application letter for an executive assistant

15 Executive Assistant Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Executive Assistant jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are important for a job application because they give recruiters an opportunity to get to know applicants better. Cover letters also provide more insight into the applicant’s work skills, personal qualities, and qualifications. Aside from all of this, cover letters can show recruiters how well potential employees follow directions, which is crucial in the workplace.

Here are 15 amazing Executive Assistant cover letters that are professionally written and will help you stand out and get that job!

application letter for an executive assistant

Executive Assistant Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Executive Assistant Sample 1

Dear , I hope you’re doing well and that you’re seeking a new Executive Assistant for your business. I’ve been in the industry for over 10 years and am eager to apply my experience in order to help your company thrive. Please find attached my resume and references sheet. I look forward to hearing from you soon!

Executive Assistant Sample 2

The Executive Assistant is the only person who understands the demands of our CEO. I am confident that I can fulfill this position with excellent results.

As an Executive Assistant, my responsibility is to provide administrative support to keep things running smoothly for our CEO while maintaining his calendar and ensuring confidentiality of any company information. As someone who has experience in both customer service and technical writing, I am confident that I can meet these challenges while maintaining a positive attitude.

Executive Assistant Sample 3

Dear Candidate,

I am writing to express my interest in the Executive Assistant position that is currently open at your company. I have a Bachelor’s degree in Business Administration and have been working as a business assistant for 10 years. I believe my skills and experience would be a good match for this position. If you would like to learn more about me or discuss how I might be able to help your organization, please call me or email me at ____@____.com. Thank you very much for your time and consideration of my resume!

Executive Assistant Sample 4

Dear Sir or Madame,

I am a University graduate with experience in customer service and clerical work. I am highly organized and detail-oriented. My most recent job was as a receptionist at Clearwater Company where I handled all correspondence to be delivered to our CEO. I have also been the Executive Assistant to the Vice President of Sales for over two years.

Executive Assistant Sample 5

Dear Mr. Smith, I am writing to apply for the Executive Assistant position that you have open in your office. I have over 10 years of experience as a personal assistant and administrative specialist. I’m confident that my skills and experience would be a valuable addition to your team. Sincerely, ____________

Executive Assistant Sample 6

Dear ____, I am a ____ year old ____ with a ____ in a related field. I am interested in applying for the position of Executive Assistant at your company and have attached my resume for your review. With 5 years of experience as an Executive Assistant, I have excellent organizational skills and can work well under pressure. In addition to excellent secretarial skills, I have additional experience working on marketing campaigns and research projects. If you would like to learn more about me please call me at ___-___-___. Thank you for taking the time to read my resume!

Executive Assistant Sample 7

I am seeking employment as an Executive Assistant. I have over 12 years of experience working in the financial industry. Throughout my career, I have supported executives and managers with their day- to-day tasks. Please find below my resume for your consideration.

Executive Assistant Sample 8

I am writing to express my interest in the Executive Assistant role at Acme Corporation. I would like to tell you about my skills and qualifications for this position.

I have more than five years of experience as an Executive Assistant. I am extremely organized, detail oriented, and efficient with time management. I have great communication skills, including strong writing skills that help me keep up with the demands of managing their boss’s schedule along with other tasks such as preparing speeches and documents for meetings, following up on requests, completing analyses and presentations for clients, maintaining relationships with clients through email or calls, etc. I am confident that if given the opportunity to speak to you further about this opportunity I will be able to show you my skills.

Executive Assistant Sample 9

I’m reaching out in interest in the Executive Assistant position. I have over five years of experience managing executive assistants and administrative positions. My expertise includes assisting with event planning, scheduling, managing finances, coordinating social media activities, work order management, etc. Please find attached my resume for your review. Thank you for your consideration!

Executive Assistant Sample 10

Dear Sir or Madam, I am writing to express my interest in the Executive Assistant position with your company. I am highly skilled in MS Word, Excel, and PowerPoint. My organizational skills are strong and I have an eye for detail. I have experience with creating presentations that are clear, concise, and easy to follow for a variety of audiences. I would be honored if you would consider me for this position. If you have any questions about my qualifications or need more information about me please do not hesitate to contact me at **************@gmail.com or *********@yahoo.com

Executive Assistant Sample 11

Dear Hiring Manager, I am interested in the Executive Assistant position. I have researched your company and feel confident that I have the skills to be an excellent addition to your staff. I have 5 years of Executive Assistant experience at a major company where my responsibilities included managing executive calendars, arranging travel plans, coordinating events, and helping to manage other administrative duties. I am skilled at prioritizing tasks based on urgency and importance. My experience also includes training other employees on various administrative tasks. If you are interested in interviewing me for this position please contact me by phone or email as soon as possible so we can set up an interview time that is convenient for you. Thank you for your consideration! Sincerely yours,

Executive Assistant Sample 12

Dear Hiring Manager, With over 10 years of experience in the field of executive assistants, I am confident that my skills and experience would be a great asset to your company. I am detail oriented and proficient with MS Office, Google Drive & Excel. I will make sure all deadlines are met on time or before schedule. Additionally, I have an extensive knowledge of all communications tools available. My communication skills are excellent and my attention to detail is unmatched. Please consider me for this position with your company!

Executive Assistant Sample 13

Dear hiring manager, I hope this message finds you well. With your current Executive Assistant leaving and no current EAs on staff, I am looking for a new opportunity to work with an innovative and visionary company like yours. My experience as a Corporate Executive Assistant and Personal Assistant to the CEO has given me the skills needed to be successful in this role. As such, I would very much appreciate an interview so we can see if we are a good fit for each other. Thank you for your time and consideration.

Executive Assistant Sample 14

I am writing to express my interest in the Executive Assistant position that you are currently hiring for at XYZ company. I have over 5 years of experience working in various office environments, including assisting executives with various tasks. I am organized, quick-thinking, and skilled in the use of Microsoft Office software. If you are looking for an experienced assistant who can work well with others and take direction without difficulty, please consider me as a candidate.

Executive Assistant Sample 15

To Whom It May Concern, I am interested in the Executive Assistant position. I have over 10 years of experience as an executive assistant and administrative professional. I am a detail oriented, proactive individual that is dedicated to making sure tasks are completed accurately and timely. I would be an excellent asset to your team! Thank you for your time and consideration.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Executive Assistant cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

What To Know About Writing A Job-Winning Executive Assistant Cover Letter
The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

Communication
Presentations
Confidential Information
Organization
Microsoft Office
Correspondence
Project Management
Time Management
Coordination
Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

Open a copy of your updated Executive Assistant cover letter
Open a copy of your target Executive Assistant job description
In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

Example of Starting A Cover Letter With The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

Example of Starting A Cover Letter With The Team & Company

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #1 - Traditional

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #2 - Non-Traditional

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

Executive Assistant Cover Letter Example #3 - Volunteer

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

Head to CoverBuild.io
Select the “2 Minutes” option to have AI write your cover letter
Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note: I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

The scheduling conflicts you helped reduce
The budget you helped manage
The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

Quality Impacts Perceived Value - Car Example

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

Start with a proven cover letter template from CoverBuild.io
Use ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
Start your cover letter with a personalized greeting for the hiring manager or team name
Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
Use a tool like Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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7 Executive Assistant Cover Letter Examples

Executive Assistants are the right hand of leadership, adept at managing details, anticipating needs, and seamlessly orchestrating operations. Similarly, your cover letter serves as the right hand of your application, deftly outlining your skills, experiences, and your ability to anticipate and meet challenges. In this guide, we'll delve into the best cover letter examples for Executive Assistants, ensuring your application orchestrates a compelling narrative of your professional journey.

Cover Letter Examples

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The best way to start an Executive Assistant cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and immediately mention the Executive Assistant position you're applying for. Make sure to highlight your most relevant skills and experiences right at the beginning to grab their attention. For example, "Dear Mr. Smith, I am a professional Executive Assistant with over 10 years of experience in managing complex schedules and administrative tasks. I am excited to bring my expertise to your advertised Executive Assistant position." This approach shows you're professional, direct, and confident in your abilities.

Executive Assistants should end a cover letter by summarizing their interest in the role and the unique skills they bring. It's important to express enthusiasm for the opportunity and to thank the reader for their time. Here's an example: "I am excited about the opportunity to bring my unique blend of skills and experience to your organization and believe I could add significant value to your team. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." This ending is professional, courteous, and leaves a positive impression. It also opens the door for further communication, which is key in the job application process.

An Executive Assistant's cover letter should ideally be about one page long. This length is sufficient to succinctly present your skills, experiences, and qualifications relevant to the job without overwhelming the reader. Remember, hiring managers often have many applications to go through, so it's important to make your points clearly and concisely. A cover letter is not the place to reiterate your entire resume, but rather to highlight key aspects that make you a strong candidate for the Executive Assistant position. It's also a chance to show your understanding of the company and how you can contribute to it.

Writing a cover letter with no experience as an Executive Assistant can seem daunting, but it's absolutely possible. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 2. Opening Paragraph: Begin by stating the position you're applying for. Express your enthusiasm about the opportunity and briefly mention where you found the job posting. 3. Highlight Relevant Skills: Even if you don't have direct experience as an Executive Assistant, you likely have skills that are applicable to the role. These could include organization, time management, communication, problem-solving, or proficiency in certain software. Use specific examples from your past work, academic, or volunteer experiences to illustrate these skills. 4. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows initiative and that you're serious about the role. 5. Explain Why You're a Good Fit: Even without direct experience, you can still be a great fit for the role. Maybe you thrive in fast-paced environments, have a knack for multitasking, or are known for your exceptional organizational skills. Whatever it is, make sure to highlight it. 6. Conclude with a Call to Action: Thank the hiring manager for their time and express your interest in discussing your application further in an interview. 7. Professional Closing: End your cover letter professionally with a closing such as "Sincerely" or "Best regards," followed by your name and contact information. Remember, the goal of the cover letter is to get the hiring manager interested enough to read your resume and call you for an interview. Even without direct experience, if you can show that you have the skills and qualities they're looking for, you'll have a good chance of getting their attention.

Related Cover Letters for Executive Assistants

Administrative assistant cover letter.

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Executive Assistant Cover Letter

Senior Executive Assistant Cover Letter

Junior executive assistant cover letter, c-level executive assistant cover letter, entry level executive assistant cover letter, executive administrative assistant cover letter, executive assistant to ceo cover letter, related resumes for executive assistants, executive assistant resume example.

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Executive Assistant Cover Letter Examples and Templates for 2024

Cover Letter Examples

How To Write an Executive Assistant Cover Letter

Cover Letter Text Examples

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

Entry-Level
Senior-Level

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
Managing, mentoring, and developing a team of five junior admin assistants

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

My recent achievements include:

Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
Introducing a calendar system that reduced appointment errors by 87% in six months
Negotiating with vendors to save around $5,000 per annual contract

Executive Assistant Text-Only Cover Letter Templates and Examples

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

Manage multiple high-priority projects with ease and efficiency
Oversee the day-to-day office operations independently and proficiently
Handle an annual budget of $475,000
Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants.

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not!

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

What a Great Executive Assistant Cover Letter Looks Like
5 Steps to Writing a Perfect Executive Assistant Cover Letter
3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

First and Last Name. Your full name should proudly sit at the top.
Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

Company Name. Write down the name of the organization.
Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
Email address (optional). You can add the hiring manager’s email if you find it.
Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

Dear Mr. Thompson
Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

Dear Company X
Dear Head of Department X
Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

With appreciation,
Best regards,
Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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5 Executive Assistant Cover Letter Examples for 2024

Executive Assistant (EA) Cover Letter
Executive Administrative Operations Assistant
Creative EA
Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work.

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar.

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Executive assistant cover letter example

Why this cover letter works

Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Executive administrative operations assistant cover letter template

How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Creative executive assistant cover letter template

Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Executive assistant to the CEO cover letter example

If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

Administrative assistant
Operations manager
Human resources
Customer service
Business analyst

How to Format an Executive Assistant Cover Letter

Job seeker stands with hands in air, questioning how to fill out job materials

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter .

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission.

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below.

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know.

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot.

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements.

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need.

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them.

What you don’t want to do is be overly informal or disrespectful.

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below.

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful.

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs.

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention.

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Executive Assistant

Executive Assistant cover letter example

Match your experiences with the demands of the role

When there is a role available for an executive assistant in an organization, you know that there are some leaders who are drowning. Much as technology has played a part in making certain responsibilities of an executive assistant redundant, the way it has made executives ever more accessible has created unprecedented demands on their time and attention.

While job opportunities for executive assistants are expected to decline by 17% in the decade to 2026, and as the nature of the role changes to function alongside increasing use of technology, executive assistants continue to occupy a unique and critical niche in the functioning of any organization.

While the entry criteria for an executive assistant are not onerous, it is only those with the right personality and blend of (often self-taught) skills that will thrive in a role that is often filled with impossible demands and challenging volumes of multitasking.

It takes someone special to be a great executive assistant, but it is a greater challenge still to be able to distill that promise into a resume and cover letter. While the resume focuses on the facts of their experience and knowledge, the free-flowing nature of the cover letter allows them to tell the story of their administrative wizardry in a far more expansive form. The cover letter allows their future boss to sense that they will be “in control” of matters from day one.

But where do you start when writing an executive assistant cover letter? Which parts of your experience could you highlight to make yourself stand out from the crowd?

This guide, along with a executive assistant cover letter example will explore how to:

Choose the best format for an executive assistant cover letter
Maximize the potential of each cover letter element and paragraph (header, greeting, intro, middle part, closing of the application letter)
Use recruitment-related tips and tricks in your cover letter writing
Avoid the most common mistakes in executive assistant cover letters.

The cover letter will always be read at the same time as the resume, so the two documents should work in tandem to tell slightly different sides of the same story. It would be a waste of an opportunity to write exactly the same things, but on the other hand there should be a balance to ensure that any career highlights are fully explored. A cover letter should explore your personality and your “why” at work, while also highlighting some of the specifics of your experience that will make you suitable for this particular job.

Best format for an executive assistant cover letter

Choosing the best format for an executive assistant cover letter is a vital part of making an effective application. Not only does the structure of your cover letter need to be clear, the application letter itself has to flow well and every paragraph/element should perform a certain function. We’ll analyze each part of the cover letter format in more detail below, but for now let’s consider how the document itself should be composed.

The widely accepted cover letter format includes the following elements:

The cover letter header
The greeting
The introduction
The middle cover letter paragraphs (body of the letter)
The conclusion
The signature

Executive Assistant Cover Letter Example - Best format Executive Assistant letter

Our cover letter guide offers a deep-dive into the general considerations of writing a powerful cover letter, but it is worth exploring some aspects of how to build a cover letter format with specific reference to an executive assistant.

This executive assistant cover letter sample can be used a solid foundation for your own application document:

Dear Mr. Sanderson,

Helping my previous boss to notice an error in a $3.5m contract that saved our company $300k in erroneous penalty fees exemplifies my approach to being an executive assistant.

Alongside my contractual duties of arranging travel, coordinating meetings, preparing presentations and checking spreadsheets, I endeavor to understand the granular detail of any situation so that I am able to add value in unexpected places. I am three years into my construction career, so there is still much to learn, but I approach each day with a fresh perspective and willingness to get involved in things that I don’t yet understand.

A move to a larger company would mean an increase in exposure to different situations, more industry experts to learn from and more responsibility to take on. My previous CEO said in my annual review: “Sara can be relied upon to do the right thing in any situation, is fiercely independent and impressively creative.” I view my executive assistant role as a springboard to a commercial position and understand that being EA to the Commercial Director will enable me in that career path.

I have assisted with a number of commercial projects previously:

Coordinated a supplier conference to discuss operational & process improvements.
Represented the company at trade shows – introducing 60+ new customers in 2 years.
Led a project to reduce admin expense and time – saving over $250k in various ways.

I am a dedicated and reliable member of the leadership team, always considering the needs of others as well as my direct manager. I am looking for a boss who is supportive of growth and who will give me a little bit more work than I can handle. I have many examples of thriving under pressure and would look forward to discussing them at an interview.

Terry Weber

You can utilize the cover letter sample as a basic inspiration or edit the sections, adapting to your own experience, personality, and skills.

For additional inspiration, you can reference related cover letter examples such as:

Manager cover letter sample
Business Analyst cover letter sample
Executive cover letter sample
Project Manager cover letter sample
Product Manager cover letter sample
Consulting cover letter sample
Project Coordinator cover letter sample
Supervisor cover letter sample
Assistant Manager cover letter sample
Business and management cover letter sample
Program Coordinator cover letter sample
Brand Manager cover letter sample
McKinsey cover letter sample
CEO cover letter sample
Store Manager cover letter sample
Quality Assurance (QA) cover letter sample
Business Development Manager cover letter sample

Cover letter header

Most executive assistants will have scrolled through a database and felt annoyed that a certain aspect of someone’s contact details was missing. They might take the time to conduct a Google search for the details, but they may well decide to do it later and then forget about it altogether.

The cover letter header contains the all-important contact details for a candidate, so if the hiring manager wants to get in touch with them, there should be no impediment. Don’t assume that having the details on your resume is enough, and don’t consider that repeating them is a waste of space. Remember that your email address should sound professional and definitely include your mobile number.

If they feel like dropping you a message there and then, that is when you win.

The second reason for including the contact details in the header section is that the recruitment ATS software will expect to see it there. You need the software to recognize the contact information because it will automatically transfer your details to its database. You might not get this job, but you never know what could come up in the future. A company’s own talent pool is always a first port of call when a requirement comes up.

The aim of this part: Allow the hiring manager and ATS software to find your contact details at the first attempt.

Executive Assistant Cover Letter Example - Find your contact details at first attempt

Cover letter greeting

Every executive assistant understands the importance of appropriate greetings and the formality and etiquette of addressing a letter or email correctly. Spelling someone’s name incorrectly or using the wrong title will cast a shadow on the words that follow.

Some readers may brush it off, but for others it may seem to be a sign of a careless approach or lack of attention to detail (both poor character traits for any executive assistant).

The accepted “Dear Mr/Mrs/Ms” greeting is fine if you know how they wish to call themselves. It is a little risky to presume a title, so best to ask for this detail before you send it. This level of detail will be expected of you when you begin a job, so don’t be shy to pick up the phone. That sort of question can leave a lasting impression and as long as the call is brief, you will have already made a connection.

If you are not sure about whom to address the letter and do not feel that clarifying would be appropriate (often the case in larger companies), something like “Dear _____ team” would suffice. “To whom it may concern” is a historically polite variant, but you should avoid it if at all possible. It gives your letter a cookie-cutter appearance when it is likely anything but.

The aim of this part: Don’t put off the hiring manager by getting the greeting wrong.

Cover letter introduction

As an executive assistant needs to make an immediate connection with the hiring manager, it is worth spending the first couple of lines painting a picture of who you are rather than what you have achieved.

Highlighting your relevant experience is often the first consideration for most cover letters, but when you need to build that connection with a hiring manager, it is better to plant the thought that they will “get on” with you as early as possible.

Put yourself in their position. What are the sort of characteristics that they would be looking for first and foremost? What adjectives would they use to describe their perfect hire? Take a few hints from the job description and craft an introductory story that paints you in exactly that sort of light.

Try to stay away from the cliched examples of being well-organized and dedicated, etc. Top-notch executive assistants obviously possess all the basic skills and would not want to waste valuable cover letter real estate on them. You need to look a level deeper. What problems will your future boss come up against every day and how can you help solve them?

Consider this cover letter sample and how it showcases the candidate’s strongest achievements right away:

The aim of this part: Work out what personal characteristics and achievements your future boss will be looking for in an assistant and grab their attention from the first line.

Cover letter middle paragraphs

Most executive assistants are expected to be all-around multitasking experts, so the body of the letter should contain a mix of the most impressive achievements of their career, but always with one eye on what the future role will actually require.

It is fair to say that future duties may change, so going with your big-hitting achievements is still relevant, but the more tailored your experiences to the job description, the better. Give your future boss a sense of what it is like to work with you. Your choice of what you highlight will in turn indicate to them how you view your impact on those around you.

Listing major achievements in bullet points is always great for catching the eye, especially where there are numbers or statistics involved. Outlining your ability to handle a large volume of work is only believable if you quantify your experiences. Tell them how quickly you can type, how many people you typically chat with one the phone every day or how much money your last project managed to save.

Make sure that you include any industry experience as it will offer a sense that you are “one of them.” Even the mention of the industry or any specific functional expertise might be enough to give you an advantage over others who do not think to mention it. The hiring manager needs to feel that you will be able to solve their problems.

Finally, mentioning how you work closely with others and outlining how you value communication skills are critical aspects of any executive assistant cover letter. While other administrative matters might seem too obvious to mention, these two behavioral aspects cannot possibly be ignored.

Check out how this cover letter sample deals with career achievements, working philosophy and quantifiable facts, while sneaking in a reference from the previous employer:

My previous CEO said in my annual review: “Sara can be relied upon to do the right thing in any situation, is fiercely independent and impressively creative.” I view my executive assistant role as a springboard to a commercial position and understand that being EA to the Commercial Director will enable me in that career path. I have assisted with a number of commercial projects previously:

The aim of this part: Offer an all-round view of the value that you bring to your boss, your colleagues and your employer.

How to close an exec assistant cover letter (conclusion & signature)

The final part of the cover letter should seek to reinforce the personal connection that you hinted at during the introduction. If the body has covered your functional suitability, you have one last chance to make your candidature stick on the hiring manager’s head. While they might remember how suitable you sounded, they would be more likely to remember how the thought of working with you made them feel.

Tap into that “this is the sort of personality that I would like to work with” feeling in your conclusion and go straight for the heart strings. Appealing to reason will only get you so far when it concerns such a close working relationship. At the end of your cover letter, their gut feel should be compelling them to pick up the phone and arrange that interview.

Last, to end on a positive note, let them know that you are looking forward to the opportunity of meeting them at the interview. Such an approach shows that you, too, are interested in finding the “right” kind of boss and it is only natural to be curious. Believe in your application and don’t be shy – if you don’t ask, you don’t get.

See how the call to action and a transition to the interview stage is handled in this cover letter example:

The aim of this part: Seek to make one last personal connection and ask for an opportunity to get to know the hiring manager a bit better at the interview.

Writing tips and tricks for your cover letter: personality-driven approach

The success of any executive often depends on the abilities and efforts of those around them, and there is no relationship more critical to the success of a venture than that between a boss and their executive assistant. So critical, in fact, that personality should play a larger than usual role in the application process.

Put yourself in the position of a boss, who spends the vast majority of their life at work, and who needs to find someone to share their burden. There is much to be said for talking at length about the depths of your skills and experience in a job application, but the vast majority of bosses will find themselves coming back to the question:

“I wonder what this person is like? Will we get along? How would it feel like working with them?”

If your job application does not allude to some answers to these questions (in advance of answering them more fully during an interview), then you can be sure that your candidature will be forgotten, replaced by those who are brave enough to wear their job search hearts on their sleeves. Being unflinchingly honest about who you are is not always advisable in the resume/cover letter stages of the job process, but for an executive assistant it is essential.

The decisions of selection that an executive may make will also have a beneficial effect on the candidate. If an executive is presented with a personality that “doesn’t sound like they will get along,” it may well mean that the executive assistant would feel the same. Being candid and open about yourself in a cover letter may well also save you the dreaded fate of a boss that you don’t get along with.

The simple fact is that EAs and their bosses simply have to have a close relationship for it to be productive. Make the first move in your cover letter. Give them a chance to warm to you.

References from others helps with being objective about your personality.

It is one thing curating suitable stories and selecting the right words to frame your personality, but it is entirely more powerful when others say what they think about you. Normally, references come into play at a later part of the hiring process, but because the relationship between boss and EA is so important, it may well be worth including a few words from former bosses (or colleagues) about what it was like to work with you.

Make sure that it is someone who knows you well and would be happy to expand on their thoughts at a later stage of the process. It helps if they come from an organization with a similar culture and ethos as your future potential employer, as otherwise the reference might backfire. You don’t want your future boss thinking: “Sure, she fit in there, but we are a different organization entirely.”

When reviewing the executive assistant cover letter sample presented at the start of this guide, you will notice it offers specifically a personality-led approach in writing.

You are sure to be a jack of all trades and master of all of them, but how do you know which skills to feature (in depth) in a cover letter? It does require a little sleuth work, but it is entirely possible to gain an appreciation of the role before you talk to your future employers during the interview process.

It won’t be hugely effective for an executive assistant to wax lyrical about their ability to coordinate projects and plan events if this is not part of their future role. You might be incredibly proud of some achievements in this area, but it is best to stick with experiences of yours that are genuinely relevant (if slightly less impressive).

The first port of call for such information is the job description. No one executive assistant role is the same and it is definitely the case that most bosses will have had a hand in crafting the content, after all, they want to find someone who fits their needs. This might mean that you have to amend the content of each individual cover letter to fit each job, but it will be more than worth it when the interviews roll in. If you can’t find any suitable examples, maybe you just have to be honest and admit to yourself that this particular role might not be for you.

Second (and this happens more than you might think), is the idea to tap into your social network and ask current employees what sort of expectations there are for an executive assistant in the company. This shows a great deal of initiative (a key trait for an EA) and the insights that you receive will inform which stories you choose to share. You should only approach one or two people per company, and only if they are currently in your extended network and likely to have seen you around on socials.

Showing that you understand the demands of the role before you are invited to interview shows that you are ready to hit the ground running on the first day.

Mistakes to avoid in an Executive Assistant cover letter

To overlook some basic errors:

Spelling and grammar need to be on point. It is one thing writing about your attention to detail and meticulous nature, but if you make even the smallest grammatical error in the letter, it won’t be hard for the hiring manager to draw their own conclusions. Get someone to proofread the letter and use a grammar checker to finesse the detail.
Make it about your impact on those around you rather than all about you. When writing a cover letter, it is easy to focus on who you are as a person rather than your impact on those around you. The success of any executive assistant can only be measured by how they facilitate the success of others, and in particular their boss, so make sure that the cover letter includes this dimension as well.
Include detail rather than rely on general statements. It is tempting to make a long list of all the things that you get up to on a daily basis, but it is better to focus on a few of them in detail than offer a general description that any executive assistant could mention about their role. To stand out you have to be specific and memorable.

Key takeaways

Choose a solid format for your executive assistant cover letter.
Understand and utilize each section and/or paragraph of the application letter for maximum effect.
Use our business & management cover letter samples as a reference point for the good cover letter writing and structure.
Choose the correct tone for your letter based on your employer’s own communication style.
Address the needs of the company to which you’re applying.

Executive assistants need to have an acute sense for detail and an eagle eye for any mistakes that might occur in any communication. Being able to proofread their own application might seem a simple matter, but when your mind is on the story rather than the nitty gritty of the delivery, it is easy

With Resume.io, writing your cover letter is simple. Clock on one of our free cover letter templates and start writing your job search story. Hopefully we have shared some ideas that might make your task that little bit easier.

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Executive Assistant Cover Letter Sample

Administration roles like executive assistants are incredibly important to the success of major businesses across the world. When applying to these roles, your cover letter shouldn't be what makes your job application fail. Instead, it should enhance your chances of landing an executive assistant interview.

Many employers are using applicant tracking systems (ATS) to sort and screen resumes, so using a writing service that specializes in executive assistant cover letters, like TopResume, can ensure your application gets through those systems smoothly – and doesn't get bypassed for someone else's.

Executive Assistant Cover Letter Blunders to Fix

If you're applying to jobs that require an executive assistant cover letter, it's important to avoid mistakes that could ruin your chances. Such errors include:

A cover letter that's too long. If your administration cover letter is borderline novel-length, it's too long. Yes, that might be an exaggeration, but the point still stands: your cover letter should be no longer than a page. Ideally, it should be somewhere between three to four paragraphs.
An executive assistant cover letter that's clearly a template. As the hiring manager sifts through tens, sometimes hundreds of applications, you don't want yours to have the exact wording and structure as five others. Your cover letter should follow a structured format, but the material within should be unique to yourself and what you can offer a company.
There's no personality. A cover letter is often the first document a recruiter will see representing your professional brand. Is it going to put them to sleep? Let's hope not. Let your personality shine through so the recruiter can clearly tell whether you're a good cultural fit for their company.
It's not addressed to a specific person. "To Whom It May Concern" is no longer an acceptable greeting for a cover letter. Take the time to find the name of the hiring manager at the company for which you're applying. If after digging you can't find it, opt for a greeting like "Dear Hiring Manager". It's a bit more personal and inviting, although using a specific name is best.

After viewing the sample above, it's time to ask yourself this question: will your executive assistant cover letter make the right impression? Two of our resume packages (Career Evolution and Executive Priority) include cover letter writing. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Get the executive assistant interview you're hoping for. Use our cover letter writing service today!

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Resume and Cover Letter Experts

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a resume template to make creating your resume easy, but a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you show off your qualifications and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

Write a cover letter if you have work experience
Write a cover letter if you have no work experience
Write your cover letter if you have an employment gap

Let us assist you in managing how you create your cover letter and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a resume builder as well, you’ll have the perfect resume and cover letter to impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct cover letter structure will be your best friend.

By formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment, relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should mention your motivation to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you, what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any internship or volunteer experience you have.

Also, be sure to mention the following in your cover letter:

How you meet company needs
Relevant accolades
Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

Be Sincere: Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
Mention time off when appropriate: If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a lot of different tasks in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching responsibilities over scheduling for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make quick adjustments and decisions should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of personal and professional information that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your written skills need to shine through on the cover letter and resume. Executive Assistants will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to indicate what training and support you provided to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the skills most desired by the job description.

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Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates

Executive Assistant cover letter example 1

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

Hi [insert recruiter name]
Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

I am interested in applying for the role of admin assistant with your organisation.
I would like to apply for the role of Sales assistant (Ref: 4057393)
I would like to express my interest in the customer service vacancy within your retail department
I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

A friendly sign off – e.g. “Warm regards”
Your full name
Phone number (one you can answer quickly)
Email address
Profession title
Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

How to Write an Executive Assistant Cover Letter (2 Examples)

By Ammar Ahmed

Published: January 22, 2024

Cover Letters

Ammar Ahmed

Writer & Career Coach

Alright, all you aspiring Executive Assistants out there, it’s time to talk cover letters – the unsung heroes of job applications. Sure, they may seem like just another document to stress over, but trust us, they’re your golden ticket to making a smashing first impression.

In this article, we will provide valuable tips and guidance on creating an impactful cover letter that highlights your skills and experiences, ultimately increasing your chances of securing your dream Executive Assistant position.

Crafting the Perfect Executive Assistant Cover Letter

When aiming for an Executive Assistant role, your cover letter should reflect more than just your skills—it should convey your understanding of the heartbeat of the company. This section will guide you in tailoring a letter that not only talks about you but also resonates with what the company seeks in its ideal candidate.

Researching the Company and Position

For an Executive Assistant, understanding the company is like knowing the preferences of the executive you’ll assist. Your daily tasks will often revolve around company-specific projects, interactions, and nuances. We’ll break down the significance of aligning your application with the company’s DNA and tuning in to the subtleties of the Executive Assistant role they envision.

Aligning with Company Values and Goals: Every company has its rhythm, a set of values guiding its actions. Skim through their website, especially sections like ‘About Us’ or ‘Our Mission.’ As an Executive Assistant, you’re more than just a task handler—you’re the representative of executive decisions and actions. Ensuring your cover letter conveys alignment with the company’s heartbeat can make you stand out.
Understanding the Specific Executive Assistant Role: While some companies might seek an Executive Assistant who’s adept at organizing international travels, others might prioritize expertise in managing in-house meetings or handling sensitive communications. Decode the job listing, identify what’s emphasized, and weave those specifics into your cover letter. It’s all about showcasing that you’re not just any Executive Assistant, but the one they need.

Structuring Your Cover Letter

A well-structured cover letter is akin to a neatly organized desk; everything is in its place, making it easier to understand and appreciate. When drafting your Executive Assistant cover letter, keep in mind that its structure is your first demonstration of organizational skills.

Here’s a step-by-step guide to ensuring your cover letter is not only well-organized but also leaves an indelible mark.

Heading and Salutation: Start with your contact details at the top: name, address, phone number, and a professional email. Addressing the hiring manager by name rather than a generic “To Whom It May Concern” can create a personal touch. If you’re unsure of the name, a bit of research or a quick phone call to the company might provide the information.
Opening Paragraph – Grabbing Attention: Dive in with enthusiasm. Begin by stating the position you’re applying for and perhaps a notable achievement that makes you stand out. Remember, as an Executive Assistant, you’re often the first point of contact; showing your proactive nature right at the start can set a positive tone.
Middle Paragraph(s) – Showcasing Your Skills and Experience: This is your stage. Discuss relevant experiences, specific tasks you’ve excelled at, or instances where your proactive approach as an Executive Assistant made a significant difference. Perhaps you managed a sudden crisis, coordinated an impromptu meeting, or streamlined a complex workflow. Make it relatable to the job you’re applying for.
Closing Paragraph – Expressing Enthusiasm and Call to Action: Reiterate your enthusiasm for the role and the company. Express your eagerness to discuss how your unique experiences as an Executive Assistant align with the company’s needs. A proactive call to action, like suggesting a meeting or a call, can be a testament to your initiative.
Signature and Contact Information: Sign off professionally with a “Sincerely” or “Best regards,” followed by your full name. If you’re sending a physical letter, leave space for a handwritten signature. Beneath this, you might also reiterate your phone number or primary contact method, making it easy for the hiring manager to reach out.

Highlighting Relevant Skills and Experience

Every profession has a unique set of skills that define excellence in that role, and for an Executive Assistant, it’s a mix of impeccable communication, meticulous organization, and quick thinking. When you’re crafting your cover letter, ensure that you’re not just listing these skills, but exemplifying them with real-world experiences.

Here are some specific skills that you should mention in your cover letter:

Excellent Communication Skills: As an Executive Assistant, you’re the communication bridge between the executive and the rest of the organization. Highlight instances where your clear and concise communication has prevented misunderstandings or streamlined a process. Maybe you drafted critical emails, coordinated between departments, or effectively communicated executive decisions to the team.
Organizational Skills: An Executive Assistant’s world is filled with calendars, memos, meetings, and event planning. Use your cover letter to showcase how your keen organizational skills have kept things running smoothly. Perhaps you’ve developed a filing system that saved hours of work, or you managed a high-profile event without a hitch.
Time Management: In a role where a single day can involve myriad tasks, managing time efficiently is paramount. Share anecdotes where your time-management skills ensured deadlines were met, or how you effectively juggled multiple tasks in high-pressure situations, ensuring everything was completed to perfection.
Exceptional Interpersonal Skills: This isn’t just about being friendly; it’s about understanding and navigating office dynamics, managing expectations, and sometimes mediating between parties. Describe scenarios where your interpersonal skills have eased tensions, fostered collaborations, or even just ensured a harmonious office environment, especially in situations where executives had conflicting opinions.
Problem-solving and Decision-making: The corporate world is unpredictable, and as the right hand of an executive, you’ll often be in the thick of it. Detail instances where you’ve had to think on your feet, make critical decisions, or solve problems that weren’t strictly in your job description. Maybe you found a last-minute flight for a canceled trip or improvised during a technical glitch in an important presentation.

Tailoring Your Cover Letter

As an aspiring Executive Assistant, a role that thrives on personalization and attention to detail, it’s crucial to ensure that your cover letter speaks directly to the company and role you’re vying for.

Take a look at how you can tailor your cover letter for maximum impact.

Addressing the Hiring Manager: As mentioned above, starting your cover letter with a generic greeting might make it seem impersonal, but addressing the hiring manager by name creates an immediate connection. It shows that you’ve done your homework and are truly interested in the company. If the job posting doesn’t mention a name, a quick call to the company’s HR department or some LinkedIn sleuthing might give you the information you need.
Matching Job Description Keywords: Companies often use specific keywords in their job descriptions to outline the primary responsibilities of the role. For Executive Assistants, these might include “calendar management,” “stakeholder communication,” “event coordination,” or “confidential document handling.” Ensure you incorporate these keywords into your cover letter, aligning your experiences and skills with what they’re specifically looking for. For example, if the description emphasizes “strategic planning,” you might mention a time when you took the initiative to reorganize an executive’s weekly schedule for optimum efficiency.
Demonstrating Cultural Fit: Every company has its own ethos and its own vibe. Whether it’s a fast-paced startup culture or a more traditional corporate setting, it’s essential to show that you blend seamlessly. Maybe you thrived in a similar work environment in the past, or perhaps the company’s community outreach resonates with your personal values. Highlighting these connections emphasizes that you’re not just a fit for the job but for the company culture as well.

Avoiding Common Mistakes

Every Executive Assistant knows the devil is in the details. Just like a missed appointment or a wrongly filed document can lead to chaos, certain missteps in your cover letter can diminish your chances of landing that dream job.

To ensure your cover letter shines the best light on you, avoid the following common mistakes

Not Tailoring the Letter to the Company: A generic cover letter might convey a lack of genuine interest. Every company is unique, with its own challenges and work environment. Your cover letter should reflect that you understand and are excited about this particular opportunity. Avoid the trap of a one-size-fits-all approach. Instead, infuse your letter with insights and enthusiasm specific to the company and role you’re applying for.
Focusing Only on Administrative Tasks: While scheduling, filing, and coordinating are essential aspects of an Executive Assistant’s role, they’re not the only ones. Companies are looking for candidates who bring more to the table. Highlight instances where you went beyond routine tasks: maybe you proactively identified a process inefficiency and implemented a solution, or you played a key role in a strategic decision because of your knowledge and expertise.
Neglecting Soft Skills : An Executive Assistant’s role isn’t just about tasks—it’s about relationships, communication, and diplomacy. While it’s important to mention your proficiency in software or your speed in note-taking, don’t neglect the soft skills . Emphasize your adaptability, your knack for understanding nuanced office dynamics, or your ability to handle sensitive information with discretion.
Forgetting Achievements: Amidst outlining skills and experiences, many candidates forget to highlight their achievements. Did you play a part in streamlining a workflow that saved hours of executive time? Or perhaps you managed a critical event that received accolades? These achievements aren’t just feathers in your cap; they’re proof of your capability and the value you bring.

Providing Evidence of Your Accomplishments

In the role of an Executive Assistant, your value is often magnified by the tangible results you’ve achieved. Simply stating that you’re good at what you do is not enough. Instead, highlighting specific accomplishments , backed by evidence, can set your application apart from the rest.

This is how you can effectively showcase these achievements in your cover letter:

Quantifiable Achievements: Numbers paint a vivid picture. Instead of simply stating that you’ve managed executive schedules, illustrate it. Mention specifics like:

“Synchronized and organized over 200 executive meetings in a year, resulting in a 30% increase in organizational efficiency.”

Such data gives concrete proof of your abilities. For an Executive Assistant, metrics might revolve around time saved, the number of events coordinated, or efficiency improvements achieved.

Relevant Projects and Outcomes: As an Executive Assistant, you’ve likely been involved in projects beyond daily tasks. Perhaps you’ve overseen a new office setup or coordinated a large company event. Discuss these endeavors. For instance:

“Successfully coordinated the company’s annual leadership summit, facilitating seamless communication among 500 participants from 10 global branches.”

By emphasizing the project’s scale and the positive outcomes, you showcase your ability to manage complex tasks and ensure smooth operations.

Related Article: Learn more about how you can write a cover letter that stands out .

Executive Assistant Cover Letter Examples

Navigating the nuances of an effective cover letter can be challenging. To provide clarity, this section offers tangible Executive Assistant cover letter samples. These examples will highlight the right blend of personal experiences, achievements, and company-specific insights, guiding you in crafting a standout application tailored to your desired position.

Entry-Level Executive Assistant Cover Letter (No Experience)

Breaking into the role of an Executive Assistant without prior experience might feel daunting, but remember, everyone starts somewhere. What you might lack in direct experience, you can compensate for with a blend of relevant skills, academic achievements, and enthusiasm.

Here’s a cover letter example for an entry-level Executive Assistant that demonstrates how to leverage these aspects to craft an impactful application.

Laura Mitchell 456 Admin Avenue New York, NY 10001 [email protected] (555) 321-0987 October 31, 2023

Mrs. Clara Robertson Chief Executive Officer EliteCorp Enterprises 123 Leadership Lane New York, NY 10002

Dear Mrs. Robertson,

Graduating top of my class with a Bachelor’s in Business Administration from New York University, I was exposed to the intricacies of business operations and management. While my academic journey has given me a strong foundation, it was my role as the President of the University’s Business Club where I honed skills that align closely with those of an Executive Assistant. I am writing to express my keen interest in the Executive Assistant position at EliteCorp Enterprises, a company I have admired for its innovation and leadership in the industry.

Organizing monthly events, coordinating with guest speakers, and managing the schedules of the club’s board members taught me the value of meticulous planning, timely communication, and adaptability. My ability to handle multiple tasks simultaneously, coupled with a passion for driving seamless operations, makes me a fitting candidate for this role.

I was particularly drawn to EliteCorp’s mission of ‘Empowering Modern Business Through Strategy and Innovation’. This aligns with my commitment to proactive problem-solving, a skill I showcased when implementing a digital tool to optimize event management for our club, resulting in a 40% increase in event attendance.

EliteCorp’s reputation for fostering professional growth and its collaborative work environment is what excites me the most about the prospect of joining your esteemed company. I am eager to bring my dedication, organizational skills, and fresh perspective to your team, ensuring that your executive suite operates at peak efficiency.

Thank you for considering my application. I am optimistic about the possibility of contributing to and learning from the brilliant minds at EliteCorp Enterprises.

Warm regards,

Laura Mitchell

Related Article: Find out 15 Most Common Executive Assistant Interview Questions and Answers that can help you in your next interview.

Executive Assistant Cover Letter (With Experience)

When you’ve spent years mastering the art of supporting top executives, your cover letter should echo your expertise, highlighting not just your skills but also your experiences that make you stand out.

Here’s a sample cover letter for an experienced Executive Assistant that encapsulates the blend of professional experience and personal prowess:

Natalie Carter 890 Executive Drive Los Angeles, CA 90001 [email protected] (444) 456-7890 October 31, 2023

Mr. Jacob Thompson Director of Operations Pinnacle Industries 567 Corporate Circle Los Angeles, CA 90002

Dear Mr. Thompson,

Having dedicated over six years to the role of Executive Assistant, I’ve had the privilege of working alongside visionary leaders, playing a strategic part in driving their missions forward. With a proven track record in managing complex schedules, coordinating cross-functional meetings, and ensuring seamless communication channels, I’m enthusiastic about the opportunity to bring my expertise to Pinnacle Industries, a company I deeply respect for its relentless pursuit of excellence.

In my recent role at InnovateTech, I directly supported the CEO and managed a team of three junior assistants. Here, my responsibilities extended beyond the traditional scope of executive support. I was instrumental in planning and executing our annual leadership retreats, managing key stakeholder communications, and driving special projects which resulted in a 30% improvement in organizational efficiency.

Your recent announcement regarding Pinnacle’s global expansion resonated with me. In the past two years, I’ve coordinated over 50 international trips for executives, ensuring not just logistical efficiency but also aligning them with local customs and business etiquette, leading to successful partnership deals.

What excites me most about the opportunity at Pinnacle Industries is the challenge to optimize operations within an already thriving environment. With my comprehensive understanding of executive needs, combined with a proactive approach, I am confident in my ability to anticipate challenges and craft efficient solutions, ensuring your leadership team can focus solely on strategic objectives.

Thank you for considering my application. I am eager to explore how my experience can further elevate the operational excellence at Pinnacle Industries.

Natalie Carter

Related Article: Should You Always Include a Cover Letter?

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Resume Worded | Career Strategy

14 experienced executive assistant cover letters.

Approved by real hiring managers, these Experienced Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Experienced Executive Assistant Roles

Experienced Executive Assistant
Senior Executive Assistant
Senior Administrative Coordinator
Executive Administrative Assistant
Administrative Assistant
Alternative introductions for your cover letter
Experienced Executive Assistant resume examples

Experienced Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning a specific accomplishment from a previous role, this sentence showcases the candidate's relevant experience and the value they could bring to the new company.

Demonstrating Technical Skills

This sentence emphasizes the candidate's proficiency with project management tools, which are crucial for an executive assistant role, and highlights the direct impact their skills have had on efficiency and communication.

Expressing Genuine Enthusiasm

Instead of using cliched phrases about passion, this sentence demonstrates genuine excitement about the company's initiatives and work culture, showing that the candidate has researched the company and is genuinely interested in the role.

Demonstrating Versatility

Stating the variety of roles you've filled in the past is a great way to show that you're flexible and adaptable. This is crucial for an Executive Assistant role, where you're often expected to cope with shifting priorities and unexpected tasks. So, if you've been a project manager, problem solver, or even impromptu IT support, don't be shy about it. Let the hiring manager know you're capable of wearing many hats with aplomb.

Highlighting Soft Skills

Don't underestimate the power of soft skills like remaining calm under pressure and quickly finding solutions. Emphasizing these skills shows your resilience and problem-solving abilities, which are essential for any role, but especially for an Executive Assistant who often has to deal with last-minute changes and high-stakes situations.

Showcase Results of Your Work

Sharing concrete examples of your achievements, like how you revolutionized an executive support system, provides tangible proof of your skills. This also puts your skills into context, showing recruiters how you can apply your abilities in real-world scenarios.

Highlight Leadership Skills

By mentioning that you spearheaded the integration of a new system, you're showing your ability to lead and make impactful changes. This tells me you're not just a follower, but someone who can take initiative and lead projects.

Express Enthusiasm for Company Mission

Linking your excitement for the job to the company's mission shows that you're not only interested in the role, but also the larger impact the company is making. This aligns your personal motivations with the company's objectives and hints at your long-term commitment.

Connect Your Skills to Company Needs

When you explicitly connect your skills to the company's needs, you make it clear that you're not just applying because you want the job, but because you know you can deliver. This convinces me that you've thought about how you can contribute to the company.

A Warm Closing

A friendly sign-off like "Warm regards" leaves a positive impression, and it's a small but important detail that adds a personal touch and shows your professionalism.

Connect with the company's culture

When you express a personal connection to the company's values, it shows you've done your homework and are likely a good fit for their team.

Show proactive skills as an executive assistant

Highlighting your forward-thinking actions demonstrates your ability to anticipate and meet the needs of executives, a critical skill in this role.

Display resilience under stress

Emphasizing your calmness and adaptability in high-pressure situations reassures employers of your capability to handle the unpredictable nature of the job.

Highlight your impact potential

Confidence in your ability to contribute significantly signals to employers that you're ready to take on challenges and add value.

End with a strong call to action

Expressing eagerness to discuss your fit for the role encourages employers to take the next step and invite you for an interview.

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Mentioning specific admiration for the company's commitment shows you're looking for a place where you can thrive and grow, not just work.

Showcase your executive support skills

Detailing your experience in managing schedules and administrative tasks directly relates to the core responsibilities of an executive assistant, making your expertise clear.

Emphasize your proactive nature

Stating your confidence in your abilities to contribute significantly demonstrates a proactive and positive approach to potential challenges.

Highlight your adaptability in high-stakes environments

Stressing your experience with confidential information and problem-solving skills suggests you're well-equipped for the dynamic and sometimes unpredictable nature of executive support.

Invite further discussion

Closing with an invitation to discuss your alignment with the company's needs reinforces your interest and proactive attitude toward securing the role.

Show enthusiasm for the executive assistant role and the company

Talking about your excitement for the job and respect for the company shows that you're not just looking for any job. You want this one specifically, which means you're more likely to be passionate and dedicated.

Highlight your problem-solving skills as an executive assistant

Your cover letter becomes stronger when you share examples of how you've solved problems before. This shows you're not just good on paper but also in action, which is what companies need.

Emphasize the value of proactive thinking in professional environments

Sharing how your forward-thinking approach has benefited your current or past employers proves that you can handle the challenges of a demanding role while driving continuous improvement.

Demonstrate your ability to foster teamwork and collaboration

When you mention your skill in working with others and organizing team events, it tells me you're someone who doesn't just work well in a team but actively contributes to creating a positive team environment.

Express gratitude and eagerness to further discuss your fit for the role

This polite closing shows your good manners and reiterates your interest in the role, making me more inclined to want to speak with you further.

Senior Executive Assistant Cover Letter Example

Showcasing leadership.

For a Senior Executive Assistant role, you're expected to take on more responsibilities, often including managing other assistants. If you've successfully managed a team of executive assistants, it's a great idea to highlight this in your cover letter. It demonstrates your leadership skills and ability to improve efficiency, both of which are highly valued in a senior role.

The Power of Anticipation

Talking about your ability to anticipate needs and stay two steps ahead is a smart move. It shows your proactive nature and strategic thinking, which can set you apart from other candidates. In a high-level executive assistant role, being able to anticipate needs is crucial to ensure that everything runs smoothly.

Express admiration for the company's values

Showing genuine appreciation for a company's achievements and goals can make your application more memorable and personal.

Demonstrate attention to detail

Your ability to manage complex tasks efficiently is a key strength for a senior executive assistant, and mentioning specific examples makes your claim more credible.

Value of building relationships

Illustrating your skill in forming strong connections highlights your interpersonal abilities, critical for liaising between executives and other stakeholders.

Convey your enthusiasm for the role

Expressing excitement about contributing to the team reflects your motivation and dedication, traits highly valued in any senior role.

Asking for the opportunity to explore how you can support the company's success shows initiative and a proactive approach to your career.

Show your executive assistant experience

Highlighting your years of experience right away tells me you're not new to this job. This sets a strong foundation for the rest of your letter.

Detail your project management skills

Talking about organizing an executive retreat shows me you can handle big tasks without getting lost in the details.

When you mention what draws you to the company, it shows you've done your homework and you care about more than just a paycheck.

Emphasize your interpersonal skills

Skills in building good relationships are crucial for a senior executive assistant. This tells me you'll fit in with the team and handle clients well.

Express your eagerness to contribute

Ending with your desire to discuss your role in the company's success tells me you're proactive and not just waiting for an opportunity to come to you.

Connect your passion with the company's mission as a senior executive assistant

Linking your career passion to the company's goals shows you have a deep understanding of what the company does and that you're likely to be highly motivated and engaged in your work.

Showcase specific achievements relevant to the senior executive assistant role

By mentioning a specific success story, you make it clear what you're capable of achieving, which helps me picture what you could do in this role.

Highlight your attention to detail and anticipation skills

Detailing your ability to foresee and address challenges before they become issues proves you're not just reactive but also strategic, a critical trait for a senior executive assistant.

Emphasize your excitement to contribute to company goals

Expressing eagerness to support the executive team's success signals that you're not just after personal achievement but are genuinely interested in contributing to the company's overall goals.

Reaffirm your fit and desire to support the company's success

Closing by underscoring your belief in your fit for the role and eagerness to contribute demonstrates confidence and a strong alignment with the company's objectives, making you an attractive candidate.

Senior Administrative Coordinator Cover Letter Example

Demonstrate impact.

Specific examples of your impact, like leading a team to improved efficiency, demonstrate your capabilities. This shows recruiters that you're not just doing tasks - you're making a difference.

Exhibit Problem-Solving Abilities

By mentioning that you implemented a cost-saving system, you're proving that you can identify problems, find solutions, and drive beneficial change. This reassures me that you're a proactive problem-solver.

Align Your Experience with Job Requirements

Linking your past experience with the demands of the role shows that you understand the job and have thought about how your skills can be applied. This tells me that you're not applying blindly, but have considered how you can succeed in the role.

Express Alignment with Company Culture

Expressing your appreciation for the company's culture shows that you've researched the company and understand its values. This suggests to me that you're likely to fit well within the company's environment.

Choose a Polite Closing

Ending your letter with a polite "Best regards" signals professionalism and leaves a lasting impression. This simple act of courtesy can set you apart from other candidates.

Executive Administrative Assistant Cover Letter Example

Show your passion for the company's mission.

Explaining why you're drawn to the company highlights your interest in more than just the job. It shows you've done your research and are aligned with the company's values.

Highlight process improvements

Describing specific ways you've made tasks easier or more efficient illustrates your initiative and the tangible benefits you bring to a team.

Your ability to manage tasks efficiently is crucial. Praised organizational skills suggest you can handle the demands of supporting executive teams well.

Value teamwork in your executive assistant role

Emphasizing teamwork skills indicates that you understand the importance of collaboration in achieving company goals, making you a preferable candidate.

Express eagerness to contribute

A strong closing statement reiterates your interest and readiness to discuss how you can support the company's objectives, inviting a further conversation.

Administrative Assistant Cover Letter Example

Highlight your admiration for the company.

Mentioning your respect for the company's values upfront shows me you're likely to be a committed and enthusiastic team member.

Showcase your organizational impact

Quantifying your achievements, like saving the company money, makes your contributions tangible and memorable.

Value professional growth opportunities

Expressing excitement about learning and growth tells me you're looking to build a career, not just fill a position.

Discuss your teamwork and communication strengths

Being a strong communicator and good at building relationships is key for an administrative assistant. It assures me you can navigate office dynamics effectively.

Close with a forward-looking statement

Your closing line should make it clear you're eager for a dialogue about how you can make a difference. This tells me you're ready to take on challenges.

Show excitement for the administrative assistant role

When you express genuine enthusiasm for the company and explain why you admire it, you make a strong first impression. It shows you have done your research and are genuinely interested in being part of the team.

Quantify your administrative achievements

Giving specific numbers to highlight your past successes, like reducing response times or improving satisfaction scores, clearly shows the positive impact you can bring to the role. It helps me see your potential value to our team.

Highlight soft skills in your administrative assistant application

Mentioning your ability to remain composed and build strong relationships emphasizes important soft skills that are crucial for an administrative assistant. It indicates you can handle the pressures of the job while maintaining a positive workplace environment.

Connect your skills to the company’s goals

By aligning your abilities and enthusiasm with our mission, you demonstrate a deep understanding of our needs. This suggests you will be a committed and proactive member of our team, dedicated to enhancing our customer experience.

End with a strong, polite closing

Thanking the hiring manager for considering your application and expressing eagerness to further discuss your fit for the role wraps up your letter on a polite and positive note, leaving a lasting good impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Experienced Executive Assistant Roles

C-Level Executive Assistant Cover Letter Guide
Entry-Level Executive Assistant Cover Letter Guide
Executive Administrative Assistant Cover Letter Guide
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Executive Assistant to CEO Cover Letter Guide
Experienced Executive Assistant Cover Letter Guide
Senior Executive Assistant Cover Letter Guide

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

Step your best foot forward in the executive assistant cover letter introduction;
Be inspired by other professionals' certified cover letters;
Structure your executive assistant cover letter to feature what matters most;
Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

Introduction
Body paragraphs (and explanation)
Promise or Call to action
Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

Dear Hiring Manager,
Dear [Company Name] Team,
Dear [Mr./Ms./Dr.] [Last Name],
Dear [Job Title] Hiring Team,
Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Senior Executive Assistant Resume Example

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Home » Executive Assistant Cover Letter: 05 Samples & Examples

Executive Assistant Cover Letter: 05 Samples & Examples

executive assistant cover letter templates & Samples

Executive assistants are the backbone of any organization. They keep everything organized and running smoothly. You’re looking for a job as an executive assistant, you’ll need a great cover letter. If so, you need to write a cover letter that will stand out from the competition. In this blog post, we’ll provide some tips on how to create a cover letter that catches the hiring manager’s attention. We’ll also provide a sample cover letter for you to use as a reference. So let’s get started!

Cover letters are often a necessary evil in the job application process. They can be tedious and difficult to write, but they’re also important to get right if you want to make a good impression on potential employers. In many cases, a cover letter is your first opportunity to introduce yourself and showcase your skills and qualifications.

Your cover letter is your introduction to a potential employer. It’s your chance to show them that you’re the perfect candidate for the job. In order to catch their attention, you need to write an intro paragraph that is engaging and showcases your skills and qualifications. Start by stating which position you are applying for, then list a few of your best qualities that make you the perfect candidate. Finally, explain why you are interested in the position and why you would be the best choice for the job. By writing an engaging intro paragraph, you’ll ensure that potential employers will read on to learn more about you!

Table of Contents

Executive Assistant Cover Letter Examples

General Dear Sir/Madam,

I am writing to apply for the post of [Position title] in your company. I believe that my experience, qualifications and skills qualify me for this role. My name is [Name], and I am a graduate of [Graduate school]. During my studies I was exposed to the inner working of an office.

After working in several internships with companies such as [Company 1] and [Company 2], I developed skills such as [Examples of skill], and [More examples].

I am very confident that I can quickly adapt to the task at hand, and master new skills. My previous experience has prepared me to take up this role with minimal supervision, and I feel ready for the challenge.

Best regards, Name, Email, Contact no., Address

Executive Assistant Cover Letter pdf

Dear Sir/Madam,

I am writing in response to the advertisement for an executive assistant posted on several job sites. As requested, I enclose my CV along with this letter detailing why I believe I am qualified for this role.

As you will see from my enclosed CV, seven years of experience at ___ has given me a strong background in all areas of executive assistant work. I have excellent communication skills which, combined with my efficiency and discretion, have made me an extremely effective member of the team.

I would welcome the opportunity to discuss these further at any time convenient for yourself.

Yours faithfully, Name, Email, Contact no. , Address

Executive Assistant Cover Letter Sample

I am writing in response to the job opportunity listed on your website. I am very interested in this position because of my recent work experience with [COMPANY] and I am confident that I am exactly what you are looking for.

In the past [XX] years, I have been an Executive Assistant to [TARGET JOB TITLE] at [COMPANY 1]. In this position, I have strongly developed my communication and organizational skills. My duties include managing multiple projects for high-profile clients, communicating with vendors and members of the public, ensuring that all projects are completed on time and working with the Office Manager to increase office productivity.

During my five years at [COMPANY 1], I have developed strong skills in this position which would be of great benefit if I were to join your team. As you can see from my attached resume, I am familiar with all aspects of Microsoft Office software and the job duties I performed with [COMPANY 1].

I would welcome the opportunity to discuss this position further at your earliest convenience. Please call me on my cell phone at (123) 456-7890 or email me through this website for more information about how I can make a fantastic contribution to your organization. Thank you for your time and consideration.

Sincerely, Name, Email, Contact no. , Address

For More: HR Assistant Cover Letter: 07 Templates ideas

Cover Letter for Executive Assistant Position

I am writing to express my interest in the position of Executive Assistant advertised on Monster.com/au. Also I am aware that you are currently looking for a driven and proactive individual with experience of administration management.

I feel that this is an excellent opportunity to utilise my existing skills and qualifications within an exciting, progressive organisation. Over the past six years I have worked in various administration roles including contract work, casual freelance positions and permanent roles. During this time I have increased my skills in use of Microsoft applications, administrative management and strong customer service relationships.

I believe that my previous experience has well prepared me for the role of Executive Assistant to the CEO. My duties included coordinating office activities for the CEO, managing staff rotas and organising company functions. I am confident that I would be able to adapt my skills to your needs in order to meet the position requirements with ease.

I believe that this experience, coupled with my positive attitude would make me an excellent candidate for this role. Please find attached my resume along with references for your consideration. I appreciate the time you have taken to consider my application and I look forward to hearing from you in regards to an interview at your earliest convenience.

Regards, NAME, Email, Contact No.

Application Letter for Executive Assistant

Dear Sir/ Madam,

I am writing this letter to express my interest in the available executive assistant position with ABC Company. I would appreciate it if you consider me for an interview at your earliest convenience.

My objective, after gaining some additional experience is to become a successful manager within a progressive company. As part of my responsibilities while employed at XYZ Bank, I oversaw the coordination and editing of all bank correspondence. I also managed a team on five or more assistants, acted as a liaison with our international offices, and worked closely with the company’s marketing department on various projects.

I am confident that my experience will be an asset to your organization and would welcome the opportunity to meet with you for an interview.

Thank you for your consideration.

Cordially, Name, Email, Contact no. , Address

For More: Cover Letter for Internal Position: 09 Examples ideas

I hope this article was helpful to you! If it wasn’t, let us know in the comment section below. Lastly, if you need help with any other aspects of your resume, or are just looking for some guidance on how to write an executive assistant cover letter, feel free to contact our team at The Resume Place today. We have experts waiting by ready and able to assist you! What do you think? Let us now in the comment section below. Lastly, if you need help with any other aspects of your resume or are just looking for some guidance on how to write an executive assistant cover letter – feel free to contact our team at The Resume Place today. We have experts waiting by ready and able to

executive assistant cover letter examples

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4 Executive Assistant Cover Letter Examples and Writing Tips

Writing your executive assistant cover letter will be easy when you know what structure to follow and have access to sample cover letters.

As an Executive Assistant, you have written letters on behalf of your boss- CEO, director, C level executives most of the time.

Isn’t reading a cover letter the best way to find out if you are the person to match the boss’s tone?

By making it easy for the recruiter or your future boss to decide if they should meet you, you increase your chance of being called in for an interview.

Is it not your job anyway?

So, do it since that first contact and write a cover letter to help them understand who they are about to meet.

It might still be overwhelming, so here are some samples to take inspiration from and write your cover letter.

Long Executive Assistant for Cover Letter Example

Dear Mathew,

My name is Jacqueline Doe and I’m glad for the opportunity to apply for the Executive Assistant job at 88Rising. Not only have I accumulated over four years of experience in administrative support, but I am also a huge fan of the artists under your management. When I saw that 88Rising was looking for an Executive Assistant, I jumped to apply because of the invaluable opportunity to work in an innovative environment, where I’m sure to develop as a professional.

At Waxpax Inc, I handled tasks as diverse as managing partner agendas to coordinating communication between the executive, partners, and employees. While at the company, I became the trusted right-hand woman to the executive and protect company interests by upholding confidentiality standards and making tough decisions when the executive was indisposed. The tasks assigned to me required quick reaction and turnaround time, innate problem-solving skills, and strong organizational skills.

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%. I also managed the appointment calendar, wrote confidential correspondence, filed expense reports, and organized company parties to boost morale. All of these were important duties that display my money-savvy know-how, attention to detail, and people skills.

After working in more traditional industries, I’m stoked to cut my teeth in the new media field. I’m sure that under my care, I would make operations run more smoothly while assisting the executive in ways that allow him to focus more in artistic direction, rather than mundane administrative responsibilities. If you would like to discuss the possibility of me joining 88Rising, please do not hesitate to contact me at 2334234332 or by email [email protected] .

Thank you for your consideration and I look forward to meeting you soon.

Best Regards, Jacqueline Doe

Executive Assistant at Cover Letter Example (EA at a Bank)

Dear Mr. Andreson,

I’m pleased to submit my job application for the position of Executive Assistant at Ace Banking Solutions, as advertised in the Daily Times of 4th September. With my Associate’s Degree in Office Administration and over two years of hands-on experience in clerical secretarial capacities, I’m positive that my expertise and skills will be beneficial for Ace Banking Solutions.

According to the requirements stated in your job description, you need an enthusiastic team player with the exceptional capability of managing the routine clerical work of your office. Through my work at City Lake Foundation, I applied and improved my secretarial abilities that I initially developed during my education. I’m highly skilled in organizing meetings, distributing agendas, taking minutes of meetings and sending them to appropriate attendees on any given software or without them. Moreover, I’m able to administer a range of executive support tasks in a team environment. I possess advanced knowledge of Microsoft Office Suite, Outlook and MS Access.

By virtue of my education, skills, and experience, I’m sure that I’ll be a perfect addition to your team. I look forward to discussing my eligibility for this role with you. I’ll call you after 6 days to see if you have received my application and have any further questions before setting up an appointment for me. Meanwhile, I can be reached at 8787767665 or [email protected] .

Thank you for taking the time to consider my application.

Sincerely, Anna Brown

IT Executive Assistant Cover Letter Example

Dear Steve,

I’m applying for the Executive Assistant position at the Future Tech because I believe I have the experience, organizational skills, and strong stakeholder relationships needed to succeed in the role.

I have four years’ experience in the IT sector, where I have worked with some of the industry’s most influential leaders. In each role, I have helped executives streamline their communication, supported them in preparation and execution of reports, and played a major role in the organization of numerous meetings, presentations, and travel.

In my current role at Info World, I work with the CEO to:

Book ~5 high-level meetings each week, often with stakeholders overseas living in challenging time zones
Facilitate all domestic bookings for five members of the executive team and any visiting board members
Organize and collate information for executive meetings
Run monthly summary reports on meetings and strategy progress

I have been formally trained and undertaken self-learning for several useful scheduling and office management tools like ScheduleMe, Tasker, and TeachTraining. In several roles, I have helped executives and their teams successfully adopt and roll out these tools for wider organizational use.

I am meticulous about the organization and keep records of all processes and interactions to ensure I am always transparent and accountable. I am efficient, vigilant, and approachable, and am always striving for more innovative ways of doing my job and contributing to overall company efficiencies.

I appreciate the time taken to view my application. Please do not hesitate to contact me should you have any questions or need more information.

Sincerely, Zach Simons

Executive Assistant Cover Letter Example (Manufacturing Unit)

Dear Tracy,

I’m applying for the post of Executive Assistant published in Times Daily on 7th November. My previous secretarial experience working with the CEO of a tablet manufacturing unit should be very compatible with your duties as mentioned in the job description.

I have 2 years of experience organizing the day-to-day activities of our CEO and his 5 senior-level executives including their calls and traveling schedules. My main duties were:

Keeping track of CEO’s schedule- this was heavy on travel arrangements, multiple visa applications, travel-stay and food, planning, communicating and organizing meetings on his visits, recording meetings and preparing meeting essentials and minutes of meetings
Office correspondence- taking phone calls on the CEO’s behalf, passing on important messages and keeping a record of unimportant calls that came through, responding to him emails and organizing mails, preparing his presentations and proofreading all materials that he wrote before sending them
Miscellaneous- Anything else that came up periodically or one time occurrences related to project or personal to the CEO. Disseminating his orders to various department heads and rescheduling his calendar based on upcoming new events or his personal plans

I made sure to book all meetings at least 48hrs in advance to give him space and time to change his plans and rebook meetings with partners and clients. I also briefed him on other important events in the office that he could not attend, I briefed the presentations to him when he had no time to look at them before his meetings.

All in all, I loved to help organize everything to perfection and see that no work that needed his attention was ever strayed helping the organization achieve its goals and stay focused on the vision of the company.

I would appreciate a chance to meet you personally and get to know your priorities provide you with all value I can add to help you pursue them.

I’ll follow-up on this mail after 3 days to see if you had a chance to go through my application and book an appointment for our meeting.

Sincerely, Maria Gracia

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Executive Personal Assistant Cover Letter Example (Free Guide)

Create an executive personal assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for an opportunity to help executives manage their busy lives? Our Executive Personal Assistant Cover Letter Guide is the perfect resource for you! Our guide will provide you with the advice and information you need to create a standout cover letter that captures the attention of hiring managers and demonstrates your qualifications.

We will cover:

How to write a cover letter, no matter your industry or job title.
What to put on a cover letter to stand out.
The top skills employers from every industry want to see.
How to build a cover letter fast with our professional Cover Letter Builder .
What a cover letter template is, and why you should use it.

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Dear [Recipient Name],

I am writing to apply for the position of Executive Personal Assistant advertised on [website name]. I am confident that my background and experience make me an ideal candidate for the job.

I have been an Executive Personal Assistant for over 6 years, so I am very familiar with the tasks associated with this role. I possess excellent organizational skills and have a proven track record of staying ahead of deadlines. I am able to multi-task and prioritize tasks efficiently, and I am able to work independently, as well as collaboratively with a team. I am also highly proficient in managing the schedules and travel arrangements of executive staff.

I have a great deal of experience in providing administrative support to senior executives. I am well versed in preparing reports, managing databases, and responding to emails. I have extensive experience in managing calendars, making travel arrangements, and dealing with correspondence. I am also experienced in developing presentations for meetings and preparing agendas.

I am passionate about providing excellent customer service and I am confident that I can effectively meet the needs of your organization. My positive attitude and strong work ethic have allowed me to excel in this role in the past. I am confident that my experience and skills make me an ideal candidate for this position.

I am eager to discuss my qualifications in more detail. Please contact me at your earliest convenience to arrange an interview. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Executive Personal Assistant Cover Letter?

A Executive Personal Assistant cover letter is a must for any individual looking to secure a position in this field.
It is your opportunity to make a good first impression on the employer and demonstrate your qualifications and skills.
A well-written cover letter will show potential employers that you are a serious candidate who is qualified and experienced for the position.
A cover letter also demonstrates your communication skills, which are essential for a successful Executive Personal Assistant.
It is also an opportunity to showcase your personality and enthusiasm for the role.
Your cover letter should show that you have the necessary qualifications and experience, as well as your enthusiasm for the job.
A cover letter is a great way to make a good impression on potential employers and secure a position as an Executive Personal Assistant.

A Few Important Rules To Keep In Mind

Keep the cover letter concise and to the point, no longer than one page.
Start the cover letter by introducing yourself and expressing your interest in the role.
Provide concrete examples of how your experience and qualifications match the job requirements.
Highlight your ability to multitask, prioritize, and manage multiple projects.
Mention any awards you have received or any special recognition you have achieved.
Describe any specialized training you have completed that is relevant to the role.
Focus on the skills you have that will benefit the organization specifically.
Ensure that the cover letter is free of spelling and grammatical errors.
Include a professional closing statement and thank the employer for considering your application.

What's The Best Structure For Executive Personal Assistant Cover Letters?

After creating an impressive Executive Personal Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Executive Personal Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Executive Personal Assistant Cover Letters:

Your contact information, including the date of writing
The recipient's details, such as the company's name and the name of the addressee
A professional greeting or salutation, like "Dear Mr. Levi,"
An attention-grabbing opening statement to captivate the reader's interest
A concise paragraph explaining why you are an excellent fit for the role
Another paragraph highlighting why the position aligns with your career goals and aspirations
A closing statement that reinforces your enthusiasm and suitability for the role
A complimentary closing, such as "Regards" or "Sincerely," followed by your name
An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

Your Full Name: Begin with your first and last name, written in a clear and legible format.
Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Executive Personal Assistant, I am confident that I have the qualifications and experience necessary to make a positive contribution to your team. My expertise includes providing support to executive-level staff, managing calendars and travel arrangements, and developing effective office systems.

I am a highly organized professional with strong interpersonal and communication skills. I have a proven track record of providing exceptional administrative support, managing multiple tasks and projects, and meeting tight deadlines. I have extensive knowledge of office management and practices, as well as the ability to prioritize tasks and manage day-to-day operations.

I have extensive experience in organizing and coordinating complex travel and meeting arrangements, including itineraries, reservations, and transportation. I am also skilled in creating and maintaining filing systems, and preparing detailed reports. My experience working with various software programs, including Microsoft Office Suite, makes me an ideal candidate for this position.

In my previous role, I was responsible for managing the day-to-day operations of a high-level executive’s office, as well as handling confidential documents and other sensitive information. I am a reliable and dependable professional who is committed to providing the highest level of service to my employer. I am confident that I can bring my administrative and organizational skills to your organization and make a positive contribution.

I am eager to meet with you to discuss my qualifications and experience, and how I can help your organization succeed. Please contact me at your earliest convenience and I will be happy to provide you with any additional information you may need. Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Executive Personal Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

Failing to research the company and the position
Using an outdated resume
Failing to customize the letter for each company and job description
Using a generic greeting, such as "To whom it may concern"
Including irrelevant information
Not proofreading the letter for errors
Using overly formal language
Making it too long or too short
Not addressing the hiring manager by name
Focusing too much on yourself and not enough on the company
Not including a call to action

Key Takeaways For an Executive Personal Assistant Cover Letter

Demonstrate your ability to work in a fast-paced environment.
Highlight your experience in managing busy schedules and handling multiple tasks.
Offer your knowledge of office protocols and procedures.
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Apply for your First Adult Passport

Apply for a Child Under 16

Apply as a 16 or 17 Year Old

Get My Application Status

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Respond to a Letter or Email

Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
You cannot renew your child's passport using Form DS-82.
Passports for children under age 16 are only valid for 5 years.

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF .

Tips to complete your child's form :

Do not sign your child's form until asked to do so by a passport acceptance agent or employee.
You can apply for a passport book , a passport card , or both documents.
You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

Issued by the city, county, or state of birth
Lists applicant's full name, date of birth, and place of birth
Lists the parent(s)' full names
Has the date filed with registrar's office (must be within one year of birth)
Has the registrar's signature
Has the seal or stamp of the city, county, or state which issued it
Consular Report of Birth Abroad or Certification of Birth
Certificate of Citizenship
Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16.

If you cannot submit one of these documents, go to our Citizenship Evidence page for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document.

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

Black and white (no color)
Use 8.5 inch by 11 inch paper
Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

U.S. birth certificate (also evidence of U.S. citizenship)
Foreign birth certificate
Adoption decree
Divorce or custody decree
A court order

Some documents, like a U.S. birth certificate, show both U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID.

You must show at least one of these photo IDs:

Valid or expired, undamaged U.S. passport book or passport card
In-state, fully valid driver's license or enhanced driver's license with photo
Certificate of Naturalization
Certificate of Citizenship
Government employee ID (city, county, state, or federal)
U.S. military or military dependent ID
Current (valid) foreign passport
Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
Enhanced Tribal Cards and Native American tribal photo IDs
In-state, fully-valid learner's permit with photo
In-state, fully-valid non-driver ID with photo
Temporary driver's license with photo

If you do not have one of these photo IDs, go to our Identification page for more information.

5. Show More Documents (if both parents or guardians cannot apply)

Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

If...	Then...
One parent can't go in person (but both of you have custody)	Submit a . The parent that cannot apply with the child must:
You have sole legal custody, or you are the only parent	Submit one of these documents: parent .
You cannot find the other parent (but both of you have custody)	Submit a .
Neither parent able to appear	Submit a or a notarized statement from both parents or guardians giving that person (example: grandparent) permission to apply for the child.

Important : Submit Form DS-3053 and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our Passport Photo page for photo requirements and to see examples of photos.

Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
Some passport acceptance facilities
A company which offers photo services
Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper.

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application.

Add $60 to your application fee if you want expedited service .
Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.

Child Applicants :

Product	Application Fee	Execution (Acceptance) Fee
Passport Book	$100	$35
Passport Card	$15	$35
Passport Book & Card	$115	$35

For more information on how to pay and a full list of fees, go to our Passport Fees page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee.

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

Traveling in more than 3 weeks? Go to a passport acceptance facility such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment.
Traveling in less than 3 weeks? Make an appointment to apply at a passport agency or center.

In another country:

Contact your U.S. embassy or consulate .

9. Track Your Application Status

You can subscribe to email updates about your application status, and learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.”

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

New passport book
New passport card
Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at 1-877-487-2778 to report that you have not received your documents.

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document.

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport 1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid.

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a U.S. embassy or consulate and cannot be notarized by a local notary public. Currently, these countries include:

Afghanistan	Indonesia	Pakistan
Algeria	Iran	Panama
Angola	Iraq	Philippines
Bangladesh	Jamaica	Saudi Arabia
Bulgaria	Kenya	Senegal
Cambodia	Kuwait	Sierra Leone
Cameroon	Laos	Somalia
Central African Republic	Lebanon	Sudan
Cote d'Ivoire	Liberia	Syria
Dominican Republic	Libya	Tajikistan
Egypt	Mali	Tanzania
Equatorial Guinea	Mauritania	Trinidad and Tobago
Ethiopia	Mauritius	Uganda
Gabon	Moldova	Ukraine
Guatemala	Nepal	United Arab Emirates
Guinea	Nicaragua	Venezuela
Haiti	Nigeria	Vietnam
Honduras	North Korea	Yemen

Special Passport Fairs

Find a Special Passport Fair near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine: 6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel. Processing times only include the time your application is at a passport agency or center.

It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it.
Processing times + mailing times = total time to get a passport

Urgent Travel: See our Get my Passport Fast page.

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

External Link

You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State.

Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. If you wish to remain on travel.state.gov, click the "cancel" message.

You are about to visit:

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Apply for a Child's U.S. Passport
You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application. Add $60 to your application fee if you want expedited service. Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it. Child Applicants:

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2. Salutation

3. “Hook” or introduction

4. Body paragraph(s)

5. Call to action

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