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How to Write a Powerful Pastor Cover Letter

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Becoming a pastor is one of the most rewarding careers you can pursue. One of the most vital components of your application for the post of a pastor is your cover letter. Your application letter for vocation allows you to express your personal views on ministry and your goals for your discipleship.

Set Up Your Application Letter for Postulancy

While the essential qualifications for being a pastor include religious devotion and zeal, professionalism and communication skills are still critical. For that reason, your letter must be well-written and properly formatted. Include your name and contact information in the letter's header, including your physical address, email address and phone number. You should also include the church's mailing address and the date for the day you will submit the entire application package, including the letter.

When you write your salutation, always use "Dear" to begin. You should address the entire search committee using "Dear Members of the XYZ Church Pastoral Search Committee." If there is a head of the search committee, you can address them by name. Also, if the outgoing pastor is still on staff, include their name as a sign of respect. For example, the writers at Cover Letter Ninja explain that reaching out to the current pastor is helpful, or you can use a salutation of "Dear Pastor Jane Doe and Members of the XYZ Church Pastoral Search Committee."

Finally, close your letter with a generic farewell such as "Sincerely." You should actually sign your name, which you can draw digitally or scan and upload.

Write the Body of Your Letter

The specific contents of the body of your letter will depend on the position for which you're applying. For example, a youth pastor cover letter will differ significantly from a senior pastor cover letter. Limit your first paragraph to about five sentences where you introduce yourself and state why you're applying for the job. Use this paragraph to hook your audience, emphasizing your passion for your beliefs and desire to minister to others.

The second paragraph can be a little longer, and it is the most critical part of the overall letter. Here, you talk about your training, credentials and experience. Be sure to research the church and its mission, tone and congregation. Try to tailor your experiences to explain how you would meet the needs of their followers and contribute positively to their mission.

The third and final paragraph should point the search committee to your letters of recommendation and other application contents. Mention how much you're looking forward to speaking with them further.

Other Tips for Application for the Post of a Pastor

Having a well-written letter is critical, but your letter should also match the tone of the church's mission, as described by the educators at Westminster Theological Seminary . Some churches are exuberant in their religious zeal, while others are more restrained. Feel free to incorporate information about your religious devotion and experiences if it fits, but keep it brief. Remember that the letter's purpose is to explain why you're a good fit for this particular pastoral position, not why you're a Christian.

If appropriate in the context of your cover letter, you can also incorporate a Bible verse. However, if you've completed seminary, the search committee knows you're already familiar with the "good book." If you're writing a letter for a different type of church position, such as an application letter for church accountant roles, you can still use the basic format described, but you will want to tailor the body to the specific job.

• Westminster Theological Seminary: Applying for Positions
• Cover Letter Ninjas: A Persuasive Pastor Cover Letter Example

Danielle Smyth is a writer and content marketer from upstate New York. She has been writing on business-related topics for nearly 10 years. She owns her own content marketing agency, Wordsmyth Creative Content Marketing, and she works with a number of small businesses to develop B2B content for their websites, social media accounts, and marketing materials. In addition to this content, she has written business-related articles for sites like Sweet Frivolity, Alliance Worldwide Investigative Group, Bloom Co and Spent.

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Writing a Cover Letter

• January 24, 2020

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A cover letter is a tool to introduce yourself in a memorable way when you’re applying for a job. A good cover letter goes over information on your resume and expands this information for the reader. When starting to write any cover letter, it is always best to plan the content of your letter based on the requirements of the you’re applying for. Here are some tips to get you going:

Don’t stick to a template

Don’t rehash your resume

Don’t state the obvious

Do your research

Focus on what you can offer

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A Persuasive Pastor Cover Letter Example

Many people underestimate the amount of education and experience it takes to successfully run a church. If you’re applying for a job as a pastor, you have to do much more than prove you have the ‘right’ beliefs. Instead, you have to show that you can provide the kind of leadership, outreach, and administration that meets the needs of your congregation. 

Not only that, but you also need to make a fabulous first impression. In order to accomplish that, you’d got to prepare a convincing cover letter. This piece is written to help you with that. Check out some great tips, then review a sample pastor cover letter. 

Reach Out to The Current Pastor

It’s always important to personalize your greeting. Doing so leaves a much better impression than beginning with an impersonal ‘Dear Sir or Madam’ or some other generic greeting. When you’re applying for a job as a pastor, you will usually address your letter to the hiring committee. Use the name of the head of the committee if you know it.

Here’s where things are a bit unique to your situation. It’s considered to be ‘proper’ to also address your letter to the pastor who is exiting. It’s a matter of courtesy. Further, the current pastor often plays a key role in the hiring process.

Your greeting might look something like this:

“Dear UCC Northtown Pastoral Committee, Joseph Williams, and Rev. Edna Davis,”

Detail Your Beliefs to Show They Align With The Church

Hopefully, your beliefs are in line with those of the denomination to which you are applying. However, things can get a bit more complex than that. Not only do various denominations have specific creeds that they follow, each church often has its own statement of beliefs.

Before you apply, visit the church’s website. Find their statement of beliefs, and read it carefully. Then, use your cover letter to describe how your own beliefs and style of ministering will fit into those.

Briefly Describe Your Education and Credentials

Use a few sentences in the early portion of your letter to share where you attended school, the degree you received, and a bit about your experience in the field. This will give the hiring committee assurance that you meet all of their criteria. This will also show where you stand in relation to other applicants.

Convince That You Can Relate to The Church Community

Churches often serve as social gathering places in the community. Many also offer a variety of services to meet the needs of the people who live in the area, whether they attend or not. Two churches in two different areas may serve very different demographics and provide different types of social services . They will also engage in different types of service and outreach accordingly.

As the hiring committee reads your letter, they’ll want to be assured that you understand their church community. For example, if the church body is made largely of low-income seniors, you could write about creating and coordinating a meal delivery service for senior citizens at your current church. If the church serves young, middle-income families with small kids, write about a program you’ve led to encourage youth to be active in the church.

Pastor Cover Letter Sample in .docx Format

Download example (Word)

Pastor Cover Letter Example – Text Format

Dear, Southbridge Unitarian Pastoral Committee, Dr. Brian Davis, and Rev Claudia Williams,

My name is Dr. Tim NInja. I’m writing this letter to apply for the position of associate pastor at Southbridge Unitarian church. I have a Master’s of Divinity from Meadville Lombard Theological School. I obtained my Ph.D. in Religious Studies from the Harvard School of Divinity in 2018. I’ve moved to the Southbridge area to run a racial justice non-profit, and am excited at the opportunity to serve the spiritual needs of the community at Southbridge Unitarian as well.

Before moving to Southbridge, I was the youth pastor at Redmond Unitarian church. In that position, I was able to create several programs addressing the needs of youth in the Redmond community. With the generous support of our head pastor and congregation these programs include:

• Free after school programs for students who had aged out of local daycare programs
• Summer lunch and ‘hang out’ program
• Youth Give Back program that involves community teens in service-related projects
• An athletic program for formed in cooperation with other churches in the community
• A Saturday fun program with planned activities for Pre-K to Middle School kids

I understand that I would be working with a similar demographic of kids at Southbridge. I sincerely believe my previous experience will allow me to quickly understand the needs of the children who are served by your church and to make meaningful connections with them.

I’m so grateful for the opportunities I have had to serve youth as a part of the UU church community. If hired, I will bring dedication, passion, work ethic, and a commitment to youth outreach. I’m available to meet in person, or via Skype. Please contact me at your convenience.

Dr. Tim Ninja PhD

Final Tip: Detail Why You Want This Position

Show some passion! What draws you to the work that you do? What is it that you wish to achieve during your term as a pastor? Make it clear to the hiring committee that this isn’t just another job, but a true avocation.

Other Cover Letter Samples

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Careers in Religion & Christian Ministry

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• Job Listings & Career Development

Resumes • Cover Letters • Interviews

• Networking • Associations • Organizations
• Index to All Career Guides
• ► Cover Letters
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Tips for — Writing Your Resume

See also:   General Career Guide: Resumes

Write a Resume

Action Verbs for Use on Your Resume

• Accomplishment bullets (VIDEO ) — by Study.com
• Action Verb List  — by Georgetown University
• Action Verb List  — by Liberty University

Pastors & General Ministry

• Ministry Packet: Developing a Ministry Packet: Presenting Yourself for Ministry  — by Liberty University
• Guidebook for Preparing Ministerial Resumes  — by The Southern Baptist Theological Seminary
• Tips for Ministry Resumes  — by The Southern Baptist Theological Seminary
• Your Guide to Ministerial Resumes  — by Union University

       Examples:

• Ordained Ministry  — Westminster Theological Seminary
• Pastor  — by Columbia International University
• Pastor (experience descriptions)  — by JobHero.com
• Pastor  — by LiveCareer.com subscribers. (View multiple pages to find resumes subscribers wrote to apply for a Pastoral position.)
• Pastoral Leadership  — by Liberty University

Chaplain / Pastoral Care Worker

• Chaplain — by Best Resume Resources (Resume4Dummies)
• Chaplain (experience descriptions)  — by JobHero.com
• Chaplain  — by LiveCareer.com subscribers. (View multiple pages to find resumes subscribers wrote to apply for a Chaplain position.)
• Pastoral Care  — by LiveCareer.com subscribers. (View multiple pages to find resumes subscribers wrote to apply for a Pastoral Care position.)

Children's Pastor

• Children's Pastor — by LiveCareer.com subscribers (View multiple pages to find resumes subscribers used to apply for a Children's Pastor position.)
• Children's Pastor (experience descriptions)  — by JobHero.com
• Missionary  — by a LiveCareer.com subscriber
• Missionary  (experience descriptions)  — by JobHero.com

Non-Profits

• Charity & Non-Profit (experience descriptions)  — by JobHero.com. Includes examples of descriptions of work experience for careers & volunteer opportunities:    advocate   •   caseworker   •   chaplain     •   community health worker     •   community liaison     •   community outreach coordinator    •   community service worker    •   community volunteer    •   development director    •   family support worker    •   field organizer    •   fundraiser    •   fundraising manager    •   group home worker    •   hospice social worker    •   hospital volunteer    •    library volunteer    •   nursing home volunteer    •   outreach coordinator    •   outreach worker    •   pastor    •   patient advocate    •   peer support specialist    •   volunteer   •   volunteer manager   •   youth care worker   •   youth director   •   youth group leader   •   youth minister   •   youth program coordinator   •   youth worker

Worship Pastor

• Music Ministry — by Columbia International University
• Worship Intern  — by Liberty University
• Worship Leader  — by Liberty University
• Worship Pastor — by LiveCareer.com subscribers (View multiple pages to find resumes subscribers used to apply for a Worship Pastor position.)
• Worship Pastor Resume Samples (experience descriptions)  — by JobHero.com

Youth Pastor

• A Ministry Resume That Gets Noticed  — by Life in Student Ministry (studentministry.org)
• Rocking Your Ministry Resume  — by Youthworker Movement
• Youth Ministry Resume  — by Columbia International University
• Youth Minister Resume (experience descriptions)  — by JobHero.com

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Tips for — Writing Your Cover Letter

See also:   General Career Guide: Cover Letters

Write a Cover Letter

General cover letter tips & examples.

Following are links to sites that offer tips and examples of cover letters. These resources have been compiled by various libraries, educational institutions, professional organizations, and career services.

• Composing a Cover Letter  — by Georgetown University
• Formatting Your Cover Letter  — by Georgetown University
• Action Verb List  — by Georgetown University
• Action Verb List  — by Liberty University

Ministry Cover Letter Tips & Examples

Pastor & General Ministry

• Guidelines & Samples  (by Columbia International University )
• Ministerial Resumes  (by The Southern Baptist Theological Seminary )
• Pastor  (LiveCareer.com )
• Army Chaplain  (GreatSampleResume.com)
• Chaplain  (CoverLettersand Resume.com)
• Youth Ministry  (Livecareer.com)

Tips for — Your Job Interview

See also:   General Career Guide: Interviews

Prepare for a Job Interview Using an Interview Simulation

Interview tips.

• Application & Interview Tips  — by Columbia International University. Includes questions Christian organizations might ask.
• Interviewing for Ministerial Positions  — by The Southern Baptist Theological Seminary
• Interview Tips (VIDEOS)  — by Study.com. Includes videos about:  Best impression  •  Interview questions  •  Preparing answers  •  How to dress  •  How to perform best  •  Team job interview  •  Second job interview
• Interview tips  — by Work It Daily

Follow-Up Thank-You Letter

• Interview follow-up tips (VIDEO)  — by Study.com
• Thank-you letter tips  — by Resume-Now.com
• Thank-You Letter Guidelines & Samples — by Columbia International University. (Includes examples of a follow-up letters for church ministry and Christian teaching positions.)

11/12/23:aah

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Lee University Center for Calling & Career Career Guidance & Resources for Lee University Students & Alumni

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Minister Cover Letter Examples

A great minister cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following minister cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Shera Winham

(231) 340-0585

[email protected]

Dear Kayela Juneau,

I am writing to express my sincere interest in the Minister position that has been advertised. With a solid foundation of five years of dedicated experience in ministry, I have honed my skills in leadership, public speaking, community service, and policy development. My commitment to serving the community and fostering positive change aligns perfectly with the values and mission of your esteemed organization.

Throughout my previous tenure, I have been privileged to lead a diverse congregation, navigating the complex challenges of meeting the spiritual, emotional, and practical needs of the community. My role demanded a robust set of skills, including effective communication, empathetic counseling, and strategic planning. I have organized numerous community outreach programs, worked closely with local leaders to address social issues, and advocated for the underserved and marginalized groups within the community.

My approach to ministry is deeply rooted in collaboration and inclusiveness, believing that the best outcomes are achieved when diverse perspectives are brought together towards a common goal. I have a proven track record of building and maintaining strong relationships with community members, local organizations, and government officials to create programs that have a lasting positive impact.

I am particularly proud of my involvement in initiatives that have bridged gaps between different community groups, fostering understanding and cooperation. My efforts have contributed to the creation of a more cohesive and supportive environment, where every individual has the opportunity to thrive.

I am excited about the opportunity to bring my unique blend of experience, passion, and commitment to your organization. I am confident that my background in ministry and my vision for social progress will make a valuable contribution to your team and the broader community you serve.

Thank you for considering my application. I am looking forward to the possibility of discussing how my experience and aspirations align with the goals of your organization.

Warm regards,

Related Cover Letter Examples

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Minister Cover Letter

15 minister cover letter templates.

How to Write the Minister Cover Letter

Please consider me for the minister opportunity. I am including my resume that lists my qualifications and experience.

In the previous role, I was responsible for resources for students to experience religious, academic, and social support to thrive in today’s church and society.

My experience is an excellent fit for the list of requirements in this job:

• Familiarity with Microsoft Office, Publisher
• Proven liturgical skills, especially vocal and instrumental
• Proficiency in organ and choral performance, improvisation, service playing, sight reading, conducting, arranging, and composing
• Knowledge of liturgical and liturgical music principles
• Knowledge in and competency with various diverse musical styles and cultural expressions in liturgical celebration
• Excellent communication and pastoral skills
• Working in potentially hot and humid outdoor environments for large liturgies
• Certified Ordination by and current good standing in a recognized denomination

Thank you in advance for reviewing my candidacy for this position.

Phoenix Emard

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Responsibilities for Minister Cover Letter

Minister responsible for training and systems development to the office of the Minister of Defense under the strategic guidance of the Senior Military Advisor to the MINDEF.

Minister Examples

Example of minister cover letter.

I submit this application to express my sincere interest in the minister position.

In my previous role, I was responsible for brainstorming and feedback for creative projects such as print publications, social media content, and videos;.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Keen theological training, innovative analysis of Biblical text, and a passion to teach
• Thoughtful, engaging and inspirational preaching style
• Appreciation for important role that music plays in worship and in other outreach, education, and spiritual programs
• Embraces open and inclusive communities and has genuine ease and experience with a broad range of cultural and theological communities
• Demonstrated experience fostering inclusive community building, organizing and planning
• Comfortable fundraising
• Diverse cultural awareness and sensitivity from a historic and current sociopolitical economic context
• A warm, accessible, and connected personality combined with deep personal faith

I really appreciate you taking the time to review my application for the position of minister.

Finley Konopelski

In my previous role, I was responsible for for the initial and ongoing formation of liturgical ministers and Liturgical Council alongside the Liturgy Team.

Please consider my experience and qualifications for this position:

• Familiarity with NEEAP and NREAP
• Excellent command of written and verbal communication skills in both Arabic & English
• A servant leader who feels called to ministry with a diverse community of college students and who possesses gifts for relationship-building, organizational leadership, pastoral care, and student discipleship
• Ph.D., Ed.D., or D.Min
• An ordained minister with service in a local church or comparable ministry context
• Commitment to deepening their personal relationship with God
• Motivation to serve their peers out of heartfelt compassion and concern for God’s people
• A willingness to respectfully engage with all students – regardless of their faith tradition

Thank you for your time and consideration.

Peyton Bernhard

I am excited to be applying for the position of minister. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for referral information for students needing the services of the Center for Campus Ministry, Counseling and Psychological Services, Academic Counseling, the Dean of Students Office, and/or Health Services, among others.

• Outgoing, comfortable engaging in social activities and in the life of the church
• Communicates well across all levels of the community, both internally and externally
• Experience with and/or sensibility to large, culturally diverse, metropolitan environments
• Be well grounded in Wesleyan theology and tradition and be committed to teaching theology compatible with the United Methodist Church
• Be committed to working with the Board of Directors in fundraising efforts
• Have demonstrated capabilities in worship leadership, supervising leaders, crafting vision, fundraising and administering finances
• Nurture an atmosphere of intellectual, prayerful, socially engaged discernment and development
• Be attentive to students’ spiritual and emotional needs

Ari Balistreri

Previously, I was responsible for counseling and direction in one-on-one settings, including as a spiritual director for Ignatian retreats – for example, Prayer in Daily Life retreats and adapted versions of the Spiritual Exercises of St.

Please consider my qualifications and experience:

• A calling from God to serve specifically in campus ministry for the next season of life
• Commissioned elder or deacon in the UMC
• Certified by the Arizona State Department of Education with a minimum of a Substitute Certificate
• Demonstrated experience in one area of the above qualification
• Demonstrated experience in Energy Efficiency
• Demonstrated experience in Renewable Energy
• Experience in producing technical studies, reports, articles
• Experience in producing technical statements

Charlie Beatty

I would like to submit my application for the minister opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for leadership, vision and collaboration for a comprehensive program of faith development and missional living for students.

• A positive role-model and witness to a life of faith on and off campus
• Have on-campus living experience (preferred)
• Have maintained a GPA of at least 2.5 or above and be in good standing with the University
• Skills and knowledge to perform healing and calming music for groups and/or individuals
• Education level that is appropriate for a Campus Minister or Director of a collegiate ministry program
• Demonstrated church experience and sound theological beliefs and polity
• Skills in developing student leadership
• Basic skills in pastoral care

Thank you for considering me to become a member of your team.

Lennon Runolfsson

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Campus Minister Cover Letter Examples & Writing Tips

Use these Campus Minister cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Campus Minister Example 1
• Campus Minister Example 2
• Campus Minister Example 3
• Cover Letter Writing Tips

Campus ministers provide spiritual guidance and support to students on college campuses. They also work with faculty and staff to promote a sense of community and to provide support during difficult times.

Campus ministers must be compassionate, patient, and have a deep understanding of the college experience. They also need to be able to work with a variety of people from different backgrounds.

When you’re applying for a campus minister position, your cover letter is a great place to highlight your skills and experience. Follow these examples and tips to write a cover letter that will get you noticed.

Campus Minister Cover Letter Example 1

I am excited to be applying for the Campus Minister position at St. Helena University. I am passionate about working with college students and helping them grow in their faith. I believe that my experience and education make me the perfect candidate for this role.

I have been a Campus Minister for the past six years, working with students at various universities. I have also been a youth minister for the past 10 years, giving me experience working with both middle and high school students. I have a deep understanding of the challenges that college students face and the importance of having a strong support system during this time in their lives.

I am a strong advocate for building community and am committed to creating a safe and welcoming space for students to explore their faith. I have experience leading retreats and small group discussions, and I am skilled in creating programming that is both engaging and spiritually enriching.

I am excited to join the team at St. Helena University and to help students grow in their faith. I believe that my skills and experience will be a valuable asset to your campus ministry program. My resume is enclosed for your reference.

Campus Minister Cover Letter Example 2

I am writing to apply for the Campus Minister position that was recently advertised on your website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your organization.

I have been working in the field of campus ministry for the past three years, and during that time I have developed a strong understanding of the role and responsibilities of a campus minister. I am well-versed in creating and leading campus-wide programs and initiatives, and I have a proven track record of success in this area. I am also experienced in working with students and staff from a variety of religious backgrounds, and I have a deep understanding of the challenges and opportunities that come with ministering to college students.

I am confident that I can be a valuable asset to your organization, and I look forward to the opportunity to discuss this further with you. Thank you for your time and consideration.

Campus Minister Cover Letter Example 3

I am writing to express my interest in the Campus Minister position at your university. I have been a student leader for the past three years and have gained valuable experience working with students of all ages. I have also served as a campus minister at my alma mater, and I believe that this position would be a perfect fit for me.

I have always had a passion for helping others, and I believe that this job is the perfect opportunity to do so. I enjoy working with people from all walks of life, and I feel that this position would allow me to do just that. I am also very comfortable interacting with people of different faiths and backgrounds. I believe that it is important to respect everyone’s beliefs, and I know that this job will allow me to do just that.

I am confident that my skills and experience make me an ideal candidate for this position. I am also confident that my enthusiasm and dedication will help me excel in this position. I look forward to hearing from you soon.

Campus Minister Cover Letter Writing Tips

1. show your dedication to the role.

When writing a cover letter for a campus minister position, it’s important to show your dedication to the role and how you plan to help students on your campus. Some great ways of doing this include:

• Discussing your previous experience working with students and how you were able to help them grow in their faith.
• Outlining your plans for campus outreach and how you hope to connect with students who may be struggling with their faith.
• Sharing examples of how you’ve helped students in the past and how you’ve been able to make a positive impact on their lives.

2. Customize your cover letter

Just as you would for any other job application, customize your cover letter to match the company you’re applying to. Highlight how your skills and experience make you the perfect candidate for the security supervisor role. For example, if the company is looking for someone with experience in risk assessment, be sure to mention any projects you’ve worked on in the past that involved risk assessment.

3. Highlight your skills and experience

When writing a cover letter for a campus minister position, it’s important to highlight your skills and experience. Some great ways of doing this include:

4. Proofread your cover letter

Just as with any other position, it’s important to proofread your cover letter before submitting it. This will help you catch any errors that may be present in your letter. Hiring managers will be looking for individuals who are detail-oriented and take their job seriously. Make sure that your cover letter reflects that.

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• Moving from OJT to Employee with the National Employment Service
• Interview Tips
• Writing Your Résumé From Start to Finish

Writing Your Cover Letter

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• Minister of Labour says to T&T: “Do not replace children’s education with work”
• Media Release - Ministry of Labour once again cautions members of the public against a false Whatsapp message circulating concerning grants
• Media Release - Ministry of Labour facilitates the employment of 194 Seasonal Farm Workers in Canada
• Statement from the Minister of Labour on the commemoration of National Occupational Safety and Health Week
• Ministry of Labour signs MOU with CIBC FirstCaribbean International Bank (Trinidad & Tobago) to develop its workplace policy on HIV and AIDS
• Statement from the Minister of Labour on the occasion of World Day Against Child Labour
• Ministry of Labour launches "Know your Rights" campaign to commemorate Labour Day 2022
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What is a Cover Letter?

A cover letter is a one page document attached to your résumé, and together, they make up a complete job application. It is the first document the recruiter sees and therefore the first impression you’ll make. The purpose of the cover letter is to introduce you, the position you are seeking and what makes you uniquely qualified for the job. It is crucial that you take advantage of the opportunity to grab the attention of the reader in the cover letter to encourage them to proceed to your résumé for more in-depth information.

Additional benefits of a cover letter include:  

• It affords you the opportunity to demonstrate your writing ability  
• Shows the reader that you have tailored your application for the specific job
• Provide personal details your résumé does not contain such as you attitude and motivation
• Explain gaps in your employment history
• Highlights or expands the key skills and experience the employer is seeking in a potential employee

Formatting your cover letter

To ensure that your cover letter stands out to the potential employer, here are a few tips on formatting for a professional appearance:

• Easy to read and professional at first glance Consider the following: 

Font: Choose either 11 or 12 points font size. Most recommended font style is “Times New Roman.” (match font style and size in your résumé to make your application consistent)

• Highlights: Make strategic use of bold and italics
• Margins: Choose margins between 1” and 1.5” all the way around
• Line spacing: Choose consistent line spacing of 1.15”
• Paragraph spacing: Add a blank line between each paragraph. 
• Length: a single A4 page or Letter Size. (if your letter goes into a second page, edit out unnecessary and wordy language)

Cover letter outline

Header: At the top of the cover letter include the following information on separate lines:

Your full name: This should be the focal point, larger font size to the rest of the document and bold text

Telephone numbers: Include at least two phone numbers and preferably with different service providers in case there is connectivity problems with one. Include a professional voice recording to receive messages

Date and Human Resource Manager’s information

        Add this information to the left margin and structure as follows:

Date: The correct way to format the date is [Month] [Day] [Year] eg. March 18, 2022

Human Resource Manager’s name: Add a blank line after the date and include Human Resource Manager’s name

Company’s full name

Company’s address

Salutation/Greeting

• It is good cover letter etiquette to address your cover letter to the Human Resource Manager. If no information was given on “who” to address your job application to, check the company’s website, email or call the company’s HR Unit. If those strategies fail, avoid the generic, old fashioned and impersonal greeting, “To Whom It May Concern “or “Dear Sir/Madam”. Use instead, “Dear Human Resource Manager” which is the standard greeting when no name is available.

Opening paragraph

• First, carefully review the job description and list the criteria or core strengths the employer is looking for in a potential employee. Research the company: visit the company’s website and if you know someone who already works there you should engage them for insight into the company. This helps in customizing your cover letter. 
• Avoid repeating your name in the opening sentence because it’s already mentioned in the “Header”. Include the title of the job you are applying for, how you learned about the position and why you’re interested in the job and the company.

Middle paragraphs

• In one or two paragraphs, make the connection between your previous accomplishments and your suitability for the job in which you are applying. Discuss your most relevant experience, highlighting and providing more details on specific skills (transferable) and qualifications you included in your résumé and focus on how your experiences specifically align with the job requirements. Use numbers to highlight your accomplishments whenever possible. Without quantifying your accomplishments, your cover letter (and résumé) would make less of an impression because there wouldn’t be any context to your experience. For example, indicate how many people you managed, trained or onboarded, how many interviews you conducted, customer satisfaction targets etc. Think of it as a sales pitch that will market your credentials and help you get the interview. Also, briefly clarify any employment gaps from your résumé.
• The third paragraph should demonstrate that you’ve done research on the company and you understand how your goals align with the company’s mission. Show that you can do the job well, you can be a good fit with a team and bring positive attitudes to the workplace.
• Here are a few things to remember regarding the middle paragraphs: 1) Do not rehash the contents of your résumé (not the purpose of a cover letter). 2) Include numbers in your accomplishments. 3) Avoid clichés and overused phrases such as “think outside the box”, “problem solver”, “dynamic”. Instead, describe your past experiences using strong action verbs to highlight the way you actually performed your duties. 4) Spell out abbreviations and acronyms at least the first time you use them. 5) Use a writing tone most appropriate for the job. For instance, if you lack relevant work experience, your tone should express your enthusiasm and adaptability, otherwise, express how you’re distinctly qualified for the job. 6) Demonstrate your ability to work remotely and meet deadlines since the outbreak of the COVID-19 pandemic. Simply mention something you accomplished at work despite having to move fully remote.

Closing paragraph

• Use this space to sum up your suitability for the job and express an interest in continuing to the next stage in the hiring process. Thank the reader for their time and consideration.
• Signoff with a professional and polite closing using any of the following: - Sincerely - Respectfully - Regards - Thank you

          Follow with your signature on a line above your typed name

Proof read your cover letter before submitting

Before you submit review thoroughly for errors, clarity, effectiveness and readability

Don’t rely on spell check on your computer

Get a second opinion from a trusted family or friend   

Submitting your application online

Read and follow instructions carefully ensuring that you provide all the documents / information requested in the format and size limit given

To scan your documents easily you may download an App from either the Google Play Store (Android) or App Store (iPhone) that can allow you to straighten, trim and focus the document to give a clean and professional look 

Ensure to save your document with a suitable title E.g. Judy_Smith_Cover_Letter

Save your application for submission in the format specified in the job advertisement

If a format isn't specified, the best option is to save your application in a PDF format. This way your application is seen in the intended format, no one can change the layout and spell check underlining doesn't appear.  (Note: A PDF is an abbreviation that stands for Portable Document Format. It's a versatile file format created by Adobe that gives people an easy, reliable way to present and exchange documents - regardless of the software, hardware, or operating systems being used by anyone who views the document. )

Use Standard English when drafting your email and do not use abbreviations.  Please re-read the body of your email and consider having a second person review.

The subject of your email should also be clear, concise and appropriate – e.g. “Application for the position of Legal Officer”

Review the entire email to ensure that all the attachments are included and correct any errors made before you submit.  

For More Information

Persons seeking assistance with employment opportunities or wishing to access further information on the National Employment Service, can visit the National Employment Service Unit at:

• Duke Place, Level 1, 50-54 Duke Street, Port of Spain

Or can call/email using the following:

• Telephone: 299-0300 Ext. 2016 | 2023| 2173 or 2186

For a complete listing of office locations and telephone numbers, click:  https://labour.gov.tt/services/national-employment-service