letter of intent for research project

Letter Templates

letter of intent example for research paper

If you’re applying for a research paper, you might be asked to submit a letter of intent. This document is a brief introduction that outlines your research interests, goals, and objectives. It’s an opportunity to showcase your knowledge and expertise while also demonstrating your commitment to the research. In this article, we’ll provide seven letter of intent examples for research paper to help you get started.

Example 1: Theoretical Research

Dear [Name of Professor/Program Director],

I am writing this letter to express my interest in [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to work alongside renowned researchers and contribute to the field through my research. I believe my background in [Name of Relevant Experience or Education] has prepared me to undertake this project and make a meaningful contribution to the field.

Thank you for considering my application. I look forward to hearing from you soon.

[Your Name]

Example 2: Empirical Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests are in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to conduct empirical research on this topic and contribute to the field. I have [Name of Relevant Experience or Education] and believe that my skills and knowledge would be an asset to the project.

Thank you for considering my application. I look forward to hearing from you.

Example 3: Qualitative Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to conduct qualitative research on this topic and contribute to the field. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct rigorous research and produce valuable insights.

Example 4: Survey Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests are in the field of [Name of Field or Topic], with a focus on survey research.

I am excited about the opportunity to conduct a survey on [Name of Specific Area or Focus] and contribute to the field. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct high-quality research and produce valuable insights.

Example 5: Literature Review

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on conducting a comprehensive literature review.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a thorough and insightful literature review.

Example 6: Case Study

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on conducting a case study.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a rigorous and insightful case study.

Example 7: Mixed Methods Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on mixed methods research.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a comprehensive and insightful study.

Tips for Writing a Letter of Intent for Research Paper

Writing a letter of intent for research paper can seem daunting, but with the right approach, it can be an effective tool for communicating your research interests and goals. Here are some tips to help you get started:

1. Keep it concise

A letter of intent should be brief and to the point. Keep your sentences short and use clear, concise language to convey your message.

2. Be specific

Make sure to include specific details about your research interests and goals. Use concrete examples to demonstrate your expertise and knowledge in the field.

3. Tailor your letter

Customize your letter to the program or project you’re applying for. Research the institution and the project to show that you have a genuine interest in the opportunity.

4. Edit and proofread

Before submitting your letter, make sure to edit and proofread it carefully. Check for spelling and grammar errors, and make sure your letter is well-organized and easy to read.

5. Ask for feedback

Consider asking a mentor or colleague to review your letter before you submit it. They may be able to provide helpful feedback and suggestions for improvement.

6. Follow instructions

Make sure to follow any instructions or guidelines provided by the institution or program. Pay attention to the format and length requirements, and make sure to submit your letter on time.

Frequently Asked Questions

What is a letter of intent for research paper.

A letter of intent for research paper is a brief document that outlines your research interests, goals, and objectives. It’s typically submitted as part of an application for a research program or project.

How long should a letter of intent be?

A letter of intent for research paper should be concise and to the point. Aim for one page or less, and keep your sentences short and focused.

What should I include in a letter of intent?

You should include your research interests, goals, and objectives, as well as specific details about your relevant experience and education. You should also customize your letter to the program or project you’re applying for.

How should I address my letter of intent?

Address your letter of intent to the program director or professor who will be reviewing your application. Use a formal greeting such as “Dear [Name]”.

Can I use a template for my letter of intent?

Yes, you can find templates for letter of intent online. However, make sure to customize the template to fit your specific research interests and goals. Avoid using generic or boilerplate language.

When should I submit my letter of intent?

Make sure to submit your letter of intent according to the instructions provided by the program or institution. Some programs may have specific deadlines or submission guidelines.

Writing a letter of intent for research paper can be a great way to showcase your expertise and commitment to the field. Use the examples and tips provided in this article to help you get started and create a compelling letter that will impress program directors and professors.

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Foundation Relations

Guidelines for a letter of intent, (a loi is also known as a letter of inquiry or a concept paper.).

• Background: Your first contact with a foundation should be extensively studying the foundations website, reviewing the foundation's missions and goals, an annual report, giving guidelines, and grants list. If you have unanswered questions contact the CFR who may contact the foundation on your behalf.
• If, after carefully reviewing this material, you determine that this foundation is an appropriate match for you, your next contact will be a Letter of Inquiry, which is a brief summary of your project.
• Important: A Letter of Inquiry is not a vague exploration of an idea. It is assumed that you have already thought through your proposed project (including a budget!) and are just presenting an abbreviated description.

A Letter of Inquiry allows the foundation to quickly assess if there is a good match between the foundation's interests and the project. If it appears to be a good match, they will request a full proposal. When you see the words, "proposals not accepted," it usually means you must first submit a letter of inquiry. 

The LOI must be concise yet engaging. Use your words smartly. Avoid jargon, adjectives, flowery subjective statements that are not supported by facts. Write a logical, persuasive argument emphasizing how this project can help solve a significant problem or void in the knowledge base.

Please review the  Basic Components of a Proposal  because a Letter of Inquiry is a condensed version of a proposal. Include the highlights of that information. For example, an executive summary will be a full page of your proposal, but in a LOI it will only be one paragraph. Letters of Intent are generally 2–3 pages. If the foundation indicates a page limit, do not exceed it!

Components of a LOI

Unless otherwise indicated by the foundation, the contents will generally follow this format:

1. Opening Paragraph: Your summary statement.

• It should be able to stand alone. If the reviewer reads nothing else they should know what you want to do from reading this paragraph. Make it clear what you want the reader to do; for example, consider funding the project.
• Answer the following: Who wants to do what? How much is being requested? Is this a portion of a larger project cost? Over what period of time is money being requested?

"The School of Nursing at the University of Massachusetts at Amherst (UMass) seeks support for developing an innovative undergraduate and graduate curriculum in psychiatric mental health nursing that will prepare expert nurse clinicians in the delivery of mental health services to at-risk adolescents in the community setting. We are requesting $87,000 over a two-year period."

[FYI:  This proposal got funded!]

• You also may want to say if you are responding to an RFP (Request for Proposals) or make the connection between the foundation's interest and your project.
• Keep this paragraph short! This seems like a lot to address, but you will have room later to explain your rationale for the project, your methodology, and to establish your credibility.

2. Statement of Need: The "why" of the project. (1–2 paragraphs)

• Explain what issue you are addressing.
• Explain why you have chosen to respond to this set of issues in the way that you have.
• State briefly why this matters in the area in which you will be working.
• Note who benefits. Make sure you can indicate the public good achieved.

3. Project Activity: The "what" and "how" of the project. (The bulk of your letter)

• Give an overview of the activities involved. Give details to the degree that space allows.
• Highlight why your approach is novel and deserving of the special attention that funding connotes.
• Indicate if there will be collaboration with other organizations and what their roles will be. Be specific about who does what.

4. Outcomes (1–2 paragraphs; before or after the Project Activity)

• State the specific outcomes you hope to achieve.
• Indicate how evaluation is part of the project. How will you know you've achieved these outcomes?

5. Credentials (1–2 paragraphs)

• Demonstrate why your institution or your staff is best equipped to carry out this activity.
• Put any historic background about the institution here.
• Brag with substance. Indicate awards, rankings, and tangible measures that set you apart from your peers.

6. Budget (1–2 paragraphs)

• General description of the projects funding needs and total amount of request.

7. Closing (1 paragraph)

• Offer to give any additional information the foundation might need. Include a contact name and contact information.
• Express appreciation for the reader's attention, or for the opportunity to submit if it is in response to a Request for Proposals (RFP).
• Specifically indicate you are interested in discussing the project and will "contact their office" by a certain date (allowing time for them to receive and read the letter).

8. Signature

• Contact CFR to determine who would be the best person to sign the LOI.

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Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

Pre-Proposals and Letters of Intent (LOIs)

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Sponsors sometimes require applicants to submit a pre-proposal or letter of intent in response to a funding opportunity announcement.  Sponsors then review the pre-proposal or letter of intent submissions and select and invite a subset of applicants to submit full applications for the relevant funding opportunity announcement.

NOTE:  Pre-proposals or letters of intent (LOIs) that REQUIRE and/or include any of the following require institutional (OSR or RMG) review, ARE subject to the  Stanford Internal 5- Day Proposal Deadline Policy  and REQUIRE a  SeRA Pre-Proposal .

• Institutional signature (written or electronic)
• Submission through a portal or platform where OSR or RMG as institutional officials/Authorized Organizational Representatives (AORs) must complete the submission i.e., "push the button"
• ANY commitment of institutional resources including, but not limited to: PI time/effort, staff time, space, facilities use, project completion, students, and/ or post-doc participation/time, etc.  Most often, but not always, these resources are expressed in a budget and/or matching and/or cost sharing information.

For example: National Science Foundation (NSF) letters of intent (LOIs) and pre-proposals, like NSF proposals, are prepared under an investigator's NSF account in Research.gov and are submitted to the NSF by an Authorized Organizational Representative (AOR) i.e., by an OSR Contract and Grant Officer (CGO) or a School of Medicine Research Management Group (RMG) Research Process Manager (RPM).  Thus, because NSF LOIs and pre-proposals REQUIRE institutional level review and submission, they ARE subject to the Stanford Internal 5- Day Proposal Deadline Policy  and REQUIRE a  SeRA Pre-Proposal .

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Research and scholarship faqs, writing a letter of intent/interest or a letter of inquiry.

While the acronym LOI can refer either to a Letter of Intent or Interest or a Letter of Inquiry , the aim of both is to generate interest from a grant provider.  

Letter of Intent or Interest

The Letter of Intent or Interest (LOI) might be represented as a brief unsolicited narrative to an agency's Program Officer in which an interested researcher/investigator offers a synopsis of his/her proposed project to an identified Program Officer to get some initial feedback as to the Program Officer's/agency's interest. The LOI can help the investigator explore appropriate funding that aligns with the research as well as provide the sponsor’s program officer/gatekeeper with a description of the project plan to determine whether the research aligns with the agency’s mission/goals.

The Letter of Intent/Interest is a one-page (occasionally 1-3 pages though brevity is always preferred) comprehensive sketch of your proposed project’s purpose, the need/problem being addressed, a description of the project plan, and its intended outcome/impact. 

Typically, the brief LOI narrative should respond to the following:

• What is the current state of the problem and how will your proposed research explore it in a novel way or provide forward-moving steps toward reducing the problem?
• A very brief overview of the problem and why there is a gap or a need to know more specifics. What implications will your research have for your field and for others?
• What is your plan, your methodology, your hypotheses (if you’ve framed these), and your aims (at this early stage)?
• What preliminary studies have you completed? Why are you the expert to perform this research? (This content lends itself to the proposed project’s feasibility and your credibility as an investigator).
• What are the broader applications of your study?
• How will you disseminate this study’s results?

Letter of Inquiry

A mandatory Letter of Inquiry (LOI) differs from an Letter of Intent or Interest. Funding agencies may require the submission of a brief (approximately 2-3 pages) Letter of Inquiry rather than a full proposal. The funding agency reviews these letters so that only projects of interest to the project agency are invited to submit a full proposal.

The funding sponsor usually provides an outline for the Letter of Inquiry.  While this outline may vary from agency to agency, one possible outline might consider the following:

• A Brief Proposal Summary, which is typically a one-paragraph summary that describes the problem you intend to address, what activities you will undertake, what deliverable you will provide, and the impact your expect the project to have.
• A Project Description, which details the work/activities that you will undertake in your project.
• A Project Timeline.
• A Statement of Significance  
• A Statement of Capacity for Success that explains why your team and/or organization is positioned to be successful in yourproject.  
• A Narrative Description of the Outputs/Deliverables you intend to produce.
• If requested, a Brief Budget Explanation. 

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Letters of Intent

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Letters of intent to apply and preliminary proposals or “pre-proposals” are in a gray area with regard to routing. Neither the letter of intent nor the pre-proposal, as such, will result in funding. However, an institutional endorsement is often required. Should these documents be routed?

Letters of intent

A letter of intent is a non-binding document that simply helps the sponsor determine how many applications can be expected as a result of the solicitation or announcement and, in some cases, how many reviewers and the specific expertise that is likely to be needed for peer review. Letters of intent do not need to be routed.

NIH - Are Letters of Intent Required?

Preliminary proposals (Pre-proposals)

Pre-proposals may serve a similar purpose of sponsor resource allocation but often are used to determine the "top tier" of proposals. In this case, after review of the preliminary proposals, a select number of these applicants are invited to submit full applications. Some companies request a preliminary proposal for their consideration for support of a research project.

Pre-proposals that include a preliminary or estimated budget should be routed. The preliminary or estimated budget should include Facilities and Administrative Costs (indirect costs) at the appropriate rate. If turnaround time for submission of the pre-proposal is short, Office of Research and Development staff will work with you to meet the deadline.

If a full proposal is submitted as a follow-up to the preliminary proposal, the full proposal must be routed as a "New" submission even if the preliminary proposal was routed. For system-to-system Grants.gov submissions, follow agency instructions for referencing or attaching the pre-proposal.

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How to write a statement of intent

You are required to submit a statement of intent when applying to study a Master of Research at Western Sydney University. These guidelines are designed to help you prepare your statement of intent.

What is a statement of intent?

A statement of intent is an outline of a potential research area for a project you would like to undertake that:

• Highlights your area of research interest.
• Describes the importance of this area of research and why you are the right person to undertake it.
• Identifies a potential supervisor(s) who you would like to work with on the project.

Different disciplines have different requirements and expectations for the statement of intent. We recommend that you discuss your statement of intent with your proposed supervisor prior to submitting your application.

Your statement of intent may vary in length and detail, but it is expected to be approximately 250-500 words and does not need to exceed one page.

What is the purpose of the statement of intent?

We will use your statement of intent to assess your broad understanding of your area of research interest and to determine the School or Institute where you would be best allocated based on research area. It will also help us to identify an appropriate supervisor for your project.

Will I be able to change my statement of intent?

Yes, you will have the opportunity to refine your statement of intent into a full research proposal during the program work stage of the program as you develop your understanding of the field of research and in response to feedback from your lecturers, tutors and supervisor(s).

What are some tips to writing a strong statement of intent?

Who can help me develop my statement of intent.

You should try to draft an initial version of your statement of intent on your own, based on your research interests and your understanding of the discipline.

You will need to identify a potential supervisor and contact them to discuss your statement of intent. A researcher that has a mutual interest or experience in your field may be able to provide feedback to help you refine your statement of intent.

You will need to provide a letter of support from your proposed supervisor as part of your application.

What are some tips to writing a strong research proposal?

Your statement of intent has a direct impact on the overall strength of your application to study a research degree. The following advice may help you to improve the quality of your statement of intent.

• Clearly articulate your current understanding of the field and your ideas for a potential area of research that you would like to study.
• Conduct some initial research about the field or discipline you would like to study. You could review the School or Institute pages or keyword search our academic staff profiles to find out what research areas are of strategic interest to Western Sydney University.
• When you have enough background research in your area of interest, you can begin to approach potential supervisors to have a robust discussion about your statement of intent. If you are unable to find a supervisor, you should consider arranging a discussion with the Associate Dean, HDR or HDR Director in a relevant School or Institute to talk about potential projects and supervision.
• Think about the impact you would like to achieve by researching in this area. Why do you want to do it? Who might benefit from your work? Why is it important?
• Demonstrate your passion and enthusiasm for the area of research!

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How to apply for the master of research, acknowledgement of country.

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Permission Letter To Conduct Research: How To Draft It Right!

In this article, I’ll share my insights and provide you with a step-by-step guide, including customizable templates , to craft your own effective permission letter for research.

Key Takeaways Understand the purpose and importance of a permission letter for research. Learn the essential components to include in your letter. Get a step-by-step guide to writing a compelling permission letter. Benefit from a customizable template to streamline your writing process. Discover practical tips from my personal experience to enhance your letter.

Understanding the Importance of a Permission Letter for Research

A permission letter for research is a crucial document that formally requests authorization to conduct a study in specific locations or collect data from a particular group.

It serves as a formal agreement between the researcher and the authority or individuals involved, ensuring that the research is conducted ethically and legally.

Step-by-Step Guide to Writing Your Permission Letter

Step 1: start with contact information and date.

Always begin your letter by stating your contact information at the top, followed by the date. This should include your name, address, phone number, and email address.

Step 2: Address the Recipient Properly

Address the recipient by their proper title and name. If you’re unsure, a general “To Whom It May Concern” can suffice, but personalized greetings are always more impactful.

Step 3: Introduce Yourself and Your Affiliation

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Introduce yourself, your position, and your affiliation. This sets the context and establishes your credibility.

Step 4: Clearly State the Purpose of Your Letter

Be clear and concise about your intent to seek permission for research. Mention the research topic and why the specific site or group is essential for your study.

Step 5: Provide Details of Your Research

Explain the scope of your research, the methodology you’ll use, and the expected duration. Transparency is key to gaining trust and approval.

Step 6: Assure Ethical Compliance

Highlight your commitment to ethical standards, including how you’ll ensure participant confidentiality and data protection.

Step 7: Request for Approval

Politely request permission to proceed with your research, expressing your willingness to comply with any required protocols or guidelines.

Step 8: Include Contact Information for Follow-up

Offer your contact information again, encouraging the recipient to reach out with any questions or requests for further details.

Step 9: Close with a Professional Salutation

End your letter with a professional closing, such as “Sincerely,” followed by your name and signature.

Template for a Permission Letter To Conduct Research

[Your Name] [Your Address] [City, State, Zip Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name or Title] [Organization’s Name] [Address] [City, State, Zip Code]

Dear [Recipient’s Name or Title],

I am writing to request permission to conduct research at [location/site/group], as part of my [research project/study] on [topic]. My name is [Your Name], and I am a [Your Position] at [Your Institution or Organization].

The purpose of my research is to [briefly state the objective]. I believe that [location/site/group] is essential for my study because [reason]. The research will involve [describe the methodology], and I anticipate it will take approximately [duration] to complete.

I assure you that all research activities will adhere to the highest ethical standards. Participant confidentiality and data protection will be strictly maintained throughout the research process.

Your approval to conduct this research would be greatly appreciated. I am more than willing to adhere to any specific protocols or requirements you may have. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or need further information.

Thank you for considering my request. I look forward to your positive response.

[Your Name] [Your Signature, if sending a hard copy]

Personal Tips from My Experience

• Personalize Your Letter:  Tailoring the letter to the recipient shows respect and attention to detail.
• Be Concise but Thorough:  Provide enough detail to inform but not so much that it overwhelms the reader.
• Follow-Up:  Don’t hesitate to follow up if you haven’t received a response within a reasonable time frame.
• Show Appreciation:  Always express gratitude for the recipient’s time and consideration.

I hope this guide helps you craft an effective permission letter for your research. I’d love to hear about your experiences or any additional tips you might have. Please share your thoughts and questions in the comments below!

Related Posts

• Free Templates for Research Permission Letters
• 3 Must-Have Templates for Requesting Permission Easily
• Sample Letter To Request To Attend A Conference: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a permission letter to conduct research?

Answer : A permission letter to conduct research is a formal request to obtain permission from an organization or individual to conduct research on a particular topic. This type of letter is commonly used by students, researchers, and scholars who require permission to carry out their research.

Q: Why is a permission letter to conduct research important?

Answer : A permission letter to conduct research is important because it shows that the researcher has obtained the necessary permissions to conduct their research. It also provides a clear understanding of the scope and nature of the research and how it will be conducted, which can help to prevent misunderstandings or legal issues.

Q: Who should I address my permission letter to?

Answer : You should address your permission letter to the individual or organization that has the authority to grant permission for your research. This could be the head of the organization, a department manager, or an individual who is responsible for the area that you wish to conduct research in.

Q: What should I include in my permission letter to conduct research?

Answer : Your permission letter to conduct research should include an introduction that outlines your research topic and objectives, an explanation of why you need permission, an overview of your research methodology, details on the timeline and logistics of your research, and a formal closing that thanks the recipient for their time and consideration.

Q: How do I ensure that my permission letter to conduct research is effective?

Answer : To ensure that your permission letter to conduct research is effective, make sure that it is clear, concise, and polite. Provide detailed information about your research and the nature of your request, and address any potential concerns or objections that the recipient may have. Finally, proofread your letter carefully to ensure that it is free from errors and typos.

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What is a letter of intent? Examples on how to write one

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader. They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization.

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

Invest in your career

Get your promotion. Make your career change. Build the future you dream about. And do it faster with a world-class BetterUp Coach by your side.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Pre-Proposals/Letters of Intent

A pre-proposal or letter of intent outlines a non-binding understanding between a sponsor and a PI which they intend to formalize. The majority of sponsor requests for pre-proposals/LOIs may be submitted directly by the PI/DLCI to the sponsor without RAS endorsement. These pre-proposals/LOIs are non-binding to MIT, will not result automatically in an award, and do not require institutional sign-off in RAS. 

When the pre-proposals/LOIs require institutional signature or submission by an authorized official (such as in NSF Research.gov, NSPIRES or Grants.gov Workspace), include binding commitments, or may result automatically in an award, they must be entered and routed in KC as a pre-proposal by the DLCI to obtain MIT authorized approval before the submission. If you aren’t sure about whether your pre-proposal/LOI requires RAS review and submission, please contact your Contract Administrator. We encourage PIs/DLCIs to route these Pre-Proposals/LOIs as early as possible. 

For proposals responding to limited submission opportunities, contact the  MIT Office of Research Development . 

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Major Partnerships

• Foundational Projects
• Research in Motion
• Translational Impact Research Program

Commercialization of research results and valuable technologies developed using D2R or complementary funding is a major translational focus of the D2R Initiative, as is advancing discoveries into market-ready products, services, and policies. To achieve these goals, D2R aims for robust involvement of various stakeholders throughout the research process, including industry, investment communities, government and public funders, and not-for-profit organizations. D2R’s Major Partnerships Program seeks to provide funding to facilitate the engagement of external partners who are uniquely positioned in the translational and commercialization landscape.

This unique program offers two distinct funding streams and flexibility to accommodate the versatile nature of interactions in the translational and commercialization space. However, the program generally aims to support co-funding of D2R researchers and associated projects with different types of partners by providing a 1:1 cash match or greater (depending on leveraging) for specific projects. The Major Partnerships program accepts proposals at any time. Awarded projects may be implemented on a schedule that takes into account the partners’ or co-funders’ needs.

Key Objectives of the Major Partnerships Program

• Developing Partnerships: Collaborate with industry partners to develop a technology or other commercially valuable asset, or to facilitate the integration of this asset to generate translational outcomes. Industry funding can be formalized through a research grant, sponsored research agreement or other type of agreement with McGill.
• Advancing Technologies: Aims to advance ideas, research project or existing technology to stages attractive for licensing, where industry partners or a spinoff company are willing to license any D2R-developed intellectual property, or a spinoff company is established.
• Leveraging External Funding: The Major Partnerships Program can match external programs that support commercialization and rely on both an industry partner and a government funding.
• Others: The Major Partnership Program can also co-fund other forms of research partnerships that would bring commercial and translational value to the program.
• Academic Asset Linkage : All technologies, commercially valuable assets, and other academic resources involved must be linked to McGill University. The project can be based on existing McGill intellectual property (IP), but not on scenarios where the IP was returned to the inventor through a transfer of rights. The project can also commence without existing McGill IP but note that all IP developed during the project, including any joint intellectual property developed by Co-Investigators from our Partner Institutions, must be reported to McGill and will be made available for commercial use through licensing.

D2R Major Partnerships Program Call Description

1. about the major partnerships program, 1.1 about the major partnerships program, 1.2 program streams & application process, 1.3 applicant eligibility and limitation, 1.4 eligible expenses, 1.5 d2r funding per project, 1.6 intellectual property (ip) management.

Stream 1: One-to-One Cash Leverage

• Allows D2R-funded investigators to collaborate closely with one or more industry partners.
• Matches industry partner contributions up to $500k per project.

Stream 2: Consortium Funding

• Leveraging External Funding: This stream aims to match external programs that support commercialization and rely on both an industry partner and government funding. These include, but are not limited to, programs available through CQDM (a research consortium facilitating biopharma innovation); MEDTEQ+ (a consortium for health innovation through medical technologies); Mitacs (industry-partnered research and innovation training) or any other agency, foundation, or philanthropic organization that supports innovation in the commercial space.
• Offers co-funding of up to $500K per project, to maximize support offered by other funders for a potentially higher ratio of public to industry partner funds.

* Cash contributions from industry partners must include 27% indirect costs (which is not leveraged).

1.2.1 Application Process

Both funding streams follow a two-stage application process:

• Letter of Intent (LOI): Open to all eligible applicants via an online form. This initial step ensures that approved projects are in alignment with D2R’s mission.
• Full Application: By invitation only, following a successful LOI. Projects proceed to detailed evaluation and peer review by a committee of science and business experts.

Principal Investigator (PI) Eligibility

• McGill University faculty members who hold the role of Assistant Professor, Associate Professor, or Full Professor.
• Eligible to hold Tri-Agency research funding.

Co-Investigator (Co-I) Eligibility

• Researchers from D2R’s partner institutions (McMaster University, University of British Columbia, University of Ottawa, and Université de Sherbrooke). These researchers must be included in the list of researchers provided by the partner institutions and approved by D2R. Contact d2r.funding [at] mcgill.ca for list of eligible faculty members from our partner institutions.

Collaborators

• Individuals from McGill, other academic institutions, industry partners, government, or community organizations, who play an active role in the research and research-related activities of the project. Collaborators are not eligible to receive funding from D2R.
• Partners contribute cash to support the proposed research. Researchers from these partners may also play key roles in joint research and development of the technologies. In such cases, a biosketch may be included for a key researcher.
• Partners may also provide measurable in-kind support to demonstrate their commitment to the project, but this will not be leveraged by D2R funding.

Limitations

• There is no limit to the number of applications a Principal Investigator or Co-Investigator can submit to this D2R program.
• There are no restrictions on holding multiple awards or roles concurrently under this program.

Eligible expenses include salaries and benefits, stipends, materials and supplies, travel, and service contracts. For additional information, refer to the CFREF Administration Guide .

Maximum D2R Matching Funds: Up to $500,000 total per project, for up to three years.

D2R will require an agreement to be in place prior to releasing funds. Intellectual Property ownership will follow institutional policies and relevant IP can be licensed to industry partners for commercial use.

• Compliance: All activities will adhere to McGill’s Policy on Inventions and Software and that of any partner institution involved.

2. Stream 1 Instructions: One-to-One Cash Leverage

• 2.1 Letter of Intent (LOI)

2.2 Full Application (by invitation only)

• 2.3 Full Application Evaluation Process and Criteria
• 2.4 Funding Decision and Post-Award

2.1 Letter of Intent

An LOI package consists of an online form and specific documents to upload. Use the templates provided, where indicated. Combine the Biosketches into one PDF (maximum size 10 MB) prior to uploading.

Documents to Upload

• Letter of Intent ( Template )
• Biosketches ( Template )

Other Requirements

The PI must complete the Equity Self-Identification Survey before submitting an LOI to this program, if not already completed by the PI as part of applying to another D2R program.

2.1.1 Letter of Intent Instructions

Use the template provided. In a maximum of 2 pages in English or 2.5 pages in French, provide details each of the following:

• Alignment with D2R’s Mission
• Outline of Key Approach, Experimental Plan and Novelty
• Team and Partnerships
• Potential Commercial Outcome

Figures and images may be used but must fit within the stated page limit. Appendices are not permitted.

2.1.2 Biosketches

• Use the template provided.
• A biosketch is required for the Principal Investigator and all Co-Investigators.
• Biosketch for a key researcher from Partners may be included (see section 1.3), if desired.
• Biosketches for Collaborators are not required.
• Compile all biosketches into 1 PDF before uploading.

2.1.3 Letter of Intent Evaluation Process and Criteria

Administrative review.

Each submission will be reviewed for the team members’ eligibility, and application completion.

LOI Evaluation

All eligible LOIs will be evaluated on the following criteria:

• Alignment with D2R’s mission
• Innovation and Novelty

LOI Notification

All applicants will be informed of the LOI evaluation outcomes via email within four to six weeks of submission.

Applicants invited to submit a full application will receive comments outlining any specific items that should be addressed in the full application.

The Principal Investigator must prepare the documents detailed below and submit them via the online form.

Notify D2R.funding [at] mcgill.ca (subject: Major%20Partnerships%20program) of your submission.

2.2.1 Document Requirements

Templates will be provided upon invitation to submit a full implication.

• Project Description
• Updated Biosketches
• Budget & Justification
• Letter(s) of Commitment from industry Partners

2.2.2 Project Description

A template will be provided upon invitation.

Adhere to the following page limits for the Project Description section.

• Applications written in English: 7 pages, inclusive of references.
• Applications written in French: 8 pages, inclusive of references.

Figures and images may be used in the Project Description but must fit within the stated page limit. Appendices are not permitted.

Submissions that exceed the maximum page limit will have the extra pages removed prior to review.

Project Description Instructions

A. Summary (Suggested Length: 0.5 Page in either English or French)

• Provide an overview of the project's objectives, methods, anticipated outcomes, and potential commercial benefits.

B. Introduction, Background, and D2R Alignment (Suggested Length: 1 Page in either English or French )

• Offer background information and context, including prior work related to the discovery, technology, concept, or invention by the Principal Investigator or others. Detail the project's alignment with D2R’s foundational axes and strategic priorities, and how the innovation will contribute to D2R's mission.

C. Research Plan ( Suggested Length: 3 Pages in English, 4 Pages in French)

• Outline the primary objective and specific aims, focusing on innovation and potential commercialization. Describe methods, highlighting approaches and expected deliverables. Discuss potential contributions, unique aspects for marketability, and the experimental plan.
• Explain how Equity, Diversity and Inclusion (EDI) factors have been integrated into the research design and the intersections of factors (including but not limited to sex, gender, physical ability, Indigeneity, race, and age). If EDI considerations are not applicable, provide an evidence-based rationale. Note: To learn more about integrating EDI and Sex and Gender-Based Analysis Plus (SGBA+) into your research, refer to resources from the NSERC , Canadian Institutes of Health Research , and EDI in research design .
• Describe the involvement of the partner(s)

D. Research Team (Suggested Length: 0.5 Page in either English or French)

• Describe the research team, individual expertise, contributions, and current partners.

E. Commercialization Strategy (Suggested Length: 1 Page in either English or French)

• Describe the current stage of the technology's development (from idea, proof of concept established, prototype, to invention). Include the report of invention (ROI) number and/or patent application number, if applicable.
• Indicate if the technology has been published or disclosed in any form, and how this affects its commercialization potential.
• Outline what key objectives need to be completed for the technology to be ready for commercialization, including the required timeline.
• Explain how D2R Major Partnerships funding will advance the technology to a go/no-go scenario for commercial development.
• Identify the market your technology aims to address.
• Describe any commercially available products that solve a similar or identical problem.
• Detail the potential for future funding and partnerships.

F: Budget (Suggested Length: 0.5 Page in either English or French)

• Justify the need for D2R funding and provide a narrative summary of the D2R budget with justifications for key items.

G. References (Suggested Length: 0.5 Page in either English or French)

• List works cited, including DOIs where available.

2.2.3 Biosketch

• Compile all biosketches into 1 PDF.

2.2.4 Budget and Justification

• Use the Excel template provided.

2.2.5 Letter(s) of Commitment from Industry Partners

A Letter of Commitment should come from the industry partner, not an individual, and demonstrate either an existing partnership or a strong interest in forming a partnership within the short term, for the purpose of the proposed research. A Letter of Commitment must indicate a cash contribution should the project be awarded, along with relevant in-kind contributions.

2.2.6 Application submission

All required documents must be submitted via online form. PIs must notify D2R.Funding [at] mcgill.ca (subject: Major%20Partnerships%20program%20application) of their submission.

2.3 Full Application Process and Criteria

The full application will undergo an administrative review of the Principal Investigator and Co-Investigator(s)' eligibility, budget appropriateness, and completeness of the application.

All applications will be reviewed by a committee of experts in the field (scientific and business) for the following:

• Alignment with D2R’s mandate, axes, and priorities
• Alignment with the mandate of the Major Partnerships program

Merit Review:

• Originality and innovation
• Capacity of the research plan to carry out the innovation or develop the technology
• Feasibility of completing the project and specific aims within the timeframe of the proposal
• Quality and contributions of the researchers to the research
• Commercial potential
• EDI in the research design will be assessed as satisfactory, insufficient, or inadequate. For projects deemed fundable, Principal Investigators will be notified of any issues with EDI in the research design. Applicants will have the opportunity to revise this section, which must be satisfactorily updated and approved before the release of funds.

2.4 Funding Decision and Post Award

2.4.1 funding decision.

The D2R Research Steering Committee (RSC) will review the committee’s report, the project's relevance to D2R's strategic goals and the program budget in its funding decisions.

2.4.2 Announcement of Results

In general, Principal Investigators will be informed of the results by email within two months of the application submission.

2.4.3 Notice of Award

Successful applicants will receive a Notice of Award (NoA), which details the terms, conditions, and reporting obligations

Successful applicants must complete the D2R Award Acceptance Form and McGill University’s Research Funding Checklist  within two weeks of receiving the NoA. Awardees must obtain all necessary documentation related to ethics, biohazards, and animal care approvals before funds are disbursed.

The involved parties will also be required to sign a research agreement outlining the terms of the project before funds are disbursed.

3. Stream 2 Instructions: Consortium Funding

• 3.0 Stream 2 Instructions Consortium Funding
• 3.1 Letter of Intent (LOI)
• 3.2 Full Application (by invitation only)

3.3 Evaluation Process

3.4 funding decision and post-award, 3.0 stream 2 instructions: consortium funding.

This stream has two stages:

• Letter of Intent (LOI): Open to all eligible applicants, via an online form The LOI is submitted directly to D2R.
• Full application : By invitation only. The full application is a copy of the application that is submitted to other funders. The PI must send a copy of the final submission to D2R.Funding [at] mcgill.ca (subject: Major%20Partnerships%20Program)

3.1 Letter of Intent (LOI)

An LOI package consists of an online form and specific documents to upload. Use the templates provided, where indicated. Combine Biosketches into one PDF (maximum size 10 MB) prior to uploading.

The PI must complete the Equity Self-Identification Survey before submitting an LOI to this program. If the survey has already been completed by the PI as part of applying to another D2R program, this survey does not have to be done again.

For external funders which have set deadlines for their programs (including CQDM and MEDTEQ+), Letters of Intent must be submitted to the D2R office a minimum of six weeks before the external funder’s deadline.

For funders like Mitacs without fixed deadlines, LOIs are accepted on a rolling basis.

3.1.1 Letter of Intent Instructions

3.1.2 biosketches.

• Compile all biosketches into 1 PDF prior to uploading.

3.1.3 Letter of Intent Evaluation Process and Criteria

All applicants will be informed of the LOI evaluation outcomes via email within four weeks of submission.

Successful applicants will be invited to submit application(s) to other funders with a conditional commitment of D2R co-funding. Applicants will receive a report outlining any specific items that should be addressed in the application(s) to other funders.

3.2 Full Application (by invitation only)

The full application is submitted to another funder. A copy of the submission must be sent to D2R.Funding [at] mcgill.ca (subject: Major%20Partnerships%20program)  at the time of the submission.

The Principal Investigator should follow the application and submission instructions as well as the general rules and regulations provided by the other public funder(s) (CQDM, MEDTEQ+, Mitacs).

For support with these applications and to submit the mandatory Research Funding Checklist , PIs must contact d2r.funding [at] mcgill.ca (subject: Major%20Partnerships%20program)  instead of McGill University’s Office of Innovation + Partnerships. The budget submitted to other funders must include the D2R co-funding conditionally committed in the LOI notification stage.

As Stream 2 (Consortium Funding) involves an application to an external funder, that external funder’s evaluation process will prevail. PIs must keep the D2R office informed on the status of their application(s) to other funders.

D2R will coordinate with the other public funders for the scientific review and decision, ensuring that all requirements and agreements are in place.

Successful applicants will receive a D2R Notice of Award (NoA), which details the terms, conditions, and reporting obligations. Successful applicants must complete the D2R Award Acceptance Form and McGill University’s Research Funding Checklist within two weeks of receiving the NoA.

3.4.2 Post-Award and Fund Opening

In addition to any agreements required by the other funder(s), D2R will require a research agreement in place prior to the start of a funded project.

Once the required agreements are in place and the awardee has provided all necessary documentation related to ethics, biohazards, and animal care approvals, funds will be disbursed to the awardee as per the agreed upon schedule.

Questions? D2R.Funding [at] mcgill.ca

Department and university information, d2r | dna to rna.