The tutorial explains how to add and where to find Solver in different Excel versions, from 2016 to 2003. Step-by-step examples show how to use Excel Solver to find optimal solutions for linear programming and other kinds of problems.
Everyone knows that Microsoft Excel contains a lot of useful functions and powerful tools that can save you hours of calculations. But did you know that it also has a tool that can help you find optimal solutions for decision problems?
In this tutorial, we are going to cover all essential aspects of the Excel Solver add-in and provide a step-by-step guide on how to use it most effectively.
Excel Solver belongs to a special set of commands often referred to as What-if Analysis Tools. It is primarily purposed for simulation and optimization of various business and engineering models.
The Excel Solver add-in is especially useful for solving linear programming problems, aka linear optimization problems, and therefore is sometimes called a linear programming solver . Apart from that, it can handle smooth nonlinear and non-smooth problems. Please see Excel Solver algorithms for more details.
The Solver add-in is included with all versions of Microsoft Excel beginning with 2003, but it is not enabled by default.
To add Solver to your Excel, perform the following steps:
To get Solver on Excel 2003 , go to the Tools menu, and click Add-Ins . In the Add-Ins available list, check the Solver Add-in box, and click OK .
Now that you know where to find Solver in Excel, open a new worksheet and let's get started!
Before running the Excel Solver add-in, formulate the model you want to solve in a worksheet. In this example, let's find a solution for the following simple optimization problem.
Problem . Supposing, you are the owner of a beauty salon and you are planning on providing a new service to your clients. For this, you need to buy a new equipment that costs $40,000, which should be paid by instalments within 12 months.
Goal : Calculate the minimal cost per service that will let you pay for the new equipment within the specified timeframe.
And now, let's see how Excel Solver can find a solution for this problem.
2. define the problem.
The Solver Parameters window will open where you have to set up the 3 primary components:
Constraints.
Exactly what does Excel Solver do with the above parameters? It finds the optimal value (maximum, minimum or specified) for the formula in the Objective cell by changing the values in the Variable cells, and subject to limitations in the Constraints cells.
The Objective cell ( Target cell in earlier Excel versions) is the cell containing a formula that represents the objective, or goal, of the problem. The objective can be to maximize, minimize, or achieve some target value.
Variable cells ( Changing cells or Adjustable cells in earlier versions) are cells that contain variable data that can be changed to achieve the objective. Excel Solver allows specifying up to 200 variable cells.
In this example, we have a couple of cells whose values can be changed:
The Excel Solver Constrains are restrictions or limits of the possible solutions to the problem. To put it differently, constraints are the conditions that must be met.
To add a constraint(s), do the following:
Excel Solver allows specifying the following relationships between the referenced cell and the constraint.
To edit or delete an existing constraint do the following:
In this example, the constraints are:
After you've configured all the parameters, click the Solve button at the bottom of the Solver Parameters window (see the screenshot above) and let the Excel Solver add-in find the optimal solution for your problem.
Depending on the model complexity, computer memory and processor speed, it may take a few seconds, a few minutes, or even a few hours.
The Solver Result window will close and the solution will appear on the worksheet right away.
Below you will find two more examples of using the Excel Solver addin. First, we will find a solution for a well-known puzzle, and then solve a real-life linear programming problem.
I believe everyone is familiar with "magic square" puzzles where you have to put a set of numbers in a square so that all rows, columns and diagonals add up to a certain number.
For instance, do you know a solution for the 3x3 square containing numbers from 1 to 9 where each row, column and diagonal adds up to 15?
It's probably no big deal to solve this puzzle by trial and error, but I bet the Solver will find the solution faster. Our part of the job is to properly define the problem.
With all the formulas in place, run Solver and set up the following parameters:
This is an example of a simple transportation optimization problem with a linear objective. More complex optimization models of this kind are used by many companies to save thousands of dollars each year.
Problem : You want to minimize the cost of shipping goods from 2 different warehouses to 4 different customers. Each warehouse has a limited supply and each customer has a certain demand.
Goal : Minimize the total shipping cost, not exceeding the quantity available at each warehouse, and meeting the demand of each customer.
To define our linear programming problem for the Excel Solver, let's answer the 3 main questions:
To make our transportation optimization model easier to understand, create the following named ranges:
Range name | Cells | Solver parameter |
Products_shipped | B7:E8 | Variable cells |
Available | I7:I8 | Constraint |
Total_shipped | G7:G8 | Constraint |
Ordered | B10:E10 | Constraint |
Total_received | B9:E9 | Constraint |
Shipping_cost | C12 | Objective |
The last thing left for you to do is configure the Excel Solver parameters:
When solving a certain model, you may want to save your Variable cell values as a scenario that you can view or re-use later.
For example, when calculating the minimal service cost in the very first example discussed in this tutorial, you may want to try different numbers of projected clients per month and see how that affects the service cost. At that, you may want to save the most probable scenario you've already calculated and restore it at any moment.
Saving an Excel Solver scenario boils down to selecting a range of cells to save the data in. Loading a Solver model is just a matter of providing Excel with the range of cells where your model is saved. The detailed steps follow below.
To save the Excel Solver scenario, perform the following steps:
When you decide to restore the saved scenario, do the following:
When defining a problem for the Excel Solver, you can choose one of the following methods in the Select a Solving Method dropdown box:
This is how you can use Solver in Excel to find the best solutions for your decision problems. At the end of this post, you can download the sample workbook with all the examples discussed in this tutorial and reverse-engineer them for better understanding. I thank you for reading and hope to see you on our blog next week.
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