how to write application letter for retail

Retail Cover Letter Example (W/ Templates & Tips for 2024)

You’re a retail pro.

From folding clothes with care to helping customers find exactly what they’re looking for, you've got the retail game on lockdown.

But when it comes to helping yourself write the perfect cover letter, you’re not doing so well.

Who can blame you? Trying to summarize all your retail know-how to impress the hiring manager can be tricky. 

But fear not! We're here to guide you through the process step by step.

In this article, we'll help you put together a retail cover letter that showcases your attention to detail and sets you apart from the competition. 

Here's what we’ll cover: 

• A Great Retail Cover Letter Example
• 5 Steps to Writing the Best Retail Cover Letter
• 3 Essential Retail Cover Letter Tips

So, whether you're eyeing a cashier position, a store manager role, or anything in between, we've got your back. 

Retail Cover Letter Example

5 Steps for the Perfect Retail Cover Letter

Now that you've seen what a job-winning cover letter looks like, it's your turn to create one that stands out . 

Just follow the steps we're about to lay out, and you'll be on your way to crafting an impressive cover letter that gets noticed:

#1. Put Contact Information in the Header

When crafting your retail cover letter, begin by sharing your contact information , just as you would on your resume.

Here's what to include:

• Full Name. Make sure your first and last name stand out at the top of the page.
• Job Title. Align the job title on your cover letter with the specific position you're seeking. Clarity in your job title helps streamline the hiring process, especially when hiring managers review numerous applications for various roles.
• Email Address. Opt for a professional and straightforward email address, ideally a combination of your first and last name. Leave behind those quirky email addresses from your school days. (For instance, [email protected] won't cut it, but [email protected] works just fine.)
• Phone Number. Ensure the provided phone number is accurate so that the hiring manager can reach you easily. If you're applying for an international role, include the dialing code before your phone number.
• Location. Typically, mentioning your city and state or country is enough. However, if you're open to remote work or considering relocation, clearly state your preferences on your resume.
• Relevant Links (optional). You can add links to relevant websites or social media profiles, such as your LinkedIn page, if applicable.

Now, add the hiring manager's information:

• Company Name. Specify the name of the company you're applying to.
• Hiring Manager's Name. If possible, identify the name of the hiring manager for the department you're targeting. Check the job listing, the company's website, or their LinkedIn page for this information.
• Hiring Manager's Title. If you manage to identify the hiring manager for the specific job posting and note that they are the head of a department, mention their title accordingly, rather than simply using "Hiring Manager."
• Location. The city and state or country are crucial details here, especially for companies with a global presence. Optionally, you can include the exact street address of the company if you wish to provide greater specificity.
• Email Address (Optional). If you can find the hiring manager's email address, consider including it.
• Date of Writing (Optional). Adding the date you wrote your cover letter can provide a professional touch.

#2. Address the Hiring Manager

Once you've sorted out your retail cover letter's contact details, it's time to address it to its intended audience. 

Getting the addressing part right is the first step to making a positive impression, so it’s important not to overlook this part.

Start with a bit of research. Check out the job listing, explore the company's website, or take a look at their LinkedIn profiles to discover who's in charge of the department you're applying to. Find their name and email address.

Now, let's talk about formality. You want to be formal, but you want to skip the outdated “To Whom It May Concern.” We suggest using "Ms." or "Mr." followed by their last name. But if you're unsure about their gender or marital status, using their full name works just as well. For example:

• Dear Mr. Rodriguez,
• Dear Maria Rodriguez,

In case you can't find out any details about the hiring manager or the head of the retail department, you can still address your letter thoughtfully:

• Dear Retail Department,
• Dear Retail Hiring Team,
• Dear Human Resources Recruitment Team,
• Dear Head of Retail,

Looking to get inspired? Check out more of our cover letter examples .

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend very little time skimming through an application before deciding whether or not to read it fully. 

As such, starting off your cover letter strong is key to getting them to read the rest of it. 

In your opening paragraph, introduce yourself and express your genuine interest in the role. Demonstrating your enthusiasm for the retail industry or the specific job can immediately capture the hiring manager's attention.

Using all the research you’ve done on the company to your advantage is another must. The more you know about the employer, the better you can emphasize how you align with their mission and how you’re a great culture fit. This shows you’re not just applying left and right; you're genuinely keen on this particular role.

Depending on your experience level, you can also kickstart your cover letter with a noteworthy accomplishmen t or highlight one relevant skill that makes you an excellent fit for the position. 

However, keep this paragraph short and sweet. The goal here is to arouse the hiring manager's curiosity and encourage them to read the rest of your cover letter.

#4. Use the Cover Letter Body for the Details

The body of your cover letter is where you get to elaborate on the specifics that set you apart as a qualified candidate for the role.

The key here is not to repeat your retail resume word for word. Your cover letter provides you the space to truly spotlight your professional skills and qualifications, so make every word count. Your objective is to persuade the hiring manager that you're the best choice among applicants. To achieve this, emphasize any accomplishments you have that are tied to the retail industry, drawing inspiration from the job listing.

Customizing your cover letter to align with the job ad is essential. Highlight skills and proficiencies that directly match the company's requirements. For instance, if you're applying for a retail position, focus on skills relevant to that field rather than unrelated experiences.

Demonstrating your familiarity with the company, its business model, or the latest trends in the retail industry can be a significant advantage. If you know a lot about the company's products or services, don't hesitate to mention that either. This underscores your alignment with their mission and corporate culture.

Last but not least, let your enthusiasm shine through. Convey your genuine excitement for the role and your unwavering confidence in your ability to contribute to the company's success with your relevant skills and experience.

Before you send in your cover letter, make sure you’ve avoided these common mistakes !

#5. Wrap It Up and Sign It

Wrapping up your cover letter professionally in the retail industry is akin to adding the finishing touch to a well-curated store display.

Ensure that your conclusion leaves a positive and lasting impression on the hiring manager, reinforcing their confidence in your qualifications.

In this concluding section, confidently reiterate why you are an ideal fit for the retail role. Summarize the skills that make you a standout candidate in a competitive retail environment.

After your conclusion, include a call to action. Encourage the hiring manager to take the next step, such as discussing your application further or scheduling an interview. This proactive approach can make a significant impact and enhance your chances of securing a position in the dynamic retail field.

Finally, sign off on your cover letter in a professional and engaging manner. Select an appropriate signature line, followed by your full name. Here's an example:

Please do not hesitate to reach out to me via the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in greater detail at your earliest convenience.

Warm regards,

If you feel that "Warm regards" is a bit overused, consider these alternative sign-off options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

3 Essential Bartender Cover Letter Tips

You've grasped the fundamentals of cover letters. Now, let's refine your retail cover letter with some vital tips and strategies :

#1. Match Your Resume

When pursuing a position in retail, it’s vital for your application to be uniform. This means that your cover letter should match your resume aesthetically as much as it does in terms of content. 

Ensure that your cover letter's format aligns with your resume to show your professionalism and good organizational skills . 

Keep your text and contact details neatly arranged on the page, maintain consistent font styles and sizes throughout both documents and pay attention to margins and line spacing to prevent your cover letter from extending to a second page . This attention to detail reflects your commitment to presenting yourself in the best light.

Or Use A Cover Letter Template Instead

Feeling pressed for time to send your application? 

Try our free resume builder and then pick a cover letter template to match. This way, matching the cover letter to your resume becomes a breeze and you get to have two beautiful and professional documents in the blink of an eye.

All of our templates are designed with the help of hiring experts worldwide to ensure they meet industry standards and look fantastic. Save time and stress – try them now!

#2. Be Enthusiastic 

One of the secrets to leaving a lasting impression on hiring managers in the retail industry is your enthusiasm. Yep, that genuine spark in your words that says, "I'm excited to be a part of this!" 

Here's the thing: retail is all about connecting with people and delivering positive experiences. If you showcase genuine enthusiasm in your cover letter, it paints a picture of someone who's not just looking for a job, but someone who's passionate about the retail world and the people in it.

That said, while it's great to show that you're eager and committed, there's a fine line between being enthusiastic and overdoing it with flattery. Hiring managers can easily spot when someone's trying too hard. Your cover letter shouldn't just be a stream of compliments about the company. Instead, it should highlight your genuine interest in the industry, your positive outlook, and your readiness to contribute to the team.

And here's a tiny nugget of caution: confidence is terrific, but keep it in check. Too much of it, and you might end up sounding arrogant. The goal is to strike a balance – showing that you're excited about the possibility of joining the team, while also highlighting that you're a grounded individual who values teamwork and customer satisfaction. So, let your enthusiasm shine, but always keep it real and relatable.

#3. Be Formal

Let's talk about keeping things formal. Now, you might think, "Retail? That's all about being casual and connecting with customers!" And you're right. But when it comes to your cover letter, it's a different ball game. You're not chatting with a customer about the latest sneaker drop or the most comfortable pair of jeans; you're presenting yourself to a potential employer. And first impressions count.

When you maintain a formal tone in your cover letter, it sends a clear message: you respect the company and the opportunity at hand. 

It's like wearing a neat outfit to a job interview—even if the role requires a more relaxed dress code on the daily. By being formal, you're showing potential employers that you're professional, you're serious about the role, and you've taken the time to present yourself in the best light.

However, and this is crucial, being formal doesn't mean being stiff or robotic. There's a sweet spot between the overly casual "Hey there!" and the super stiff "To whom it may concern." Stick to addressing your potential employer by their name if you know it, or a simple "Dear Hiring Manager" if you don't. 

Key Takeaways

That's all there is to crafting a retail cover letter!

After going through our guide and tips, we hope you're feeling well-prepared to score the retail job you're aiming for.

But before you head out, let's recap what we've discussed so far:

• Kickstart your retail cover letter with a catchy opening paragraph that immediately grabs the attention of the hiring manager. Introduce yourself, explain why you're reaching out, and highlight a relevant accomplishment or experience that demonstrates your suitability for the position.
• In the main part of your cover letter, emphasize your qualifications and use them to set yourself apart from other applicants. Rather than repeating your resume, illustrate how your qualifications align with the job requirements and prove you're the perfect fit.
• Maintain a professional tone throughout your retail cover letter to show the hiring team that you mean business.
• Lastly, remember to conclude your cover letter with an appropriate closing and your full name.

Now you're all set to craft a winning retail cover letter! Good luck with your job search — and if you ever need more career advice, check out our blog for help.

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Retail Cover Letter Samples & Examples That Worked in 2024

Retail professionals fulfill a wide range of positions in the retail industry, from cashiers and merchandisers to store managers. Working in retail requires a good mix of technical and interpersonal skills that give you the ability to provide excellent customer service while maintaining great organization.

In this guide, we teach you everything you need to know about writing a cover letter as a retail professional. Continue reading to learn how to:

• Craft the best header and headline for your retail cover letter
• Make the information in your cover letter personalized
• Create a compelling introduction that grabs an employer’s attention
• Showcase your professionalism in retail with skills and accomplishments
• Encourage the employer to contact you in your retail cover letter conclusion

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft the best header and headline for your retail cover letter

Writing an effective retail cover letter starts with giving it a pleasant visual flow .

Adding a cover letter header and cover letter headline to your document is the best way to do this. These elements provide the employer with key pieces of information that help to give an overview of who you are and what your cover letter is about.

Starting with your header, this element should contain:

• Your name and professional title
• Your professional contact information (phone number, email address, LinkedIn, etc.)
• The name of the company or employer you are applying to
• The address of the company or employer

Here is an example of a well-formatted retail cover letter header

John Doe , Retail Professional (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Sales Associates United 1234 Street Address Casper, WY 82601

As far as where to place your header, it should be located in the top left corner of the page. Your personal information should be in a slightly larger font than the employer’s information to help it stand out.

A few spaces below this information and centered on the page is your cover letter headline. This is a short title or introductory statement that lets the employer know what the main point or purpose of your letter is. In this headline, you should include:

• A relevant keyword , such as the name of the position
• A memorable number or trigger word that catches the employer’s eye
• A strong adjective or verb to showcase your professional vale
• A personalized statement that lets the employer know the letter is specifically for them

Here is an example of an excellent retail cover letter headline

My 3-Step Approach to Successful Sales in Retail & How I Will Apply these Skills at Your Company

Trigger Word/Number: 3-Step Approach Keyword: Sales, Retail Adjective/Verb: Successful, Apply Personalized Statement: Your Company

2. Make the information in your retail cover letter personalized

Speaking of personalization , this is one of the most important factors to consider when writing a cover letter. The term personalization (when used to describe a cover letter) means that all of the content found within the letter is tailored to be highly relevant to the employer.

Tailoring a cover letter in this way requires you to do some professional digging to uncover key facts about the employer and their business.

This may include:

• The company values
• An employee motto or pledge
• Specific staff members (especially those responsible for reviewing applications)

As part of this personalization process, you should create a personalized greeting that addresses a specific person by name, such as the hiring manager or company CEO.

Here are 3 examples of personalized cover letter greetings

Dear Hiring Manager Jane Smith,

• Dear Ms. Jane Smith,
• Dear CEO Jack Parker,

3. Create a compelling retail cover letter introduction

The introduction to your cover letter is the first paragraph an employer will read after they have reviewed your header and headline. If your headline is effectively written, the employer should already be highly interested in what you have to say.

In turn, your introduction needs to be equally compelling to not only grab the employer’s attention but keep them interested enough to read on.

A compelling cover letter introduction will often include:

• A short summary of your professional history in retail
• Key specializations that make you a strong candidate for the position
• A mutual acquaintance (when possible) — a mutual acquaintance can include a professional associate of the employer, a current or former employee, your professional mentor, or anyone else with professional ties to the employer

Here is an example of a compelling introduction from a retail cover letter

I am a dedicated retail professional with 5+ years of experience working as a sales associate and merchandiser. After recently becoming acquainted with Mr. Hank Josephs, a recruiter who works closely with your company, Mr. Josephs recommended I apply to your company. Given your company’s need for a talented visual display designer, I believe my specialized experience with managing product displays makes me the perfect candidate for the position.

Find out your resume score!

4. Showcase your professionalism in retail with skills and accomplishments

With your introduction out of the way, the employer should now know exactly who you are and why you are applying to their business.

Now, your next key step is to highlight all the qualifications that make you the top candidate for the job. This should include your most impressive skills and accomplishments within retail to show the employer that you bring real value to the table as a future employee.

As you describe your skills and accomplishments, keep your sentences concise and highly relevant. The employer should be able to easily skim through this information to gather the most important points.

Here are 6 retail skills to describe in a cover letter

• Exemplary customer service
• Inventory management
• Money handling and payment processes
• Organizing merchandise and product displays
• Assisting in-store customers
• Promoting new products

Here is an example of how to describe an accomplishment in a retail cover letter

In my previous retail position at [Former Employer], I was highly regarded as one of the top sales associates thanks to my exceptional customer service and positive attitude. Over the two years that I worked at this company, I received a perfect 5-star rating from customers. Additionally, I applied my leadership skills to mentor other sales associates in providing excellent customer service, leading the store’s overall rating to rise from 3.6 stars to 4.5 stars on Google.

5. Craft an effective retail cover letter conclusion

The last, but arguably most important, step to writing your retail cover letter is to create a persuasive closing statement.

You have one main goal with your conclusion — to convince the employer to contact you.

Keeping this in mind, some of the most important information to include in your conclusion is the best days and times to reach you, when you hope to hear back from the employer, and when you plan to follow up regarding your application.

Your goal is not to be overly pushy. Instead, you want to showcase your enthusiasm one last time, persuading the employer to get in touch with you quickly.

Here is an example of a great retail cover letter conclusion

I am beyond grateful to be considered for this position and look forward to hearing from you within the next week. To best reach me, please call me at (123) 456-7890 on any day during the hours of 6 a.m. to 4 p.m. I plan to reach back out via email next Tuesday if I have not heard back from you or your team about this opportunity.

With Appreciation,

[Applicant Name]

6. Job search resources for retail professionals

Ever felt like finding a job in retail is like hunting for a needle in a haystack? Fret not! From specialized job boards to the best networking platforms, here are resources that should be on every retail professional's radar:

• Retail job boards: Specialist sites like AllRetailJobs or RetailCrossing exclusively cater to the retail industry, rounding up the best opportunities — from sales associates to store managers — in one spot.
• Job search sites: Websites like Indeed , Glassdoor , and ZipRecruiter regularly list job openings in retail. Leverage their advanced search options to find openings that perfectly match your qualifications and preferences.
• Professional networking: While LinkedIn remains a top choice, also consider retail-centric networks, like The Retail Network or NRF (National Retail Federation) .
• Trade associations: Organizations like the NRF or Association for Retail Environments offer industry news, resources, and networking opportunities. Joining such associations keeps you abreast of industry trends and opens doors to new prospects.
• Staffing agencies: Businesses like Adecco or Retail Options deliver recruitment services tailored for the retail industry, making them a great port of call in your job search journey.
• Company websites: Never underestimate the power of going directly to the source. Retail giants like Walmart , Macy's or Best Buy have extensive career pages detailing current vacancies.

Remember, the retail industry thrives on personality and customer interaction. Highlight these skills throughout your job search, and you'll be an asset potential employers can't overlook.

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Retail Cover Letter FAQ

What specific skills should i highlight in my retail cover letter.

Retail is a customer-focused industry. Therefore, top skills to highlight include customer service skills, communication abilities, and sales techniques. Don't forget about your problem-solving skills and adaptability  — these show your potential employer that you can handle unexpected situations on the sales floor.

How long should my retail cover letter be?

Just like a good sales pitch, your cover letter should be concise yet compelling. Aim for one full page — around 250 to 400 words. Remember to make every sentence count.

Should I write a generic cover letter and tweak it for different job applications?

While it's okay to have a standard format, make sure each cover letter is personalized for the job you're applying for. Hiring managers can often tell if a letter’s been mass-produced, which could make your application feel less genuine.

What if the job ad doesn’t ask for a cover letter?

Even if it's not explicitly requested, including a well-crafted cover letter can show initiative and your genuine interest in the position. It gives you a chance to express aspects that your resume simply can't cover.

Should I follow up after submitting my cover letter and resume?

Generally, it’s a good idea to follow up 7-10 days after submitting your application. However, make sure to adhere to any instructions mentioned in the job posting. If it notes not to follow up, respect the employer’s process.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

Subcategories

• Merchandiser
• Retail Store Manager
• Store Manager
• Warehouse Clerk

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Retail Assistant cover letter examples

Do you need a retail assistant cover letter that can help you stand out from the crowd?

Then you’ve come to the right place.

In our detailed guide below, we’ll show you what you need to include in your application, as well as share a whole host of handy tips.

We’ve also put together some retail assistant cover letter examples to inspire you.

CV templates 

Retail Assistant cover letter example 1

Retail Assistant cover letter example 2

Retail Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Retail Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Retail Assistant cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Retail Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Retail Assistant cover letter

Your Retail Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Retail Assistant cover letter templates

Copy and paste these Retail Assistant cover letter templates to get a head start on your own.

Hope you’re well. I am interested in applying for the Retail Assistant role at Nestle UK Ltd. With a passion for delivering exceptional customer service, I am eager to contribute my skills and enthusiasm to support the growth and success of your London-based store.

As a dedicated individual, I believe that my abilities align perfectly with the values and goals of your company. I have consistently demonstrated my commitment to providing a positive shopping experience for diverse customers and maintaining a well-organised and inviting retail environment.

Over the last 5 years as a Retail Assistant at Mars, I cultivated strong relationships to ensure customers’ needs were met at all times. By actively engaging with them, offering personalised product recommendations, and promptly resolving concerns, I increased CSAT and retention rates by 15% and 35% respectively. I have also received seven Employee of the Month Awards during my tenure for boosting sales revenue by 25% and elevating product visibility by 38% through revamping store displays.

I would welcome the opportunity to meet with you at a time of your convenience to discuss my skills.

Kind regards

Abigail Strong

I am writing to indicate my interest in the full-time Junior Retail Assistant position advertised by Kraft Foods on Career Jet. As an enthusiastic and customer-oriented individual with a passion for the food industry, I am thrilled about the opportunity to contribute my skills to support the success of your company.

I have developed an affinity for the retail industry, and I am particularly drawn to your organisation due to its renowned reputation for offering high-quality products and exceptional service. One of my key strengths is my ability to learn quickly and adapt to new environments. I am confident that my positive attitude, strong work ethic, and willingness to go the extra mile make me the perfect candidate.

During my previous 6-month part-time role as a Junior Retail Assistant at Pioneer Foods, I actively engaged with customers, provided recommendations, and handled point-of-sale transactions which led to a 15% increase in average transaction value and a 20% improvement in CSAT. In addition, I helped grow the store’s social media presence and boosted online followers by 10% through marketing efforts.

Thank you for considering my application and I look forward to hearing from you.

Amanda Boden

I am writing to express my keen interest in the Senior Retail Assistant position at Danone UK advertised on LinkedIn. With a proven track record of success in the retail industry and a genuine passion for dairy, plant-based products and natural sourced waters, I am excited about the opportunity to contribute my skills and expertise to support the success of your Manchester store.

Throughout my 8-year career working for Unilever and PepsiCo as a Retail Assistant, I have demonstrated my commitment to delivering outstanding customer service and my dedication to promoting healthy lifestyle choices. I have consistently offered tailored product suggestions based on individual needs and preference, increasing individual sales by 10% on average.

Some of the contributions in my current role include executing promotions and specials that exceeded sales by £14K, implementing inventory management practices which lowered stock shortages by 25%, and increasing repeat purchases by 60% through developing effective customer loyalty programmes.

My CV is enclosed which fully details all my achievements and completed training which demonstrates how my capabilities are a direct match for this role. I look forward to hearing from you.

Harry Hardman

Writing a strong attention-grabbing cover letter is a vital step in landing a good Retail Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Legal Templates

Home Real Estate Lease Agreement

Rental and Lease Agreement Templates

Use our Lease Agreement to rent out your residential property.

Updated May 15, 2024 Written by Jana Freer | Reviewed by Susan Chai, Esq.

A lease agreement (or rental agreement) is a document that explains the terms under which a tenant rents a residential or commercial property from a landlord.

Lease agreements are legally binding contracts that explain the obligations and rights of the tenant and landlord. Even if you’re renting out a room in your house to a friend or family member, you need a lease agreement for legal protection if you encounter problems with your tenants.

Lease Agreements – By State

• Connecticut
• District of Columbia
• Massachusetts
• Mississippi
• New Hampshire
• North Carolina
• North Dakota
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• West Virginia
• Lease Agreements - By State
• Lease Agreements - By Type

How to Lease a Property [Landlord Lifecycle]

• Landlord's Access

Security Deposit

Lease terms to know, how to write (fill out) a lease/rental agreement, sample lease agreement, frequently asked questions, lease agreements – by type, residential lease agreement forms [for landlords].

Use this template to rent out a residential property for a fixed period of typically one year.

This agreement includes the most essential and common clauses and can be used for a house, apartment, studio, condo, duplex, townhouse, basement, or mobile home.

Standard Lease Agreement

Use this template if you don’t want to commit to renting out your property for a full year or more, but still need to protect your rights. Using a monthly lease allows you (and your tenant) to be flexible.

Month-to-Month Lease Agreement

Use this template to rent out your property for a short period of time (usually between 1–31 days), most commonly as a vacation rental. A short-term rental agreement explains to guests the rules of their stay, and what they can expect when they arrive.

Short Term (Vacation) Rental

Rent-to-Own Lease Agreement

Lease Extension Agreement

Lease Renewal Agreement

Sublease agreement forms [for tenants].

Use this template to rent out a property (or just a room) when you’re already renting the property from another landlord. For example, you may want to sublet a property if you need to move out but don’t want to break your lease.

Sublease Agreement

Use this template when you’re renting out a room in your property and need to set rules and boundaries. For example, you can use this agreement to explain how you'll divide rent and utility payments, and whether your tenant can have guests visit.

Room Rental Agreement

Roommate Agreement

Commercial lease agreement forms.

Use this template if you’re renting out an office building, retail space, restaurant, industrial facility, or any property where the tenant will operate a business.

Commercial Lease Agreement

Use this template to rent out a piece of land that does not have a property on it. A land or ground lease can have multiple purposes, including agricultural, residential, and commercial.

Land Lease Agreement

Equipment Lease Agreement

Parking Space Rental Agreement

Disclosures & addendums.

Commercial Lease Agreement Addendum

Residential Lease Agreement Amendment

Lease Agreement Amendment

Rental Inspection Checklist

Rent Receipt

Tenant Approval Letter

Tenant Rejection Letter

• Asbestos Disclosure ( Word ) – Notifty tenants of asbestos at the property (required for properties built before 1979).
• Bed Bug Addendum ( Word ) – Explain how both parties should act in case of a bedbug infestation.
• Carbon Monoxide and Smoke Detector Addendum ( Word )– State whether the landlord will provide carbon monoxide/smoke detectors and how the tenant is responsible for keeping them in good condition.
• Commercial Lease Addendum ( PDF ) – Modify an existing commercial lease or expand upon the current contract.
• Death in Rental Unit Disclosure ( Word ) – Inform the tenant if anyone previously died on the property.
• Disclosure of Lead-Based Hazard s ( PDF ) – Notify tenants of lead-based paint or other materials (required for properties built before 1978).
• Flood Hazard Area Disclosure ( Word ) – State whether the property is in a special flood hazard area.
• Foreclosure Notice ( Word ) – Inform the tenant of an impending foreclosure.
• Illegal Substance Contamination Disclosure ( Word ) – Notify the tenant if parts of the property have been contaminated due to manufacturing or storing an illicit substance (such as methamphetamine).
• Mold Disclosure ( Word ) – Notify the tenant that the property may contain mold and whether the landlord will fix it.
• Notice of Abandoned Personal Property ( Word ) – Tell the tenant they left something in the unit when they moved out and need to collect it before it’s thrown out.
• Pet Addendum ( PDF , Word ) – Let a tenant know the specific rules for having a pet on your property.
• Shared Utilities Disclosure ( Word ) – Explain how utilities are calculated and shared between multiple residents.
• Smoke-free Addendum ( PDF , Word ) – Specify whether your tenant can smoke marijuana or tobacco on your property.

Follow the steps below to rent your property easily:

Step 1 – Show Your Rental Unit to Tenants

The first step in renting out a house or an apartment is to allow people to view the property . If tenants like the property and want to move in, they will likely inquire about the rent amount and other details.

Hosting viewings can be inconvenient if you have multiple properties, so many landlords hire a property management company to show their rental units to potential tenants.

Step 2 – Give the Tenant a Rental Application Form to Fill Out

Once you agree on the rent price, the tenant should complete a rental application . This form helps the landlord screen the tenant, and it includes information such as the applicant’s:

• Current address
• Place of employment
• Income level
• Rental references

The tenant can confirm their workplace using an employment verification letter . This document is accessible for renters to show proof of income.

Typically, landlords require a small, non-refundable fee from the tenant to process the rental application.

Be aware of what you can and can’t ask on a rental application to abide by federal laws and prevent discrimination in the selection process.

Step 3 – Run a Background and Credit Check

After reviewing the tenant’s application, you should run a background check (and/or a credit check).

Running a credit check as part of the tenant-screening process can help avoid scams and problem tenants. The tenant usually pays for the cost of a credit check.

A background check shows if the applicant has a prior criminal history, and a credit check confirms whether the applicant has good or bad credit. Bad credit may signify poor financial planning, resulting in missed rent payments.

Although these checks help you avoid dealing with bad tenants, you shouldn’t base your decision to rent the property solely on the results.

Many states have strict guidelines on tenant discrimination. Refusing tenancy because of minor criminal offenses or bad credit may justifiably violate federal anti-discrimination law.

Step 4 – Check the Tenant’s References

Next, you must check the tenant’s references in their rental application form mentioned in step 2.

You should contact the references and ask questions such as:

• Did the applicant pay their rent and utilities on time?
• Were there any noise complaints at the tenant’s previous apartment?
• Have the police ever been called to the tenant’s last rental unit?
• Would you consider renting to this person again?

Rental references are usually from current or previous landlords and can give insight into the tenant’s character and behavior.

Step 5 – Create a Lease Agreement

Once you’re happy to rent your property to a tenant, you must create a lease/rental agreement in the correct format.

You make a lease agreement by writing it yourself from scratch, filling in a blank lease agreement template that includes all the necessary clauses, or using a lease agreement builder to create a lease specific to your property.

Remember to include the following:

• The move-in date
• The monthly rent payment amount
• When the rent is due each month
• How you’ll handle late rent payments
• Who should pay or manage the utilities
• The penalties, if any, for breaking a lease

Both parties sign the agreement after you create the lease contract and review all the details with the tenant. You may need to calculate prorated rent depending on when the tenant moves in.

Step 6 – Hand Over the Keys

Once the lease agreement is completed and signed, give the tenant the keys to move into the property.

Remember to conduct a unit walkthrough alongside the tenant to finish the process. Bring a rental inspection checklist and document the property’s condition before the tenant moves in.

Step 7 – Renew or Terminate the Lease

Allow the tenant to remain on the property until the lease termination date. If you thought your tenant was responsible and you want to renew their lease (and they also want to renew), use a lease renewal agreement to renew their tenancy.

If you don’t want to renew the lease, use a lease termination letter . 

Landlord and Tenant Laws by State

Federal law recognizes that landlords and tenants have individual legal rights and obligations .

Find out what the law in your state says about your rights using the table below, or check the following specific laws for your property:

Landlord-Tenant Acts

Here are the general landlord-tenant acts by state:

Landlord’s Access

Tenants have the right to privacy when they rent a property. However, there may be reasons why a landlord needs to access the property , such as for maintenance or inspections.

Nearly every state requires a landlord to give advance notice to their tenants before accessing a rental unit. Use the table below to check how much notice you need to give in your state and review the relevant law:

Each state regulates the maximum amount of money a landlord can collect as a security deposit from a tenant. Some states also require landlords to return security deposits to tenants within a specific time (potentially with interest).

Usually, a landlord can deduct the following costs from the tenant’s security deposit:

• Unpaid rent
• Cleaning costs
• Key replacement costs
• Cost to repair damages above ordinary wear and tear
• Any other amount legally allowable under the lease

Use the table below to see the maximum security deposit limit in your state, whether it needs to be held in a separate account, and how much time you have to refund it after the lease ends:

Here are some helpful definitions for the legal language commonly present in lease and rental agreement forms:

• Access : The right to enter a property.
• Accidents : Artificial or naturally occurring events that may damage a property (fire, flood, earthquake, etc.).
• Alterations : Modifications made to a property.
• Appliances : Standard home equipment like a refrigerator or dishwasher.
• Assignment : The transfer of an interest in a lease.
• Attorney Fees : A payment made to a lawyer.
• Condemnation : The government is seizing private property for a public purpose, such as highway construction.
• Default : When a breach of contract occurs and persists, such as not paying rent or violating other terms of a rental agreement.
• Furniture : Standard home equipment such as couches, tables, beds, etc.
• Guarantor /Co-Signer : Someone accountable for paying rent if the tenant cannot.
• Guests : Short-term occupants of a rental property.
• Joint and several liabilities : Two or more people are independently held accountable for damages, regardless of who is at fault.
• Late Rent Fee : An additional, reasonable sum of money paid by a tenant after making a rent payment past the due date listed in the landlord-tenant agreement.
• Noise Policy : A provision outlining “quiet hours” in the apartment building, condominium, or neighborhood.
• Notice : A written announcement of some fact or observation.
• Option to Purchase : The tenant’s right to purchase the rental property later.
• Parking : Designated spaces where the tenant can keep their vehicles.
• Pet Policy : The permission or restriction of a tenant’s ability to have an animal in a rental property.
• Property Maintenance : Preserving a rental unit and who is responsible. Such as cutting the grass, removing the garbage, or unclogging the kitchen and bathroom drains.
• Renewal : A tenant’s option to continue the lease.
• Renter’s Insurance : A paid policy that protects personal belongings against theft or damage.
• Severability : A clause of a lease stating that if one part of the agreement is invalid for any reason, the rest of the lease is still enforceable.
• Smoking Polic y: The permission or restriction of a tenant’s smoking ability inside a rental property.
• Sublet : A temporary housing arrangement between current and new tenants to rent all or part of the currently leased property. The subletting period must be for less than the lease term.
• Successor : Someone who takes over the obligations of a lease from a tenant or landlord.
• Utilities : A public or private service supplying electricity, water, gas, or trash collection to a property.
• Waterbed : A water-filled furnishing used to sleep and not typically permitted in most rental properties.

Here’s how to write a lease :

Step 1 – Name the Parties

A simple rental agreement form must name the parties signing the lease and where they live. First, you should write down the following:

• The landlord or property management company and their current address

Step 2 – Describe the Premises

The “premises” are the exact address and type of rented property , such as an apartment, house, or condominium.

Step 3 – Define the Terms of the Lease

The “term” is the length of time a tenant will rent the listed property. A standard agreement should detail when the lease term begins and ends .

Furthermore, a lease can either be fixed-term or month-to-month.

• A fixed-term rental lease means the agreement is set for a predetermined or fixed period. This lease expires on the end date listed in the agreement (usually up to 6 months, one year, or two years from the start date).
• A month-to-month rental lease means the agreement lasts one month with no defined end date. It continues monthly until either the landlord or tenant terminates the agreement.

Step 4 – Set How Much Rent the Tenant Will Pay

A lease agreement must explicitly list the monthly rental amount and outline the consequences of late rent.

It’s up to the landlord to decide how much to charge for rent, but the cost is usually comparable to other properties within the same area.

In addition, standard rent control laws may limit the amount you can charge for rent. Check your local rent control ordinance to ensure your lease agreement complies with those regulations.

Step 5 – Assign a Security Deposit Amount

A security deposit is a set amount of money a landlord collects at the beginning of the lease.

Landlords have the right to collect a security deposit from their tenants. Still, their states’ security deposit laws define what landlords can use that money for (check the security deposit laws of your state ).

Step 6 – Finalize the Lease

Once you finish discussing the details with your tenant, remember to:

• Print – print at least two copies of the rental lease for you and the other party
• Sign – sign and date the lease agreement (both the tenant(s) and landlord)
• Save – safely file a hard copy of the signed document and consider scanning an electronic copy for extra safekeeping.

The following standard residential lease agreement works for all states except California , Florida , and Washington, DC .

Why do I need a lease agreement?

]You need a lease agreement because it explains your responsibilities as a landlord and sets rules for the tenants living on your property. This form helps you avoid disputes with your tenants and address issues when they arise.

Suppose you rent out a property but don’t use a lease agreement. In that case, you could lose rent money, be liable for illegal activities on the property, receive penalties for unpaid utility costs, or spend a lot on property damage repairs and lawyer fees. Anyone renting a home, land, or commercial building should have a lease agreement.

How do I rent a room in my house?

You rent out a room in your house by using an agreement stating you’re renting out a room, not the entire property. If you’re a tenant living in a rental property, you can sublet a room to another tenant using a room rental agreement .

A standard residential lease and a room rental agreement allow you to establish quiet hours, the times guests can visit, the division of utility payments, and rules regarding pets, smoking, and parking.

Both parties sign the agreement to rent a room, and the landlord collects a security deposit from the tenant before handing over the keys.

What’s the difference between a lease and a rental agreement?

The difference between a lease and a rental agreement is the duration of the contract. Lease agreements are typically long-term (12 to 24 months), whereas rental agreements are usually short-term (a few weeks or months).

If you decide whether a lease or rent is best for you, remember that a lease agreement provides more security, but a rental agreement offers more flexibility.

What are my responsibilities as a landlord?

Your responsibilities as a landlord include the following:

• Repairing and maintaining the normal wear and tear of appliances like the air conditioner or heater.
• Respecting a tenant’s right to “quiet enjoyment” (living without disturbances). For example, you should deal with noise complaints accordingly, and you shouldn’t visit the property unnecessarily.
• Providing the tenant with a safe and clean home for the lease term. Examples include removing mold , resolving water damage, and fixing ventilation problems.
• Returning the tenant’s security deposit if the tenant treats the property respectfully and the rental is in good condition at the end of the lease term.
• Giving the tenant advance notice when you must enter the premises to fix something or show someone the property.

What happens if a tenant violates a lease?

If a tenant violates a lease , the landlord may try to resolve the problem by allowing the tenant to fix it (unless the violation is significant, such as using the property to sell or manufacture illegal drugs). If the issue is not resolved within a specific period (as set by state law), the landlord can begin eviction to remove the tenant.

Common lease violations include unpaid rent/utility bills and damage to the property.

What should I include in a lease agreement?

You should include the following information and clauses in a lease agreement:

• Names of all tenants : Write the names of every adult living on the property.
• Term : State the lease’s duration and whether it’s for a fixed period or will automatically renew.
• Rent : Set the amount of money the tenant will pay to live in the property and which day of the month the tenant will pay the rent.
• Premises : Describe the property and its location.
• Security deposit : Assign an amount of money the tenant will give the landlord to hold in case of any damages

Depending on your property and its location, you may need to include some standard disclosures and addendums that address specific situations, such as smoking or pets.

Related Documents

• Lease Termination Letter : A document created by the landlord or tenant in order to end an existing lease or rental agreement.
• Lease Renewal Agreement : Extends the term of an existing lease agreement between a landlord and a tenant.
• Eviction Notice : A written record that the Landlord properly notified the Tenant of a problem (i.e. lease violation, late rent, the lease ended).
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