how to add a note in an essay

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How to Use Footnotes and Endnotes

4-minute read

• 5th June 2019

Footnotes and endnotes both let you add extra information in an essay or college paper . But what should you include in these notes? And when should you use them? In this post, we run through everything you need to know about using footnotes and endnotes in academic writing.

What Are Footnotes and Endnotes?

Footnotes appear at the bottom or “foot” of the page. You can therefore put extra information in a footnote, such as source details for a citation, without interrupting the flow of the main text.

To indicate a footnote, you can add a superscript number to the text, such as at the end of this sentence. 1 These numbers then correspond to numbered notes at the bottom of the page.

Endnotes are like footnotes, but they appear together at the end of the document rather than at the bottom of each page. Endnotes are thus less immediately accessible for the reader than footnotes, but they can help ensure that pages with multiple notes don’t become cluttered.

If you are not sure which to use, check your style guide for advice.

Footnotes and Endnotes in Microsoft Word

To insert a footnote or endnote in a Microsoft Word document, you need to:

• Go to References > Footnotes on the main ribbon
• Select either Insert Footnote or Insert Endnote as required
• Type your note in the newly created footnote/endnote

You can also customize the style of footnotes and endnotes by clicking on the arrow in the bottom right of the Footnotes section of the References tab (or by going to Insert > Footnotes in Word for Mac ). This will open a new window where you can select your preferred formatting options.

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When to Use Footnotes and Endnotes

The main uses of footnotes and endnotes are as follows:

• To add a footnote citation in referencing systems such as MHRA and Chicago , with full source information also given in a bibliography at the end of the document. Endnotes are also used for citations in some systems, such as in IEEE or Vancouver referencing, where numbers in the text point to an entry in a reference list at the end of the document.
• To add non-essential commentary on something in the main text of your document. For example, if your research has raised an interesting question that is not directly relevant to your current work, you could mention it in a footnote or endnote. This lets you acknowledge the question – showing the reader that you haven’t simply ignored or failed to notice it – but without interrupting the flow of prose in the main document.

Keep in mind, too, that some referencing systems use in-text parenthetical citations . As such, you should only reference a source in a footnote or endnote if your school has asked you to do it this way.

Do Notes Count Towards the Word Limit?

We’re often asked whether to include footnotes and endnotes in the word count for papers. Different schools have different rules about this, so you will have to check your style guide . However, you should never use these supplementary notes to cheat the word count.

The key here is that essential information should never go in a footnote or endnote. If you do move vital evidence or analysis to a note, the person marking your work may ignore it. And reducing the word count is never more important than putting forward a full, coherent argument.

If you do need to reduce the word count in an essay, you have other options, such as rewriting wordy sentences or cutting repetition. Having your work proofread is a great way to ensure that your writing is always clear and concise, too, so let us know if you’d like any help.

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A Short Handbook for writing essays in the Humanities and Social Sciences

(8 reviews)

Dan Allosso, Bemidji State University

Salvatore F. Allosso

Copyright Year: 2019

Publisher: Minnesota Libraries Publishing Project

Language: English

Formats Available

Conditions of use.

Learn more about reviews.

Reviewed by Aaron Lefkovitz, Professor, City Colleges of Chicago on 5/4/22

This writing manual the author wrote and used for decades at the University of California, Davis is very comprehensive. It reviews multiple aspects of how to get started with writing, such as analyzing texts and taking notes, discovering a topic,... read more

Comprehensiveness rating: 5 see less

This writing manual the author wrote and used for decades at the University of California, Davis is very comprehensive. It reviews multiple aspects of how to get started with writing, such as analyzing texts and taking notes, discovering a topic, preparing for discussion, creating a thesis, ordering evidence, building an argument, coherent paragraphs, effective sentences, appropriate words, revising, and a revision checklist. Also, it has a valuable appendix and even references to such philosophers as Aristotle, so it is comprehensive in both a practical and theoretical sense.

Content Accuracy rating: 5

The content of A Short Handbook for Writing Essays in the Humanities and Social Sciences is accurate, error-free, and unbiased. This can be read in the “Analyzing Texts, Taking Notes” section, where the author begins with unbiased, clear questions, such as “what is a text?” The author then goes on to quote from such sources as author W.H. Auden (1907-1973), English-born poet and man of letters who achieved early fame in the 1930s as a hero of the left during the Great Depression.

Relevance/Longevity rating: 5

A Short Handbook for Writing Essays in the Humanities and Social Sciences does represent relevance and longevity, in the sense that its chapters can be carried down from one generation to another without much variation, for example read in the “Discovering a Topic, Preparing for Discussion” chapter. Here, the author mentions that texts students work with at the college level of their education are mostly givens, as far as English classics, History primary and secondary sources that are important to understand a particular event and period, as well as the ways texts were chosen out of multiple texts in that they fit together and lead to a particular place.

Clarity rating: 5

There is a great deal of clarity in A Short Handbook for Writing Essays in the Humanities and Social Sciences, as this text makes difficult subjects easier to understand for most students, simplifying such potentially daunting topics as “creating a thesis”. In this chapter, the author asks a variety of questions, including what interpretation is the author trying to persuade the reader is valid, what are the reasons for this interpretation, how is the interpretation different from other interpretations, and what part of the text will be examined and emphasized, as well as what are the author’s assumptions and potential objections. These clear questions provide a sense of clarity for the reader and add to the text’s strengths.

Consistency rating: 5

This text is very consistent. Each chapter starts with an interesting quote that frames the chapter narrative in a compelling way. Then, the chapters start with very first-hand/direct testimony given to readers who can read the paragraphs in a way that is meant to speak to them rather than use jargon and difficult to understand sentences. Chapters follow similar structures in terms of longer paragraphs followed by definitions and clear statements that function to provide additional information with regards to the content and theme of the chapter discussed.

Modularity rating: 5

A Short Handbook for Writing Essays in the Humanities and Social Sciences does have easily and readily divisible sections that are useful to the reader in that they break up the narrative and provide all sorts of additional information in an aesthetically pleasing way that can be assigned at different points within the course. There are not enormous blocks of text without subheadings and the text does not seem to be overly self-referential. Instead, there are all sorts of references and data from disparate sources that provide for an interesting and informative read.

Organization/Structure/Flow rating: 5

This text is full of effective, concise, and clear sentences, and is organized well in terms of the ways chapters are structured, starting with a quote that has a particular relevance to the chapter theme, including boxed reminders that set themselves apart from the general narrative, and including various bullet points and examples from literature.

Interface rating: 5

Everything that I have read in this textbook signals that it is indeed free of any kind of significant interface issues, including navigation problems, distortion of images/charts, and any other display features that may distract or confuse the reader.

Grammatical Errors rating: 5

Additionally, the text seems to be free of grammatical errors even as it does seem to contain some spacing issues but that could be on my computer only.

Cultural Relevance rating: 5

As far as the text’s cultural relevance, it does seem to rely quite heavily on dead White European philosophers, from Aristotle to Wittgenstein, to add to and accentuate a point, however it is not offensive in the sense that it does not go out of its way to denigrate a particular race, ethnicity, or other cultural background.

This text does a fine job of introducing students to basic essay writing in the Humanities and Social Sciences, its brevity functioning as a strength in that it keeps things fairly simple while adding philosophical and historical contexts to stay academic as well as relevant and consistent.

Reviewed by Megan Anderson, Assistant Professor, Limestone University on 12/7/21

With only 9 chapters, this text does not cover every essay writing skill students need, but it does include focus on the higher order elements of writing. read more

Comprehensiveness rating: 3 see less

With only 9 chapters, this text does not cover every essay writing skill students need, but it does include focus on the higher order elements of writing.

Content Accuracy rating: 4

As the title suggests, the content is sparse, but it appears accurate.

While there are various theories on the teaching of writing in terms of pedagogy, writing skills do not really change in the sense of timeliness. The examples used are relatively common references from history and literature.

Clarity rating: 4

Again the content is minimal, but the material is written in a clear, easy-to-understand manner that would work for even first-year students.

The text is consistent in terms of terminology and framework, and even tone.

Modularity rating: 3

Each chapter is very short so they are easily assignable. And while there are headers, each chapter appears as one long page. Splitting up the content into just a few pages and spacing out the material a little more would be preferential.

Organization/Structure/Flow rating: 2

While I believe that the text covers many of the essential elements of writing, the chapters appear out of order to me. I would have the chapter on "Effective Sentences" before the one on "Coherent Paragraphs". It is also problematic to me to have a chapter on "Ordering Evidence, Building an Argument" listed before the chapters on basic writing components.

Interface rating: 3

The interface could be easier to navigate. There is no next button to move to easily move from chapter to chapter and to access the nine chapters, you have to click on a plus sign linked to what is called "I. Main Body". It is not very difficult to figure out, but it is just not as thought out as it could be. Like having a Roman Numeral I without a Roman Numeral II is a little odd. It also cannot be saved as a printable PDF.

I do not see any grammatical issues.

Cultural Relevance rating: 3

While I do not see any references that are culturally insensitive, there is also no real attempt at diversity or inclusion. Examples are really all from canonical texts, meaning white male authors, like Shakespeare, Hemingway, and Melville.

Reviewed by Anthony Accardi Jr, Adjunct Professor, Middlesex Community College on 5/30/21

In the text "A Short Handbook for Writing Essays in the Humanities and Social Sciences" by Salvatore and Dan Allosso the authors present a simple, easy to follow guide for students to use when organizing, planning, researching, and writing an... read more

In the text "A Short Handbook for Writing Essays in the Humanities and Social Sciences" by Salvatore and Dan Allosso the authors present a simple, easy to follow guide for students to use when organizing, planning, researching, and writing an essay. In addition to essay structure, the authors also provide help with the “basics of effective writing”, including paragraph writing, sentence writing and avoiding common grammatical errors.

The concise format of the text requires that the author’s stay “right on point” which they do effectively and accurately.

By following each step outlined in this text, a student would undoubtedly improve his/her essay writing skills. Each topic the authors address is relevant to the development of a good essay. The strong emphasis put on the steps for writing an essay make this text a guide students will surely refer to again and again throughout their academic careers.

The conversational style used by the authors makes this text easy to read and understand. Most students find writing a nerve-racking ordeal. The authors deal with this by using straightforward language to explain concepts and reinforce the explanations with simple, easy to understand examples.

The authors have designed a textbook consistent from chapter to chapter and "as a whole". In general, each chapter begins with a quote from a famous author about writing, followed by an explanation of the chapter’s topic, followed by a working example. The authors' down to earth writing style is consistent in every chapter of the text.

The short length of the chapters makes them ideal to be read as individual assignments and their compartmentalized structure is suited well for associated writing assignments.

The structure of this text is one of its strongest points. The authors have organized the chapters in a logical order that students should follow when writing an essay.

The text interface is easy to navigate with no issues noticed.

The text is free of grammatical and syntactic errors.

Cultural Relevance rating: 4

The authors have created a text that shows an awareness of the need for cultural sensitivity and is inoffensive and completely class appropriate. . The Chapter titled “Appropriate Words” touches on avoiding the use of “Sexist Language”, which indicates concern for gender respect. Improvement could be made by using a more diverse group of authors for the opening chapter quotes.

I think this text is an excellent source for helping students understand the basic steps needed to write a good essay.

Reviewed by Aerie Bernard, Adjunct Faculty, Humanities, College of DuPage on 4/20/21

This short text provides an approachable primer for novice essayists and reminder of standard practices of academic writing for more experienced writers. Rather than go into great depth, the chapters briefly outline the process of writing academic... read more

Comprehensiveness rating: 4 see less

This short text provides an approachable primer for novice essayists and reminder of standard practices of academic writing for more experienced writers. Rather than go into great depth, the chapters briefly outline the process of writing academic essays at the high school or undergraduate level. The text is comprehensive in that it is organized linearly to guide the writer from taking notes and developing a thesis through writing drafts and revisions. There is no index or glossary provided; however, the table of contents and short chapters ensure that the text is easy to navigate.

The content is accurate and error-free. The text is written by educators who attempt to address what they identify as common errors in student writing. As such, the bias present reflects a preference for standard English and traditional structure in academic writing.

Because the text focuses on standard practices in academic writing such as writing strong topic sentences, creating arguable theses, and avoiding passive voice, I doubt the text could become obsolete anytime soon. The text speaks to current trends in academic writing by including tips such as how to use gender neutral language and gears itself towards the high school and undergraduate level by modeling and promoting the use of a conversational tone in academic writing. Short, well-organized, worksheet-like chapters allow plenty of room for one to add to, update, or adapt this text.

The authors advise student essayists to use language and style that illustrates “genuine human conversation.” The text successfully models a balance of accuracy of language with a conversational tone. It is a pleasant read.

The text is consistent in its use of terminology, framework, and voice.

Short chapters with limited scope provide introductions and jumping off points for further discussions and activities related to academic writing in the humanities and social sciences.

The chapters are arranged to illustrate a start to finish approach to writing essays. Each chapter focuses on an element of essay writing. The organization is clear and logical.

Interface rating: 4

I had no difficulty accessing or reading the text online with my laptop and my phone. I was not as successful viewing the EPUB as a download to my phone. The text was too small in Bluefire reader and the app would not allow viewing at a larger font size. I do not know if the limitation was due to the EPUB or the reader app.

I did not notice any grammatical errors.

The text addresses the importance of avoiding problematic language in academic writing in the chapter “Appropriate Words” and cautions that writers avoid repetition and wordiness, cliches, jargon, pop culture references, empty words, words with contested meanings, code words, and overextended/mixed/misapplied metaphors. I notice the absence of resources, strategies, and discussions about words relating to race, ethnicity, background, or identity. Also, examples throughout the text are primarily Western, male, and white. Steps towards inclusiveness are present, such as strategies for gender neutral writing, but there is room for improvement.

Reviewed by Sarah Fischer, Assistant Professor, Marymount University on 2/1/21

The book is *short* and useful. It gives excellent advice for how students can and should select strong evidence, how to write effective openings and closings, and discusses many common grammatical errors. However, the book does not spend enough... read more

The book is *short* and useful. It gives excellent advice for how students can and should select strong evidence, how to write effective openings and closings, and discusses many common grammatical errors. However, the book does not spend enough time on how to organize the body of an essay or how to organize sentences within a paragraph.

This book is well-researched and contains no errors (in terms of subject matter, usage, or grammar).

Very relevant, especially because so many books on writing are long, and the longer they are the less likely students are to read them. This book does very impactful work in a very limited number of pages.

Clarity rating: 3

The book is very clear and accessible for professors and advanced students. Many of the examples from English and History papers utilized in the book would be quite difficult for many first-year students to follow, however.

Formatting is quite consistent; terminology is consistently and appropriately used.

Sections of this book are small, easy to understand, and not overwhelming for any level of student to read.

This book's organization flows in a logical way.

I did not notice any interface issues.

I did not notice any grammatical errors in the text.

The authors took care to be culturally sensitive.

A few short exercises at the end of each section, which instructors could create for their classes, would help students practice the book's lessons as sort of intermediary step between reading about possible pitfalls and working on their own to eliminate issues from their writing.

Reviewed by Deirdre Sullivan, Adjunct Faculty, English Department, Berkshire Community College on 6/27/20

A Short Handbook for Writing Essays in the Humanities and Social Sciences by Salvatore Allosso and Dan Allosso is a comprehensive and concise work on how to write good essays on the humanities and the social sciences by clearly defining the... read more

A Short Handbook for Writing Essays in the Humanities and Social Sciences by Salvatore Allosso and Dan Allosso is a comprehensive and concise work on how to write good essays on the humanities and the social sciences by clearly defining the definitions of those disciplines. I have not seen many indexes and/or glossaries with these online books, so I don't think it is really necessary for the comprehension of the text.

The content was accurate, without error, and unbiased in its content, syntax, and point of view.

I think the light tone, conversational style, and relevance to all who practice the art of writing is both timely and long-lasting. There is a universal appeal to this approach, and while language is always changing, the rules for written work have more longevity.

The book is written in such a way as to engage even the most reluctant reader into a kind of conspiratorial allegiance on how to approach the art of reading well and writing with lucid accuracy, technical prowess, and enlightened awareness.

The text incorporates terminology into the structure and framework of its chapters with clarity and consistency.

The text is proportionate to reasonable reading and writing assignments. In each chapter, there is a clear way of recognizing and analyzing concepts on writing for use toward student outcomes in a writing course.

This text is logically organized to support and sustain its thesis and the thorough exploration of its guiding elements.

There are no significant interface issues, problems with navigation, or distractions to confuse potential readers.

There are no grammatical errors to my reckoning.

The text is not culturally insensitive or offensive in any way. The book embraced multi-culturalism with quotes, questions, and persuasive argument as to how a writer must be objective, open-minded, and thoroughly engaged in standing by their work.

I really loved the conversational style between authors and readers. This father-son duo has clearly taken delight in sharing their love of the world through the art of writing. I really liked the quotes they chose to support their ideas. Perhaps one day, I will use their book in my composition classes. A truly remarkable discovery!

Reviewed by Dayle Turner, Professor, Leeward Community College on 6/27/20

The text covers fairly well the important considerations of writing essays for humanities and social sciences courses. The authors assert their intention of taking students “step-by-step through the process of writing essays for an upper-level... read more

The text covers fairly well the important considerations of writing essays for humanities and social sciences courses. The authors assert their intention of taking students “step-by-step through the process of writing essays for an upper-level high school class or a college course.” The steps of which they speak include analyzing texts, note-taking, formulating essay topics, creating theses, ordering evidence, building arguments, writing coherent paragraphs, composing effective sentences, using appropriate diction, and revising. The text lacks an index and glossary and the inclusion thereof would certainly strengthen the comprehensiveness of the work.

The content of this text is accurate and the steps covered are mostly applicable for first-year college students and high school juniors and seniors.

Relevance/Longevity rating: 4

The content appears up-to-date. Text is devoid of visual imagery, making it potentially less appealing to contemporary/millennial students, but its structure invites relatively easy updating, and all links were accurate.

The text is mostly clear and provides adequate examples to explain the application of material discussed in each chapter.

Consistency rating: 4

The text's consistency would be excellent if an index and glossary were included.

Modularity rating: 4

This text is organized in such a manner that students can be assigned short readings without having to jump hither and yon between chapters or different parts of the book.

There are nine chapters in the text. They are presented in a logical and purposeful order. Critical reading and note-taking comes first while a revision checklist is available at the end. This makes sense as it is important to provide students with suggestions for information-gathering and revision.

The interface is free of any distracting issues. The text is mostly easy to navigate.

I noticed no grammatical errors.

The text successfully represents a variety of races, ethnicities, and backgrounds. Examples are sensitive and free of stereotypes.

This book would have been beneficial to me as an undergraduate. Most of what it covers are things I had to learn by experience, and the quality of my earliest scholarship would have been much improved with the benefit of these lessons. The text has value as a supplementary or recommended material, particularly for students whose plans include graduate school or writing-intensive professions. Students who are most prepared will get the most out of it, but the text also offers good examples

Reviewed by Matilda (Tillie) Yoder, Librarian, Goshen College on 7/10/19

The scope of this text is very clearly outlined in its title - it aims to guide students through the process of writing essays for humanities and social sciences courses. The Allossos succeed in creating a work that does just that, discussing... read more

The scope of this text is very clearly outlined in its title - it aims to guide students through the process of writing essays for humanities and social sciences courses. The Allossos succeed in creating a work that does just that, discussing techniques and strategies for writing well but assuming that readers will have a reasonable familiarity with English grammar. Contents included how to develop ideas, how to formulate effective arguments, how to identify weak points in writing, and how to revise effectively. It is worth noting that the authors are not concerned with formatting, emphasizing the writing process and not the finicky details of citation structure, title page layout, or font size.These issues are easily addressed on a great many websites and reference works; more concerning is that there is no real discussion of plagiarism or how to manage citations and references, which is an important part of any humanities or social sciences essay that requires research and not a single text.

There is no glossary or index for this work, though the table of contents lays out chapter topics very clearly. An index would be quite useful for instructors and students wanting to use the book in its entirety. Similarly, a reference list with links to related works and websites might also be of use for those who would like more in-depth information on particular techniques not elaborated on in this short work.

The content of this guidebook is accurate, although its narrow focus does mean that is not comprehensive (and it does not intend to be). The strategies outlined in it are standard practice and are conveyed succinctly. Quoted authors are all referenced by name but not in any further detail; simple citations for these quotes would model best practices for the students reading the material.

The content of this guidebook is general enough in nature to remain relevant for some time. The examples given throughout the book reference works of classic Western literature or established understandings of history that American schools are likely to continue to teach - Shakespeare’s plays, the history of slave uprisings in the Americas, the Civil War, and Hemingway all feature. Notably, references are only discussed in the context of example passages, and so no knowledge of the events or plots is necessary to understand what the authors are saying.

The Alessos practice what they preach in this instance, writing directly and clearly. Jargon is almost non-existent, and where it does exist it is always defined and explained. Concepts are clearly illustrated with multiple examples and outlined step by step. The overall vocabulary and level of writing is appropriate for students in grade 11 or above.

Key terms are used continually throughout this work; in particular, the authors emphasize the importance of unity, coherence, and emphasis in effective writing. Vocabulary terms are introduced and used consistently, although alternative terms are listed to ensure understanding.

This guide could be easily divided into distinct sections useful for a wide variety of classes throughout the humanities and social sciences. History and English classes would find it particularly relevant, but introductory writing teachers, writing tutors, and academic support offices would also find much that is useful here. The sections on how to construct a thesis and the revision checklist are particularly applicable to me in my work as a writing tutor. I can see myself having students read specific sections of this book depending on what their particular roadblocks to writing are.

The organization of this text is logical, beginning with the process of note-taking and brainstorming, and moving on to persuasive argument building, thesis construction, essay structure, writing, and revision. The revision checklist at the end of the textbook is also organized in such a way that it leads students to look for major issues in their writing before the minor ones.

Overall, the guidebook displayed well and is easy to navigate. There are no images included, and although images are not strictly necessary for this sort of topic, I believe that the text would benefit from some formatting changes. Some of the lists could use better visual clues in their subdivision, and example paragraphs would benefit from being presented in a diagram format where specific portions could be highlighted and remarked on more directly. Unfortunately, this title is not available in PDF format, which would be useful for anyone wanting access to the book without an internet connection. Epub format would be useful as well.

I noticed no grammatical errors or typos in this text.

All references to culture in this text appear in example writing passages. Because of this, no deep understanding of the referenced work or work is needed, because it is the writing and not the content of the passage that is the focus. However, almost all of the references included are focused on classic works concerning Western literature and history (Kafka, Dostoyevsky, Beowulf, etc.). A broadening of examples would be welcome, but as it stands the text is inoffensive and reflects what is taught in many English classes in American schools.

Table of Contents

• Getting Started Writing
• Chapter 1: Analyzing Texts, Taking Notes
• Chapter 2: Discovering a Topic, Preparing for Discussion
• Chapter 3: Creating a Thesis
• Chapter 4: Ordering Evidence, Building an Argument
• Chapter 5: Coherent Paragraphs
• Chapter 6: Effective Sentences
• Chapter 7: Appropriate Words
• Chapter 8: Revising
• Chapter 9: Revision Checklist

Ancillary Material

About the book.

A retired master teacher of English and Comparative Literature teams up with his son, a History professor, on a new version of the writing manual he wrote and used for decades at the University of California, Davis.

About the Contributors

Dan Allosso , Bemidji State University

Contribute to this Page

How to Write an Academic Essay with References and Citations

#scribendiinc

Written by  Scribendi

If you're wondering how to write an academic essay with references, look no further. In this article, we'll discuss how to use in-text citations and references, including how to cite a website, how to cite a book, and how to cite a Tweet, according to various style guides.

You might need to cite sources when writing a paper that references other sources. For example, when writing an essay, you may use information from other works, such as books, articles, or websites. You must then inform readers where this information came from. Failure to do so, even accidentally, is plagiarism—passing off another person's work as your own.

You can avoid plagiarism and show readers where to find information by using citations and references. 

Citations tell readers where a piece of information came from. They take the form of footnotes, endnotes, or parenthetical elements, depending on your style guide. In-text citations are usually placed at the end of a sentence containing the relevant information. 

A reference list , bibliography, or works cited list at the end of a text provides additional details about these cited sources. This list includes enough publication information allowing readers to look up these sources themselves.

Referencing is important for more than simply avoiding plagiarism. Referring to a trustworthy source shows that the information is reliable. Referring to reliable information can also support your major points and back up your argument. 

Learning how to write an academic essay with references and how to use in-text citations will allow you to cite authors who have made similar arguments. This helps show that your argument is objective and not entirely based on personal biases.

How Do You Determine Which Style Guide to Use?

Often, a professor will assign a style guide. The purpose of a style guide is to provide writers with formatting instructions. If your professor has not assigned a style guide, they should still be able to recommend one. 

If you are entirely free to choose, pick one that aligns with your field (for example, APA is frequently used for scientific writing). 

Some of the most common style guides are as follows:

AP style for journalism

Chicago style for publishing

APA style for scholarly writing (commonly used in scientific fields)

MLA style for scholarly citations (commonly used in English literature fields)

Some journals have their own style guides, so if you plan to publish, check which guide your target journal uses. You can do this by locating your target journal's website and searching for author guidelines.

How Do You Pick Your Sources?

When learning how to write an academic essay with references, you must identify reliable sources that support your argument. 

As you read, think critically and evaluate sources for:

Objectivity

Keep detailed notes on the sources so that you can easily find them again, if needed.

Tip: Record these notes in the format of your style guide—your reference list will then be ready to go.

How to Use In-Text Citations in MLA

An in-text citation in MLA includes the author's last name and the relevant page number: 

(Author 123)

How to Cite a Website in MLA

Here's how to cite a website in MLA:

Author's last name, First name. "Title of page."

Website. Website Publisher, date. Web. Date

retrieved. <URL>

With information from a real website, this looks like:

Morris, Nancy. "How to Cite a Tweet in APA,

Chicago, and MLA." Scribendi. Scribendi

Inc., n.d. Web. 22 Dec. 2021.

<https://www.scribendi.com/academy/articles/how_to_cite_a_website.en.html>

How Do You Cite a Tweet in MLA ?

MLA uses the full text of a short Tweet (under 140 characters) as its title. Longer Tweets can be shortened using ellipses. 

MLA Tweet references should be formatted as follows:

@twitterhandle (Author Name). "Text of Tweet." Twitter, Date Month, Year, time of

publication, URL.

With information from an actual Tweet, this looks like:

@neiltyson (Neil deGrasse Tyson). "You can't use reason to convince anyone out of an

argument that they didn't use reason to get into." Twitter, 29 Sept. 2020, 10:15 p.m.,

https://twitter.com/neiltyson/status/1311127369785192449 .

How to Cite a Book in MLA

Here's how to cite a book in MLA:

Author's last name, First name. Book Title. Publisher, Year.

With publication information from a real book, this looks like:

Montgomery, L.M. Rainbow Valley. Frederick A. Stokes Company, 1919.

How to Cite a Chapter in a Book in MLA

Author's last name, First name. "Title of Chapter." Book Title , edited by Editor Name,

Publisher, Year, pp. page range.

With publication information from an actual book, this looks like:

Ezell, Margaret J.M. "The Social Author: Manuscript Culture, Writers, and Readers." The

Broadview Reader in Book History , edited by Michelle Levy and Tom Mole, Broadview

Press, 2015,pp. 375–394.

How to  Cite a Paraphrase in MLA

You can cite a paraphrase in MLA exactly the same way as you would cite a direct quotation. 

Make sure to include the author's name (either in the text or in the parenthetical citation) and the relevant page number.

How to Use In-Text Citations in APA

In APA, in-text citations include the author's last name and the year of publication; a page number is included only if a direct quotation is used: 

(Author, 2021, p. 123)

How to Cite a Website in APA

Here's how to cite a website in APA:

Author, A. A., & Author, B. B. (Year, Month. date of publication). Title of page. https://URL

Morris, N. (n.d.). How to cite a Tweet in APA, Chicago, and MLA. 

https://www.scribendi.com/academy/articles/how_to_cite_a_website.en.html       

Tip: Learn more about how to write an academic essay with  references to websites .

How Do You  Cite a Tweet in APA ?

APA refers to Tweets using their first 20 words. 

Tweet references should be formatted as follows:

Author, A. A. [@twitterhandle). (Year, Month. date of publication). First 20 words of the

Tweet. [Tweet] Twitter. URL

When we input information from a real Tweet, this looks like:

deGrasse Tyson, N. [@neiltyson]. (2020, Sept. 29). You can't use reason to convince anyone

out of an argument that they didn't use reason to get into. [Tweet] Twitter.

https://twitter.com/neiltyson/status/1311127369785192449

How to Cite a Book in APA

Here's how to cite a book in APA:   

Author, A. A. (Year). Book title. Publisher.

For a real book, this looks like:

Montgomery, L. M. (1919). Rainbow valley.

Frederick A. Stokes Company.

How to Cite a Chapter in a Book in APA

Author, A. A. (Year). Chapter title. In Editor Name (Ed.), Book Title (pp. page range).

With information from a real book, this looks like:

Ezell, M. J. M. (2014). The social author: Manuscript culture, writers, and readers. In

Michelle Levy and Tom Mole (Eds.), The Broadview Reader in Book History (pp. 375–

394). Broadview Press.

Knowing how to cite a book and how to cite a chapter in a book correctly will take you a long way in creating an effective reference list.

How to Cite a Paraphrase in APA

You can cite a paraphrase in APA the same way as you would cite a direct quotation, including the author's name and year of publication. 

In APA, you may also choose to pinpoint the page from which the information is taken.

Referencing is an essential part of academic integrity. Learning how to write an academic essay with references and how to use in-text citations shows readers that you did your research and helps them locate your sources.

Learning how to cite a website, how to cite a book, and how to cite a paraphrase can also help you avoid plagiarism —an academic offense with serious consequences for your education or professional reputation.

Scribendi can help format your citations or review your whole paper with our Academic Editing services .

Take Your Essay from Good to Great

Hire an expert academic editor , or get a free sample, about the author.

Scribendi's in-house editors work with writers from all over the globe to perfect their writing. They know that no piece of writing is complete without a professional edit, and they love to see a good piece of writing transformed into a great one. Scribendi's in-house editors are unrivaled in both experience and education, having collectively edited millions of words and obtained numerous degrees. They love consuming caffeinated beverages, reading books of various genres, and relaxing in quiet, dimly lit spaces.

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"The Complete Beginner's Guide to Academic Writing"

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Student Note-Taking: Level Up Your Essay Writing

Follow this real life example of how students can write their essays much easier and faster with Scrintal, a free tool used by top students and visual thinkers.

Become a Visual Thinker

Introduction | A Student’s Perspective

As an undergraduate student with a minor in the social sciences, I’ve written my fair share of essays. I see the value in outlining, but the way I’ve learned to do it in school forces me to compartmentalize my thoughts into strict categories, and it’s harder to make connections between points without filling up the margins with messy written notes or adding asterisks and typing footnotes. Without these visual reminders, my head is swimming with ideas and it’s difficult to focus on the topic at hand.  

Even in cases where I’m writing an essay about which I’m not bursting with ideas, sitting in front of a blank document with nowhere to start is a daunting feeling that doesn’t inspire creativity or ideation. I’ve often been known to fill up a flashcard full of keywords and phrases that relate to my essay topic and can be referred to while I write.

But there’s a better solution now.

Planning | How To Plan Essay Writing With Scrintal

Before Scrintal, my essay-writing process depended on the length and topic of the paper. I would start with reading the source material, usually consisting of one or many philosophy papers that varied in complexity from op-eds to intricate and meandering textbook chapters. 

Hume and Marx were always easy reads if you could pay attention, and to write a thousand-word paper on them would be a breeze. I would start with a cheeky first sentence and from there I could write in an ordered fashion and edit along the way. A final read-through before submitting and I was done; these essays received good marks, because they started with a single source, relied on a single thesis statement, and referenced materials that were concise, well-organized, and simple to understand. 

Kierkegaard and Heidegger, on the other hand, were more complex. After a lot of Googling questions, skimming Wikipedia, and taking breaks from reading to lean back in my chair and ponder the last sentence, I could grasp the basic concept of a difficult paper. But explaining it in full, much less writing an original paper, was a whole different story. I struggled through these and made it out the other side, but it was inefficient and sometimes uninspired; I would feel like all the ideas I came up with while reading had been lost along the way in my quest to understand the next sentence, and the one after that, and the one after that. 

Scrintal changed that: I’ve written two essays using Scrintal, one being a relatively short paper that required comparing two sources and another ten-pager for which I referenced three lengthy academic articles and one 400-page book.

For the comparison paper, I wrote notes on Scrintal as I read and highlighted in OneNote, creating connecting cards about similar ideas between the two papers as well as counterarguments. I only had to read each paper one time to articulate my ideas, and I didn’t have to write in the OneNote margins to explain my highlights; I only highlighted so I could remember which sentences to quote. This significantly cut down my ideation time and ensured I didn’t have to reread material, the latter of which always used to make me feel too entrenched in the source to be able to step back and write about it in my own words.

For the second ten-page essay, I read through sources and added cards to denote different ideas, easily connecting them to one other by linking cards. I added quotes directly from sources into my cards and each card represented a different argument in support of my thesis. Because the paper was longer and more complex, I did return to my sources to verify that the points I made were correctly described; but rather than verifying my entire paper sentence by sentence, I was able to parse through cards and make connections as they appeared, ensuring that my spontaneous ideas were not lost along the way. 

Since the writing of these essays, a new Scrintal update also allows the user to link to an online PDF file in their card and open the document in a new window alongside their card, which makes the process of writing while reading even easier. You can also do this with YouTube videos to listen and type at the same time. A great feature to add would be the ability to upload PDFs and other documents as well as videos (like downloadable lecture videos from online classes) with the same results rather than having to link PDFs available from online sources.

You can also now tag cards or change their color, which I would have used to differentiate cards based on whether they represent ideas, arguments, or entire reference summaries. These tools will definitely come into play in my future uses.

Based on my experience, my favorite Scrintal planning features are as follows:

Flexibility of creating and marking notecards for different essay components

Ability to easily connect ideas between cards in order to remember where they are relevant

Search function, which allows me to clear my desk of cards that are not immediately needed and bring them back as required

Ability to open documents and videos in a separate window within the Scrintal ecosystem to avoid switching between different tabs

Folding and expanding cards to see the big picture of a paper and ensure everything I need to address is included in my ideas

Ideation in essay writing is the most difficult part for me. Once I know what I need to write about, the writing itself is easy; and the flow of writing is much smoother when it’s not interrupted by having to think about where to go next. Instead, my thought process and direction are easily laid out in the connected cards.

Writing | How To Write An Essay Using Scrintal

Before Scrintal, writing was either a putting-to-paper of my stream of consciousness or a laborious and frustrating ordeal, again depending on the length and topic of the essay. But the main function of Scrintal for essays is the planning, and once this is done, writing is as simple as adding more detail and transforming ideas into coherent, meaningful sentences. Even if I don’t know exactly the order in which I want to write a paper when I begin, I can collapse my notes all at once to see all the components of my thesis and decide which naturally comes after the one before. I was even able to copy and paste phrases directly from Scrintal into my essay with few changes; because these ideas were written while I was in the throes of reading, they were my first and best attempts at synthesizing what I had read in my own words and could function as efficient explanatory or introductory phrases in the paper itself. I would not have been able to do this if my ideas were written down after I had finished reading the whole source material, but since I wrote while I read, the ideas were fresh in my mind and well-articulated in my notecard.

Conclusion | The Future of Essay Writing

My experience with the early rendition of Scrintal improved my ideation, efficiency, and attitude when it came to writing essays. Having seen the new improvements in available tools and user experience, I see this continuing to be the case. Any concerns I had while completing these two essays have since been mostly resolved: namely, I no longer have to switch between tabs to write notes while reading or listening if the PDF or video is available online, nor is it necessary to have all cards in the same color or always view all cards and their content rather than the card titles alone. 

Scrintal could not have come at a better time, because I am currently in the process of writing my undergraduate thesis, an extensive term-long assignment that is largely self-directed and requires diligent documentation of ideas. While my high school education prepared me to write essays with surprise prompts under time constraints, Scrintal allows me to formulate well-researched and thoughtfully planned papers with ease. I can choose when to focus on an idea and when to step back and see the progress of my research. I can decide when to clear my desk and when to bring everything back into the picture. I can easily explore a new idea and the substance behind it, even deleting it or moving the information to an existing card if needed. The team behind this tool values user feedback and has implemented it faster than any other company I have seen; so I have no doubt that any potential improvements will make it to my desk and further enhance my experience. 

The future of my writing is Scrintal, and I’m not going back.

Isha Trivedi

How to Format Your Research Paper

• APA 7 Paper Format
• MLA Paper Format
• Chicago Paper Format

How to Create Footnotes

• Hanging Indents
• Ask a Librarian

What Are They

Footnotes are short numbered notes that are placed at the bottom of the page in an essay or article. They are used for a variety of reasons including, citing materials, providing notes on a source or topic, and to acknowledge copyright status. 

Although you will find footnotes in many journal articles, they are not typically required in APA or MLA formatted essays. They are most heavily used when applying the CMOS style. 

For information on footnotes in the  Publication Manual of the American Psychological Association  see section 2.13 "Footnotes.". For information on using footnotes with MLA see the " Using Notes in MLA Style " article from the MLA Style Center .  For information on footnotes in  The Chicago Manual of Style  see Chapter 14 "Notes and Bibliography."

Using Google Docs:

• Cómo incorporar notas al calce en Google Docs Vea éste video en español.

Using Microsoft Word:

• Cómo incorporar notas al calce en Microsoft Word Vea éste video en español.
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• Last Updated: Mar 29, 2024 2:49 PM
• URL: https://necc.mass.libguides.com/formatting

To cite this LibGuide use the following templates:

APA : Northern Essex Community College Library. (Date updated). Title of page . Title of LibGuide. URL

MLA : Northern Essex Community College Library. "Title of Page." Title of LibGuide, Date updated, URL.

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Footnotes & Appendices 

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

APA style offers writers footnotes and appendices as spaces where additional, relevant information might be shared within a document; this resource offers a quick overview of format and content concerns for these segments of a document. Should additional clarification be necessary, it is always recommended that writers reach out to the individual overseeing their work (i.e., instructor, editor, etc.). For your convenience, a student sample paper is included below; please note the document is filled with  Lorem Ipsum  placeholder text and references to footnotes and appendices are highighlighted. Additional marginal notes also further explain specific portions of the example. 

Footnotes 

Footnotes are supplementary details printed at the bottom of the page pertaining to a paper’s content or copyright information. This supporting text can be utilized in any type of APA paper to support the body paragraphs.

Content-Based Footnotes

Utilizing footnotes to provide supplementary detail can enrich the body text and reinforce the main argument of the paper. Footnotes may also direct readers to an alternate source for more detail on a topic. Though content footnotes can be useful in providing additional context, it is detrimental to include tangential or convoluted information. Footnotes should detail a focused subject; lengthier sections of text are better suited for the body paragraphs.

Acknowledging Copyright

When citing long quotations, images, tables, data, or commercially published questionnaires in-text, it is important to credit the copyright information in a footnote. Functioning much like an in-text citation, a footnote copyright attribution provides credit to the original source and must also be included in a reference list. A copyright citation is needed for both direct reprinting as well as adaptations of content, and these may require express permission from the copyright owner.

Formatting Footnotes

Each footnote and its corresponding in-text callout should be formatted in numerical order of appearance utilizing superscript. As demonstrated in the example below, the superscripted numerals should follow all punctuation with the exception of dashes and parentheses.

For example: 

Footnote callouts should not be placed in headings and do not require a space between the callout and superscripted number. When reintroducing a footnote that has previously been called out, refrain from replicating the callout or footnote itself; rather, format such reference as “see Footnote 4”, for example. Footnotes should be placed at the bottom of the page on which the corresponding callout is referenced. Alternatively, a footnotes page could be created to follow the reference page. When formatting footnotes in the latter manner, center and bold the label “Footnotes” then record each footnote as a double-spaced and indented paragraph. Place the corresponding superscripted number in front of each footnote and separate the numeral from the following text with a single space.

Formatting Copyright Information

To provide credit for images, tables, or figures pulled from an outside source, include the accreditation statement at the end of the note for the visual. Copyright acknowledgements for long quotations or questionnaires should simply be placed in a footnote at the bottom of the page.

When formatting a copyright accreditation, utilize the following format:

• Establish if the content was reprinted or adapted by using language such as “from” for directly copied material or “adapted from” for material that has been modified
• Include the content’s title, author, year of publication, and source
• Cite the copyright holder and year of copyright or indicate that the source is public domain or licensed under Creative Commons
• If express permission was required to reprint the material, include a statement indicating that permission was acquired

Appendices 

When introducing supplementary content that may not fit within the body of a paper, an appendix can be included to help readers better understand the material without distracting from the text itself. Primarily used to introduce research materials, specific details of a study, or participant demographics, appendices are generally concise and only incorporate relevant content. Much like with footnotes, appendices may require an acknowledgement of copyright and, if data is cited, an adherence to the privacy policies that protect participant identities.

Formatting Appendices

An appendix should be created on its own individual page labelled “Appendix” and followed by a title on the next line that describes the subject of the appendix. These headings should be centered and bolded at the top of the page and written in title case. If there are multiple appendices, each should be labelled with a capital letter and referenced in-text by its specific title (for example, “see Appendix B”). All appendices should follow references, footnotes, and any tables or figures included at the end of the document.

Text Appendices 

Appendices should be formatted in traditional paragraph style and may incorporate text, figures, tables, equations, or footnotes. In an appendix, all figures, tables, and other visuals should be labelled with the letter of the corresponding appendix followed by a number indicating the order in which each appears. For example, a table labelled “Table B1” would be the first table in Appendix B. If there is only one appendix in the document, the visuals should still be labelled with the letter A and a number to differentiate them from those contained in the paper itself (for example, “Figure A3” is the third figure in the singular appendix, which is not labelled with a letter in the heading). 

Table or Figure Appendices 

When an appendix solely contains a table or figure, the title of the figure or table should be substituted with the title of the appendix. For example, if Appendix B only includes a figure, the figure should be labelled “Appendix B” rather than “Figure B1”, as it would be named if there were multiple figures included.

If an appendix does not contain text but includes numerous figures or table, the appendix should be formatted like a text appendix. The appendix would receive a name and label, and each figure or table would be given a corresponding letter and number. For example, if Appendix C contains two tables and one figure, these visuals would be labelled “Table C1”, “Table C2”, and “Figure C1” respectively.

Sample Paper    

Media File: APA 7 - Student Sample Paper (Footnotes & Appendices)

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• Writing Tips

The Appendix (How to Use One in an Essay)

2-minute read

• 30th March 2017

The appendices in an essay are not typically essential, but they can play an important supporting role. Not everyone knows how to use an appendix in academic writing , though, so we’ve prepared this handy guide.

What Is an Appendix?

An appendix (plural: appendices ) is a section at the end of a book or essay containing details that aren’t essential to your work, but which could provide useful context or background material.

In the main body of your essay, you should indicate when you’re referring to an appendix by citing it in parentheses. For example:

The interviews show that most people like ice cream (see Appendix C).

What Should Go in the Appendices?

Appendices can include many things depending on your topic. Common examples of information added to an appendix include:

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• Raw data from tests
• Technical figures, graphs or tables
• Maps, charts or images
• Letters or emails used in research
• Sample questionnaires or surveys
• Full interview transcripts

What these have in common is that you might need to refer to them in an essay without going into too much detail. For example, you might summarise the results of a test in the ‘Results’ section of a dissertation, then include the full data in appendices to ensure clarity.

How to Format Appendices

Exactly how to format appendices can vary between universities, so you should always check your style guide. Generally, though, appendices should:

• Appear at the end of your document, often after the reference list
• Be divided into sections depending on topic (e.g. separate sections for questionnaire results and interview transcripts)
• Have each appendix section start on a new page
• Be labelled with a letter or number, along with a title clarifying content (Appendix A: Instrument Diagrams, Appendix B: Test Results, etc.)
• Appear in the table of contents at the beginning of your document

Are Appendices Included in the Word Count?

Appendices are not usually included in the word count for an essay. Consequently, you can focus on key information in your work and place extra data in an appendix without worrying about the word count.

However, you should always check your style guide on this. And remember that if you rely on something in your main essay, it needs to be included there: you can’t just shuffle it into the appendices to reduce the word count !

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