three pages (and this may be stretching it already), even if you're a CEO.

Generally speaking, content is superior to form when it comes to resumes. However, a nice design is the first thing that catches the recruiter's attention — and that's precisely what you want. Moreover, if you're looking for a job in marketing, art, or design, the design of your resume naturally becomes your selling point, too.

Typos, being too general and not specific enough, not including relevant information, not using action verbs, and writing about duties instead of accomplishments.

The best format for sending a resume is PDF, as it keeps the visuals of the resume unchanged once the document is opened by the recruiter.

1. Include standard resume sections. Contact information, resume summary, work experience, education, skills. 2. Include optional resume sections. Awards, references, certifications, publications, projects, etc. 3. Choose a resume format. The three standard are: chronological, functional, combination. 4. Use bullet points. Use bullet points to make your resume easier to scan and highlight important information quickly. 6. Think about the margins . Strike a good balance between not leaving too much white space and making your resume seem cluttered. 7. Keep it to one-two pages . Unless you have extensive work experience, you should generally aim to keep your resume to one page. 8. Consistency is key. In all aspects of your resume, including the spacing, font, margins, etc. 9. Use a professional resume template or layout which helps to structure the information effectively and makes it easy to read.

Good job, you made it! If you still need more information on how to write a resume. You can go further in-depth in our section-by-section resume guide .

This article was recently updated. The original article was written by Noel Rojo in 2019.

Kaja Jurcisinova is a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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How to write the perfect Swedish CV and cover letter
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Include the name of the person to whom you are writing as well as the company name and address just above the salutation. In the salutation, greet the hiring manager by name. If you don't know the name of the person, consider greeting the hiring department or the department with which you would be working if hired. 3.
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Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
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How to Write a Cover Letter in Sweden

Table of Contents

Formal Structure and Content Layout

Personalization

Header (3-4 Lines)

Introduction (3-4 Lines)

Body (10-15 Lines, divided into 2-3 Paragraphs)

Conclusion (3-4 Lines)

Personalization, Clarity and Format

Language Choice: Swedish vs. English/American

Appropriate Tone and Formality

Cultural Nuances in Communication

One-Size-Fits-All Approach

Overlooking Cultural Nuances

Too Much Information (TMI)

Neglecting the Importance of Soft Skills

How should I talk about gaps or unusual circumstances in my cover letter?

Should I send the cover letter via email or by letter?

Should I write my cover letter in English or Swedish?

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