default account assignment table in sap

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Create Default Account Assignment

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You can create a default account assignment for any cost element using Transaction code OKB9. Later, you can also post a document to check if that account assignment works.

Transaction code - OKB9

Step 1 − To create a new Account Assignment, click New Entries

Step 2 − In the next window, you have to enter the following fields −

• The values of CoCd box
• The value in Cost Elem. box
• The value in the Cost Ctr box

Step 3 − To save the entry, click the Save button at the top

Step 4 − To post a test document to check that the account assignment works, use Transaction code fb50 . In the next window, click Tree On.

Step 5 − Select the Screen Variant in the next window and click Tree Off button.

Step 6 − In the next window, enter the following details −

• The value in Doc Header Box
• Select entry Debit by clicking it
• Amount in doc. Curr. Box
• Select entry H credit by clicking it
• Amount in doc.curr. box

Step 7 − To make the document assignment, click the Save button at the top.

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ERProof » SAP CO » SAP CO Training » SAP CO Account Assignment

SAP CO Account Assignment

Normally, when a financial document is entered in SAP FI module , user has the option of entering the cost center in the financial document. However, when documents are entered from different modules or a cross-module financial transaction occurs, such as from MM or SD , there is no option of entering the cost center in the document. In this situation, the SAP system will derive the cost center through automatic SAP CO account assignment, substitutions, or through default settings made in the primary cost element.

Automatic SAP CO Account Assignment

The automatic account assignment has to be configured in the transaction code OKB9 . For posting made in external accounting, such as for price differences, exchange rate differences, etc., the SAP system automatically checks entries in the OKB9 settings and derives the cost center.

If you do not enter a CO object (order, cost center, or project) in external accounting postings made in FI, MM or SD modules and the posting is cost relevant, then the automatic account assignment checks the relevant cost center and makes the posting.

Here are examples of automatic account assignments:

• Banking fees, exchange rate differences and discounts in FI
• Minor differences and price differences in MM

The account assignment objects that can be maintained in the transaction OKB9 are:

• Cost center
• Profit center (profitability segment)

Normally, the automatic account assignment runs on the company code level along with the CO object. However, if the user wants to make the posting on the business area level, valuation area level or profit center level, it is also available in OKB9 settings. So basically it includes the following levels:

• Company code level
• Business area level
• Valuation area level
• Profit center level

The above 3 excluding the company code level are used in cases when the account assignment is needed below the company code level.

Prerequisites

Here are the prerequisites of activating automatic SAP CO account assignment:

• Activation of the cost center accounting
• Creation of cost centers
• Maintenance of cost elements

Additionally, you can also create orders and profit centers as per the business requirements.

Settings in Transaction OKB9

Let’s discuss settings that are possible for automatic SAP CO account assignment in OKB9 transaction.

Start SPRO transaction and navigate to the following path:

Controlling – Cost Center Accounting – Actual Postings – Manual Actual Postings – Edit Automatic Account Assignment (OKB9)

Alternatively, you can start OKB9 transaction directly from the command bar.

• If you want to have the setting on the company code level only, then enter the company code and the cost element along with the corresponding CO object, i.e. a cost center, an order or a profit center.
• If you want to have the settings on the valuation area level, then enter the company code and the cost element and chose the ‘valuation area’ option in the account assignment detail as ‘1’.
• Similarly, if you want to have the settings on the business area or profit center level, then choose the option ‘2’ or ‘3’ respectively.

If you have chosen account assignment detail ‘1’ or ‘2’, then click on ‘Detail per business area/valuation area’ on the left sidebar.

Default SAP CO Account Assignment

In order to determine the correct CO account assignment, the SAP system performs several checks in the following sequence. First it checks the document which a user is posting. If the cost center is empty in the document, then the system checks if any substitutions are maintained for the particular G/L account . Next, if the substitution is also missing, then the system moves on to the OKB9 settings for automatic SAP CO account assignments. Finally, if these settings are also missing, the SAP system checks master data of the primary cost element (G/L Account) under the tab of Default Account Assignment . You can display this master data using the transaction KA03 .

You can maintain the cost center and the order in the master data of the primary cost element.

So, basically the order of checks the system makes is:

• Financial document – Cost center
• Substitutions – transaction OKC9
• Automatic account assignments – transaction OKB9
• Default account assignments – transaction KA03 / KA02

Lastly, if any of the above is not maintained, then the SAP system throws an error ‘Account X requires an assignment to a CO Object’ and doesn’t allow posting of a document.

SAP CO Account Assignment using Substitution

In cases where you don’t need OKB9 or default account assignment, the user can go for user exits where a specific G/L account is mentioned under the company and the value in the cost center is substituted by the cost center given in the substitution.

The transaction for maintaining the substitution is GGB1 .

Usage of substitutions for SAP CO account assignment is justified by the business requirement and usually SAP CO account assignment requirements are fulfilled by OKB9 or default account assignments.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP CO tutorials.

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4 thoughts on “SAP CO Account Assignment”

it is helpful material i ask for more clear details for using substitution method for Account Assignment. thanks in advance

Sir, I am not receiving the training mails from yesterday 7/1/2019. I have completed my training till here(SAP CO Account Assignment) please do send the rest of the training emails for SAP CO. Hope you will do the needful.

I am getting the same error “Account 500911 requires an assignment to a CO object”. In OKB9, we have given company code, Cost element and ticked the check box ‘Indicator: Find profitability segment using substitution’ (V_TKA3A-BSSUBST) and not filled anything like cost center, order and profit center. in OKC9 we have created substitution. All the process happening through Idoc Message Type SINGLESETTRQS_CREATE and inside BAPI BAPI_SINGLESETTREQS_CREATEMULT triggering and raising this error. Cost center is not maintained in 1. Financial document – Cost center 2. Automatic account assignments – transaction OKB9 and 3. Default account assignments – transaction KA03/KA02 But we have substitution in transaction OKC9 to determine cost centre.

Where woulbe be the issue?

good explanation

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Account Assignment (Organizational Unit) 

Specification of a controlling area, master cost center, company code, business area, personnel area and personnel subarea for an organizational unit.

You specify the account assignment features of an organizational unit. Inheritance occurs as follows:

·         Account assignment features are inherited by subordinate organizational units and positions if they have not been maintained.

·         If account assignment features have been specified for a superior organizational unit, these are overwritten by entries on the Account Assignment tab page for a subordinate organizational unit.

·         Controlling Area

You can assign a controlling area to an organizational unit.

·         Cost Center

You can assign a cost center to an organizational unit. This forms the basis for Cost Distribution . The cost center can only be maintained in the Organization and Staffing view if integration with the Enterprise Organization is not activated .   For more information, see SAP Library under Financials → Controlling → Controlling Methods → Authorizations → Enterprise Organization (CO).

·         Company Code

You can assign a company code to an organizational unit.

·         Business Area

You can assign a business area to an organizational unit.

·         Personnel Area

You can assign a personnel area to an organizational unit.

·         Personnel Subarea

You can assign a personnel subarea to an organizational unit.

Integration

Data on the controlling area, cost center, company code, business area, personnel area and personnel subarea is inherited by subordinate positions and organizational units, as long as they have no direct assignment of their own.

Data on the controlling area, company code, business area, personnel area and personnel subarea are used as default values in Personnel Administration .

Data on the cost center is transferred to Personnel Administration in infotype 0001.

Whether the cost center can be maintained in the Organization and Staffing view depends on whether integration with the Enterprise Organization is activated or deactivated.

The fields on this tab page are integrated with infotypes from the Organizational Management Expert Mode as follows:

·         Controlling area: About the Account Assignment Features Infotype (1008)

·         Master cost center: Relationship (infotype 1001)

·         Company code: About the Account Assignment Features Infotype (1008)

·         Business area: About the Account Assignment Features Infotype (1008)

·         Personnel area: About the Account Assignment Features Infotype (1008)

·         Personnel subarea: About the Account Assignment Features Infotype (1008)

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OKB9: Change Automatic Account Assignment

OKB9 is a standard SAP tcode used to perform Change Automatic Account Assignment task in SAP ERP (or) S/4HANA system.

Availability

The SAP tcode OKB9 is available within SAP ECC, SAP S/4HANA On-premise and SAP S/4HANA Private Cloud systems depending on the version and release level.

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The following is the list of SAP transaction codes related to OKB9.

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1855279 - Default account assignment values in SRM documents.

You have maintained a default value in user attributes for a specific account field different then the account assignment category and corresponding leading field, however these values are not set according to the customizing.

Environment

• SAP Supplier Relationship Management (SRM)
• SAP enhancement package for SAP Supplier Relationship Management

Default account assignment category, PPOMA_BBP, account attributes, Funds, Fund Center, Functional area, FUNC_AREA, Profit Center, Grant, Leading field, G/L account, default, determine, derive, EBP, SRMSTD.      , KBA , SRM-EBP-CA-ACC , Account Assignment , SRM-EBP-ADM-ORG , Organizational Management , Problem

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