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10 Cover Letter Tips for Residents and Fellows

Thanks to the digital revolution, the way we search for jobs has changed drastically over the years, and that’s good news for residents and fellows. But one crucial element of job-hunting has not changed, and that’s the need for a well-written, engaging cover letter that grabs the attention of the person reading it.

Whether you’re working with a recruiter or contacting employers directly, your cover letter—electronic or printed—can mean the difference between scoring an interview or being promptly relegated to the “no way” pile.

Here are some of our favorite tips for writing a healthcare cover letter that helps you stand out (in a good way).

1. Address Your Cover Letter to a Real Person

Take the time to find out the name of the healthcare recruiter or hiring manager who will be reading your letter.

You might do this by tapping into your network, searching by the email address (if one is provided), or contacting the organization directly. Never address your letter “To whom it may concern.”

2. Watch the Length

Respect the time of the hiring manager by keeping your cover letter short. A well-written, direct, and concise letter of a few paragraphs is ideal. A cover letter should never be more than a page long.

3. Write a Personalized Cover Letter for Each Job Application

Your cover letter should demonstrate your unique interest in the position, so make sure you craft a personalized letter for each posting.

How has your experience as a medical student, resident, and/or fellow helped prepare you for this specific role? Show how your qualifications align with their job requirements.

4. Do Your Research

Conduct research about the hospital or medical practice by talking to your network, looking in the news or press releases section of their website, and browsing their social media accounts.

Learn about recent developments within the organization and include that in the cover letter if it’s relevant. This is an ideal way to convey to the hiring manager that you’re familiar with their mission, values, and culture.

5. Tell a Story

Your story should be something that makes you stand out. If you’re seeking your first job after your residency or fellowship, you can discuss things like what inspired you to become a doctor or why you’re passionate about your specialty.

You could also share a story about an important challenge or achievement in medical school, your residency, or your fellowship, particularly as it relates to the position you’re applying for.

6. Don’t Mention Salary

Unless the job posting specifically asks you to reveal your salary or benefits requirements in the letter, don’t bring it up at all—yet. With physician unemployment so low and healthcare recruiters struggling to find qualified candidates to fill positions, you’ll want to keep your options open, if possible, and wait until the salary negotiation stage.

7. Market Yourself as a Long-Term Employee

As the healthcare industry begins to shift toward value-based care, employers are looking for team members who are committed to their long-term goals and growth. So unless you’re seeking a locum tenens job, you’ll want to show your desire to stick around.

One way to do this is by highlighting your desire to be in that particular city, state, or region. If you have family nearby or grew up in the area, make sure to mention that—it can help them understand your commitment to the job and the community.

8. Enhance or Clarify Your Resume or CV—Don’t Repeat It

Your cover letter is an opportunity to showcase who you are beyond the details of your CV. It shouldn’t be an exhaustive, play-by-play summary of the information that’s already in that document.

Use your cover letter to highlight skills that you would bring to the role, such as empathy, communication, and leadership. Share details about relevant knowledge you acquired during your residency or fellowship, such as proficiency in billing and coding. And if you have gaps in your education or work history, you can explain those in your cover letter.

9. Proofread … and Proofread Again

Simple typos are unprofessional, so read it over several times, then ask someone you trust to be a second set of eyes. A colleague, mentor, or program director can be an excellent resource for proofreading and providing feedback.

10. Always Include a Cover Letter

Even if it’s not required, always send a cover letter or note with your application materials. It can help set you apart from the mass of other residents or fellows applying for the position. It’s a chance to showcase your communication skills, attention to detail, and enthusiasm for the role.

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Cover Letter, Resume and Curriculum Vitae

by Patrick C. Alguire, MD, FACP Director, Education and Career Development, ACP

For initial contacts with a practice representative, a cover letter accompanied by either a resume or curriculum vitae (CV) is recommended. Since the cover letter will be your first contact with the practice, keep it focused, accurate, professional, and interesting. Research the job opportunity and tailor the contents of the letter to the job. Do not use a form letter, because it will convey ambivalence rather than interest. In the cover letter, tell your potential employer what you find interesting in the position and what you can offer. While emphasizing your best qualities, keep the letter to one page maximum-no exceptions.

A resume, as compared to a CV, is a shorter document, usually no more than a few pages. A resume will present your education and accomplishments strongly, but briefly, and can be reviewed by the employer quickly.

A CV is a more exhaustive document, intended to list all academic and professional accomplishments in detail. A CV may be several pages long, but more often is the same length as a resume at the beginning of a career.

• See a model Curriculum Vitae

When preparing the cover letter, resume or CV, use the follow checklist to ensure that your documents create the appropriate professional impression:

• While potential employers may ask you to submit your application documents electronically. If hard copy documents are requested, print the cover letter, resume, and CV on matching quality bond paper with matching envelope and use a laser quality printer or have it professionally type set.
• Adapt the cover letter to match the employment opportunity.
• Proofread and double proofread all documents, then have a friend proofread. Spelling or grammatical errors will create a poor first impression.
• Use an electronic signature or sign the cover letter legibly , with blue or black ink.
• Affix the proper postage and have the package weighed, if necessary.
• Do not submit reference names or reference letters at this point in the process. They will be requested when needed.
• Make sure there are no gaps of time in the education or training sequence. If gaps are present, they must be accounted for in the document.

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Physician Cover Letters: Why Writing a Good One Is As Important As Ever

Career resources content posted on NEJM CareerCenter is produced by freelance health care writers as an advertising service of NEJM Group, a division of the Massachusetts Medical Society and should not be construed as coming from, or representing the views of, the New England Journal of Medicine , NEJM Group, or the Massachusetts Medical Society

Physicians seeking a practice opportunity might think of the cover letter as an old-fashioned, generally unimportant component of their application for or expression of interest in a position, but that is not the case. In this digital age of clipped, often rapid-fire communications, the cover letter has become more important than ever because it offers a way to differentiate the physician from other candidates. It provides a vehicle for sharing personal and professional information that might be important to prospective employers but doesn’t quite fit in the CV. The cover letter should be brief, well written, professional and positive in tone, and absolutely error-free. It should also give the recipient the sense that the physician has researched the opportunity or organization before writing the letter.

By Bonnie Darves

When a physician encounters the seemingly perfect practice opportunity — with a mid-sized group in their hometown that is affiliated with a health system that has an excellent reputation — it’s tempting to quickly compose the requested cover letter to accompany her CV and send it off.

Yes, it is smart to express interest in a desirable position as soon as possible, but it’s not prudent to view the cover letter as a mere formality. Today, when so much communication between physicians and recruiters or prospective employers is electronic — in either brief email responses or via online forms — the cover letter has become increasingly important. Here’s why: The carefully crafted letter offers an opportunity to differentiate the resident or fellow from other physicians who respond, and a chance to demonstrate highly personalized interest in the position.

“The cover letter’s value is certainly not decreasing in the digital age. Because it is usually the second contact physicians have with an organization, it is very important,” said James Tysinger, PhD, vice chair for professional development in the University of Texas Health Science Center department of family and community medicine in San Antonio. “It is your opportunity to include something about who you are, and to provide information that won’t be in your CV about why the position and the geographic location interest you.” For the resident seeking a fellowship, the letter is the ideal vehicle to convey to the program director that the physician has researched the program’s focus and reputation, he added.

Longtime recruiter Regina Levison, president of the national firm Levison Search Associates, agrees that the geographic preference statement is a vital piece of information that should appear early in the letter. “The geographic ‘connection’ to the opportunity’s location is the most important message you can include — whether it’s because you grew up there, have relatives in the region, or simply have always dreamed of living or working there,” Ms. Levison said. “Health care organizations today are not just recruiting to fill a specific opportunity; they are recruiting for retention.” As the health care delivery system changes to incorporate accountable care organizations and quality focused reimbursement, organizations are seeking physicians who will “stay around” to help meet long-term organizational objectives.

Craig Fowler, president of the National Association of Physician Recruiters (NAPR), and vice president of recruiting and training for Pinnacle Health Group in Atlanta, urges residents to include at least an introductory cover letter or note with their CV, even when it’s not requested. In his experience, 8 out of 10 physicians who express initial interest in a position don’t take the effort to write a letter unless asked.

“The cover letter really is a differentiator, and even though a recruiter will always look at your CV first, the letter is nice to have. I often feel that it gives me a sense of the physician — a good letter can make the physician come to life,” Mr. Fowler said. He enjoys, for example, learning about the physician’s personal interests and family, in addition to what he seeks in a practice opportunity.

Peter Cebulka, director of recruiting development for the national firm Merritt Hawkins, agrees that the cover letter can provide information that isn’t appropriate in a CV but could be important to a hiring organization. “The letter gives you a chance to talk about your professional goals, or why you’re committed to a particular area or practice setting,” Mr. Cebulka said. It can also highlight something compelling about the physician’s residency program that the recipient might not know.

If there are gaps in the CV that are not sensitive in nature, and therefore don’t require a phone conversation, that information should be included in the letter. “It’s important to briefly explain gaps because your application might be passed over if you don’t,” Mr. Fowler said.

Jim Stone, co-founder and president of The Medicus Firm, a national physician search company, offers helpful guidance on incorporating a career objective in the cover letter. “You may want to include a career objective or job search goals, but be careful not to be too specific or you may rule yourself out of consideration,” he advised. “Therefore, if there is one goal that really sums up your search, or some objective that is a must-have for you under any circumstances, it would be okay to include that.”

On another note, Mr. Stone urges physicians to include brief examples of any soft skills, such as communication, teamwork, technological aptitude, leadership, or problem solving.

Format and structure: short and targeted works While there are no rules per se about a cover letter’s length or content, there are general guidelines for what works best and is likely to be well received. (See “Cover letters: What to do, what to avoid” section at the end of this article.) Dr. Tysinger, who counsels residents and practicing physicians on preparing CVs and cover letters, and frequently presents on the topic, recommends a single-page, three-paragraph format delivered in a professional, business letter layout, in simple language. Following is his basic guidance on the letter’s structure:

• First paragraph: Introduce yourself and state why you are writing — whether that is to be considered for a specific position, to express general interest in joining the organization, or the recommendation of a colleague.
• Second paragraph: Provide brief details about yourself and why you are interested in the opportunity and the location. Note any professional connections to the opportunity or organization, and any special skills or interests, such as management or teaching.
• Third paragraph: Thank the recipient for the opportunity to apply and for reviewing your CV, and end the letter with a statement indicating that you look forward to hearing from the recipient soon.

Other sources agreed that cover letters should not exceed one page, unless special circumstances dictate an extra paragraph or two. In that case, a two-page letter is acceptable. Ms. Levison advised briefly summarizing education and training in the second paragraph, and if it’s the physician’s first opportunity search, stating briefly why he became a physician.

It’s best to avoid going into extensive detail about personal interests or extracurricular pursuits. That could give the recipient the impression that the physician is more concerned about lifestyle than medical practice.

Professional tone, error-free content are musts It should go without saying that the cover letter must be professionally written and free of spelling or grammatical errors, but unfortunately, that’s not always the case. All of the recruiters interviewed for this article have received cover letters that are poorly written or, in some cases, replete with misspellings; all agreed that an error-riddled letter could prevent its writer from being considered for an opportunity regardless of her or his qualifications.

Of course, word processing programs include spell-checkers and, usually, some grammar-checking functionality. That’s helpful, but it isn’t sufficient vetting to ensure the letter is in excellent shape. Because of the letter’s potential importance, physicians should have several trusted individuals — on the professional and personal side — review the document, including a professional editor, if warranted. “If writing isn’t your strong suit, or English isn’t your first language, do get professional advice before you finalize the letter,” Mr. Cebulka recommends.

Ms. Levinson offers pointed advice regarding double-checking for errors. “Are there any typos or mistakes that would make the new organization question your ability to keep accurate records?” she said. It’s worth noting that some recruiting firms offer assistance with cover letter writing, but it’s best not to count on that service.

Striking the right tone in the cover letter can be somewhat challenging when the resident doesn’t have a good sense of the organization offering the opportunity. Some hospitals or groups are very formal, and therefore expect to receive formal communication. Others might be somewhat casual, from the standpoint of their culture, and therefore less inclined to bring in a physician who comes across as stiff, even if she isn’t. For these reasons, it’s smart to research the hiring entity to the extent possible before finishing the letter. The group’s website or the health system’s physician portal are good starting places to gauge the culture, but a discussion with a physician who practices there, happily, also can be helpful.

Ideally, the letter’s tone should be professional but friendly, and should sound like its writer, and not like a cookie-cutter form letter. “The letter should be professional and warm, and the tone should also reflect how you would communicate with patients and staff,” Ms. Levison said.

“A little colloquialism is OK, if it shows your personality,” Mr. Fowler maintains, provided the overall tone remains professional.

The sources concurred that the cover letter is not the forum for including a laundry list of the physician’s position parameters, or for negotiating compensation or other potential contract terms. Physicians in a highly recruited specialty might mention required equipment or infrastructure, if the lack of those items would preclude further discussion. But for the most part, those specifics should be left for an on-site interview.

“If the parameter is a potential deal-breaker, you can mention it, but avoid sounding inflexible,” Mr. Cebulka advised. That means not setting limits on the amount of call, or number of night shifts or weekends, for example. Those details can be discussed and possibly negotiated later.

Very important parameters should, however, be provided to the recruiter outside the context of the cover letter if such detail is requested. That’s especially important if the recruiter will introduce the physician to multiple opportunities.

“If you’re in a highly recruited specialty, there will be plenty of opportunities. But it’s helpful for recruiters to know what you’re absolutely looking for, so that you don’t waste your time or theirs,” Mr. Cebulka said.

Cover letters: What to do, what to avoid The sources who contributed to this article offered these additional tips on what physicians should do, or not do, when they craft their cover letters.

• Address the cover letter to an individual physician, practice administrator, recruiter, or other individual as the situation warrants, and not “to whom it may concern.”
• Be upbeat and positive. Ensure that the letter’s tone reflects your excitement about medicine, and that it reflects the way you would speak in an in-person interview.
• Include letters of reference with the cover letter if you’re looking for a fellowship or are formally applying for a specific position.
• Close the letter with a call to action if it’s an ideal opportunity (and likely a popular one). Let the recipient know that you will call in a few days to follow up, and indicate when you would be available to meet in person. It doesn’t hurt to state the best ways to reach you.
• Don’t sound desperate or beg for the job, even if it’s the perfect opportunity or you are worried about securing a position.
• Steer clear of “selling” yourself or making claims about why you would be the absolute best candidate. Instead, let your credentials and references make the case for you.
• Avoid sarcasm in any context, and generally steer clear of humor, unless you know the person to whom the letter is addressed very well.
• Don’t disparage individuals, programs, or institutions if you have had a negative experience somewhere — regardless of the reason.

Related Posts

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Creating a Physician CV That Shines

Maximizing Medical Meeting Networking Opportunities

Physician Job-Search Timeline: Delayed Approach Not Advised

Writing Compelling Physician Cover Letters

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Polishing Your CV and Your First Job Search

Career support.

Initiating a job search as you near the end of residency or fellowship is daunting. For many, this is the first time they are applying for a job in the "real world." This application process is vastly different from medical school and residency applications. This guide is to provide you with an overview and a roadmap for navigating this process.

Rough Timeline

Determining job preferences, financial considerations, writing a cover letter, gathering references and letters of recommendation, the job search: building a network, the job search: applying and interviewing for positions, contract negotiation.

• PGY2 Year:  Congratulations! You survived your intern year. Take advantage of the opportunities provided to you by your PM&R residency program, including mentorship if the opportunity is available to you. If you do not have a mentor that fits your interest, there is a AAPM&R Mentorship Program  that can match you with someone who can help guide you. If you don't have one already, create a draft of your CV.
• For more information about the fellowship process, please see the AAPM&R Fellowship Training Advice & Resources  page.
• Second Half of PGY3 Year:  Regardless of whether you decide to pursue a fellowship or not, start to consider the type of job you would prefer. This includes deciding whether you prefer inpatient vs. outpatient vs. a combination of the two. Also consider the type of setting you want to work in, i.e., academic vs. community vs. private practice. Start networking as early as possible and attend career fairs that are available to you like the AAPM&R Early Career Course . Another available resource to PM&R Residents is the AAPM&R Job and Fellowship Board .
• Fall/Winter of PGY4 Year:  Job interviews are often scheduled during the fall and winter of the PGY4 year. Job offers and negotiations will often begin during this time period as well. 
• Spring of PGY4 Year:  Job offers continue to be made and contract negotiations occur. Use your advisors as a resource when navigating this.

TIP:  Most academic programs use the job fair at the AAPM&R Annual Assembly  as the beginning of recruitment season.

The first step when entering the job market after completing residency or a fellowship is determining what type of job you wish to pursue. This is an intimidating task; however, it is paramount that you use the experiences you gained throughout your residency and fellowship to guide you. It may be beneficial to make a list of the things you absolutely want and do not want from your future job.

Below you will find some of the key factors one must consider when choosing their career path:

• Academic  — research requirements and/or teaching responsibilities, working with medical students/residents, patient population (often referral centers/specialty care)
• Private  — group vs. individual practice, association with other departments (e.g., ortho, neurosurgery, etc.)
• Government hospital setting  — veteran population, access to resources not always available to the civilian population
• Small vs. large practice
• Single specialty vs. multispecialty centers
• Free standing rehabilitation hospital vs. inpatient hospital vs. outpatient hospital/clinic vs. combination
• Inpatient vs. outpatient
• General, MSK, Neuro, SCI, Spine/Interventional, Workers Compensation, etc.
• Electrodiagnostics
• Underserved communities, inner-city population, elderly, complex patients at referral centers, etc.
• Consider payer sources (e.g., commercial, Medicare, Medicaid)
• Geography —  West Coast, East Coast, Midwest, South, etc.
• Region —  urban, suburban, rural
• Cost of living —  real estate, taxes, daily living
• Population growth trends
• Does the region have a high demand for PM&R physicians?
• Rural Assistance Center
• Cost of Living Data
• Best Places to Live
• Employment opportunities for a spouse or significant other
• Children   (e.g., daycare, schooling)
• This is often outside of your control and determined by your future employer. However, it is important to consider things that may limit your ability to accept a position, including requiring time off after graduation for personal obligations or board exam preparation.
• Are you interested in working call? If so, how often?
• Full-time vs. part-time vs. locums tenens?
• Salaried vs. productivity-based pay  
• Loan forgiveness is offered through some institutions and areas
• Expected expenses and budget based on the cost of living
• 1099 (Contractor) vs. W2 (Salaried, typically with benefits and PTO)

TIP:  A key resource available to AAPM&R Members is the AAPM&R Career Path Podcast Series  where physiatrists who successfully found a job of their choice discuss their decision making process. 

Depending on where you practice, the reimbursement structure and rates may vary.

Reimbursement Structures

• Academic settings are more likely to have salary-based pay.
• Some private practices will offer a 1- to 2-year guaranteed salary, taking into consideration that a new physician may have a smaller patient volume as they begin their practice. This "guaranteed salary" may be considered a loan of a "debt" of what you did not earn to meet that salary. This may be tabulated during those years and then gradually forgiven over a period of time (e.g., over the subsequent 2 years, 1/24th of the debt is forgiven each month).  If you leave the practice before this debt has been fully forgiven, you may be required to repay the practice.
•   Productivity-based Salary:  Reimbursement is based on what you earn and ultimately bill. This is a common model in private practice.

Reimbursement Rates

This varies considerably by region of the country. Private practices typically have higher reimbursement rates than academic settings. Based on the current healthcare reimbursement structure, procedural based practices have higher reimbursement. Inpatient care and consult services often provide higher revenue than clinic visits.

Most practices determine salaries and reimbursement rates based on fair market values. Based on the AAPM&R 2017 PM&R Physician Compensation Survey Report, the median compensation for a physiatrist was $300,000, which indicated a 5.7% annual growth rate. The Medscape Physiatrist Compensation Report for 2020 indicated the average salary for a PM&R physician is $308,000.

Additional Resources

• Medical Group Management Association (MGMA)  is a common resource that publishes a general annual report for purchase with up-to-date physician compensation data.
• Reimbursement Resources created by AAPM&R

TIP:  Reimbursement rates are typically higher if you are willing to work in a more rural or underserved setting.

Your curriculum vitae or CV is often your first introduction to a potential employer. Creating a thorough and intriguing CV that reflects your unique strengths and accomplishments is essential. This is what can help you get your foot in the door.

TIP:   It is extremely important that you update your CV on a regular basis. This will ensure that you are not scrambling to prepare your CV or sending an outdated CV.  

• Contact information — Make sure to use an email or mailing address that you will still have access to once you complete your training. You will often lose access to your residency or fellowship email addresses once you transition to the next step in your career
• Educational background  in reverse chronological order  —  including medical school, graduate school, undergraduate school, post-graduate training (e.g., internship, residency), fellowship(s)
• Previous employment  in reverse chronological order
• Licensure  —  including certifications and specialty boards
• Research, presentations and publications
• Awards and honors
• Membership in professional organizations
• Leadership experiences  —    including committee participation and teaching experiences
• Be consistent with your format. If you abbreviate something, abbreviate it throughout. When adopting the reverse chronological order format, continue to do so throughout the CV.
• The first person to read your CV may not be from a medical background. Make sure that your CV is approachable and understandable to the layperson who may be screening your CV. In addition to having mentors, faculty or your program director review your CV, be sure to have someone from a nonmedical background review it.
• If you are applying for an academic position, be sure to highlight educational, leadership and research experiences, i.e., adjust the order of categories on the CV.
• The document is best saved and sent as a PDF file to avoid accidental changes when the file is opened by the recipient(s).
• Update your CV monthly and consider including a "date last updated" in the CV.

Below you will find guides for how to prepare your CV:

• Sample CVs: ( 1 , 2 )
• American College of Physicians: How to Write a CV
• AAMC: Preparing your CV

This is used to express interest in a position. It can initially be drafted as a general letter and adjustments can be made depending on the specific institution to which it is being sent.

A formal cover letter is a must when you are initially inquiring about a position opening. This can be included in the body of an email or as a separate attachment with your CV.

• Typically, three (3) concise paragraphs
• Tell a little bit about yourself. Focus on the things that make you stand out.
• Express your interest in the position. This can be adjusted for each position you apply for.
• Indicate your practice interests (e.g., neuro-rehab, musculoskeletal, pain, electrodiagnostics, inpatient/outpatient, etc.)

Additional Resources:

• NEJM: Writing Compelling Physician Cover Letters

TIP:  Try to limit the letter to one page. Make it memorable.

Potential employers will typically request at least two to three references that they will contact to ask about you. They may or may not request formal letters of recommendation.

TIP:  Give your references advance notice that they may be contacted by particular practices and the position for which you are applying.

• One reference is usually written by your Residency Program Director.
• Choose faculty, mentors and/or advisors with whom you have worked closely and can give an accurate and thorough description of your capabilities as a physician and colleague.
• Provide a copy of your CV to your references and letter writers.

TIP:  Plan ahead when asking for formal letters of recommendation. Always make sure you give letter writers adequate notice to allow them to compose a thoughtful letter. This means that you should ask for the letters early, ensuring that you give them weeks to months to write the letter.

Start gathering information regarding job availability near the end of your PGY3 to early PGY4 year. If you have completed a fellowship, your job search will typically occur during the course of your fellowship year.

TIP:  Create a spreadsheet with specific information regarding each position you are interested in to simplify the comparison process. This should include contact information to make it easier to express interest and ask questions should they arise.

Here are places you can start to build your network: 

• Job Fairs: an opportunity to network with multiple institutions in one setting. A job fair will often be your first impression for a potential employer. Make sure you act and dress professionally. Use job fairs as a place to practice for more formal interviews. That being said, meetings at a job fair may serve as the formal interview for a position. The AAPM&R Annual Assembly hosts a Job and Fellowship Fair  that includes most major academic institutions that are and will be recruiting.

TIP:  The bottom line is to always act professionally because your interaction with people at job fairs may serve as your first impression.

• State PM&R Society Meetings:  another setting to allow you to meet and network with the PM&R community in your area.
• Physician Recruiters:  If you take time in your PGY3, PGY4 and fellowship year to do your research, this may not be necessary. Physician recruiters also may not be aware of positions that are not openly advertised. That being said, they are often an invaluable resource in helpig you navigate the job market. Do not let a fee deter you if you feel you need their assistance.
• TIP:  The alumni reception at the AAPM&R Annual Assembly is a great networking opportunity.
• AAPM&R  The Physiatrist  newsletter  
• AAPM&R Job and Fellowship Board
• AAPM&R Job and Fello wship Fair
• Major PM&R journals (usually at the end of publication)
• Institutional mailings
• Online resources, i.e.,  PracticeMatch ,  CareerMD
• Representatives may call or page you and request information
• You can post a profile, CV and job preferences online
• Use with caution —  it is not always clear to whom or where this information is being sent
• i.e.,  LinkedIn
• TIP: Be sure to keep your information and network up-to-date

Inquiring about a position

This can be in response to a posting of as a "cold call" to an institution or clinic to see if they are anticipating any openings in the upcoming 6 to 12 months. The appropriate person to contact is often the Human Resources representative, physician recruiter, practice manager or PM&R department administrator. It is reasonable to express interest in a position as much as 12 to 14 months prior to completing your training.

TIP:  Contact practices you are interested in even if no position is being publicly advertised. Advertising available positions expends resources and thus a position may still be available despite them not actively trying to recruit someone.

Scheduling Interviews

• Be sure to budget both time and money for traveling for interviews. Some expenses may be covered by the hiring institutions and clinics.
• It would be ideal to schedule your interviews within a two-month period in the fall and winter of your PGY4 year. This would give you an extended time period to compare, negotiate and make an educated decision.

TIP:  Keep your job search in mind when planning your PGY4 schedule and vacations. Be sure to give attendings adequate notice should a job interview arise.

Interview Day

The interview day itself can be daunting. You will meet a variety of people throughout the course of the day, including other physicians in the practice, nurses, therapy staff and administrators. Use the opportunity to get a sense of the culture and the atmosphere within the practice. This is your chance to understand the environment you could potentially be working in.

What information should be presented and if not, what questions should you ask?

• Who will I work with?
• Note:  the physician hiring staff may have a different point of view compared to the practicing physicians regarding the medical practice, i.e., call schedule, hours, patient load.
• What special expertise do the current physicians bring to the practice?
• Is early supervision and/or mentorship available?
• Are there any unique or special services/resources available to patients through the institution? (i.e., telehealth services, support groups, interdisciplinary "one-stop-shop" clinics)
• Are affiliated therapy services housed in the same clinic or at a nearby center or hospital?
• How many physicians have left the practice in the past three (3) years?
• What information is available about the community/living area?
• Review MGMA data in advance to determine an approximate salary range for a physician with your skill set.

TIP:  Face-to-face interviews are probably not the time to bring up specifics about compensation and benefits unless the interviewers address it first.

Additional Resources and Interviewing Tips

• ACP: Tips for the First Interview
• AAFP: Interviewing 101

After the Interview

Take time to write down your thoughts and experiences throughout the day

TIP:  When you return home from your interview day, write down pros and cons for the potential site. Make sure to note down any red flags.

If time allows, explore the city for a day or two following the interview. This is where you could potentially be living   — make sure it is a place that you can enjoy, unwind and thrive in. Who knows, this may be the home of your future permanent job! The practice may connect you with a local realtor.

Make sure to thank your interviewers They are extremely busy and they have taken the time from their schedules to meet with you. Send thank you notes as soon as possible to important people from the interview day.

Congratulations! You've been offered the position! Now what?

This can be an intimidating process, but it is paramount to get fair compensation and satisfaction with your position. At this point, the employer has already selected you as someone to join their team. This is your opportunity to make your needs and expectations known. Make a list of your priorities, including what you need, what you want and what you are comfortable compromising on.

An available resource to AAPM&R members are the resident-directed lectures about contract negotiation and related topics at the AAPM&R Annual Assembly Career Corner. 

TIP:  Do not be afraid to negotiate. It is expected that there will be some degree of negotiations. Know that some items will be non-negotiable.

When negotiating your contract...

• Make sure you understand all the terms and conditions of the contract before beginning negotiations.
• Negotiations may be done by email, phone or in-person.
• It may be helpful to create a script for yourself for verbal negotiations.
• It may be helpful to know the pay in the neighboring hospital, if the information is available.
• Be confident without being arrogant.
• Be respectful and realistic with your requests.
• Be timely in your communication.

The following may be negotiable...

• base salary (to an extent)
• signing bonus
• resident stipends
• loan forgiveness
• moving expenses
• work schedule (i.e., 4-day work week as full-time)

When offered a contract, carefully review the employment agreement for...

• a detailed job description
• salary  —  guaranteed or productivity-based? Inquire how long a salary is guaranteed. How does the salary change after that time period?
• length of contract agreement
• contract renewal procedure
• notification time if your contract is to be terminated
• restrictive covenant clause  — this is a non-compete clause that typically includes a time period and geographic radius that you would be unable to work in if you were to leave the job.  These are very common.
• the opportunity to become a partner in the practice  — how long does it take? is everyone offered the opportunity? what is the buy-in structure?
• benefits  — medical and dental insurance; disability insurance; life insurance; moving expenses; vacation time; CME time and funds; funding for licensure, academic fees, membership dues; retirement plans; malpractice coverage, does it include tail coverage? (see "common pitfalls")

Hiring a contract attorney

• It may be beneficial to hire an attorney to review a contract. Look for a qualified lawyer who is familiar with contract law and/or health law.
• The range for an approximate fee for an attorney to review a contract is between $300 to $1000 per contract. It will be more expensive if an attorney were to negotiate and review the contract for you.

TIP:  Ensure that your contract is written properly because this is what will define your livelihood. Attorneys may offer a discounted rate for residents.

Common Pitfalls in Contract Negotiations

Not getting a tail policy.

• Tail policies refer to additional malpractice coverage for litigations that may come up beyond one's termination date.
• Know who pays for this  —  it could be you, your current employer, or your future employer.

Not having an exit strategy.

• Sure, everything looks great now, but we cannot predict the future. Be prepared if things don't work out.
• Review the restrictive covenants/non-compete clauses to make sure they are reasonable and precisely defined.

Verbal agreements.

• You may discuss details of your work hours, call frequency, etc. in your verbal negotiations, but it is not official until it is on paper. Recap conversations at least in email to keep an adequate paper trail. 

Not understanding the compensation formula and method.

• Ask for a sample calculation of compensation. Ensure it is worded the same way in your contract.
• Clarify if your compensation is salaried or productivity-based. It may be a good idea to establish a base salary as you work to build your practice. 
• Determine the payment formula, payer pool and collection rate.

Not discussing dispute resolution and what policy is in place.

Waiving your right to appeal should you have termination of medical staff privileges.

Once negotiations are over, you are satisfied with the job that has been offered to you and have signed your contract, celebrate! You have survived your residency (and possibly fellowship) journey. Congratulations, you have earned the title of attending!

Wishing you the best of luck in your future careers!

Sincerely, Erin Grimsby, MD, PGY4—Medical College of Wisconsin and the 2013 Resident Physician Council Board

Updated 2017 by Christina Klein, MD; Ashley Wong, DO; and Claire Finkel, MD

Updated 2021 by Neha Dhadwal, DO

Writing a Curriculum Vitae for Medical Residency

What's a curriculum vitae.

Your curriculum vitae (CV) is the next evolutionary step beyond the self-summary that made up your medical school applications. It provides a succinct chronicle of your education, training, and experience to this point. The CV (or vita) isn’t a résumé as much as it is a multipurpose declaration of your professional history, gathering your academic and employment histories alongside honors, awards, presentations, research, and organizational affiliations.

Writing Your CV

Longer isn’t necessarily better when it comes to CVs. No matter how many accomplishments you list, you won’t impress interviewers during Match season if they can’t quickly pick out two or three good reasons to choose you over someone else. Aim for concision. And remember that reverse chronological order is the most common structure.

How is Your CV Used During Medical Residency Match?

CVs are more than just a framework for Match residency interviews. Anyone providing you with a letter of recommendation will better grasp your background and aims by referring to your CV.

Strategies for Writing Your CV

• You’ll find the foundation of your CV in whatever leadership roles, research experience, scholarships, or other opportunities you undertook early in medical school, even if you haven’t previously compiled these elements in CV form. Once you’ve organized this information, update your CV every six months or so. Start with what you’re doing now and work backward.
• Including examination scores on your CV isn’t necessary. Program directors receive this information through the Electronic Residency Application Service, and those composing letters of recommendation on your behalf won’t benefit from it. 
• Keep it short. Full sentences can weigh your CV down. Your personal statement is the place for narrative, expression, and explanation.
• Your CV design and layout should be neat and simple, with plenty of space for your text to breathe. It’s the content that counts, not the look. Read  Strolling through the Match  to see a sample CV layout.

The Strolling Through the Match guide includes expanded advice and a sample CV from a fourth-year student.

Get the Guide

Eight Steps to Writing a Stronger CV

• Start now:  Chances are, you already have examples of your research, scholarship, leadership, volunteer efforts, or published work to help you stand out. 
• Keep the length short:  You won’t impress interviewers if the best reasons to choose you are on the fifth page.  
• Make your language concise:  Your CV should be succinct, not explanatory. Recap your achievements and save the details for your personal statement, bio, or cover letter. 
• Get the order right:  Arrange your CV in reverse chronological order, starting with where you are today.
• Be unique:  Application forms show what an institution wants to know about everybody, but a CV lets you put the spotlight on yourself: the key accomplishments and activities that truly set you apart.
• Customize it:  Review, restructure, or even rewrite your CV so that it’s tailored to the position you’re seeking. Consider keeping two versions handy — a short summary of your training and experience, and a longer document with sharper focus on your publications and presentations.
• When in doubt, leave it out:  Be honest and specific about your level of participation in a project or activity, and never invent or embellish.
• Ask an expert:  Your dean’s office may be able to share CV samples or other guidance, student organizations at your school may hold CV review events, and many conferences offer these services to attendees. Look for opportunities to have your CV reviewed through local and national student, medical, and specialty societies.

Eight tips to help you strengthen your CV for a successful Match.

View the Infographic

Nine Elements of a Medical Student's CV

• Personal Data:   Keep personal data limited to name and contact information, and use it in the header of your CV. Give your name exactly as it appears in your medical school records. Use an address, phone number, and email address that you check often.
• Education:  List your current place of learning first. Include the name of the institution, the degree sought or completed, and the date of completion or date of expected completion. Remember to include medical school, graduate education, and undergraduate education.
• Honors and Awards:  It’s appropriate to list any academic, organizational, or community awards or scholarships, but you must use your own judgment as to whether an achievement that you value would be valuable to the person reading your CV.
• Professional Society Memberships:   List any professional organizations to which you belong and the years of your membership. Include leadership positions held, if any.
• Employment Experience:   List the position, organization, and dates of employment for each work experience. Limit this list to those experiences that are medically related or that show the breadth of your work experience. You may wish to use a section header such as “Selected Employment Experience” to convey positions not directly related to your medical career but show your diverse work history.
• Extracurricular Activities:   List your outside interests, volunteer service, and extracurricular activities. These help develop a broader picture of your personality and character. Also, any special talents or qualifications that have not been given due recognition in other parts of the CV should be highlighted in this or a separate section.
• Publications and Presentations:   List any papers you’ve published or presented by title, place, and date of publication or presentation. Works accepted for publication but not yet published can be listed as “(forthcoming).”
• Personal and Professional Interests:   Include any information demonstrating your passion and drive that might not have been captured in other sections.
• References:   You may be asked to provide personal and professional references. These names may be included in the CV, appended as part of a cover letter or application form, or noted as “Provided Upon Request.”

For more detailed CV writing tips and strategies, download your free copy of Strolling Through the Match .

ERAS and Your CV: Why Both is Better

CVs are not among the standard Electronic Residency Application Service (ERAS®) application documents. Though residency programs can generate a report in CV format based on the information in your application, creating and maintaining your own CV allows you greater flexibility in what aspects of your education, training, and affiliations you include, and how these and other elements are structured. And it’s a document you’ll use and revise throughout your career.

ERAS® captures

• Biographical information
• Transcripts
• Publications

Preparing a stand-alone CV lets you

• Reduce time spent completing the ERAS application
• Meet some programs’ CV requirements
• Allow yourself greater flexibility about what to include
• Maximize your interview readiness
• Get a head start on documenting your entire career.

Copyright © 2024 American Academy of Family Physicians. All Rights Reserved.

Author: Justin Nabity

Last updated: October 27, 2023

Everything That Physicians Need to Know About Cover Letters 

Table of contents.

• 1. How Long Should a Physician Cover Letter Be?
• 2. What Your Physician Cover Letter Should Include
• 3. What Your Cover Letter Should NOT Include
• 4. Physician Cover Letter Examples

Every professional knows that a cover letter goes hand-in-hand with a CV .

But, while cover letters tend to be standard across most industries, physician cover letters are a bit different.

If you’ve spent time perfecting your CV so you can apply for a new position, now it’s time to get to work on that cover letter.

From the content to the formatting, here’s everything that physicians need to know about cover letters.

How Long Should a Physician Cover Letter Be?

In general, a cover letter should be between three and five short paragraphs. Three paragraphs is the standard. However, you can add a fourth or fifth paragraph if there are specific things you want to include that relate to the position.

Ideally, your cover letter should be less than one page . Unlike a CV, it is not okay to stretch your cover letter to two pages.

Remember, the purpose of a cover letter is to shed a bit more insight into who you are and why you’re the ideal candidate for the position. It is not to describe yourself in detail, recap, or talk about anything that is already written in your CV.

What Should a Physician Cover Letter Include?

There are seven key things to keep in mind when formatting and writing your cover letter. Here are the main points to consider when crafting yours:

1. Include Your Personal Information

Your cover letter should contain all of your personal data, including:

• The abbreviation of your medical degree
• Current title
• Mailing address
• Phone number
• Email address

Make sure this information matches the information listed at the top of your resume exactly .

2. Address Your Letter to the Proper Person

Writing “To Whom It May Concern” just won’t cut it. Every cover letter should be addressed directly to the person who will be reading it.

Take the time to research the name of the hiring manager who will be looking at candidates (this is usually the department chair).

If you can’t find the person’s name through online research, take a moment to call the employer and ask who it is. A little thing like this goes a long way in showing that you pay attention to detail.

3. Create a Strong Opening Paragraph

The purpose of a cover letter is to grab the attention of the employer and make yourself stand out from all of the other physicians applying for the same position. Your first paragraph will set the tone for the entire letter. Therefore, it needs to make the reader want to continue reading.

In the opening paragraph, be sure to mention the specific position you’re applying for . If there is a job code or reference number associated with the job listing, include it. If not, simply state the job title as posted in the job description.

You should also mention if the job you’re applying for is full-time, part-time, or a temporary locum tenens position.

In summary, the opening paragraph should clearly state your goals and show that you have a genuine interest in the position .

4. Discuss the Geographic Location of the Position

The one thing that makes physician cover letters so different from other industries is that it’s important to connect to the geographical location.

Employers want to hire physicians that want to work in their specific town, city, or state. And that’s because they want physicians to stay for the duration of the contract term and beyond.

If you’re applying for a position in the Midwest, the employer wants to know that Midwestern life is what you’re looking for. They want physicians who are excited about their location and the community they serve.

It’s also important to do your research and learn a bit about the patients the employer serves .

Let the employer know that you love the hardworking people of Tennessee, the family-oriented communities in Kentucky, or the grit and wit of New Yorkers. The more the employer thinks you are excited to work for them (and serve their community), the better your chances are of getting an interview.

5. Mention Personal Connections if You Have Them

If you have a personal connection to the town where the position is located, mention it. Maybe it’s the town you grew up in. Maybe you went to school in a nearby city. Or maybe it’s a city you visited once and fell in love with. Whatever the reason may be, it’s important to show that you have a connection to the geographic area.

6. Briefly Mention Some of Your Skills

You do not need to recap all of your practical skills — those should already be included in your CV. But you should use your cover letter as a way to draw attention to specific aspects of the position, especially ones that you are exceptionally qualified to do.

Give a brief example of some of the ways you excelled in your current role or in a previous position. Be specific and include details of things you’ve done in the past that will be relevant to the new job you’re applying for.

You may be able to glean this information from the job posting, or you may need to do a bit more research. The more you know about the position, the more you can tailor your cover letter to include specific examples of some of your achievements. Ultimately, your cover letter should demonstrate that you will be effective if hired for this role.

7. Include a Thank You

Every cover letter should conclude with a thank you and a slight push toward next steps. Thank them for taking the time to read your cover letter and review your CV then include a polite request for an interview . Make it clear that you want the opportunity to discuss your experience and qualifications in greater detail.

Related: How to Work With a Physician Recruiter

What Your Cover Letter Should NOT Include

Your cover letter should not be a recap of everything in your CV. Let your CV speak for itself and use your cover letter as a way to show some insight into who you are, without rehashing too many details about your education and experience.

Make sure your cover letter does not include any negative language or pessimistic outlooks on the job at hand or the industry in general. This is not the time to write a manifesto on all that you wish you could change about the healthcare industry.

If your cover letter or CV includes typos or grammatical errors, you probably won’t even be offered an interview. Make sure that your cover letter is error-free. Proofread it several times before submitting it or have a colleague or a professional writer look it over for you before sending it off.

Do not mention anything that might limit your opportunities. While you should be clear if you are interested in a full-time or a part-time position, now is not the time to say that you only want to work two days a week or that you do not want to have to be on-call .

Save those specifics for the interview or for the contract negotiation process (if your demands are reasonable). The point of your cover letter is to get an interview, not to eliminate yourself from the candidate pool before you have a chance to show them who you are and what you can offer.

Important: Create a Unique Cover Letter for Every Position

Every position you apply for deserves its own cover letter. Create a standard template that includes the formatting and your contact information, but tailor every cover letter specifically to the individual job.

Because every job is slightly different.

Though the duties may be the same, where you’ll be working and the sort of patients you’ll be seeing can vary. By creating different cover letters for each job, you can change your language and phrasing in a way that works with that specific employer.

Don’t send the same cover letter with every job application. Employers will see this, and it will reflect negatively on you.

Physician Cover Letter Examples

Ready to write your cover letter?

Here is an example that you can use as a guide to creating your own.

Dear Dr. Smith:

Introduction

I am writing in response to the Radiology Oncology position posted on the American Society of Radiation Oncology Career Center, Job ID 1817, located in Sandusky, Ohio. I am currently serving as Chief Resident (PGY5) in the radiation oncology residency at Baylor College of Medicine, under the chairmanship of John Smith, MD. Moreover, I am excited about the potential opportunity to join your team at the conclusion of my residency in July. As highlighted in the enclosed application materials, including CV and letters of recommendation, I am recognized not only for my professionalism with colleagues, but most importantly, for my dedication to patients and the restoration of their good health.

Medical Background

As you will see, I chose to attend medical school outside of the United States to foster cultural growth and satisfy my appetite for travel. While abroad, I had the opportunity to participate in multiple clinical and professional development opportunities that differentiate me from other applicants. Given your international clientele and the cultural and linguistic diversity of the Rockford community, my international and multicultural experience will enhance the contributions I would bring to your practice.

Current Experience

Now in my final year of training, I have met the ACGME clinical requirements as we have very strong clinical experience with exposure to all types of cancers. We have most notably achieved great success with HDR brachytherapy for gynecologic cancers, and I have over 175 cases to date. As chief resident, I am an active member of ASTRO, TRS, and RSNA with both oral and poster presentations at several national meetings.

As you consider candidates for your radiation oncology position, I encourage you to consider my multicultural experiences overseas. Along with the exceptional training of the Baylor program. I would truly appreciate the opportunity to meet you in person to learn more about your position. Please contact me to discuss my qualifications and your position in greater detail.

Sincerely, First and Last Name, MD [Chief Resident] Optional, if applicable PGY[X]Name of Residency Program Department of [Specialty] Cell: (555) 555-5555 email: [email protected]

Here’s the Bottom Line:

A cover letter is just as important as your CV. It’s a way to separate yourself from other candidates applying for the position, showcase specific skills that are relevant to the job, and demonstrate that you have some connection or interest in the geographic location.

Looking for more information on physician job searches ? The Physicians Thrive blog features a variety of informational articles. Including how to work with a physician recruiter, the best places to live and work, and how to advance your career goals.

Finally, be sure to protect your interests before negotiations start. The best time to start is now, but be absolutely sure to read our contract review resources or contact Physicians Thrive for contract review guidance before you sign an employment agreement.

Subscribe to our email newsletter for expert tips about finances, insurance, employment contracts, and more!

About the Author

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Medical Doctor Cover Letter Samples & Examples That Worked in 2024

Writing a medical doctor cover letter may seem daunting, but with the right tools and tips, you can craft a compelling narrative that catches the attention of prospective employers. This guide will provide insights and examples to help you master the art of cover letter writing.

Remember, the goal is not merely to summarize your CV. Your cover letter should complement your resume , engaging HR in a way that makes them want to delve deeper into your qualifications.

Read on and learn all about:

• Formatting your medical doctor cover letter
• Writing an effective cover letter header
• Crafting an eye-catching headline for your medical cover letter
• Customizing your cover letter greeting
• Writing a compelling cover letter introduction
• Highlighting your skills and accomplishments in the body of your cover letter
• Ending your cover letter persuasively
• Avoiding common mistakes in a medical doctor cover letter
• Average salary and job outlook for medical doctors
• Medical doctor's resources

1. How to properly format your medical doctor cover letter

Correct formatting ensures that your cover letter is easy to read and professional . Use these guidelines to create a well-structured cover letter:

• Font: Choose a standard, readable font such as Arial, Calibri, or Times New Roman. The size should be between 10 and 12 to maintain readability.
• Margins and spacing: Aim for one-inch margins on all sides of your document. Spacing between lines should be 1.15 or 1.5 for an uncluttered look.
• Alignment: The text should be left-aligned for maximum readability.
• Sections: Divide your cover letter into four essential sections which include: your contact information and salutation, introduction, body, conclusion, and signature.
• Brevity: Keep your cover letter concise. One page is sufficient. 
• File format: Save your cover letter as a PDF to preserve formatting across different platforms. Name your files professionally, such as "John_Doe_CoverLetter.pdf"
• Proofread: Check for grammar, punctuation, and spelling errors.
• Consistency: Ensure your cover letter mirrors the formatting of your resume. This consistency applies to font style, size, heading styles and even the paper you're printing on if you're delivering a hard copy. It shows attention to detail and creates a cohesive application packet, making it more visually engaging and professional for the hiring manager. 

By keeping these formatting tips in mind, you'll ensure that your medical doctor cover letter is crisp, easy to navigate, and leaves a positive, professional impression on potential employers.

Create your cover letter fast with artificial intelligence.

2. how to create a medical doctor cover letter header.

The header is the initial part of your cover letter where you include your personal contact details and those of the employer. Correctly formatting the header is crucial since it sets the tone for the rest of your document .

Your header should include the following:

• Your full name
• Your professional title
• Your address (street, city, state, zip code)
• Your contact details (phone number, professional email address, optionally LinkedIn profile)
• The recipient's name, title, organization name, and organization address

Incorrect medical doctor cover letter header

Dr. Sam, New York, [email protected], July 2021, Dr. Johnson, Hospital

Why is this example wrong? This header is incorrect because the information is incomplete and poorly presented. It doesn't clearly distinguish between the applicant's details and the recipient's. Plus, using an informal email can seem unprofessional. 

Correct medical doctor cover letter header

Dr. Samantha Green 123 Peach Street, New York, NY, 10001 +1 212-111-2222 [email protected] July 15, 2021

To: Dr. Henry Johnson Human Resources Director St. Patrick Hospital 7979 Blueberry Ave, New York, NY, 10002

Why is this example correct? This header is clear and complete. Each piece of information has its place and purpose, and it's also written in an easily readable format. The use of an email address further enhances the document's professionalism.

Always take the time to lay out your header correctly. It not only helps portray you as an organized professional, but it also ensures that potential employers have your information at a glance.

3. How to write a compelling medical doctor cover letter headline

Once you’ve got your header in place, the next crucial section is the headline. The headline is a single line statement that introduces you and your intention to apply for the specific role . This one-liner should be punchy, persuasive and leave the hiring manager intrigued to read more.

Here are a few tips to crafting a compelling headline:

• Be specific: In this line, clearly state the position you're applying for. Explicit mention of the job title and perhaps the job reference number ensures that your application lands in the right pile.
• Showcase your professionalism: Use your professional title or key certification in the headline. This immediately shows that you're qualified.
• Highlight your value proposition: In a few words, summarize what unique value you bring to the role.

Let’s take a look at the following headline examples:

Incorrect medical doctor cover letter headline 

Looking for a Medical Doctor Job

Why is this example wrong? This headline is too vague and unprofessional. It doesn't state the specific job or offer any value proposition.

Correct medical doctor cover letter headline

Board-Certified Cardiologist with Proven Leadership Skills Seeks the Cardiology Consultant Position [#12345]

Why is this headline correct? Now, this headline adds a soft skill (leadership) to the mix, making it more compelling. Not only does it state the professional title and specific job but it also introduces an additional strength that could be relevant to the job.

The added value proposition gives the hiring manager a hint that you have more to offer beyond just your medical expertise. It invites them to delve deeper into your cover letter to find out more about your qualifications and unique offerings.

Your headline is the first taste of your cover letter content, so make it count. Leave your prospective employer looking forward to reading the rest of your cover letter.

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4. How to customize the greeting on your medical doctor cover letter

Starting your cover letter with a well-tailored greeting is the first step towards making a personal connection with your prospective employer . It shows respect, professionalism, and that you have taken the time to research the organization.

Here's why using a personalized greeting is vital:

• Respect and professionalism: Addressing the hiring manager by their full name or title represents respect and acknowledges their position and authority within the organization.
• Demonstrates your efforts: When you have taken the time to learn about the person to whom you are writing, it displays your genuine interest in the position and the lengths you're willing to go for it.
• Breaks the impersonality: Customized salutations can make your cover letter feel less generic and more personal. 

Now let's explore some examples of greetings, their uses, and impacts:

• Formal/Reserved: "Dear Dr. [Last Name]," — This is the most professional greeting, especially when you're sure of the hiring manager's name and title. 
• Neutral/General: "Dear [Team/Department Name] Hiring Manager," — Use this salutation only if you can't find the specific hiring manager's name, but you know the team or department. 
• Last resort: "Dear Hiring Manager," — You can use this phrase when you have exhausted all options to find a name or specific department.

Here a few examples of personalized greetings on a cover letter

• Dear Hiring Manager Alex Peterson,
• Dear Mr. Peterson
• Dear Dr. Peterson,
• Dear Alex Peterson,

Always prioritize finding the hiring manager's name, but be careful to use it correctly. If unsure about their title or gender, it's better to stick to neutral phrases like 'Hiring Manager' to avoid any faux pas.

5. How to write a compelling introduction to your medical doctor cover letter

The opening paragraph of your medical doctor cover letter directly influences the impression potential employers form about you. The introduction should succinctly cover your career and academic background, purpose for seeking the position, and mention any shared connections, if any. 

Experienced medical doctor cover letter introduction example

Dear Dr. Thompson,

As a seasoned Geriatrician with over ten years of experience in providing compassionate care in high-stress hospital environments, I am excited about the opportunity to bring my expertise to the Geriatric Medicine opening at Wellspring Health Center. I have always admired Wellspring's patient-centric approach and innovative medical practices. Notably, Dr. Anderson, Chief of Internal Medicine at your facility and a former colleague, suggested I apply, believing my patient handling skills and dedication would contribute positively to your institution.

Why is this opening strong? This opening statement packs a punch with a demonstration of robust experience, a clear reason for applying, and a mutual connection suggesting a fit for the company culture. 

Fresh medical graduate cover letter introduction example

Having just completed my residency in Pediatrics at City General Hospital, I am eager to apply for the Pediatrician position at Wellspring Health Center. I believe your clinic's focus on combining cutting-edge research with attentive patient care matches my ambitions perfectly for a fulfilling practice. Samuel Martin, a senior faculty member at CGH and alumni of your facility, recommended I consider your institution for its nurturing and comprehensive care environment.

Why is this opening compelling? For a fresh graduate, underlining the successful completion of relevant education, expressing their motivation, and validating their choice through a mentor's suggestion can significantly resonate.

All in all, ensuring your introduction is tailored, concise, and compelling invites the employer to read further, significantly boosting your chances of consideration.

6. Highlight your top skills and accomplishments as a medical doctor

After the introduction, it's time to lay out the substance of your medical doctor cover letter — your skills and accomplishments . Here, you persuasively illustrate why you'd be an ideal fit for the role and for the organization. 

The body of your cover letter should be divided into two or three short paragraphs. Start with your most significant achievement or an aspect of your work that sets you apart. Then, delve into your relevant expertise, experiences, and skills . Be specific and try to link your abilities to the requirements mentioned in the job description.

For instance, instead of merely stating that you possess excellent diagnostic skills, narrate a brief instance where your diagnostic ability made a significant difference in patient care or treatment outcome.

• For professionals with experience , you can discuss contributions you've made at your current or past place of work. Quantifying these achievements with percentages, numbers, or time frames can give them more impact. For example:

Seasoned medical doctor cover letter body paragraphs example

In my role as a General Practitioner at HealthFirst Medical, I led a dedicated team of healthcare professionals to streamline our patient triage system. We successfully managed to reduce patient wait times by 30% over a 6-month period. This achievement not only increased patient satisfaction rates, but also enabled our team to operate in a more calm, collected and efficient manner.

Moreover, I also spearheaded the implementation of a new electronic health record system, which enhanced our medical documentation efficiency by 40%. My ability to manage change and lead innovation without disrupting service delivery further solidified my leadership skills and dedication to efficient healthcare

• If you've recently graduated and lack professional experience, focus on your rotations, internships, or any special projects during your medical training. What did you learn? Did you receive any commendation for your efforts? Highlighting such experiences portrays your commitment, enthusiasm, and learning potential. 

Fresh graduate cover letter body paragraphs example

During my final year of medical school, I was part of a team managing an infectious disease breakout during my pediatric rotation at Grand City Hospital. Our efforts were focused on both treatment of affected patients and preventive measures within the community.

We successfully reduced the spread of the disease by 50% within the first month. My role was primarily patient management and I was directly responsible for monitoring patient symptoms and the effectiveness of treatments. The head of the Department acknowledged my consistent efforts and iterated that my actions helped deliver exceptional patient care under pressure. This experience amplified my passion for pediatrics and strengthened my crisis management skills.

Each paragraph in these examples is focused on a singular achievement or experience but paints a broader picture of the candidate's professional assets. Always remember, the objective is to pique interest and encourage the hiring manager to explore your skills further via your resume or an interview .

7. How to conclude persuasively your medical doctor cover letter

The conclusion of your medical doctor cover letter holds significant importance. It is your closing argument , the final opportunity to persuade the reader of your suitability for the position. It also lays out the next steps in your application process. 

In your conclusion:

• Summarize your competence for the role in a sentence or two
• Reiterate your enthusiasm about the opportunity
• Indicate your availability for further discussion
• Include details on how and when you can be best contacted and your plan for follow-up
• Sign off professionally

Here’s an example of a strong cover letter conclusion

The prospect of bringing my patient-centered care and diagnostic expertise to the medical team at Wellspring Health Center genuinely excites me. Available at your earliest convenience, I welcome the opportunity to explore how I can contribute to maintaining and improving patient care standards at your facility. I will touch base next week to follow up on my application. However, please do not hesitate to contact me at your convenience, via phone (555-555-5555) or email ([email protected]). 

Thank you for considering my application.

[Your Full Name]

This conclusion is succinct yet comprehensive, conveying excitement and forward momentum in the application process. It ends on a respectful note, with a professional sign-off. 

Remember, your overall aim is to leave a lasting, positive impression on the hiring manager, urging them to take the next steps with you.

8. How to avoid common mistakes in a medical doctor cover letter

Your medical doctor cover letter is your opportunity to make a good first impression. However, certain common missteps could derail your chances of landing that coveted role. Here are some tips to help you avoid those errors:

• Sending generic cover letters: Customizing your cover letter for each application is critical. Using generic, "one-size-fits-all" cover letters implies a lack of effort and interest. Tailor each cover letter to the specific role and organization.
• Including too much information: While it's essential to provide enough detail to pique the employer's interest, avoid overwhelming the reader with excessive information. Stick to highlighting your most relevant skills and experiences.
• Failing to proofread: Errors in punctuation, grammar, or spelling can convey negligence and lack of attention to detail. Always double-check your cover letter for mistakes. 
• Writing in a complicated style: Write as clearly and simply as possible while maintaining a professional tone. Avoid using jargon or overly complex language.
• Talking too much about yourself: While it's important to market yourself, the employer also wants to know how you can add value to their organization. Ensure you balance information about yourself with how your skills and abilities can benefit prospective employers.
• Forgetting to follow instructions: If the job ad asks for specific information or a certain format, make sure you adhere to these requirements.

By keeping in mind these common pitfalls and how to navigate them, your medical doctor cover letter is much more likely to stand out and make a lasting impression on potential employers. 

9. Average salary and job outlook for medical doctors

If you're considering a career in medicine or already on that path, it's essential to understand the job market and salary expectations. 

According to the most recent data from the Bureau of Labor Statistics (BLS), the average yearly salary for a medical doctor was approximately $229,300 as of May 2022. This figure, however, can vary widely depending on specialty, experience, and geographic location.

In terms of job outlook, the BLS projects a steady growth for the medical profession. Overall employment of medical doctors is expected to grow 3 percent from 2022 to 2032. This growth rate is on par with the average for all occupations. 

Although the growth percentage might not seem high, in real terms, it represents a significant number of job openings given the size of the field. Specifically, about 24,200 openings for medical doctors are projected each year, on average, over the decade.

10. Medical doctor’s resources

Feeling lost while job hunting as a medical doctor? Don't worry. There are plenty of resources to help you find your way:

• Networking platforms: LinkedIn allows you to create a professional profile, network with other medical professionals, join relevant groups, and search for job openings. What’s more, you can easily turn your LinkedIn profile into a polished resume with just one click!
• Professional associations: Associations like the American Medical Association (AMA) and the American Association of Physician Specialists (AAPS) provide opportunities for networking, professional development, and job listings.
• Job search sites: Health eCareers , PracticeLink , DocCafe and MedJobCafe are some of the many job boards specifically tailored to healthcare professionals.
• Online courses: Various platforms offer online courses to enhance your skill set and knowledge. Websites like Coursera or Khan Academy have collaborations with top universities and organizations to provide high-quality, relevant courses for medical professionals. This not only enhances your learning but also adds value to your CV.
• Residency programs: For those embarking on their professional journey, consider a residency program. These enlisted on the Accreditation Council for Graduate Medical Education (ACGME) database offer hands-on experience in the medical field while under the supervision of an experienced physician.
• Medical journals: Subscribing and regularly reading relevant medical journals like The New England Journal of Medicine or The Lancet can keep you abreast with the latest medical trends, research, and news in your specialty area. It helps to be knowledgeable about changes in the field during interviews.

Remember, hunting for a job as a medical doctor involves both showcasing your unique skills and standing out from the crowd. By availing yourself of these resources, you'll be well-equipped to find and secure the right position for you.

Medical Doctor Cover Letter FAQ

While both documents complement each other, they serve different purposes . A resume is a concise summary of your skills, experiences, and achievements. A cover letter, on the other hand, is a personalized letter to the employer explaining why you're the right fit for the specific job role.

A cover letter should ideally be one page long. Keep it concise yet impactful, ensuring you've highlighted your most relevant skills, experiences, and why you're a good fit for the role.

If you're early in your career, emphasize your medical training, rotations, or internships in your cover letter. Discuss influential projects or coursework and any commendations you've received.

Typically, a job application requires you to submit both your resume and cover letter. Follow the instructions provided in the job listing. If unsure, it's better to include both.

It's best to tailor your cover letter to each job you're applying for. Using the same cover letter may make you appear less invested in the specific role, reducing your chances of landing the job. Always align your cover letter with the requirements of the particular job listing.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

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How Your Residency Application Cover Letter Can Make (Or Break) Your Future

The match for residency programs is a competitive process.

You may feel like you’re late to the game.

You’ve been so invested in simply

pharmacy school that residency never really crossed your mind. You’ve spent thousands of dollars and thousands of hours in the library simply trying to finish your PharmD degree.

Now you’ve discovered that if you

want to practice pharmacy, you need a residency under your belt.

Whether you’re the student who has been preparing for residency since day one, or you’re the student who just discovered the need for it, you have a lot to think about: updating your CV, finding volunteer opportunities, buffing up your accomplishments, and writing a cover letter.

The match for residency programs is a competitive process. You’re competing against your own classmates as well as pharmacy students from other campuses.

, 6,027 students enrolled in the match, and 4,132 were matched with a residency. That’s a 69% match rate and a great indicator that your application

stand out from the rest.

It’s the reason your cover letter is vitally important.

Your cover letter is your first impression. It’s the Residency Program Director’s first opportunity to discover who you are. It’s your first opportunity to explain your intent: why you want to be a resident in a certain position and what makes you an ideal candidate for it.

By its very definition, a template will

set you apart, nor will an example letter given to you by a professor.

The harsh reality is that your cover letter will likely earn you 30 seconds of time. Thirty seconds for someone -- an RPD, a clinical preceptor, or perhaps even a current resident -- to determine your future as a resident. Thirty seconds to learn something about you that isn’t represented anywhere else. Thirty seconds to decide whether you’ll land an interview with a residency program.

I know because I’ve been on both sides of the application process. I applied to 9 PGY1 residency programs and earned

interview request.

Though I’m not proud of the result, I know now that my lackluster cover letter was to blame.

The following year, I honed my skills, tweaked my accomplishments and wrote cover letters that would get me noticed. Of my five PGY2 applications, I was invited for three interviews.

Your cover letter is your very best tool to earn yourself an interview,

it’s the place common mistakes can undermine your efforts.

Don’t choose professionalism over personality.

Your RPD is obviously very interested in your accomplishments but she wants to know more. Who are you? What are you like? What makes you unique?

The cover letter is the RPD’s only opportunity to see your personality, but very few people are able to capture that in a one-page letter. Your cover letter

look different from every other student out there. You’ve got one shot to get it right.

Tell them something they won’t see anywhere else in your application. Tell them what makes you different from the other students whose CVs and GPAs look remarkably similar to your own.

Don’t make broad generalities.

I’ve been on both sides of the application process numerous times, and nearly every cover letter I review includes general statements that could apply to anyone.

“I am passionate about patient care.”

“I am a competent leader.”

These statements lack credibility because they lack evidence. Don’t believe me?

What if I ask you to simply trust that I’m the guy to listen to about cover letters? No evidence. No basis for my claims. I’ll simply

you that I’m your guy for cover letters.

Are you in?

Perhaps it would be more effective for me to remind you of the huge improvement I saw in my own results when I followed what I’ve learned about cover letters. Or I could tell you that I’ve interviewed multiple residency directors about what they are seeking in a cover letter. I could even share that one student

reported immediate results

after working with me on her residency cover letters.

If you expect evidence in order to make an informed decision, isn’t it reasonable to expect RPDs to want the same?

Don’t re-use a cover letter.

Remember those broad generalities? If you’re using the same cover letter for multiple programs, your cover letter is too broad.

RPDs read hundreds of cover letters in

and they can immediately spot a generic one. If you write a generic cover letter, your application will likely get tossed. (Remember the 30 seconds?)

You are competing against dozens, or perhaps even hundreds, of other applicants. If you send a cover letter that highlights qualities unrelated to the residency, the RPD will spot it. If you send a letter that makes no specific mention of the residency at all, the RPD will notice.

Don’t lose sight of the prize.

It’s worth the effort to write an outstanding cover letter.

If you choose not to, your options are to find a placeholder job and try this whole process again next year or to choose a different career path that doesn’t require a residency.

Are you willing to sacrifice another year of your life to this residency process if it doesn’t go well the first time?

You could ask your professors for help with your cover letter, but they likely won’t be able to review every letter you write. Since you likely aren’t the only student who will ask for their help, they’ll be limited in the amount of time they can dedicate to it. More importantly, though they may have good intentions, they may not be experienced with cover letters.

Alternatively, you could ask your friends for help, but they are likely as lost as you are. Enough said.

You could ask a resident to help you, but their experience is likely limited given that they are only slightly ahead of you in the process.

Your best option, of course, is to get serious about your application and use your precious time wisely.

I designed the

Cover Letter Mastery Course

because I understand the situation you’re in. It’s the culmination of everything I’ve learned about cover letters over the course of my pharmacy career.

The course includes 12 short video lessons in a consumable self-paced format. It includes guides and worksheets that will help you truly introduce yourself to the people who read your letters.

You’ll get lifetime access to videos, guides, and worksheets, and you’ll even get some examples of cover-letters-gone-bad.

Let me help you level the playing field. Allow me to show you how to differentiate yourself from all the other students competing for residencies. Let me teach you how to write a cover letter that will capture the RPDs attention.

You’ve only got 30 seconds. Make them count.

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How to Write a Nursing Cover Letter

NurseJournal.org is committed to delivering content that is objective and actionable. To that end, we have built a network of industry professionals across higher education to review our content and ensure we are providing the most helpful information to our readers.

Drawing on their firsthand industry expertise, our Integrity Network members serve as an additional step in our editing process, helping us confirm our content is accurate and up to date. These contributors:

• Suggest changes to inaccurate or misleading information.
• Provide specific, corrective feedback.
• Identify critical information that writers may have missed.

Integrity Network members typically work full time in their industry profession and review content for NurseJournal.org as a side project. All Integrity Network members are paid members of the Red Ventures Education Integrity Network.

Explore our full list of Integrity Network members.

• How to Write a Cover Letter
• Mistakes to Avoid
• Cover Letter Tips
• Frequently Asked Questions

Nursing Cover Letter Template

Sample nursing cover letter, are you ready to earn your online nursing degree.

A nursing cover letter is still crucial in the job application process. It’s often the first impression a potential employer will have of you. A cover letter is a chance to tell your story and call attention to aspects of your resume you want a reviewer to notice.

It’s also a chance to explain to an employer why you want to work for them, what you know about them, and why you’re an ideal candidate. A strong cover letter can tip the balance in your favor, helping you stand out from the competition and land an interview.

In the following guide, we walk you through writing a strong nursing cover letter, mistakes to avoid, and real-world tips that will keep you focused. Check out our downloadable nursing cover letter template and a sample letter to get started. Once you master the process, you’ll be writing winning cover letters in no time.

4 Steps to Write Your Nursing Cover Letter

Writing a cover letter can feel overwhelming for many nurses, especially because it’s difficult to know what to say, how much to reiterate what’s on your resume , and what information to include or not. A cover letter is an opportunity to explain aspects of your professional or personal history that a resume can’t always get across. Your passion and interests come through, along with your ability to communicate clearly. Review the following steps to write a stand-out cover letter. Feel free to use our sample letter and downloadable template. The cover letter is a significant part of convincing employers that they absolutely need to meet you!

Create a Header with Your Contact Information

Introduce yourself and note the position you’re applying for in the opening paragraph, highlight your skills and the reasons you want to work for this employer, write a closing paragraph and restate your interest, 7 mistakes to avoid in your nursing cover letter.

• Submitting Spelling and Grammar Errors: Nursing requires excellent documentation and attention to detail. Grammatical errors are unprofessional, and they can paint a picture of someone who doesn’t value attention to detail. Many resume reviewers will likely pass on a candidate whose resume and/or cover letter contain errors.
• Copying Your Resume: Your nursing cover letter can highlight aspects of your resume , but it shouldn’t be a verbatim copy. Find creative ways to underscore your key characteristics, skills, or experiences without repetition.
• Using Incorrect or Inconsistent Format: It’s best practice for your cover letter and resume to match in terms of design, font, and format. This creates a branded, visually cohesive application package.
• Forgetting to Tie Your Qualifications to the Position: Your cover letter should be targeted and specific, addressing the position you’re applying for and its qualifications, skills, and responsibilities. If you don’t tie your qualifications to the job in question, that makes a weak case for you getting an interview.
• Failing to Address the Letter to a Specific Person or Department: Many postings fail to provide the name of an individual or a department to address in your letter. If they provide this information, use it. If they don’t, you can use the generic “Hiring Manager” or “Hiring Committee”.
• Starting Every Paragraph with “I”: Be creative in finding different ways to begin each paragraph (see our sample letter for examples). If two paragraphs begin with “I”, that’s OK, but no more than that.

Tips from Nurses on Writing Your Nursing Cover Letter

Research potential employers, explain relevant skills that meet the position’s qualifications, include your soft skills, highlight your best qualities, demonstrate your passion, showcase your ability and willingness to learn, check for errors, frequently asked questions about nursing cover letters, what should a nurse cover letter include.

A nurse cover letter should include a header with your name, credentials, and contact information, plus the receiver’s contact information. The body of the letter should specifically address the position you’re applying for, and how you can fulfill the characteristics, credentials, skills, knowledge, and expertise required.

What should a nurse cover letter not include?

Your cover letter does not need to include phrases like, “My references are available upon request”; “Please do not hesitate to contact me with any questions or concerns”; or “I can be contacted via email at _____________or via phone at _____________.” These are all givens, and if your contact information is in your header, there’s no need to say it again.

What’s the difference between a new grad nurse cover letter and an experienced nurse cover letter?

A new grad nurse cover letter can’t demonstrate the level of skill, expertise, and knowledge as a seasoned nurse. New grads haven’t accumulated years of nursing experience, but they have their academic and clinical performance, enthusiasm, passion, and related healthcare experience to share, whether paid or volunteer. When employers advertise new grad positions, they understand that new grad resumes and letters can’t reflect the resumes of experienced nurses.

Are nursing cover letters necessary?

In these days of online applications, a cover letter may be optional, meaning that applicants can upload a cover letter if they choose to. For some applications, a cover letter will be required. Consider this: if a cover letter is optional, why not go the extra mile and write a strong one? If your resume and experience are comparable to another candidate’s, your cover letter could give you the edge. After all, a resume can’t by nature express much personality, but a cover letter can. So, make a strong impression with a well-crafted letter, whether it’s required or not.

Download our cover letter template (DOCX, 14KB)

Name and Credentials

Town, State | Phone | Email

Personalized LinkedIn profile URL (optional)

Dept and/or contact person Facility or organization Street Town, State, Zip

Dear ________________:

Paragraph 1: Begin by stating the position for which you are applying. Say something about the organization to demonstrate that you’ve done your homework and understand what they’re all about, and that this letter is not at all “cookie-cutter” in nature.

Paragraph 2: Share select highlights of your career, expertise, experience, skills, or personal characteristics that are directly applicable to this position and/or this employer. You can emphasize something from your resume that you want them to make note of, as long as you don’t use exactly the same language as your resume, which is redundant.

Paragraph 3: This is a good place to highlight some of your “soft skills” (e.g., communication, emotional intelligence, relational intelligence, patient education, compassion, empathy, etc).

Paragraph 4: Here you can call attention to your computer skills, EMR experience, etc., as well as any other tech skills worth mentioning.

Closing paragraph: Tie the letter together, reiterate your interest, and express your enthusiastic desire to have the opportunity to meet to discuss your experience and the position further.

Sincerely, Your name and credentials

Miguel Schwartzkoffnian, BSN, RN

Annabelle, HA | 000-000-1000 | [email protected]

LinkedIn.com/in/MichaelSchwartzfoffianbsnrn

April 3, 2023

Department of Nursing Recruitment University of Tabula Rasa Medical Center 301 Rasa Drive Glen Tabularea, MOO 22222

Dear Nursing Recruitment Department:

As a caring and dedicated summa cum laude graduate of Adelphi University’s BSN program, please accept my enthusiastic interest in the Registered Nurse – Respiratory/Intermediate Care position posted on your website. I am both personally and professionally aligned with the values that are a very clear aspect of your organization’s mission. From your “Power of Caring” funding of your expanded Outpatient Care Center to your “Next Generation” initiative, I can clearly see the forward-thinking philosophy underlying UTRMC and its reputation as an innovative facility and community member.

During my education, I thrived in clinical practice where I received positive preceptor feedback following each rotation. I am highly coachable, and as you can see from my resume, I bring more than six years’ related healthcare experience as both an EMT and CNA. I am already well-versed in code blue response, Foley catheter insertion and care, venipuncture, ECG interpretation, and non-complex wound care. Comfortable in new settings, I am not afraid to ask questions to enhance my learning and improve the quality of care I deliver to patients and their families. I thrive in multidisciplinary environments, and I use my highly-developed communication skills and emotional and relational intelligence to foster a sense of camaraderie and collaboration among my colleagues, and nurse-patient relationships built on trust.

As a digital native and quick learner, I am highly competent using the Epic and Cerner EMRs and Microsoft Office Suite, and I have full confidence in my natural curiosity and powers of critical thinking in relation to learning new technologies and digital interfaces.

I have a great deal to contribute as a member of the UTRMC community of clinicians. I look forward to discussing the intersection of my skills and experience with the needs of your inspiring organization that embraces its role beyond the actual facility and into the surrounding community it serves.

Sincerely, Miguel Schwartzkoffnian, BSN, RN

Page last reviewed on February 24, 2023

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How to Write a New Grad Nurse Cover Letter (With Examples!)

What is a new grad nurse cover letter.

• Cover Letter Benefits
• New Grad Nurse Cover Letter Features
• What to Include

First, congratulations on graduating from nursing school! This is a huge milestone that paves the way for an exciting and fulfilling career in the nursing profession. As you embark on this next chapter, it's time to polish  your new grad nurse resume and craft a captivating new grad nurse cover letter that truly shines.

If you are a recent nursing school graduate, you are in the right place! This article will explain what a new nurse cover letter is, how they are unique from other cover letters, what they should include, and four sample new grad nurse cover letters. 

A new grad nurse cover letter is the document that will accompany your resume when applying for a nursing position or nurse residency program as a new grad nurse.

It serves as an introduction to the hiring manager and provides an opportunity to highlight your qualifications, skills, and passion for nursing.

Most importantly, cover letters also allow you to make a positive first impression. A well-written cover letter helps grab the hiring manager's attention and makes them interested in reviewing your resume and considering you for the position.

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Do You Need a Cover Letter When Applying to Jobs as New Grad Nurse?

The short answer is yes, you do need one! Here are the top 3 reasons why new nurse grad cover letters are an essential component of a job application:

Personalization

A cover letter allows you to customize your application and tailor it to the specific nursing position you are applying for. You can highlight relevant skills, experiences, and qualifications that make you a strong candidate for that particular role.

Showcase Your Qualifications

A cover letter provides an opportunity to expand on the information provided in your resume. 

You can elaborate on your educational background, clinical experiences, and any specialized training or certifications you have obtained. This helps the hiring manager understand your qualifications in more detail.

Express Your Passion For Nursing

A cover letter allows you to convey your passion for nursing and express why you are motivated to pursue a career in this field. It helps the hiring manager gauge your enthusiasm and commitment to the profession.

Stand Out From Your Competition

A cover letter gives you the opportunity to differentiate yourself from other candidates. By highlighting your unique experiences, skills, and qualifications, you can make a compelling case for why you are the best fit for the position.

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How is a New Grad Nurse Cover Letter Unique from Other Cover Letters?

A new grad nurse cover letter is different from other cover letters because the context is very specific to newly graduated nurses entering the workforce. Here are some unique aspects:

Nursing Education

As a new graduate nurse, your educational background is a critical component of your qualifications. 

Your cover letter will likely place significant emphasis on your nursing education, including the nursing program you completed, and any relevant coursework or clinical rotations. 

If you graduated with honors, this is a great place to emphasize it!

Limited Professional Experience Compared to Experienced RNs

Unlike experienced nurses, new grad nurses have limited professional experience. Therefore, the focus of your cover letter will often be on your clinical experiences during your nursing program, including any internships, externships, or practical training. 

You can highlight the skills, knowledge, and achievements gained during these experiences to demonstrate your readiness for the job.

Demonstrate Enthusiasm and Eagerness to Learn

As a new graduate, employers understand that you are entering the nursing field with a strong foundation of theoretical knowledge but limited practical experience. 

Your cover letter should convey your enthusiasm for learning and your eagerness to grow as a nurse. You can express your commitment to ongoing professional development, continuing education, and embracing mentorship opportunities.

What Should You Include in a New Grad Nurse Cover Letter?

When crafting a New Grad Nurse Cover Letter, you should include the following sections, each serving a specific purpose:

1. Personal and Contact Information

Include your full name, address, phone number, and email address at the top of the cover letter. This information allows the hiring manager to easily reach out to you.

2. Greeting

Address the cover letter to the hiring manager or the person responsible for reviewing applications. 

If the job posting does not mention a specific name, you can address it as "Dear Hiring Manager" or "Dear [Name of the Healthcare Organization] Hiring Team."

To find the appropriate contact information, you can search the organization's website and LinkedIn profiles of employees, or consider making a phone call to the organization's human resources department.

3. Opening Paragraph

In the opening paragraph, introduce yourself as a recent nursing graduate and express your interest in the specific nursing position you are applying for. 

Mention how you learned about the job opening, whether through a job posting, referral, or research on the organization.

4. Middle Paragraph(s):

In the middle paragraph(s), elaborate on your qualifications, skills, and experiences. 

Highlight your nursing education, including the name of the nursing program, the degree obtained, and the date of graduation. Mention any honors, awards, or notable achievements during your studies.

Discuss your clinical experiences, such as internships or practical training, and emphasize the types of patients you worked with, the skills you gained, and any noteworthy contributions or accomplishments.

Additionally, highlight any relevant transferable skills from other experiences, such as leadership roles, volunteer work, or part-time jobs. These skills can include communication, teamwork, critical thinking, organization, and problem-solving.

5. Closing Paragraph

In the closing paragraph, reiterate your interest in the position and express gratitude for the opportunity to apply. 

Emphasize your enthusiasm for further discussing your qualifications in an interview. 

You can mention that you are open to providing any additional information or references upon request.

6. Sign Off

End the cover letter with a professional sign-off, such as "Sincerely," followed by your full name. 

Leave space for your handwritten signature if you are submitting a physical copy of the letter.

Nursing Cover Letter Tips for New Grads

Remember to keep your cover letter concise and focused, typically no longer than one page. 

Customize it for each job application, aligning your qualifications and experiences with the specific requirements of the position.

 Proofread the letter carefully to ensure it is free from errors and presents a professional image.

4 Nurse Cover Letter Examples for New Grads 

Here are four nurse cover letter examples tailored to different scenarios for new grad nurses:

Example #1: New Grad Nurse Applying to a Med Surg Unit

Dear (Recipient's Name),

I am writing to express my strong interest in the New Grad Nurse position within the Medical-Surgical Unit at (Healthcare Organization). As a recent graduate of (Nursing Program) with a passion for patient care and a solid foundation in medical-surgical nursing, I am excited to contribute to your dedicated team.

During my nursing education at (Nursing Program), I developed a comprehensive understanding of medical-surgical nursing principles and gained valuable clinical experience. I successfully completed rotations in diverse healthcare settings, including medical-surgical units, where I had the opportunity to care for patients with a wide range of conditions and diagnoses. My clinical experiences helped equip me with strong assessment skills, the ability to administer medications safely, and effective communication with interdisciplinary teams.

I am confident in my ability to provide exceptional care to patients in the Medical-Surgical Unit at (Healthcare Organization). I am committed to delivering compassionate, patient-centered care and ensuring the highest standard of safety and quality.

I am impressed by (healthcare Organization’s) reputation for excellence in medical-surgical care and your commitment to fostering a collaborative and supportive work environment. I am eager to join your team and contribute to the delivery of outstanding patient outcomes.

Thank you for considering my application. I would welcome the opportunity to discuss how my skills and passion for medical-surgical nursing align with the needs of (Healthcare Organization) in an interview. Please find my attached resume for your review. I look forward to hearing from you.

(Your Full Name)

Example #2: New Grad Nurse Applying to a Labor and Delivery Unit

I am thrilled to apply for the New Grad Nurse position within the Labor and Delivery Unit at (Healthcare Organization). As a recent graduate of (Nursing Program), I am excited to embark on a fulfilling career in maternal-child health and contribute to the exceptional care provided by your renowned department.

Throughout my nursing education, I developed a strong passion for women's health and had the privilege of completing a clinical rotation in the Labor and Delivery Unit at (Hospital Name). This experience provided me with hands-on exposure to the full spectrum of obstetric care, including antepartum, intrapartum, and postpartum stages. I gained valuable skills in fetal monitoring, assisting with labor and delivery, conducting newborn assessments, and providing breastfeeding support.

My dedication to providing compassionate care to women and their families is unwavering. I possess excellent communication skills, which allow me to establish trusting relationships with patients, address their concerns, and provide education during pivotal moments. I am confident in my ability to promote a safe and nurturing environment for both mothers and infants, ensuring positive birth experiences and healthy outcomes.

The commitment to excellence and family-centered care at (Healthcare Organization) aligns perfectly with my professional values. Joining your Labor and Delivery Unit would allow me to contribute my knowledge and skills while continuously growing and learning as a nurse.

Thank you for considering my application. I am excited about the opportunity to discuss further how my passion for maternal-child health and my dedication to providing exceptional care align with the needs of (Healthcare Organization). Please find my attached resume for your review. I look forward to the possibility of an interview.

Example #3: New Grad Nurse Applying to the ICU

I am writing to express my interest in the New Grad Nurse position within the Intensive Care Unit at (Healthcare Organization). As a recent graduate of (Nursing Program), I am eager to embark on a challenging and rewarding career in critical care nursing and contribute to your esteemed department's mission of providing exceptional patient care.

During my nursing education, I had the privilege of completing a clinical rotation in the ICU at (Hospital Name). This invaluable experience exposed me to a wide array of critical care scenarios, including postoperative care, respiratory distress, and cardiovascular emergencies. I developed strong assessment skills and honed my ability to monitor and interpret vital signs.

My passion for critical care nursing is fueled by a commitment to deliver exemplary patient outcomes. I thrive in high-pressure situations, utilizing critical thinking and effective communication to collaborate with interdisciplinary teams and ensure prompt and precise interventions. I am eager to learn and become more proficient in advanced life support techniques, medication administration, and ventilator management to provide compassionate and evidence-based care to critically ill patients.

(Healthcare Organization)'s reputation for excellence in critical care and commitment to advancing patient care aligns perfectly with my professional aspirations. I am impressed by the innovative practices and ongoing professional development opportunities available within your organization. 

Thank you for considering my application. I welcome the opportunity to discuss how my dedication, clinical competencies, and enthusiasm for critical care align with the needs of (Healthcare Organization). Please find my attached resume for your review. I am excited about the possibility of an interview and look forward to hearing from you.

Example #4: New Grad Nurse Applying to an Oncology Unit

I am writing to express my sincere interest in the New Grad Nurse Program within the Oncology Unit at (Healthcare Organization). As a recent graduate of (Nursing Program) with a strong passion for oncology nursing, I am eager to contribute to your dedicated team and provide compassionate care to individuals and families impacted by cancer.

Throughout my nursing education, I was deeply inspired by the strength and resilience of oncology patients I encountered during my clinical rotations. I gained exposure to various aspects of oncology care, including chemotherapy administration, symptom management, patient education, and palliative care. 

I am committed to providing holistic support to patients throughout their cancer journey. I possess excellent communication skills, enabling me to establish trusting relationships, listen attentively to patients' concerns, and provide emotional support. I am dedicated to staying updated on advancements in oncology treatments and nursing interventions to ensure the highest standard of care.

(Healthcare Organization)'s reputation as a leading provider of oncology services, along with your comprehensive and patient-focused approach aligns with my professional goals. Participating in your New Grad Nurse Program would provide an ideal platform to enhance my skills, expand my knowledge, and contribute to the well-being of oncology patients.

Thank you for considering my application. I welcome the opportunity to discuss my passion for oncology nursing, and dedication to patient care. Please find my attached resume for your review. I am excited about the possibility of an interview and look forward to hearing from you.

A well-crafted new grad nurse cover letter is a valuable tool for showcasing your qualifications, skills, and passion for nursing. It allows you to personalize your application and stand out from other candidates, despite limited professional experience. 

By highlighting your education, clinical experiences, transferable skills, and career goals, you can highlight your readiness and commitment to excel as a new graduate nurse.

Remember, landing your first nursing position may take time and perseverance. But with a well-crafted cover letter, a compelling resume, and a great attitude, you will land your first nursing job. Good luck in your job search as you embark on this fulfilling and rewarding journey as a new grad nurse!

Sarah Jividen , RN, BSN, is a trained neuro/trauma and emergency room nurse turned freelance healthcare writer/editor. As a journalism major, she combined her love for writing with her passion for high-level patient care. Sarah is the creator of Health Writing Solutions , LLC, specializing in writing about healthcare topics, including health journalism, education, and evidence-based health and wellness trends. She lives in Northern California with her husband and two children. 

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Sample Letter of Recommendation for Medical Residency

• 24 May, 2021
• ERAS Application Letters of Recommendation
• No Comments

When you’re applying for medical residency, having high quality Letters of Recommendation can strengthen your application. First, become familiar with the appropriate content for an LoR and how to choose the best letter writers. Next, you might find it helpful to review a strong sample Letter of Recommendation. Doing so can help you feel more confident about these supporting documents, whether you’re getting ready to request them or preparing to draft them yourself.

Below, we’ve provided a sample LoR for an internal medicine residency applicant. First, you’ll notice that the letter touches on all the key points highlighted in our blog Guide to Writing Residency Letters of Recommendation. Specifically, this letter includes:

• Details about how the writer knows the applicant
• An acknowledgement of the specialty being applied to
• Discussion of the ACGME 6 Core Competencies
• Specific examples
• A clear and straightforward recommendation for the specialty being applied to

Sample Letter of Recommendation

Finally, we hope this sample is helpful in demonstrating what a specialty specific and well-written Letter of Recommendation looks like!

Also, if you’ve been asked to author your own LoRs, or have access to those written for you, consider signing up with  Residency Experts. When you sign up, our highly qualified editors will edit your Letters of Recommendation to perfection, and we also offer editing of the written sections of your MyERAS Application and Personal Statement. You can also check out Residency Experts’ helpful tips by reading Your Complete Residency Letter of Recommendation Guide .

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The Official Careers Website of the City of New York

JUNIOR EEO INVESTIGATOR AND DEI COORDINATOR

• Agency: CAMPAIGN FINANCE BOARD
• Job type: Full-time
• Title Classification: No exam required

Job Description

The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is a centerpiece of this progress. We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program. We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission driven and committed to continuous improvement. The CFB’s Office of Equal Employment Opportunity (EEO) aids the CFB in complying with federal, state, and local laws prohibiting employment discrimination. The EEO Office works to ensure that employment decisions are made on the basis of merit, with equality of opportunity, and without unlawful discrimination. The Office develops and administers training, conducts policy review, investigates allegations of discrimination and reviews requests for reasonable accommodations. This office also works to ensure our agency strategy is built on accessibility. The CFB’s Office of Diversity, Equity, and Inclusion (DEI) supports the CFB’s efforts at creating a workplace culture that values diversity, equity, inclusion and weaves those principles into every aspect of our work. The Office manages the work of the DEI committee, agency-wide events, provides guidance to Employee Resource Groups (ERGs), and much more. The New York City Campaign Finance Board seeks a Junior EEO Investigator/DEI Coordinator. Specifically, this person will serve to support members of the EEO/DEI office in investigating allegations of violations of the EEO policy, responding to requests of reasonable accommodations, creating DEI programming, and complying with the agency’s mandates under federal, state, and local laws; as well as other applicable laws/policies. The Junior EEO Investigator and DEI Coordinator will initially report to the Chief EEO/DEI Officer. Responsibilities include, but are not limited to: - Assist members of the EEO/DEI office in managing EEO complaints and inquiry processes by ensuring the timely review, analysis and resolution of assigned EEO matters as assigned. - Assist in the preparation of required EEO reports, responses to audits, annual statements, and other EEO-related reporting to external parties, including coordinating the collection and analysis of EEO data and information. - Work to promote an inclusive culture at the agency. - Assist in the drafting, implementation, and monitoring a diversity, equity, and inclusion strategic plan for the agency by engaging staff. - Attend quarterly DEI committee meetings. - Provide support for DEI Committee events and activities. - Assist with the creation, maintenance, and coordination of Employee Resource Groups (ERGs) and Affinity Groups. - Assist ERG group leaders, Affinity Group leaders, the DEI Committee, and its subcommittees in their facilitation of inclusion-related activities including regular meeting planning and assistance with organizing internal and external events. - Keep up to date with best practices within DEI field, through engagement with scientific journals, current events/news, thought leaders, DEI-based books, laws and policies, and more. - Assist with managing internal DEI efforts via internal communications (i.e. newsletter, holiday communications), programming (i.e. trainings), and events (i.e. cultural celebrations). - Participate in new staff hiring process when assigned. - Ensure that CFB employees or those who seek employment with the CFB know their rights under the relevant Federal, New York State, and New York City employment laws. - Assist members of the EEO/DEI office in developing, conducting, and assigning both live and computer-based, EEO/DEI trainings to maintain compliance with the City of New York’s training requirements. - Assist with monitoring agency compliance with city EEO, COIB, and DOI training requirements. - Participate in reviewing requests for reasonable accommodations and related processes. - Assist in the preparation and conveyance of training(s) and related materials in EEO and/or DEI. - Ensure adherence to the CFB’s EEO policies and complaint procedures. - Model all EEO prescribed behaviors and advance EEO objectives. - Support and provide assistance to members of the EEO/DEI office, as needed. - Assist the agency in achieving its mission. - Carrying out special projects/assignments as assigned. Preferred Skills - 2-3 years of relevant city, state or federal government experience. - Must be familiar with federal, state, and local EEO and anti-discrimination laws. - Familiar with creating/developing and administering trainings (i.e. EEO). - Ability to establish and maintain effective collaborative working relationships. - Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities. - A motivated, self-starter who adjusts readily to multiple demands, shifting priorities, and rapid change; shows versatility in handling people and situations. - Outstanding writing, editing, and research skills. - Strong analytical and communication skills required. Adept at quickly synthesizing information to distill critical issues and formulate recommendations that consider risks, benefits and alternative perspectives. - Has strong people skills and is able to understand and effectively navigate within an organizational structure. Additional Information The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more! The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact [email protected] or (212) 409-1800. How to Apply All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/) - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.

1. A bachelor’s degree from an accredited college including or supplemented by at least twelve semester credits (or the equivalent of twelve semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or 2. A four-year high school diploma or its educational equivalent and five-years of experience as described in “1” above; or 3. Education and/or experience equivalent to “1” above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Civil service title

ANALYST CFB AL 2&3 ONLY

Title classification

Pending Classification-2

Business title

• Experience level: Entry-Level

Number of positions

Work location

100 Church St., N.Y.

• Category: Administration & Human Resources