cover letter for regional administrative assistant

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Intern Cover Letter

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Administrative Assistant Cover Letter

• Cover Letter Text Examples

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Matt Lauducci

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff

Administrative Assistant Text-Only Cover Letter Templates and Examples

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Entry-Level Administrative Assistant Cover Letter Example

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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• Administrative Assistant

Administrative Assistant cover letter example

Administrative assistants perform vital roles in large organizations and even small businesses. That’s why hiring managers are looking for candidates who are organized, efficient and great communicators to complete essential clerical tasks alongside larger projects. When it comes to landing an administrative assistant position, your resume is rather limited in its ability to tell your personal story and your previous successes. That’s where a great cover letter comes into play.

An outstanding cover letter can make the difference between a so-so candidate and someone a hiring manager can’t wait to interview. Administrative assistant positions can be competitive, but with this guide and resume.io’s professionally designed tools, you’ve got the knowledge to pass this test with flying colors. If you haven’t already perfected your resume, that’s a great place to start this new professional journey. 

Check out our administrative assistant resume -specific resume examples, templates  and general resume writing guide . Now it’s time to get started on a great administrative assistant cover letter. 

This guide, an effective cover-letter example and cover letter samples for other administrative roles, will:

• Help you understand the purpose and principles of a strong cover letter
• Explain the best practices for structure and formatting as related to your industry
• Give you proven psychology principles to help you influence your outcome
• Teach you to avoid the biggest mistakes made by other applicants in your field.

The purpose of an admin assistant cover letter

Sometimes called an application letter or letter of motivation, a cover letter is a 400- to 500-word document meant to summarize your skills, experience and perspectives in a positive and intriguing way. As you probably already noticed, your assistant resume is rather limited in the ways it can highlight your personality or personal goals. Beyond the profile summary’s hearty paragraph, the rest of the document can feel like a dry amalgamation of workplaces and degrees. That’s why a cover letter is one of the most requested application materials. It’s the best chance for an employer to get to know YOU. You can almost think of it as a pre-interview.

Does personality matter?

Believe it or not, finding an employee who is not only talented but enjoyable to work with is high on a hiring manager’s list of priorities. One study asked professionals in a range of industries to choose “the single most desirable quality in a worker.” 

The result?  

Nearly 80 percent chose “personality” as their top asset. While this finding is significant, it probably isn’t surprising. After all, who wants to work with a jerk? What this study does do, however, is underline the importance of a strong cover letter that captures the essence of who you are. There may be others with your skills, but an application letter full of charisma and charm can make you stand out as the office assistant who will brighten everyone’s day.

If you are looking for cover letter examples that illustrate other level positions, consider these: 

• Customer Service Representative cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an administrative assistant cover letter example

It often helps to present your arguments and tell your story when there is a logical cover letter format.

The format of an admin assistant cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and sign-off)

The format of an admin assistant cover letter should cover the entire basic picture of how you smooth the path for administrators. It is easy to call yourself “helpful” but much more difficult to describe in detail how you multitask with aplomb, understand the working styles of those you report to and are eager to learn industry specifics. The cover letter sample at the end of this paragraph provides a good illustration of this approach.

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administrative assistant cover letter example is a good foundation to develop your own professional application:

Dear Ms. Woods,  Since my childhood, I have experienced a deep pleasure in keeping every plate spinning.  When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

• Exclusive experience in consumer fashion. I know the demands of the industry.
• Work ethic – complete 80-100 individual tasks a day – I just love ticking them off.
• Ambitions to grow. Am about to complete a distance learning business degree.  

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me. If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Cover letter header

In the past, the header served an important role in formally addressing cover letters sent in the mail. Today, most applications are submitted online so the primary purpose of the header is to identify the document as belonging to you. In many large organizations, a cover letter can float from desk to desk. It’s important that your header expresses the necessary information, like your name, phone number and other contact details so that a hiring manager can get in touch quickly and easily. 

The aim of the cover letter header: Include important contact details without fuss. Attract attention to the letter itself and make it memorable in the mind of the hiring manager.

Adding a touch of flair

Your header also plays a big role in adding visual appeal to your cover letter. It’s the one place your letter may allow for some color or design flourishes. You should use these features sparingly and make sure the style is in harmony with the image your potential employer wants to convey. For example, a bright green border and heavy font might work better for an outdoor goods retailer than a law firm.

You may also try aligning the formatting across your documents including your cover letter, resume and portfolio. One way to make sure you hit the mark without going overboard is to use a professionally-designed template, like these from resume.io.

Cover letter greeting / salutation

Your greeting is a short phrase, but it’s one of the most important for showing that you understand the professional tone of your potential employer. As a general rule, if you’re not sure which tone to take, it’s better to play it safe with a more formal greeting including using the hiring manager’s last name (if you have it). However, there are certain instances where a more casual greeting can show that you truly get the vibe of the workplace and that you’d make a good fit. In general, greetings like “Hi” or “Hello” work much better when the cover letter is being submitted in the body of an email.

The goal of the cover letter greeting : Start your letter on a respectful note that recognizes the professional tone of the company.

Dear Ms. Woods, 

The difference a name makes

Studies have shown that hearing our own name activates multiple areas of our brain and produces a positive effect on our psyche. That’s one good reason to include the name of the hiring manager or corporate contact in the greeting of your cover letter. But beyond that, employers often leave the hiring manager’s name in the job posting with the expectation it will be included in the application materials.

If you can’t find a name through the company website or it appears that a team of people will be reading your cover letter, it’s not necessary to go to extreme lengths to address the letter. However, there are alternatives to the disinterested-sounding “To Whom It May Concern.” 

At the very least, aim to use the company name  in the greeting, followed by “Hiring Manager” or a collective noun like “Team.”

Cover letter introduction

As an administrative assistant, some of your main skills should be great communication and efficient customer service. You can demonstrate those traits right from the top of your letter by introducing yourself in a friendly and attention-grabbing way. No single approach works for everyone, but a pertinent professional anecdote or other strong statement can provide a theme that guides the reader throughout the rest of the letter. Plus, you’ll be miles ahead of other candidates who chose to blandly express their interest in XYZ vacancy. 

The aim of the cover letter intro: Capture the reader’s attention with a strong and interesting lead sentence that flows into the body of the letter.

Since my childhood, I have experienced a deep pleasure in keeping every plate spinning. 

It cleverly describes multitasking and a passion for it. That one sentence gives an idea of what’s to come and introduces the writer’s personality.

Cover letter middle part (body) 

The body is the main substance of your letter. This is your chance to dive into your biggest accomplishments, motivations and skills. Your goal should be to illustrate your successes through quick examples that explain the situation at hand, the action you took and the positive change it resulted in. This is your chance to expound on areas of your resume that don’t fully capture your determination or abilities. Just remember to keep things moving and include just the right amount of information so that the hiring manager has an interest in talking to you to learn more. Below middle part from the cover letter sample uses specific data to bolster a claim.

When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me.

The aim of the body of your cover letter: Get into the details of your most interesting experiences, discuss your problem-solving strategies, give insight into your strengths and work style.

Cover letter closing paragraph

You’ll want to wrap up your letter on a positive note that effectively answers the reader’s question, “What value does this person bring to my company?” One very important aspect of the conclusion is the call to action. This statement invites the hiring manager to get in touch and may even include your contact info if you’d like. You’ll want to come across as upbeat and confident without sounding pushy. Then, close out the letter with a professional goodbye. “Sincerely,” “Best” and “Best Regards” can work well for a variety of industries. 

If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Writing psychology — cover letter tools and strategies

As an administrative professional, there are a few key qualities that a hiring manager will be looking for to make sure you can handle the company’s internal and external affairs.

• The right disposition: Administrative assistants are supporting roles. While they might manage projects or handle customer service duties, they are expected to take care of the needs of other office staff with a friendly and professional attitude. Any indication that you’re a complainer or gossiper will be an instant red flag to a hiring manager.  
• Organization: Naturally, an administrative assistant should have the skillset to keep track of all the internal memos, events, client paperwork and schedules that come across their desk. You can also boost credibility by discussing how you use some of the most common programs for your industry, like health software or the Microsoft Office suite.  
• Efficiency: Companies are actively trying to avoid candidates who might slack off all day behind the computer monitor. Your cover letter should give the impression that you have great time management and can accomplish daily responsibilities alongside longer term projects.  
• Longer-term: This is a two-part trait. First of all, a recruiter wants to know that you’ll be a strong and dedicated worker no matter how menial the task may seem. Second, the hiring manager wants to know why you’d excel at their company. Establishing a connection with the brand either through mutual interests or shared values can help you stand out.

Administrative assistant cover letter example with no experience

You’ve never worked as an admin assistant before, so what now? We’ve told you to use anecdotes and connections in your cover letter and that still holds true. If you’ve held any job before, you have transferable skills, or skills that apply to an administrative role.

If you are entering the job market for the very first time, congratulations on this important step! You certainly have attributes to offer to your prospective employer. Here are some ideas to include in your cover letter:

• Offices you have held in clubs or organizations
• Volunteer work
• Relevant academic or professional courses
• An example from your daily life that illustrates any of the skills mentioned in the job listing.

Administrative assistant cover letter format and common mistakes 

When applying for this highly competitive role, you’ll want to use these cover letter tips to avoid these common pitfalls:

• A generic letter. Chances are, employers are going to get a ton of these, and most of them will quickly hit the trash can. Give a hiring manager a real reason to make them call you. Show them why you don’t just want any administrative assistant job, you want THIS job. Tailor your letter for the job requirements and don’t forget to mention why you’re qualified and motivated to work in this particular industry.  
• Formatting errors. Your letter shouldn’t look like it was written on knock-off company letterhead, but the formatting should be in line with the image the company wants to convey. In certain industries, bold colors won’t help you stand out so much as make you appear tone-deaf. Professional formatting tools can make achieving this balance much easier.  
• Spelling and grammar mistakes. As an administrative assistant, your job duties require you to be highly-organized with an eye for detail. A cover letter riddled with typos sends the exact opposite message. Make sure to use a spell-checker or have a friend read over your letter one final time before you submit.  
• Confidential anecdotes. In this position, you’re privy to a lot of confidential information, both of the personal or professional nature. While you may have helped your boss make wedding travel arrangements that’s a story best left off your cover letter. You don’t want a potential employer to be left wondering which of their secrets might end up in your future job applications.  

Key takeaways

• With the job market shrinking in certain industries (and growing in others), administrative assistants are expected to go above and beyond with specialized knowledge of the industry and its organizational needs.
• Personality is a key trait that hiring managers look for, especially in a supporting role like this one. Conveying responsibility, a positive attitude and efficiency can go a long way.
• Use the psychological principle of liking to develop a personal and emotional connection with the business or industry.
• Remember that administrative assistants are expected to be professional and discreet. Avoid the major slip-up of including private or confidential information, either about yourself or your previous employers.
• Make sure your formatting is spot-on or you’ll risk a negative first impression. Professional tools can help you get the tone just right.

Now it’s time to get out there and create your professional cover letter and land that job. Resume.io makes the process easy with expertly-designed tools to help you craft the perfect cover letter in just minutes!

Free professionally designed templates

• Old Coverler

Entry Level Administrative Assistant Cover Letter

Cover letter for senior administrative assistant, cover letter for administrative assistant.

Writing a compelling cover letter for an Administrative Assistant position requires a balance of showcasing relevant skills and demonstrating enthusiasm for the role. Here’s an example and a few best practices to help you craft an effective cover letter.

Citizens Securities, Inc.

Administrative Assistant Part-Time

Dear [Hiring Manager Name],

I am writing to apply for the Entry Level Administrative Assistant position at Citizens Securities, Inc., as recently advertised. My educational background in Business Administration and hands-on experience in office environments equip me with a well-rounded skill set in office management.

At Springfield Community College, I honed skills in data entry, event coordination, and customer service, which I believe will greatly benefit Bright Future Technologies. My proactive nature and meticulous attention to detail have prepared me to contribute effectively to your team.

I am eager to bring my strong organizational skills and enthusiasm for administrative excellence to Citizens Securities, Inc.. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy in further detail.

[Your Name]

This text is generated by Coverler

Best Practices:

• Tailor to the Company: Customize your cover letter to reflect the company’s values and specific requirements mentioned in the job listing. Show that you have done your research and understand their needs.
• Highlight Relevant Skills: Emphasize skills that are directly relevant to the Administrative Assistant role, such as data entry, event coordination, and customer service. Provide specific examples from your experience that demonstrate these skills.
• Show Enthusiasm: Convey your excitement about the position and the company. An enthusiastic tone can set you apart from other applicants and demonstrate your genuine interest in the role.

Writing a cover letter for an entry-level administrative assistant position requires a focus on relevant skills, experiences, and enthusiasm for the role. Here’s an example and some best practices to help you create a strong cover letter:

Arkansas Department of Transportation

Entry Level Administrative Assistant

I am excited to apply for the Entry Level Administrative Assistant role at the Arkansas Department of Transportation. With a High School Diploma from Anytown High School and hands-on experience as a Volunteer Office Assistant at Anytown Library and an intern at Smith & Co., I have honed key skills in organization, document management, and Microsoft Office Suite.

I am known for my attention to detail, efficiency, and strong communication skills, which enable me to manage office duties effectively and support departmental projects.

I am eager to discuss how my background aligns with the needs of your team. Thank you for considering my application.

Best regards,

• Personalize Your Letter: Start by addressing the hiring manager by name if possible. This shows that you’ve taken the time to research the company and adds a personal touch to your application.
• Highlight Relevant Experiences: Even if you don’t have extensive professional experience, mention relevant roles such as internships, volunteer positions, or part-time jobs where you developed applicable skills.
• Showcase Your Skills: Focus on key administrative skills such as organization, document management, and proficiency with Microsoft Office Suite. Provide specific examples to demonstrate these abilities.
• Express Enthusiasm: Convey your excitement for the role and the opportunity to work with the Arkansas Department of Transportation. A positive and enthusiastic tone can make a strong impression.

When writing a cover letter for a Senior Administrative Assistant position, it’s essential to highlight your extensive experience, leadership abilities, and advanced skills. Here’s an example to guide you:

Hennepin County

Administrative Assistant, Senior

I am eager to apply for the Senior Administrative Assistant role at Hennepin County, bringing over 8 years of experience in corporate administrative roles. At ABC Corporation, I led the executive suite operations, streamlined communication, and spearheaded a digital filing initiative that cut document retrieval times by 30%. My leadership extended to managing a team of administrative assistants, enhancing our overall efficiency.

Previously, at XYZ Industries, I supported a senior management team, handling logistics, travel arrangements, and serving as the primary communication liaison. I hold an AAS in Business Administration from Cityville Community College, with certifications in administrative professionalism and Microsoft Office 365 administration, equipping me with advanced office management capabilities.

I am enthusiastic about contributing my skills and leadership to your team. Thank you for considering my candidacy.

• Highlight Leadership Experience: Emphasize any leadership roles you’ve held, such as managing a team of administrative assistants or leading projects. This showcases your ability to handle senior-level responsibilities.
• Showcase Achievements: Mention specific accomplishments that demonstrate your impact, such as the digital filing initiative that reduced document retrieval times by 30%. Quantifying your achievements makes them more compelling.
• Emphasize Advanced Skills: Highlight your advanced skills and relevant certifications, such as proficiency in Microsoft Office 365 administration. This shows that you have the technical expertise required for a senior role.
• Tailor to the Job Description: Customize your cover letter to reflect the specific requirements and values of Hennepin County. This shows that you’ve researched the organization and understand what they’re looking for in a candidate.

In conclusion, crafting a compelling cover letter for an Administrative Assistant position, whether entry-level or senior, requires a careful balance of showcasing relevant skills, experiences, and enthusiasm. By tailoring your letter to the specific job and company, highlighting key achievements, and demonstrating your suitability for the role, you can make a strong impression on potential employers.

Remember, your cover letter is an opportunity to stand out and make a case for why you are the best fit for the position. With the right approach and attention to detail, you can effectively convey your qualifications and move closer to securing your desired administrative role.

To make this process even easier, consider using our AI Cover Letter Generator . Our advanced AI can help you create personalized, professional, and impactful cover letters that highlight your strengths and align perfectly with the job requirements. Save time and increase your chances of landing your dream job by letting Coverler AI assist you in crafting the perfect cover letter.

Related Administrative Cover Letter Examples:

• Executive Assistant Cover Letter
• Account Executive Cover Letter
• Executive Director Cover Letter
• Virtual Assistant Cover Letter

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Hey there! For over a year now, I’ve been diving into the world of AI and using it to craft awesome cover letters. I’ve had a chance to explore a heap of them, so you can bet I’ve got some tricks up my sleeve. Whether it’s your dream job or just the next step in your career, I’m here to help you nail that letter and make a real splash. Trust me, together, we’ll make your cover letter stand out!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

5 Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool in a job seeker's arsenal, especially for administrative assistant positions. In today's competitive job market, it is essential to make a strong impression on hiring managers and showcase your qualifications and skills effectively. A cover letter provides an opportunity to highlight your relevant experience, demonstrate your enthusiasm for the role, and convey your professionalism.

Administrative assistants play a crucial role in organizations, providing support to executives, managing office operations, and ensuring the smooth flow of daily tasks. With the increasing demand for administrative professionals, it is important to create a cover letter that stands out from the competition and captures the attention of employers.

In this article, we will provide examples of effective cover letters for administrative assistant positions. These examples will demonstrate the key components of a strong cover letter and provide insights into how to tailor your letter to specific job openings. By following these examples and incorporating the key takeaways, you can enhance your chances of securing your dream administrative assistant role. So let's dive in and explore these examples in detail.

Example 1: Executive Administrative Assistant Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her qualifications and experience as an Executive Administrative Assistant, making her a strong candidate for the position at JPMorgan Chase & Co.

When applying for an executive administrative assistant role, it is crucial to highlight your ability to handle high-level administrative tasks, manage complex calendars, and maintain confidentiality. These skills demonstrate your competence in supporting senior executives and contribute to the overall efficiency of the organization.

Samantha emphasizes her experience in providing support to senior executives, showcasing her ability to handle multiple tasks, prioritize effectively, and maintain professionalism.

Emphasize your ability to handle complex tasks and maintain professionalism when supporting senior executives. This demonstrates your ability to thrive in fast-paced environments and handle confidential information with discretion.

While Samantha's cover letter effectively highlights her experience and skills, she could further personalize her application by mentioning specific achievements or projects she has completed in her previous roles.

Incorporate specific achievements or projects you have completed in your previous roles to demonstrate your impact and value to the organization. This helps to differentiate you from other candidates and showcases your ability to deliver results.

Overall, Samantha's cover letter effectively positions her as a qualified candidate for the Executive Administrative Assistant position at JPMorgan Chase & Co., highlighting her skills, experience, and ability to contribute to the success of the organization.

Example 2: Legal Administrative Assistant Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills as a legal administrative assistant, positioning him as a strong candidate for the position at Kirkland & Ellis LLP.

When applying for a legal administrative assistant position, it is crucial to emphasize your experience in providing comprehensive administrative support to legal teams. This demonstrates your understanding of the unique needs and demands of the legal field.

Michael showcases his proficiency in managing calendars, scheduling meetings, and preparing legal documents, highlighting his attention to detail and organizational skills.

Be sure to mention specific administrative tasks and responsibilities that are relevant to the position you are applying for. This helps the hiring manager understand your capabilities and how you can contribute to the efficiency of their legal team.

In addition to his administrative skills, Michael emphasizes his ability to maintain confidentiality and handle sensitive client information, which is essential in a legal setting.

Highlighting your professionalism and discretion is important in the legal field, as it demonstrates your understanding of the need for confidentiality and your commitment to upholding ethical standards.

The cover letter could benefit from a more personalized introduction, such as mentioning specific accomplishments or projects Michael has worked on in his previous roles.

Consider incorporating specific examples of successful projects or achievements to showcase your impact and contributions in previous positions. This helps differentiate you from other candidates and demonstrates your ability to add value to the firm.

Example 3: Administrative Assistant for Non-Profit Cover Letter

Maria's cover letter effectively showcases her qualifications and passion for the role of Administrative Assistant at The Ford Foundation.

When applying for a position in the non-profit sector, it is crucial to highlight your alignment with the organization's mission and values. This demonstrates your dedication to the cause and your potential to contribute meaningfully.

Maria emphasizes her extensive experience as an Administrative Assistant in the non-profit sector, highlighting her ability to handle a wide range of administrative tasks and her strong organizational skills.

Emphasize your proven track record in managing administrative responsibilities and showcase your organizational skills. These qualities are essential for an Administrative Assistant role and will demonstrate your ability to handle the demands of the position effectively.

She also mentions her experience in streamlining administrative processes and collaborating with cross-functional teams, showcasing her adaptability, problem-solving, and teamwork skills.

Highlight any experience you have in process improvement or collaborating with diverse teams. These skills are highly valuable in a non-profit setting, where efficiency and collaboration are key to achieving impact.

While Maria effectively highlights her qualifications and alignment with The Ford Foundation's mission, she could have further emphasized any specific achievements or projects she has worked on in her previous roles.

Don't forget to mention any specific accomplishments or projects that demonstrate your impact in previous roles. These details can provide concrete evidence of your abilities and make your application stand out.

Example 4: Medical Administrative Assistant Cover Letter

Emily's cover letter effectively showcases her experience and skills as a medical administrative assistant, positioning her as a strong candidate for the position at Mount Sinai Hospital.

When applying for a medical administrative assistant role, it is essential to emphasize your experience and skills in managing patient appointments, maintaining medical records, and coordinating administrative tasks. This demonstrates your ability to handle the unique challenges of the healthcare industry.

Emily highlights her experience in leading a team and implementing a new electronic medical record system, showcasing her ability to streamline processes and improve efficiency.

Emphasize any experience you have in leading teams or implementing new systems or processes. These examples demonstrate your leadership skills and ability to drive positive change within an organization.

She expresses her passion for patient advocacy and aligns it with Mount Sinai Hospital's commitment to providing high-quality patient care and innovation in healthcare.

It is important to demonstrate your understanding of the organization's values and mission. Showcasing your passion for patient care and aligning it with the company's goals can make you a more attractive candidate.

Emily could further strengthen her cover letter by mentioning any specific certifications or training she has completed in medical administration.

Don't forget to highlight any relevant certifications or training you have completed, such as medical office administration courses or electronic medical record system certifications. These additional qualifications can make you stand out from other candidates.

Example 5: Administrative Assistant Cover Letter Example

Joshua's cover letter demonstrates his extensive experience and expertise in the field of administrative support, making him an ideal candidate for the Administrative Assistant position at Columbia University.

When applying for an administrative role, it's crucial to highlight your relevant experience and skills in supporting the operations of educational institutions. This shows that you understand the unique challenges and requirements of working in an academic environment.

He emphasizes his ability to handle complex calendars, coordinate meetings and events, and maintain confidentiality.

Highlight your organizational skills and attention to detail, as these are essential qualities for an administrative assistant. Showcase your ability to handle sensitive information with discretion and professionalism.

Joshua also mentions his experience in implementing new systems and processes to streamline administrative tasks, resulting in increased efficiency and productivity.

Demonstrate your ability to improve processes and workflows by mentioning specific examples where you have implemented innovative solutions. This shows your proactive approach to problem-solving and your commitment to continuous improvement.

In the future, Joshua could further highlight his knowledge of specific software or systems commonly used in educational institutions, such as student information systems or learning management systems.

If you have experience with specific software or systems commonly used in educational institutions, be sure to mention them in your cover letter. This demonstrates your familiarity with the tools and technologies relevant to the role.

Skills To Highlight

As an administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Organizational Skills : Administrative assistants are responsible for managing multiple tasks, deadlines, and priorities. Highlight your ability to organize and prioritize your workload effectively. Discuss any experience you have with managing calendars, scheduling meetings, and coordinating travel arrangements. Emphasize your attention to detail and your ability to keep accurate records and files.

Communication Skills : Strong communication skills are essential for administrative assistants. You will be interacting with various individuals, including clients, colleagues, and senior executives. Showcase your ability to effectively communicate both verbally and in writing. Highlight your experience in drafting professional emails, writing reports, and handling phone calls. Mention any experience you have with preparing presentations or delivering information to groups.

Problem-Solving Skills : Administrative assistants often face unexpected challenges and are required to find solutions quickly. Demonstrate your problem-solving skills by providing examples of how you have resolved issues in previous roles. Discuss your ability to think critically, analyze situations, and make decisions under pressure. Highlight your resourcefulness and ability to adapt to changing circumstances.

Time Management : As an administrative assistant, you will be responsible for managing your time efficiently to meet deadlines and complete tasks. Showcase your ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Discuss any experience you have with using productivity tools or project management software to stay organized and manage your workload effectively.

Proficiency in Office Software : Administrative assistants are expected to have strong computer skills, including proficiency in office software such as Microsoft Word, Excel, and PowerPoint. Highlight your proficiency in these programs and any other software that is relevant to the role. Discuss any experience you have with data entry, creating spreadsheets, generating reports, or creating presentations.

By emphasizing these key skills in your cover letter, you can demonstrate to potential employers that you possess the qualities necessary to excel in an administrative assistant role.

Common Mistakes to Avoid

When crafting your cover letter for an administrative assistant position, it's important to avoid these common mistakes:

Using a Generic Cover Letter : One of the biggest mistakes you can make is using a generic cover letter that doesn't address the specific needs of the company or the administrative role you're applying for. Hiring managers can easily spot a generic cover letter and it shows a lack of effort and interest in the position. Take the time to customize your cover letter for each application, highlighting how your skills and experience align with the company's requirements.

Failing to Showcase Relevant Skills : As an administrative assistant, you need to demonstrate that you have the necessary skills to excel in the role. However, many applicants make the mistake of simply listing their skills without providing any examples or context. Instead of just stating that you have excellent organizational skills or strong attention to detail, provide specific examples of how you have used these skills in previous roles to improve efficiency, streamline processes, or support team members.

Not Highlighting Problem-Solving Abilities : Administrative assistants often play a crucial role in problem-solving within an organization. They are responsible for handling various tasks and resolving issues efficiently. However, some applicants fail to highlight their problem-solving abilities in their cover letters. To stand out, provide examples of how you have successfully resolved challenges or implemented solutions in your previous roles. This will demonstrate your ability to handle difficult situations and contribute to the company's success.

Neglecting to Showcase Communication Skills : Effective communication is a vital skill for administrative assistants. You will be interacting with colleagues, clients, and other stakeholders on a daily basis. Unfortunately, some applicants forget to highlight their communication skills in their cover letters. Be sure to mention your ability to communicate clearly and professionally, whether it's through written correspondence, phone calls, or in-person interactions. Share examples of how you have effectively communicated with others to achieve positive outcomes.

Ignoring the Importance of Attention to Detail : Attention to detail is a critical skill for administrative assistants, as they are often responsible for handling sensitive information, managing calendars, and preparing documents. However, some applicants overlook the importance of highlighting their attention to detail in their cover letters. Provide specific examples of how your attention to detail has contributed to the success of projects or improved accuracy in your previous roles. This will demonstrate your ability to handle tasks with precision and minimize errors.

By avoiding these common mistakes, you can create a strong and compelling cover letter that showcases your skills, experience, and enthusiasm for the administrative assistant role. Remember to customize your cover letter for each application and highlight how your expertise can help solve the company's specific administrative needs.

In conclusion, a well-crafted cover letter is crucial for any administrative assistant's job application. It serves as an opportunity to showcase your skills, experience, and passion for the role. By tailoring your cover letter to each specific position and highlighting your relevant qualifications, you can greatly improve your chances of standing out among other applicants.

Throughout this article, we have provided three examples of effective administrative assistant cover letters. Each example demonstrated key elements that make a cover letter strong, such as a clear and concise introduction, a detailed explanation of relevant skills and experience, and a strong closing statement.

One key takeaway from these examples is the importance of personalizing your cover letter for each job application. By addressing the hiring manager by name and mentioning specific details about the company or position, you can show that you have done your research and are genuinely interested in the role.

Another takeaway is the use of specific examples and metrics to highlight your achievements and contributions in previous roles. This helps to demonstrate your value and expertise as an administrative assistant.

It is also important to avoid common mistakes such as using generic language, making spelling or grammatical errors, or failing to address key requirements mentioned in the job description.

By following the examples and tips provided in this article, you can create a compelling cover letter that will help you stand out from the competition and increase your chances of landing a fulfilling administrative assistant position. Good luck with your job search!

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Home » Administrative Assistant Cover Letter: 15 Examples & Templates Included

Administrative Assistant Cover Letter: 15 Examples & Templates Included

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

Table of Contents

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

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Resume Worded   |  Career Strategy

14 office administrative assistant cover letters.

Approved by real hiring managers, these Office Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Office Administrative Assistant
• Senior Office Administrative Assistant
• Executive Administrative Assistant
• Office Coordinator
• Administrative Coordinator
• Senior Administrative Coordinator
• Office Manager
• Alternative introductions for your cover letter
• Office Administrative Assistant resume examples

Office Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, personal connection to the role.

Establishing a personal connection to the role helps demonstrate genuine interest and shows that the applicant has a deeper understanding of the position's importance.

Efficiency and Problem-Solving

Highlighting a specific accomplishment that showcases the applicant's ability to improve processes not only demonstrates their skills, but also provides a tangible example of the value they can bring to the company.

Streamlining Onboarding

By mentioning an initiative that positively impacted the company, the applicant shows their proactive nature and ability to make a difference in their workplace.

Gracious and Forward-Looking

Ending the cover letter with a thank you and expressing excitement about the potential opportunity leaves a positive impression and shows the applicant's enthusiasm for the role.

Highlight Specific Accomplishments

It's fantastic that you didn't just say you were organized at your previous job, but you gave concrete examples of your organizational skills in action. Reducing paper usage by 30% and improving document retrieval times by 50% are excellent achievements that show you've made a tangible impact in your previous role. This is the kind of specificity that makes a cover letter shine!

Show Excitement About the Role

I love it when I see a candidate who's excited about the role and the company. By expressing your enthusiasm for contributing to an environment that fuels creativity and innovation, you're showing me that you're not just looking for any job. You're interested in this job, at this company, and that really stands out.

Displaying Ownership and Reliability

Being known as the "go-to" person in your previous role suggests that you were reliable and capable, qualities that are essential for an administrative assistant. Sharing this emphasizes your ability to handle responsibilities effectively and could make you more appealing to a potential employer.

Highlighting Impactful Achievements

Quantifying your achievements, like reducing costs by 30%, not only demonstrates your effectiveness but also provides concrete evidence of your abilities. It shows you're not just doing tasks but making a significant, measurable impact.

Aligning Personal Interests with Job Role

Expressing excitement about the values and ethos of the company and role indicates a strong alignment with the company culture. It shows you’re not just looking for any job, but this specific one, because it aligns with your interests and values.

Visualizing Your Future Contributions

Envisioning yourself in the role, using specific tools and activities, shows you’ve given serious thought to how you would contribute. It indicates proactive thinking and a readiness to start contributing from day one.

Showing Eagerness for Learning and Growth

Highlighting your excitement to learn and grow in an innovative environment shows a highly desirable trait - a growth mindset. Valuing learning and growth shows your potential as a long-term asset to the company.

Connect your passion with the company’s mission

It’s impressive when you show you know about Trello’s work style and that it excites you. This highlights your genuine interest in the role and company.

Demonstrate your efficiency contributions

Talking about how you made office processes better shows you’re proactive and can handle challenges well. This is exactly what a hiring manager looks for in an office administrative assistant.

Show your dedication to improving collaboration

Expressing confidence in bringing positive changes to Trello tells me you’re ready to commit and contribute significantly, which is a sought-after quality in team members.

Express excitement for continuous improvement

Wanting to learn and contribute ideas for growth shows you’re not just looking for a job, but a place to invest your skills and grow. This attitude is valuable in any team.

Close with a strong note of teamwork and impact

Ending your letter by looking forward to joining the team emphasizes that you’re ready to make a positive difference. It’s a respectful and strong closing statement.

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Show your passion for the company’s mission

When you express a personal connection to the company's mission, it sets a strong foundation for your application and shows that your values align with the company's.

Demonstrate your administrative expertise

Sharing specific experiences where you've excelled in your current role illustrates your qualifications and readiness for new challenges.

Emphasize your proactive approach

Highlighting your proactive nature and how it benefits your work environment can make you stand out as a candidate who takes initiative.

End with enthusiasm for the role

Closing your cover letter by expressing excitement about the opportunity to contribute to the team shows your genuine interest in the position.

Show your excitement for the office administrative assistant role

When you start your letter with excitement, it shows me you have a real interest in the job and our company, not just any job.

Match your skills to the office administrative assistant needs

Telling me how your skills and experiences are what we need makes it easier to see you in the role. It's like you're fitting a puzzle piece perfectly where it belongs.

Share your achievements with numbers

Mentioning a specific accomplishment, like improving a process by 40%, proves you can make a big difference. It's not just talk; you have the numbers to back it up.

Connect with the company’s values

Showing you understand and share our commitment to patient satisfaction makes me think you'll fit right in with our culture and team.

Close your letter on a positive note

Ending with a thank you and an eagerness to discuss your fit shows good manners and keeps the conversation going.

Senior Office Administrative Assistant Cover Letter Example

Quantify your impact.

It's always impressive when a candidate can quantify their impact like you did here. By stating that you reduced search times by 40% and increased team productivity by 20%, you're giving me a clear picture of the kind of results I could expect if I hired you. This is an excellent way to prove your skills and achievements.

Showcase Your Leadership Skills

Supervising a team isn't easy, and by mentioning your experience doing so, you're showing that you have leadership skills. This is especially important for a senior role like this one, where you'll likely be overseeing other administrative professionals. Keep highlighting experiences like these that show you're ready for the responsibilities of a senior role.

Express Enthusiasm for the Company

Just like in your first cover letter, you're making it clear that you're excited about the company, not just the job. Saying that you're drawn to Amazon because it pushes boundaries and takes risks shows me that you understand and appreciate the company's culture. This kind of enthusiasm is always a positive sign.

Executive Administrative Assistant Cover Letter Example

Presenting past role with prestige.

Mentioning your previous experience in supporting a dynamic executive team places you as an experienced professional. It emphasizes your ability to handle high-level responsibilities and work with top-tier professionals.

Demonstrating Initiative and Leadership

Sharing your achievement of organizing a global leadership retreat and receiving commendation from the CEO portrays you as an initiator and a leader. It conveys your ability to take on large-scale projects, manage them successfully, and earn recognition for your work.

Appreciating Company's Use of Technology

Expressing admiration for Amazon's use of technology to drive efficiency shows that you understand and appreciate the company's approach. This appreciation indicates you fit well with their innovative culture.

Combining Expertise with Excitement

Combining your strong background in executive support with your excitement for the new role makes a compelling case for your candidacy. It portrays you as both capable and eager, which is a potent mix.

Expressing Confidence in Making an Impact

Expressing confidence in your ability to make a significant impact on the team shows your self-assuredness and readiness to take up the role. It communicates your belief in your skills and the value you can bring to the company.

Align your passions with the company’s vision

Showing you share Dropbox’s goal of making work simpler indicates you’re not just a fit for the role but also the company culture, which is crucial for a long-term match.

Detail your experience supporting executives

Providing specifics on how you’ve supported executives before shows you understand the demands of the role and are capable of meeting them, making you a strong candidate for an executive administrative assistant.

Emphasize your proactive problem-solving ability

Confidence in your skills to streamline executives’ tasks reassures hiring managers you can handle responsibilities well and enable leaders to focus on strategic decisions, which is key for the role.

Highlight your enthusiasm for collaborative innovation

Your excitement to join a forward-thinking team shows you’re eager to contribute to and thrive in environments that prioritize innovative collaboration, a desirable trait for someone in this role.

End with a sincere thank you and forward-looking statement

Gratitude for the consideration and eagerness to discuss further how you can contribute signals politeness and readiness to engage, closing your letter on a hopeful and respectful note.

Connect your passion to the company's mission

When you clearly show your admiration for the company's work, it tells me you've done your homework and are genuinely interested in contributing to our goals.

Showcase your problem-solving skills

Describing a challenging project you managed successfully, especially under tight deadlines, highlights your ability to handle pressure and is exactly what I look for in an executive administrative assistant.

Highlight your meticulous attention to detail

Emphasizing your strong problem-solving abilities and attention to detail assures me you can support our executive team's needs efficiently.

Express eagerness to contribute

Ending your letter with a forward-looking statement about discussing your role in our success paints you as a proactive and thoughtful candidate.

Office Coordinator Cover Letter Example

Show connection to the company’s mission.

Mentioning how a company's mission aligns with your personal values makes your application more memorable and shows you've done your homework.

Detail your office coordination skills

Describing specific skills you've developed in previous roles provides clear evidence of your capability and readiness for the new role.

Highlight your initiative and problem-solving

Sharing examples of your achievements gives a clear picture of what you can bring to the team and the kind of impact you can make.

Express enthusiasm for the company culture

Expressing excitement about being part of the company's culture and mission shows your genuine interest in contributing to its success.

Close with a strong call to action

Ending your cover letter by expressing eagerness for a follow-up conversation demonstrates confidence and keenness to engage further.

Administrative Coordinator Cover Letter Example

Tie your personal experience to the job.

Sharing how you've used the company's product in your life demonstrates a personal connection and understanding of the company's impact, making you a relatable candidate.

Demonstrate your coordination skills

Detailing specific achievements that improved efficiency and saved costs showcases your ability to manage projects and optimize processes, core skills for an administrative coordinator.

Show excitement for the company's mission

Expressing enthusiasm for the company's goals and how you can contribute reinforces your alignment with the company's culture and objectives.

Communicate your desire to solve problems

Offering to discuss how your skills can support the company's growth shows you're solution-focused and eager to tackle challenges.

Senior Administrative Coordinator Cover Letter Example

Bring your experience to the forefront.

Starting your letter by highlighting your experience and respect for our company’s status tells me you’re not just looking for any job, but a place where you can contribute significantly.

Demonstrate your impact as a senior administrative coordinator

Talking about your history of streamlining processes and supporting executives shows you’re a proven asset who can handle the responsibilities of this senior role.

Show alignment with the company’s mission

Expressing your admiration for our commitment to innovation and value for clients tells me you're already in tune with what we stand for, which is crucial for long-term success here.

Express your interest in contributing to the team

Acknowledging your desire to discuss how you can meet the needs of the role suggests you're proactive and ready to jump into problem-solving mode.

End with professionalism

Signing off sincerely indicates professionalism and respect for the application process, leaving a lasting positive impression.

Office Manager Cover Letter Example

Show your passion for the company's mission.

Talking about your admiration for the company's values right at the start makes a strong first impression. It shows you're not just looking for any job, but you're interested in this company specifically because of its commitment to quality and its people.

Highlight office manager achievements with numbers

When you quantify your success, like reducing onboarding time by 25%, it provides clear evidence of your ability to make significant improvements. This tells me you're a results-driven candidate who can bring valuable changes to our office.

Align with the company’s growth culture

Expressing your enthusiasm for employee development shows you share the company’s values. It suggests you'll be a proactive office manager who supports team growth, fitting well with our promote-from-within approach.

Be confident in your office manager capabilities

Stating your confidence in matching the job requirements demonstrates self-awareness of your strengths. It reassures me that you understand the role and believe in your ability to contribute meaningfully.

Express eagerness to contribute to success

Ending on a note of looking forward to discussing your potential contributions makes a proactive and positive closing. It suggests you're ready to take the next steps and eager to help the company achieve more success.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Office Administrative Assistant Roles

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Teaching & Research Administrative Assistant

• Madison, Wisconsin
• SCHOOL OF HUMAN ECOLOGY/PRE-SCHOOL LABORATORY
• Administration
• Staff-Full Time
• Opening at: Jun 18 2024 at 14:45 CDT
• Closing at: Jul 9 2024 at 23:55 CDT

Job Summary:

The Teaching and Research Administrative Assistant is a key member of the Child Development Lab (CDL) Teaching and Research Team. Our vision is to become the local, national, and international leader in early childhood development and the ecology of child wellbeing by integrating the highest quality early childhood learning experience with excellence in teaching, research, and outreach. The CDL Teaching and Research Administrative Assistant will balance working independently with working as an integral part of a team to contribute to the CDL's success as a laboratory school. This position provides comprehensive administrative support to the CDL Teaching and Research team. It manages teaching and research activities in the CDL, serving as the first point of contact for visiting instructors, researchers, and students; receiving and responding to inquiries about our university teaching and research activities; and ensuring these teaching and research activities support the well-being and development of our children and families.

Responsibilities:

• 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 10% Develops and disseminates materials to communicate CDL research and teaching activities to a broad array of stakeholders using multiple platforms
• 5% Builds and maintains relationships with CDL stakeholders including children, families, teachers, interns, and community programs

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required H.S. Diploma

Qualifications:

The Child Development Lab (CDL) Teaching and Research Team seeks individuals who possess the following skills and abilities: - Proficient in use of Microsoft Office suite and/or Google Workspace applications - Ability and willingness to carefully follow policies and procedures and they relate to child care licensing, the CDL program, and university research - Meet and maintain WI DCF Child Care Licensing requirements to be responsible for supervision of children during teaching and research activities, including fingerprint-based criminal background check, health clearance, and required trainings - Meet the physical requirements to be fully present and able to care for young children Well qualified candidates will also possess: - One or more years of experience working in a professional administrative capacity - Experience working effectively within a diverse community of children and families - Ability to communicate complex information in a clear and organized manner in both written and verbal forms - Ability to provide skillful customer service - Experience working effectively both independently and as part of a team - Ability to provide timely follow-through with a keen attention to detail - Ability to take initiative to manage tasks including prioritizing multiple tasks and responsibilities - Willingness to learn new software applications - Knowledge of and/or willingness to learn academic policies and procedures

Work Schedule:

Monday through Friday 8:15 AM to 4:50 PM. Some nights and weekends may be required to attend professional development activities and/or other SoHE/CDL events.

Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Minimum $18.50 HOURLY Depending on Qualifications The starting annual base salary for this position is listed as $18.50 an hour but may be negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

CHILD DEVELOPMENT LAB (CDL): A unique early care and education program for young children 0-5 years of age that also provides a teaching and research laboratory setting for university students, faculty and staff. The CDL is state-licensed, City of Madison-accredited, and nationally-accredited by NECPA and is located in a state-of-the-art teaching and research facility on the beautiful UW-Madison campus. The CDL is licensed for 87 children and offers year-round programming. The CDL's tripartite mission is: (1) to provide UW students with carefully supervised training opportunities associated with their course of study; (2) to provide a population and a setting in which UW faculty and students can conduct research on issues related to child development, early learning and family studies; and (3) to engage in outreach activities, such as hosting professionals and scholars from around the world, serving on committees, providing continuing education to other teachers in the community and helping to organize community service projects. The Child Development Lab has provided excellence in early childhood education, research, and child development training for infants, toddlers, and preschoolers since its inception in 1926. The CDL is the first preschool laboratory of its kind in Wisconsin, and it was the first laboratory school in the nation to receive accreditation by the National Association for the Education of Young Children (NAEYC) in the 1980s. See https://childdevelopmentlab.wisc.edu/   SCHOOL OF HUMAN ECOLOGY: The mission of the School of Human Ecology is to understand the complex relationships and interdependence among individuals, groups and families, and to focus on quality-of-life issues through research, creative innovation, education, and outreach. The School has four academic departments (Civil Society and Community Studies, Consumer Science, Design Studies, and Human Development & Family Studies) with a collective undergraduate enrollment of 2,100 students, and 100 graduate students. See https://humanecology.wisc.edu/   UW-MADISON: The University of Wisconsin-Madison has a strong reputation as a research university and for producing research that improves people's lives. The University consistently ranks among the top 6 institutions in national research expenditures. In 2015, the University received a community engagement award from the Carnegie Foundation for its commitment to deeply engaging with local, regional, national, and global communities. It is a land-grant institution with an enrollment of about 43,000 students. Madison (pop. 243,000) is the state capital and combines the culture of a large urban area with the comfort of a small city. See http://wisc.edu  

How to Apply:

Please click on the "Apply Now" button to start the application process. We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. You will also be asked to supply information for three references in the application process. References may be contact for all finalists and will not be contacted without prior notification to the candidate.

Kyle Brown [email protected] 608-263-2383 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A27-SCHOOL OF HUMAN ECOLOGY/PRE-SCHOOL LAB/LINDEN

Employment Class:

University Staff-Ongoing

Job Number:

The university of wisconsin-madison is an equal opportunity and affirmative action employer..

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