report writing essay examples

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Your complete guide to writing an effective report essay to impress your readers.

Are you ready to take your academic writing prowess to the next level? Do you aspire to craft compelling and persuasive reports that leave a lasting impression on your readers? Look no further – we have all the insider tips and expert guidelines you need to succeed in writing a remarkable analytical essay!

Picture this: you have been assigned a report essay – a task that can seem overwhelming and intimidating at first. But fear not, for we are here to provide you with the essential tools and strategies to conquer this challenge with ease and finesse. So, grab your pen, gather your thoughts, and get ready to embark on a journey of analytical excellence!

In the realm of academic writing, a report essay requires a unique blend of critical thinking, meticulous research, and articulate writing skills. It is an opportunity for you to demonstrate your ability to analyze and interpret information, and to present your findings in a clear and concise manner. Throughout this guide, we will equip you with the knowledge and techniques necessary to deliver a report essay that captivates your audience and earns you the recognition you deserve.

Tips for Writing a Report Essay

When it comes to composing a report essay, there are several crucial aspects to consider that can enhance the quality and effectiveness of your writing. By following these tips, you can ensure that your report is well-organized, informative, and engaging to the reader.

Choose a compelling topic: Select a subject that interests you and is relevant to your audience. A captivating topic will not only keep your readers engaged but will also make the writing process more enjoyable for you.
Conduct thorough research: To provide valuable insights in your report essay, it is essential to gather reliable information. Utilize a variety of credible sources, such as books, academic journals, and reputable websites, to ensure a well-rounded perspective on the topic.
Outline your essay: Before diving into the writing process, create an outline to organize your thoughts and ideas. This will help you establish a clear structure for your essay and ensure a logical flow of information.
Use clear and concise language: Avoid unnecessary jargon or complex vocabulary that may confuse your readers. Instead, strive for clarity and simplicity in your writing. Explain concepts in a straightforward manner to ensure that your audience understands the information you are conveying.
Provide evidence and examples: Back up your statements with evidence and examples to support your arguments and claims. This will add credibility to your report essay and demonstrate your research and understanding of the topic.
Edit and revise: After completing the initial draft, take the time to edit and revise your essay. Look out for grammatical errors, logical inconsistencies, and areas that need improvement. Pay attention to the structure and flow of your writing to ensure a cohesive and coherent report.
Cite your sources: Give credit to the authors and researchers whose work you have used in your report by providing proper citations. This not only acknowledges their contributions but also adds credibility and integrity to your essay.

By following these tips, you can enhance your report essay writing skills and produce a well-structured and informative piece of writing that engages and informs your readers.

Understanding the Purpose

In order to effectively write a report essay, it is essential to have a clear understanding of its purpose. This section will explore the main objectives and goals of writing a report essay, allowing you to approach the task with confidence and clarity.

Identifying the purpose:

The purpose of a report essay is to provide a comprehensive and well-researched account of a particular topic or subject. It aims to analyze, evaluate, and present information in a structured and organized manner. A report essay should be informative, objective, and credible, presenting facts and findings that are supported by evidence and research.

Informing and educating:

A key goal of a report essay is to inform and educate the reader. It should provide a clear understanding of the topic at hand, presenting relevant information and data in a concise and accessible way. The purpose is to ensure that readers gain knowledge and insights on the subject, enabling them to make informed decisions or form their own opinions.

Analyzing and evaluating:

In addition to presenting information, a report essay also aims to analyze and evaluate the data. This involves critically examining the evidence, assessing its strengths and weaknesses, and drawing conclusions based on logical reasoning and analysis. The purpose is to provide a balanced and objective perspective on the topic, allowing readers to understand its implications and significance.

Addressing a specific audience:

Another important aspect of understanding the purpose of a report essay is considering the target audience. Whether it is written for academic purposes, professional reasons, or a general audience, the tone and style of the essay may vary. The purpose is to effectively communicate with the intended readers, ensuring that the content is relevant and engaging.

Emphasizing clarity and organization:

Lastly, the purpose of a report essay is to emphasize clarity and organization. It should be well-structured, with a logical flow of ideas and information. The purpose is to ensure that readers can easily navigate through the essay, grasping the main points and arguments. Clear headings, subheadings, and a coherent paragraph structure can contribute to the overall effectiveness of the essay.

By understanding the purpose of a report essay, you can approach the writing process with a clear direction and focus. Keeping in mind the objectives discussed in this section will help you create a well-written and impactful report essay that reaches its intended audience.

Conducting Thorough Research

Immersion in the subject matter is the first key to successful research. To truly understand and convey the nuances of the topic, it is crucial to immerse oneself in it, allowing ideas and concepts to permeate one’s mind. Reading extensively, exploring various perspectives, and engaging with reliable sources creates a web of knowledge that forms the basis for the report essay.

Verification and validation are vital aspects of conducting thorough research. It is crucial to critically evaluate the sources of information, ensuring their credibility and reliability. Distinguishing between reputable scholarly articles, academic journals, reputable websites, and anecdotal sources is essential to present a balanced and accurate report. Additionally, cross-referencing information and verifying facts help to fortify the integrity of the essay’s content.

Unearthing the unconventional is another aspect of comprehensive research. Going beyond the usual sources and exploring alternative viewpoints can uncover valuable insights and add a unique perspective to the report. Seeking out lesser-known experts, delving into niche publications, and analyzing unconventional data can make the essay stand out and contribute to a more comprehensive understanding of the subject matter.

Organizational prowess plays a crucial role in the research process. Creating an efficient system for storing and organizing gathered information is imperative to avoid the chaos of mismanaged data. Utilizing digital tools, such as note-taking apps or citation managers, can streamline the research process and enable easy retrieval of information during the writing stage.

Iteration and adaptation are essential components of thorough research. As new information is discovered and insights develop, it is crucial to iterate and adapt the research approach accordingly. Remaining open to new ideas and adjusting the research methodology ensures that the essay remains dynamic, robust, and relevant.

In conclusion, conducting thorough research is the cornerstone of writing a successful report essay. Through immersion, verification, exploration, organization, and adaptation, researchers can lay the groundwork for a well-informed and impactful piece of writing. By valuing the research process and committing to its intricacies, writers can elevate their essays to a realm of academic excellence.

Organizing Your Thoughts

When starting a writing project, it is essential to have a clear and organized plan in order to effectively convey your ideas. By structuring your thoughts in a logical and coherent manner, you can ensure that your report essay is engaging and easy to follow.

One effective way to organize your thoughts is by creating an outline. This involves breaking down the main points or arguments you want to make and arranging them in a hierarchical order. You can use bullet points or numbers to denote the different levels of importance or relevance. This visual representation of your ideas will serve as a roadmap for your report essay, guiding both you and your readers through the content.

Another method of organizing your thoughts is utilizing mind maps or concept maps. These tools allow you to visually connect related ideas and concepts, helping you to identify connections and patterns. Mind maps can be particularly useful when brainstorming or generating ideas, as they encourage free association and creativity.

In addition to these visual aids, it is essential to also consider the flow of your thoughts within the report essay itself. Each paragraph should have a clear topic sentence that introduces the main idea, followed by supporting details and evidence. Transitions between paragraphs should be smooth and logical, helping to guide the reader through the progression of your thoughts.

Furthermore, it is important to consider the overall structure of your report essay. Typically, an introduction should provide background information and a thesis statement, outlining the main argument or purpose of the essay. The body paragraphs should then present and support your main points or arguments, while a conclusion should summarize your findings and restate your thesis in a clear and concise manner.

In conclusion, organizing your thoughts is a crucial step in the writing process. By creating an outline, utilizing visual aids, ensuring flow within paragraphs, and considering the overall structure, you can effectively convey your ideas in a coherent and engaging manner. This organizational approach will not only make the writing process easier, but also enhance the clarity and effectiveness of your report essay.

Structuring Your Essay

Arranging the content of your essay is key to ensuring a cohesive and logical flow of ideas. A well-structured essay not only makes it easier for the reader to understand your arguments, but also demonstrates your ability to organize and communicate your thoughts effectively.

When structuring your essay, it is important to consider the overall framework, the arrangement of paragraphs, and the use of headings and subheadings to guide the reader. A clear and logical structure helps to keep your ideas organized and makes it easier for the reader to follow your line of reasoning.

One common approach to structuring an essay is the introduction-body-conclusion framework. In the introduction, you should provide a brief overview of your topic and present your thesis statement, which outlines the main argument or point of your essay. The body paragraphs should present the supporting evidence and arguments for your thesis, with each paragraph focusing on a specific idea or piece of evidence. Finally, the conclusion should summarize your main points and restate your thesis in a way that leaves a lasting impression on the reader.

In addition to the overall structure, you can also enhance the clarity of your essay by using headings and subheadings. These help to break up the text and provide a clear hierarchy of ideas. Headings should be concise and descriptive, giving the reader an idea of what each section will cover. Subheadings can be used within each section to further divide the content and provide a more detailed breakdown of your arguments or evidence.

Another important aspect of structuring your essay is the arrangement and flow of paragraphs. Each paragraph should focus on a single main idea and be connected to the previous and following paragraphs through transitions. Transitions help to guide the reader from one idea to the next, creating a smooth and coherent progression of thoughts. Examples of transition words and phrases include “however,” “in contrast,” “on the other hand,” and “furthermore.”

In summary, structuring your essay is essential for organizing and effectively conveying your ideas. By following a clear framework, using headings and subheadings, and ensuring a logical flow of paragraphs, you can create a well-structured essay that engages the reader and supports your arguments effectively.

Editing and Proofreading Your Work

Perfecting your written work is just as important as the writing process itself. After you have completed your essay or report, it is crucial to spend time editing and proofreading your work to ensure it is clear, concise, and free of errors.

Editing involves reviewing and revising your work for clarity, organization, and overall coherence. This step allows you to enhance the flow of your ideas, structure your arguments effectively, and eliminate any unnecessary or repetitive information. Additionally, it gives you the opportunity to improve the overall readability and engagement of your work for your intended audience.

Proofreading, on the other hand, focuses on correcting grammatical, spelling, and punctuation errors. This stage involves meticulously checking your written piece for any mistakes and making necessary edits. By carefully proofreading your work, you can ensure that it is polished and professional, demonstrating your attention to detail and commitment to producing quality content.

When editing and proofreading, it is essential to take a step back and approach your work with a fresh perspective. Give yourself enough time between writing and editing to gain a new outlook and allow errors and inconsistencies to become more noticeable.

During the editing process, read through your work attentively and identify areas that need improvement. Look for clarity issues, awkward sentence structures, or illogical transitions. Consider the overall organization and coherence of your ideas and make any necessary adjustments to enhance the flow of your work.

When proofreading, pay close attention to grammar, spelling, and punctuation. Use spell check tools as a starting point, but be aware that they may not catch all errors and can sometimes even introduce new ones. Read your work aloud to identify any awkward phrasing or missing words. Consider seeking the assistance of a trusted friend or colleague to provide a fresh set of eyes and offer constructive feedback.

To ensure the utmost accuracy in your editing and proofreading, take advantage of the resources available to you. Use style guides and dictionaries to verify correct usage, spelling, and punctuation. Consult grammar reference books or reputable online sources to address specific grammar or usage questions.

By devoting time and attention to meticulously edit and proofread your work, you can elevate your essay or report to a higher level of professionalism and ensure that your message is communicated effectively to your readers.

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Ultimate Guide on How to Write a Report Tips and Sample

Defining a Report

A report is a type of writing that represents information, data, and research findings on a specific topic. The writer is expected to deliver a well-structured, credible, and informative text that dives into the small details of a certain topic, discussing its benefits and challenges.

Reports serve many important purposes. They provide recorded facts and findings. They are used to analyze data and draw insights that can be used for decision-making. Some reports serve as compliance checks to ensure that organizations meet certain standards and requirements. Also, reports are a formal way to communicate valuable information to decision-makers and stakeholders.

A report paper can be academic or about sales, science, business, etc. But unlike other texts, report writing takes much more than getting acquainted with the subject and forming an opinion about it. Report preparation is the most important stage of the writing process. Whether you are assigned to write an academic or a sales paper, before you start writing, you must do thorough research on the topic and ensure that every source of information is trustworthy.

Report writing has its rules. In this article, we will cover everything from how to start a report to how to format one. Below you will find a student research report sample. Check our paper writer service if you want one designed specifically for your requirements.

Student Research Report Sample

Before you read our article on how to write an act essay , see what an informative and well-structured report looks like. Below you will find a sample report that follows the format and tips we suggested in the article.

Explore and learn more about comprehensive but concise reports.

What are the Report Types

As mentioned, there are plenty of different types of report papers. Even though they are very formal, academic reports are only one of many people will come across in their lifetime. Some reports concentrate on the annual performance of a company, some on a project's progress, and others on scientific findings.

Next, we will elaborate more on different sorts of reports, their contents, and their purpose. Don't forget to also check out our report example that you can find below.

Academic Reports

An academic report represents supported data and information about a particular subject. This could be a historical event, a book, or a scientific finding. The credibility of such academic writing is very important as it, in the future, could be used as a backup for dissertations, essays, and other academic work.

Students are often assigned to write reports to test their understanding of a topic. They also provide evidence of the student's ability to critically analyze and synthesize information. It also demonstrates the student's writing skills and ability to simply convey complex findings and ideas.

Remember that the report outline will affect your final grade when writing an academic report. If you want to learn about the correct report writing format, keep reading the article. If you want to save time, you can always buy essays online .

Project Reports

Every project has numerous stakeholders who like to keep an eye on how things are going. This can be challenging if the number of people who need to be kept in the loop is high. One way to ensure everyone is updated and on the same page is periodic project reports.

Project managers are often assigned to make a report for people that affect the project's fate. It is a detailed document that summarizes the work done during the project and the work that needs to be completed. It informs about deadlines and helps form coherent expectations. Previous reports can be used as a reference point as the project progresses.

Sales Reports

Sales reports are excellent ways to keep your team updated on your sales strategies. It provides significant information to stakeholders, including managers, investors, and executives, so they can make informed decisions about the direction of their business.

A sales report usually provides information about a company's sales performance over a precise period. These reports include information about the revenue generated, the total number of units sold, and other metrics that help the company define the success of sales performance.

Sales report preparation is a meticulous job. To communicate information engagingly, you can put together graphs showing various information, including engagement increase, profit margins, and more.

Business Reports

If you were assigned a business report, something tells us you are wondering how to write a report for work. Let us tell you that the strategy is not much different from writing an academic report. A Strong thesis statement, compelling storytelling, credible sources, and correct format are all that matter.

Business reports can take many forms, such as marketing reports, operational reports, market research reports, feasible studies, and more. The purpose of such report writing is to provide analysis and recommendations to support decision-making and help shape a company's future strategy.

Most business reports include charts, graphs, and other visual aids that help illustrate key points and make complex information easy to digest.

Scientific Reports

Scientific reports present the results of scientific research or investigation to a specific audience. Unlike book reports, a scientific report is always reviewed by other experts in the field for its accuracy, quality, and relevance.

If you are a scientist or a science student, you can't escape writing a lab report. You will need to provide background information on the research topic and explain the study's purpose. A scientific report includes a discussion part where the researcher interprets the results and significance of the study.

Whether you are assigned to write medical reports or make a report about new findings in the field of physics, your writing should always have an introduction, methodology, results, conclusion, and references. These are the foundation of a well-written report.

Annual Reports

An annual report is a comprehensive piece of writing that provides information about a company's performance over a year. In its nature, it might remind us of extended financial reports.

Annual reports represent types of longer reports. They usually include an overview of a company's activities, a financial summary, detailed product and service information, and market conditions. But it's not just a report of the company's performance in the sales market, but also an overview of its social responsibility programs and sustainability activities.

The format of annual report writing depends on the company's specific requirements, the needs of its stakeholder, and the regulation of the country it's based.

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Report Format

As we've seen throughout this article, various types of reports exist. And even though their content differs, they share one essential element: report writing format. Structure, research methods, grammar, and reference lists are equally important to different reports.

Keep in mind that while the general format is the same for every type, you still need to check the requirements of the assigned report before writing one. School reports, lab reports, and financial reports are three different types of the same category.

We are now moving on to discuss the general report format. Let's direct our attention to how to start a report.

Title : You need a comprehensive but concise title to set the right tone and make a good impression. It should be reflective of the general themes in the report.

Table of Contents : Your title page must be followed by a table of contents. We suggest writing an entire report first and creating a table of content later.

Summary : The table of contents should be followed by an executive report summary. To create a comprehensive summary, wait until you have finished writing the full report.

Introduction : A major part of the report structure is an introduction. Make sure you convey the main idea of the report in just a few words. The introduction section must also include a strong thesis statement.

Body : The central part of your work is called the report's body. Here you should present relevant information and provide supported evidence. Make sure every paragraph starts with a topic sentence. Here you can use bullet points, graphs, and other visual aids.

Conclusion : Use this part to summarize your findings and focus on the main elements and what they bring to the table. Do not introduce new ideas. Good report writing means knowing the difference between a summary and a conclusion.

Recommendations : A report is designed to help decision-makers or provide crucial information to the conversation, including a set of goals or steps that should be taken to further advance the progress.

Appendices : As a finishing touch, include a list of source materials on which you based the information and facts. If you want your report to get acknowledged, don't neglect this part of the report format.

How to Write a Report Like a PRO

Mastering the report writing format is only a fraction of the job. Writing an exceptional report takes more than just including a title page and references.

Next, we will offer report-writing tips to help you figure out how to write a report like a PRO. Meanwhile, if you need someone to review your physics homework, our physics helper is ready to take on the job.

Start With a Strong Thesis

A strong thesis is essential to a good paper because it sets the direction for the rest. It should provide a well-defined but short summary of the main points and arguments made in the report.

A strong thesis can help you collect your thoughts and ensure that the report has a course and a coherent structure. It will help you stay focused on key points and tie every paragraph into one entity.

A clear thesis will make your report writing sound more confident and persuasive. It will make finding supporting evidence easier, and you will be able to effectively communicate your ideas to the reader.

Use Simple Wording

Reports are there to gather and distribute as much information to as many people as possible. So, the content of it should be accessible and understandable for everyone, despite their knowledge in the field. We encourage you to use simple words instead of fancy ones when writing reports for large audiences.

Other academic papers might require you to showcase advanced language knowledge and extensive vocabulary. Still, formal reports should present information in a way that does not confuse.

If you are wondering how to make report that is easy to read and digest, try finding simpler alternatives to fancy words. For example, use 'example' instead of 'paradigm'; Use 'relevant' instead of 'pertinent'; 'Exacerbate' is a fancier way to say 'worsen,' and while it makes you look educated, it might cause confusion and make you lose the reader. Choose words that are easier to understand.

Present Only One Concept in Each Phrase

Make your reports easier to understand by presenting only one concept in each paragraph. Simple, short sentences save everyone's time and make complex concepts easier to digest and memorize.

Report writing is not a single-use material. It will be reread and re-used many times. Someone else might use your sales report to support their financial report. So, to avoid confusion and misinterpretation, start each paragraph with a topic sentence and tie everything else into this main theme.

Only Present Reliable Facts

You might have a strong hunch about future events or outcomes, but a research report is not a place to voice them. Everything you write should be supported by undisputed evidence.

Don't forget that one of the essential report preparation steps is conducting thorough research. Limit yourself to the information which is based on credible information. Only present relevant facts to the topic and add value to your thesis.

One of our report writing tips would be to write a rough draft and eliminate all the information not supported by reliable data. Double-check the credibility of the sources before finalizing the writing process.

Incorporate Bullet Points

When writing a research report, your goal is to make the information as consumable as possible. Don't shy away from using visual aids; this will only help you connect with a wider audience.

Bullet points are a great way to simplify the reading process and draw attention to the main concepts of the report. Use this technique in the body part of the report. If you notice that you are writing related information, use bullet points to point out their relation.

Incorporating bullet points and other visual aids in your report writing format will make a report easy to comprehend and use for further research.

While you are busy coming up with effective visual aids, you may not have enough time to take care of other assignments. Simply say, ' write my argumentative essay ,' and one of our expert writers will answer your prayer.

Review the Text for Accuracy and Inconsistencies

After completing report preparation and writing, ensure you don't skip the final stage. Even the greatest writers are not immune to grammatical mistakes and factual mix-ups.

Reviewing what you wrote is just as important as the research stage. Make sure there are no inconsistencies, and everything smoothly ties into the bigger scheme of events. Look out for spelling mistakes and word count.

If you want to further advance your writing skills, read our article about how to write a cover letter for essay .

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specializes in creating authoritative content on marketing, business, and finance, with a versatile ability to handle any essay type and dissertations. With a Master’s degree in Business Administration and a passion for social issues, her writing not only educates but also inspires action. On EssayPro blog, Annie delivers detailed guides and thought-provoking discussions on pressing economic and social topics. When not writing, she’s a guest speaker at various business seminars.

is an expert in nursing and healthcare, with a strong background in history, law, and literature. Holding advanced degrees in nursing and public health, his analytical approach and comprehensive knowledge help students navigate complex topics. On EssayPro blog, Adam provides insightful articles on everything from historical analysis to the intricacies of healthcare policies. In his downtime, he enjoys historical documentaries and volunteering at local clinics.

How to Write a Report Essay (Plus Example) – PDF

Today, you’re going to learn how to write a report essay as part of your high school English Language course.

I will first show you the format or main features of a typical report essay. You can call it a report essay template. Then I will give you some tips to guide you any time you need to write a report essay.

At the end of it all, you will have a sample report essay which you may freely download and study.

Report Writing Format

INTRODUCTION

To write a good report essay, you need to have a conclusion. Make a quick summary of the key points you have been writing about in the body of the report.

YOUR NAME AND CREDENTIALS

Follow these guidelines to write a report essay you will be proud of.

Use names and pronouns

GRAMMATICAL NAME AND FUNCTIONS OF PRONOUNS

State your points clearly and be specific

Use simple language, active voice is better.

Use active voice for more sentences as you write a report essay. For instance, instead of “Mr Tomson was invited to the classroom.” (PASSIVE VOICE), write: “We invited Mr.Tomson to the classroom.” (ACTIVE VOICE).

Focus on relevant facts.

Write in brief paragraphs, report essay sample for high school.

QUESTION: There was a disagreement between your class and one of your teachers. As the class prefect, write a report to the head of your school on the incident.

A REPORT TO THE HEADMASTER ON A DISAGREEMENT BETWEEN MR. SAM TOMSON AND TECHNICAL 3B CLASS

On 18 th October 2020, Technical 3B class had English Language on the time table for the day. As the class prefect, I went and called Mr. Tomson. He came in with some books. He promptly announced to the class that he was going to use that book to teach the lesson. For that matter, every student must buy one so that the class could have effective studies and also to make the lesson easier for him and the class.

The book in question is No Sweetness Her e by Ama Ata Aidoo.

Mr. Tomson then said, “Today is the day you must pay for the books you bought because the owner of the books is this man. His name is Mr Sowah and he is here to take his money”.

Immediately, Mr Tomson got annoyed. He told John Dumelo he was a useless person. The whole class quickly rose to support John Dumelo because Mr. Tomson who was demanding that money was the same person who told the class that the books were sold on credit for two weeks.

The dispute became so serious that it got very close to a fight. Mr. Sowah (the owner of the books) eventually agreed that the students should pay the money in the stipulated two weeks’ time.

He, therefore, went away without teaching the English lesson for the day.

The next time it was time for English , we called Mr. Tomson for the lesson but he refused to show up. He said unless the class wrote an apology letter or brought someone to plead on their behalf, he would not step into the class for lessons. The class also said they had done nothing wrong to warrant their writing of an apology letter.

Sir, as the class prefect, I have to let you know about the situation just as you demanded. I hope this report would be given the much needed attention so that we can have our English Language lessons back. Thank you.

(CLASS PREFECT)

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Last Updated: March 15, 2024 Fact Checked

This article was co-authored by Emily Listmann, MA and by wikiHow staff writer, Amy Bobinger . Emily Listmann is a Private Tutor and Life Coach in Santa Cruz, California. In 2018, she founded Mindful & Well, a natural healing and wellness coaching service. She has worked as a Social Studies Teacher, Curriculum Coordinator, and an SAT Prep Teacher. She received her MA in Education from the Stanford Graduate School of Education in 2014. Emily also received her Wellness Coach Certificate from Cornell University and completed the Mindfulness Training by Mindful Schools. There are 22 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 8,745,461 times.

When you’re assigned to write a report, it can seem like an intimidating process. Fortunately, if you pay close attention to the report prompt, choose a subject you like, and give yourself plenty of time to research your topic, you might actually find that it’s not so bad. After you gather your research and organize it into an outline, all that’s left is to write out your paragraphs and proofread your paper before you hand it in!

Easy Steps to Write a Report

Choose an interesting topic and narrow it down to a specific idea.
Take notes as you research your topic. Come up with a thesis, or main theme of your report, based on your research.
Outline the main ideas you’ll cover in your report. Then, write the first draft.

Sample Reports

Selecting Your Topic

Step 1 Read the report prompt or guidelines carefully.

The guidelines will also typically tell you the requirements for the structure and format of your report.
If you have any questions about the assignment, speak up as soon as possible. That way, you don’t start working on the report, only to find out you have to start over because you misunderstood the report prompt.

For instance, if your report is supposed to be on a historical figure, you might choose someone you find really interesting, like the first woman to be governor of a state in the U.S., or the man who invented Silly Putty.
If your report is about information technology , you could gather information about the use of computers to store, retrieve, transmit, and manipulate data or information.
Even if you don’t have the option to choose your topic, you can often find something in your research that you find interesting. If your assignment is to give a report on the historical events of the 1960s in America, for example, you could focus your report on the way popular music reflected the events that occurred during that time.

Tip: Always get approval from your teacher or boss on the topic you choose before you start working on the report!

Step 3 Try to pick a topic that is as specific as possible.

If you’re not sure what to write about at first, pick a larger topic, then narrow it down as you start researching.
For instance, if you wanted to do your report on World Fairs, then you realize that there are way too many of them to talk about, you might choose one specific world fair, such as the Panama-Pacific International Exposition, to focus on.
However, you wouldn’t necessarily want to narrow it down to something too specific, like “Food at the Panama-Pacific International Exposition,” since it could be hard to find sources on the subject without just listing a lot of recipes.

Researching the Report

If you don’t have guidelines on how many sources to use, try to find 1-2 reputable sources for each page of the report.
Sources can be divided into primary sources, like original written works, court records, and interviews, and secondary sources, like reference books and reviews.
Databases, abstracts, and indexes are considered tertiary sources, and can be used to help you find primary and secondary sources for your report. [5] X Research source
If you’re writing a business report , you may be given some supplementary materials, such as market research or sales reports, or you may need to compile this information yourself. [6] X Research source

Step 2 Visit the library first if you’re writing a report for school.

Librarians are an excellent resource when you're working on a report. They can help you find books, articles, and other credible sources.
Often, a teacher will limit how many online sources you can use. If you find most of the information you need in the library, you can then use your online sources for details that you couldn’t find anywhere else.

Tip: Writing a report can take longer than you think! Don't put off your research until the last minute , or it will be obvious that you didn't put much effort into the assignment.

Step 3 Use only scholarly sources if you do online research.

Examples of authoritative online sources include government websites, articles written by known experts, and publications in peer-reviewed journals that have been published online.

Step 4 Cross-reference your sources to find new material.

If you’re using a book as one of your sources, check the very back few pages. That’s often where an author will list the sources they used for their book.

Remember to number each page of your notes, so you don’t get confused later about what information came from which source!
Remember, you’ll need to cite any information that you use in your report; however, exactly how you do this will depend on the format that was assigned to you.

For most reports, your thesis statement should not contain your own opinions. However, if you're writing a persuasive report, the thesis should contain an argument that you will have to prove in the body of the essay.
An example of a straightforward report thesis (Thesis 1) would be: “The three main halls of the Panama-Pacific International Exposition were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”
A thesis for a persuasive report (Thesis 2) might say: “The Panama-Pacific International Exposition was intended as a celebration of the Progressive spirit, but actually harbored a deep racism and principle of white supremacy that most visitors chose to ignore or celebrate.”

The purpose of an outline is to help you to visualize how your essay will look. You can create a straightforward list or make a concept map , depending on what makes the most sense to you.
Try to organize the information from your notes so it flows together logically. For instance, it can be helpful to try to group together related items, like important events from a person’s childhood, education, and career, if you’re writing a biographical report.
Example main ideas for Thesis 1: Exhibits at the Court of the Universe, Exhibits at the Court of the Four Seasons, Exhibits at the Court of Abundance.

Tip: It can help to create your outline on a computer in case you change your mind as you’re moving information around.

Writing the First Draft

Step 1 Format the report according to the guidelines you were given.

Try to follow any formatting instructions to the letter. If there aren't any, opt for something classic, like 12-point Times New Roman or Arial font, double-spaced lines, and 1 in (2.5 cm) margins all around.
You'll usually need to include a bibliography at the end of the report that lists any sources you used. You may also need a title page , which should include the title of the report, your name, the date, and the person who requested the report.
For some types of reports, you may also need to include a table of contents and an abstract or summary that briefly sums up what you’ve written. It’s typically easier to write these after you’ve finished your first draft. [14] X Research source

Example Intro for Thesis 1: “The Panama-Pacific International Exposition (PPIE) of 1915 was intended to celebrate both the creation of the Panama Canal, and the technological advancements achieved at the turn of the century. The three main halls of the PPIE were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”

Step 3 Start each paragraph in the body of the report with a topic sentence.

Typically, you should present the most important or compelling information first.
Example topic sentence for Thesis 1: At the PPIE, the Court of the Universe was the heart of the exposition and represented the greatest achievements of man, as well as the meeting of the East and the West.

Tip: Assume that your reader knows little to nothing about the subject. Support your facts with plenty of details and include definitions if you use technical terms or jargon in the paper.

Step 4 Support each topic sentence with evidence from your research.

Paraphrasing means restating the original author's ideas in your own words. On the other hand, a direct quote means using the exact words from the original source in quotation marks, with the author cited.
For the topic sentence listed above about the Court of the Universe, the body paragraph should go on to list the different exhibits found at the exhibit, as well as proving how the Court represented the meeting of the East and West.
Use your sources to support your topic, but don't plagiarize . Always restate the information in your own words. In most cases, you'll get in serious trouble if you just copy from your sources word-for-word. Also, be sure to cite each source as you use it, according to the formatting guidelines you were given. [18] X Research source

Step 5 Follow your evidence with commentary explaining why it links to your thesis.

Your commentary needs to be at least 1-2 sentences long. For a longer report, you may write more sentences for each piece of commentary.

Avoid presenting any new information in the conclusion. You don’t want this to be a “Gotcha!” moment. Instead, it should be a strong summary of everything you’ve already told the reader.

Revising Your Report

Step 1 Scan the report to make sure everything is included and makes sense.

A good question to ask yourself is, “If I were someone reading this report for the first time, would I feel like I understood the topic after I finished reading?

Tip: If you have time before the deadline, set the report aside for a few days . Then, come back and read it again. This can help you catch errors you might otherwise have missed.

Step 2 Check carefully for proofreading errors.

Try reading the report to yourself out loud. Hearing the words can help you catch awkward language or run-on sentences you might not catch by reading it silently.

Step 3 Read each sentence from the end to the beginning.

This is a great trick to find spelling errors or grammatical mistakes that your eye would otherwise just scan over.

Step 4 Have someone else proofread it for you.

Ask your helper questions like, “Do you understand what I am saying in my report?” “Is there anything you think I should take out or add?” And “Is there anything you would change?”

Step 5 Compare your report to the assignment requirements to ensure it meets expectations.

If you have any questions about the assignment requirements, ask your instructor. It's important to know how they'll be grading your assignment.

Expert Q&A

↑ https://libguides.reading.ac.uk/reports/writing-up
↑ https://emory.libanswers.com/faq/44525
↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-7-sources-choosing-the-right-ones/
↑ https://libguides.merrimack.edu/research_help/Sources
↑ https://www.wgtn.ac.nz/__data/assets/pdf_file/0010/1779625/VBS-Report-Writing-Guide-2017.pdf
↑ https://www.library.illinois.edu/hpnl/tutorials/primary-sources/
↑ https://libguides.scu.edu.au/harvard/secondary-sources
↑ https://learningcenter.unc.edu/tips-and-tools/taking-notes-while-reading/
↑ https://wts.indiana.edu/writing-guides/how-to-write-a-thesis-statement.html
↑ https://libguides.usc.edu/writingguide/outline
↑ https://ecampusontario.pressbooks.pub/engl250oer/chapter/10-4-table-of-contents/
↑ https://writingcenter.unc.edu/tips-and-tools/thesis-statements/
↑ https://www.yourdictionary.com/articles/report-writing-format
↑ https://www.monash.edu/rlo/assignment-samples/assignment-types/writing-an-essay/writing-body-paragraphs
↑ https://www.grammarly.com/blog/5-most-effective-methods-for-avoiding-plagiarism/
↑ https://wts.indiana.edu/writing-guides/using-evidence.html
↑ https://www.student.unsw.edu.au/writing-report
↑ https://writingcenter.unc.edu/tips-and-tools/revising-drafts/
↑ https://writing.wisc.edu/handbook/grammarpunct/proofreading/
↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-12-peer-review-and-final-revisions/
↑ https://writingcenter.unc.edu/tips-and-tools/editing-and-proofreading/

About This Article

It can seem really hard to write a report, but it will be easier if you choose an original topic that you're passionate about. Once you've got your topic, do some research on it at the library and online, using reputable sources like encyclopedias, scholarly journals, and government websites. Use your research write a thesis statement that sums up the focus of your paper, then organize your notes into an outline that supports that thesis statement. Finally, expand that outline into paragraph form. Read on for tips from our Education co-author on how to format your report! Did this summary help you? Yes No

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Report Writing

Updated on
Nov 4, 2023

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

Report Writing in 7 steps

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

Headline (Title)
Report’s Name, Place, and Date
Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

Table of Contents
Executive summary
Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains

Introduction
Experimental details
Results and discussions
Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

Write a concise and clear title of the report.
Always use the past tense.
Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
Put the date, name of the place as well as the reporter’s name after the heading.
Structure the report by dividing it into paragraphs.
Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

(Use a proper and creative and catchy heading related to the story)
(in newspaper terminology, this is known as a byline)
(Must be factual, crisp, and concise; It should generally cover the 4W and 1H of the topic, i.e. what, when, where, who, why & how)
Explain, WHY the particular event or incident took place. Conduct meticulous research and gather all factual information related to the story. Here, the readers would want to know more about the event in detail.
In the conclusion part, the background information of the story is mentioned. If you are covering any event, you have the liberty to add the list of participants or attendees who thronged the event.


Heading	Headline
Byline	By Line (Along With The Designation)
Opening Paragraph	Date And Place
Account Of The Event	Opening Paragraph
Conclusion	Account Of The Event And Witness Remarks
	Conclusion

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

Heading : A title that expresses the contents of the report in a descriptive manner.
Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
(introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine.
On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts.
As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit.
Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

Choose a topic based on the assignment
Conduct research
Write a thesis statement
Prepare an outline
Write a rough draft
Revise and edit your report
Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our study abroad experts and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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Report Writing Format, Tips, Samples and Examples

Pankaj dhiman.

Created on December 11, 2023

How to Write a Report: A Complete Guide (Format, Tips, Common Mistakes, Samples and Examples of Report Writing)

Struggling to write clear, concise reports that impress? Fear not! This blog is your one-stop guide to mastering report writing . Learn the essential format, uncover impactful tips, avoid common pitfalls, and get inspired by real-world examples.

Whether you’re a student, professional, or simply seeking to communicate effectively, this blog empowers you to craft compelling reports that leave a lasting impression.

Must Read: Notice Writing: How to write, Format, Examples

What is Report Writing ?

Report Writing – Writing reports is an organized method of communicating ideas, analysis, and conclusions to a target audience for a predetermined goal. It entails the methodical presentation of information, statistics, and suggestions, frequently drawn from study or inquiry.

Its main goal is to inform, convince, or suggest actions, which makes it a crucial ability in a variety of professional domains.

A well-written report usually has a concise conclusion, a well-thought-out analysis, a clear introduction, a thorough methodology, and a presentation of the findings.

It doesn’t matter what format is used as long as information is delivered in a logical manner, supports decision-making, and fosters understanding among stakeholders.

Must Read : Article Writing Format, Objective, Common Mistakes, and Samples

Format of Report Writing

Title Page:
Title of the report.
Author’s name.
Date of submission.
Any relevant institutional affiliations.
Abstract/Summary:
A brief overview of the report’s key points.
Summarizes the purpose, methods, results, and conclusions.
Table of Contents:
Lists all sections and subsections with corresponding page numbers.

Introduction:

Provides background information on the subject.
Clearly states the purpose and objectives of the report.
Methodology:
Details how the information was gathered or the experiment conducted.
Includes any relevant procedures, tools, or techniques used.
Findings/Results:
Presents the main outcomes, data, or observations.
Often includes visual aids such as charts, graphs, or tables.
Discussion:
Analyzes and interprets the results.
Provides context and explanations for the findings.

Conclusion:

Summarizes the key points.
May include recommendations or implications.

Must Read: Directed Writing: Format, Benefits, Topics, Common Mistakes and Examples

Report Writing Examples – Solved Questions from previous papers

Example 1: historical event report.

Question : Write a report on the historical significance of the “ Battle of Willow Creek ” based on the research of Sarah Turner. Analyze the key events, outcomes, and the lasting impact on the region.

Solved Report:

Title: Historical Event Report – The “Battle of Willow Creek” by Sarah Turner

This report delves into the historical significance of the “Battle of Willow Creek” based on the research of Sarah Turner. Examining key events, outcomes, and the lasting impact on the region, it sheds light on a pivotal moment in our local history.

Sarah Turner’s extensive research on the “Battle of Willow Creek” provides a unique opportunity to explore a critical chapter in our local history. This report aims to unravel the intricacies of this historical event.

Key Events:

The Battle of Willow Creek unfolded on [date] between [opposing forces]. Sarah Turner’s research meticulously outlines the sequence of events leading to the conflict, including the political climate, disputes over resources, and the strategies employed by both sides.

Through Turner’s insights, we gain a nuanced understanding of the immediate outcomes of the battle, such as changes in territorial control and the impact on the local population. The report highlights the consequences that rippled through subsequent years.

Lasting Impact:

Sarah Turner’s research underscores the enduring impact of the Battle of Willow Creek on the region’s development, cultural identity, and socio-political landscape. The report examines how the event shaped the community we know today.

The “Battle of Willow Creek,” as explored by Sarah Turner, emerges as a significant historical event with far-reaching consequences. Understanding its intricacies enriches our appreciation of local history and its role in shaping our community.

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Report writing Samples

book review report.

Title: Book Review – “The Lost City” by Emily Rodriguez

“The Lost City” by Emily Rodriguez is an enthralling adventure novel that takes readers on a captivating journey through uncharted territories. The author weaves a tale of mystery, discovery, and self-realization that keeps the reader engaged from beginning to end.

Themes and Characters:

Rodriguez skillfully explores themes of resilience, friendship, and the pursuit of the unknown. The characters are well-developed, each contributing uniquely to the narrative. The protagonist’s transformation throughout the story adds depth to the overall theme of self-discovery.

Plot and Pacing:

The plot is intricately crafted, with twists and turns that maintain suspense and intrigue. Rodriguez’s ability to balance action scenes with moments of introspection contributes to the novel’s well-paced narrative.

Writing Style:

The author’s writing style is engaging and descriptive, allowing readers to vividly envision the settings and empathize with the characters. Dialogue flows naturally, enhancing the overall readability of the book.

“The Lost City” is a commendable work by Emily Rodriguez, showcasing her storytelling prowess and ability to create a captivating narrative. This novel is recommended for readers who enjoy adventure, mystery, and character-driven stories.

Must Read: What is Descriptive Writing? Learn how to write, Examples and Secret Tips

Report Writing Tips

Recognise your audience:

Take into account your target audience’s expectations and degree of knowledge. Adjust the content, tone, and language to the readers’ needs.

Precision and succinctness:

To communicate your point, use language that is simple and unambiguous. Steer clear of convoluted sentences or needless jargon that could confuse the reader.

Logical Structure:

Organize your report with a clear and logical structure, including sections like introduction, methodology, findings, discussion, and conclusion.

Use headings and subheadings to improve readability.

Introduction with Purpose:

Clearly state the purpose, objectives, and scope of the report in the introduction.

Provide context to help readers understand the importance of the information presented.

Methodology Details:

Clearly explain the methods or processes used to gather information.

Include details that would allow others to replicate the study or experiment.

Presentation of Findings:

Give a well-organized and structured presentation of your findings.

Employ graphics (tables, graphs, and charts) to support the text and improve comprehension.

Talk and Interpretation:

Examine the findings and talk about the ramifications.

Explain the significance of the results and how they relate to the main goal.

Brief Conclusion:

Recap the main ideas in the conclusion.

Indicate in detail any suggestions or actions that should be implemented in light of the results.

Explore the Access Platform

Common mistakes for Report Writing

Insufficient defining:.

Error: Employing ambiguous or imprecise wording that could cause misunderstandings.

Impact: It’s possible that readers won’t grasp the content, which could cause misunderstandings and confusion.

Solution: Explain difficult concepts, use clear language, and express ideas clearly.

Inadequate Coordination:

Error: Not adhering to a coherent and systematic format for the report.

Impact: The report’s overall effectiveness may be lowered by readers finding it difficult to follow the information’s flow due to the report’s lack of structure.

Solution: Make sure the sections are arranged clearly and sequentially, each of which adds to the report’s overall coherence.

Inadequate Research:

Error: Conducting insufficient research or relying on incomplete data.

Impact: Inaccuracies in data or lack of comprehensive information can weaken the report’s credibility and reliability.

Solution: Thoroughly research the topic, use reliable sources, and gather comprehensive data to support your findings.

Inconsistent Formatting:

Error: Using inconsistent formatting for headings, fonts, or spacing throughout the report.

Impact: Inconsistent formatting can make the report look unprofessional and distract from the content.

Solution: Maintain a uniform format for headings, fonts, and spacing to enhance the visual appeal and professionalism of the report.

Unsubstantiated Conclusions:

Error: Drawing conclusions that are not adequately supported by the evidence or findings presented.

Impact: Unsubstantiated conclusions can undermine the report’s credibility and weaken the overall argument.

Solution: Ensure that your conclusions are directly derived from the results and are logically connected to your research objectives, providing sufficient evidence to support your claims.

To sum up, proficient report writing necessitates precision, organization, and clarity. Making impactful reports requires avoiding common errors like ambiguous wording, shoddy organization, inadequate research, inconsistent formatting, and conclusions that are not supported by evidence.

One can improve the caliber and legitimacy of their reports by following a logical format, carrying out extensive research, staying clear, and providing conclusions that are supported by evidence.

Aiming for linguistic accuracy and meticulousness guarantees that the desired meaning is communicated successfully, promoting a deeper comprehension of the topic among readers.

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how to write an academic report: Examples and tips

Writing a report should be concise and to the point. It should also be relevant to the topic. Make sure to check your work with someone and read it aloud. Proofreading is also important because computer programs cannot catch every mistake. You may even want to wait a day before you read it to make sure that it is error-free. Keep in mind that an academic report differs from a business or technical report.

Avoiding the present tense

While the present tense is commonly used in academic writing, it isn’t always necessary. When anyone tells you about writing how to write an academic report , you can switch the tense within the same sentence or paragraph when you shift from general statements to more specific examples based on research. Other times, it’s appropriate to use the present tense when you write about a particular event that has changed over time.

The best time to use either tense is determined by the context in which you’re writing. While both are acceptable, you’ll want to ensure that your reader knows when you made your findings. In most cases, the present tense will mean that you’re writing about the time you did the research, while the past tense can be interpreted in different ways.

Introducing your topic

The introduction is the first section of your paper, and it should capture the reader’s interest and make them want to read the rest of your paper. You can do this by opening with a compelling story, question, or example that shows why your topic is important. The hook should also establish the relevance of your paper in the wider context.

The introduction should also have a thesis statement, which should explain your research paper’s topic and point of view. This statement will guide the organization of your essay. A strong thesis statement is specific, clear, and able to be proved.

Stating your thesis statement

Your thesis statement should be clear and concise. It should be able to persuade others while laying out your strong opinions. It should also contain an argument. For example, you could argue that the government should ban 4×4 pickup trucks. Or, you might argue that the amount of foul language in movies is disproportionate to the amount of it in real life.

A strong thesis statement contradicts a commonly held viewpoint. It is not too complex to explain over the course of the paper. It should also express a single main idea.

Putting together an outline before writing your report

Putting together an outline is a great way to organize your paper. Outline the content that you will cover and how you plan to support your main point. You can use a list format or alpha-numeric format to organize your outline. Regardless of the format, your outline should have a parallel structure and include the same types of words in each section. It is also a good idea to include citations whenever possible.

When you’re writing, outlining will help you get the most out of your writing. It will save you time and effort when writing because you can make full sentences and well-developed essays with an outline.

Avoiding jargon

One of the most important things to remember when writing an academic report is to avoid using jargon. These words are often difficult to understand, and although they are useful shorthand for scientists, they may alienate non-specialist readers. The use of jargon is the most common reason that readers complain about writing, but there are ways to replace these terms with plainer versions.

Jargon is specialized terminology used by a specific group. It can be incredibly difficult to understand if you’re not part of the group. It also tends to make your writing more complicated and shows that you’re trying to show off your knowledge.

How to Write an Academic Report – Examples and Tips

While the present tense is commonly used in academic writing, it isn’t always necessary. When writing an academic report, you can switch the tense within the same sentence or paragraph when you shift from general statements to more specific examples based on research. Other times, it’s appropriate to use the present tense when you write about a particular event that has changed over time.

Owen Ingram is a research-based content writer, who works for Cognizantt, a globally recognised professional SEO service and Research Prospect , a Servizio di redazione di saggi e dissertazioni . Mr Owen Ingram holds a PhD degree in English literature. He loves to express his views on a range of issues including education, technology, and more.

Which are the best report writer that assists me in writing academic report

Reflective report structure: here is the brief guide and help

How to Write a Report (2023 Guide & Free Templates)

how to write a report, 2023 guide on how to write a report plus free templates

You have a report due in a few days, but you’re still procrastinating like a pro.

Sounds familiar?

If you’ve been staring at a blank page, wondering how to write a report the best way possible, you’re not alone. For many, writing a report, especially for the first time, can feel like rolling a giant boulder uphill.

The good news is that from a first draft to creating reports that people love to read is a skill you can develop and polish over time.

Whether you’re a student, a professional, or someone who wants to up their report-writing game, keep reading for a 2023 guide and step-by-step instructions on how to write a report. Plus, learn about the basic report format.

You’ll also get access to report templates that you can edit and customize immediately and learn about a tool to make reports online (no need to download software!). You can also jump right into customizing templates by creating a free account .

What is report writing?

Report writing is a way of communicating information, data, insight, or analysis. It’s an essential skill that will come in handy in various settings, from academic research or diving into historical events to business meetings.

But creating a report can be a bit intimidating at first.

In its simplest form, report writing starts with researching and gathering all the information, analyzing your findings, and presenting it in a way that’s easy for your audience to understand.

Sounds easy enough, right?

Well, there’s a bit more to it than that. We’ll guide you through every step of the process to write an entire report from a rough draft and data in the next section.

But first, let’s get to know the different types of reports.

Types of reports

Reports come in all shapes and sizes, and the type of report you write will depend on your specific goals and audience. Each type of report has its unique purpose, format, and style.

financial review report, how to write a report

The most common types of reports are:

Academic report – These include school reports, book reports, thesis reports, or analytical reports between two opposing ideas.
Business report – Business reports range from annual reports to SWOT analyses . The goal of business reports is to communicate ideas, information, or insights in a business setting.
Research report – Research reports are often more scientific or methodological in nature. They can take the form of case studies or research papers.

Learn more : 20 Types of Reports and When to Use Them (Plus Templates)

How to write a report without feeling overwhelmed

Breaking down the report writing process into three stages can make it much more manageable for you, especially if it’s your first time to create one.

These three stages are:

Pre-writing stage
Writing stage
Post-writing stage

Let’s take a look at the steps for each stage and how to write a good report in 2023 that you can be proud of.

Stage 1: Pre-writing

The pre-writing stage is all about preparation. Take some time to gather your thoughts and organize your main idea. Write a summary first.

Here are important steps to help you deal with the overwhelm of creating an insightful report.

Understand the purpose of your report

Knowing your purpose will help you focus and stay on track throughout the process. Dig into the why of your report through these questions:

Who is your intended reader? Are you familiar with your audience’s language and how they think?
What are you trying to achieve with your report? Are you trying to inform, persuade, or recommend a course of action to the reader?

Research your topic

It’s time to gather as much information as you can about your topic. This might involve reading books, articles, and other reports. You might also need to conduct interviews with subject matter experts.

Pro tip on how to write a report : Pick reputable sources like research papers, recently-published books, and case studies by trustworthy authors.

Make a report outline

An outline is a roadmap for your report. It covers your title, introduction, thesis statement, main points, and conclusion. Organizing your thoughts this way will help you keep focus and ensure you cover all the necessary information.

While you can create a report without creating an outline, you could write a better report with an outline. An outline helps you organize your facts and important points on paper.

Stage 2: Writing

Once you have completed the pre-writing stage, it’s time to write your report.

Follow the proper report writing format

You will feel a lot of resistance at this point because this is where most of the tedious work of report writing happens. However, the process can be a breeze if you follow a proper structure and report writing format.

The structure of your report can vary depending on the type of report you’re creating, but the report writing format below can serve as a guide for anyone.

Title page. This is the first page of your report and should include the report’s title, the author’s name, the date of presentation or submission, and any other relevant information, such as your name or the organization’s name.
Table of Contents (TOC ). This section contains subsections of your report and their corresponding page numbering. A well-written TOC will help readers navigate your report easily and find the information they need.
Brief summary . This part provides an overview of the report’s particular purpose, subject, methodology, key findings, and recommendations. This section is often called the executive summary in corporate reports.
Introduction . The introduction should provide background information about the topic and explain why the report was written. It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence.
Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic. These sections should be clearly labeled and organized in a logical order. In most reports, this is also the part where you explain and present your findings, analysis, and recommendations.
Conclusion. Summarize the main points of your report and provide a final summary, thought, or suggestions. Review your thesis statement. The conclusion also includes any limitations of the study and areas for further research or future action.
References . This section should include a list of all the sources cited in the report, like books, journal articles, websites, and any other sources used to gather information on your subject.
Appendices . In the appendices section, you should include any additional information relevant to the report but not in the article’s main body. This might consist of raw data, event details, graphs, charts, or tables.

With all these key report elements, your readers can look forward to an informative, well-organized, and easy-to-read report.

Pro tips: Remember to use clear and concise language in your essay. It is also required to follow a specific type of formatting set by your organization or instructor.

Plus, use the active voice when you can because it helps improve clarity. To write a report essay in a passive voice makes it sound less concise.

Reports should usually be written in the third person.

Edit and proofread the article

Once you have completed your first essay draft, take some time to edit and proofread your work. Look for spelling mistakes and grammar errors, as well as any areas where the flow of your article could be improved. Review your topic sentence.

If hiring a professional editor isn’t possible, have a colleague or someone else read your rough draft and provide feedback. You can also use tools like Grammarly and the Hemingway App .

Stage 3: Post-writing

You’re almost there! This stage is about finalizing your report and ensuring it is ready to be shared.

Format your report

Ensure your report is formatted correctly, with clear and easy-to-read fonts, headings, and subheadings.

Incorporate visuals

Adding visuals to your report article is another great way to help your audience understand complex information more easily.

From charts to illustrations, the right visual can help highlight and explain key points, events, trends, and patterns in your data, making it easier for the reader to interpret the information.

an example of a report that uses visuals effectively, written report

Want to check out more templates? Get access to the template gallery today .

However, it’s important to use visuals sparingly and ensure they are relevant and effectively support the texts. You will learn more about effectively incorporating visuals into your report as you scroll down below to the next sections.

Share your report

Once your report is complete, share it with your audience. This might involve submitting it to your boss, presenting it to a group, or sharing it online.

A final note for this section: Remember to take your time, stay organized, and most importantly, have fun! Writing a report can be a rewarding experience, especially if you get positive feedback when you present.

How to add visuals to your report

Adding visuals to your report is more than just putting a graph or chart for every piece of information.

There are no hard and fast rules but use the pointers below as guidelines:

Each visual in your report should have a purpose. Don’t just add a pie chart or bar graph for the sake of adding one. Your visual of choice should offer clarity to readers that’s impossible to achieve with words alone. Piktochart’s report maker lets you search for free stock images and illustrations to add to any page with drag and drop.
Add captions, legends, or arrows to your visuals when possible. For more technical reports, graphics are either Tables or Figures. Number them in order of appearance (Figure 1, Figure 2, Table 1, etc.) and give each a descriptive title.
Place the visual close to the relevant text on the page.
Document the source of the visual, citing it in both the caption and references section if necessary.
Make the graphic stand out with colors, borders, boxes, spacing, and frames.

a report about customer satisfaction results with graphs, charts, and icons

Learn more : How to Improve Your Data Visualization Design in 6 Steps

Write reports like a pro with Piktochart’s easy-to-edit report templates

Creating reports from scratch can be time-consuming. The great news is you don’t have to make reports from scratch like how it used to be in the 90s and early 2000s. Organizations of all shapes and sizes now understand that you can also create the perfect report with the help of templates.

For example, Piktochart offers a variety of fully customizable templates, allowing you to easily add your branding, colors, and text within the online editor. You can visualize your thesis statement and first draft in less than an hour. It’s also possible to start writing directly in the tool, adding graphics page by page.

These templates range from reports for school presentations to sales reports. By editing them, you can create professional-looking reports without the hassle of formatting and design.

Here are some examples of Piktochart’s professionally-designed templates. If you can’t pick one that matches your report writing format and needs, create a free Piktochart account to get access to more templates.

Survey report template

This survey report template includes clear visualizations, making your report findings easier to understand. From customer surveys to employee satisfaction reports, this template is quite versatile.

Research report template

This research report template is perfect for anyone looking to create a thorough and professional research report. The template includes all the necessary sections to help you easily organize your research and present your findings in a concise document.

Corporate report template

Looking for a corporate report template example with an editable table of contents and foreword? This template is the perfect fit!

Whether you’re presenting to investors or sharing information with your team, this corporate report template will help you create a polished and informative executive summary for any corporate organization.

Case study report template

Whether you’re conducting a business case study or an academic case study, this case study report template can help you earn your readers’ trust. This template is specifically designed with fashion as its main theme, but you can edit the photos and details to make it more on-brand with your niche.

Marketing report template

Use this template to create comprehensive marketing reports. The template includes editable sections for social media, data from search engines, email marketing, and paid ads.

Financial report template

With this customizable finance report template, you don’t need to make a financial report from scratch. Once you’ve written your content, save your report in PDF or PNG formats.

Annual report template

This annual report template is the right template for creating a professional and informative executive summary of your organization’s performance over the past year. This template was designed for HR annual reports, but you can also repurpose it for other types of yearly reports.

annual review template by Piktochart showing how to write a report

See more report templates by creating a free Piktochart account .

Quick checklist for better report writing

Before you submit or present your report, use the quick checklist below to help ensure that your report is well-structured, accurate, clear, and properly cited. Most of all, you must ensure that your report meets your audience’s expectations and has all the information and details they need.

Purpose and audience

Does the report address its purpose and meet the needs of the intended audience?

Structure and organization

Is the material appropriately arranged in sections?
Have irrelevant details been removed?

Accuracy and analysis

Has all the material been checked for accuracy?
Are graphs and tables clearly labeled? Check the page numbers too.
Is the data in graphs or tables analyzed and explained in words?
Does the discussion or conclusion show how the results relate to the objectives mentioned in the introduction?
Have the results been compared with existing research from the literature survey?

Writing style and clarity

Is the report written in a tone that’s indicated in the brand style guide (for corporate reports)? Does it avoid colloquialisms or contractions?
Does it follow the organization’s specific guidelines for writing style?
Is it jargon-free and clearly written? Have you translated technical terms into simpler words?
Use the active voice when you can because it helps improve clarity. A written report in a passive voice may make it sound less concise.

Acknowledgment and citation

Have all ideas and event data taken from or inspired by someone else’s work been acknowledged with a reference?
Have all illustrations and figures taken from someone else’s work been cited correctly?

Proofreading

Has the report been carefully proofread for typos, spelling errors, and grammatical mistakes?

Make engaging and effective reports quickly with Piktochart

Writing a report is a must-have skill for anyone looking to communicate more effectively in their personal and professional lives.

With the steps we’ve provided in this guide, anyone can learn how to write a report that is informative, engaging, and comprehensive.

Plus, the free templates we highlighted are valuable for individuals looking to create reports quickly and efficiently. They can also be used to transform a longer report filled with texts into something more engaging and easy to digest.

Sign up for a free Piktochart account today, and look forward to writing reports with its library of modern, customizable report templates.

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

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Report Writing: Format, Topics, and Examples

Learn the essentials of report writing with this comprehensive guide. Explore the proper format, find inspiring topics, and discover real-world examples to enhance your report writing skills.

What is Report Writing?

A Report Writing is a written account that helps us to know about an event, situation, or occurrence in detail that has already taken place.

Report Writing is a narrative of Events described in an impartial approach. Rules and Format of Report Writing are necessary to know for English report writing. Examples of Report Writing help us in doing this easily.

The Power of Effective Report Writing

Report writing is a skill that transcends industries and disciplines, playing a vital role in conveying information, analyzing data, and making informed decisions.

Whether you are a student, a researcher, a business professional, or someone looking to improve your communication abilities, mastering the art of report writing is essential for success.

This article will provide you with insights into the format, topics, and real-world examples of report writing to help you become a proficient report writer.

Understanding the Format of a Report

A well-structured report not only facilitates easy comprehension but also leaves a lasting impact on the reader. Understanding the proper format is the foundation of creating an effective report. In crafting a comprehensive and impactful report, one must carefully consider and include the following crucial elements. :

1. Title Page

The title page should include the report’s title, the name of the author or organization, the date of submission, and any relevant affiliations.

2. Abstract or Executive Summary

The abstract or executive summary is a concise overview of the report’s main points, providing the reader with a snapshot of the entire report’s content.

3. Table of Contents

The table of contents outlines the report’s structure, listing the headings and subheadings with corresponding page numbers.

4. Introduction

The introduction sets the stage for the report, providing context, stating the purpose, and highlighting the significance of the topic.

5. Methodology

In research-oriented reports, the methodology section explains the approach taken to gather data, conduct experiments, or perform studies.

6. Findings

The findings section presents the data collected or the results of the research in a clear and organized manner, often using tables, graphs, or charts.

7. Discussion

The discussion section interprets the findings, provides insights, and offers explanations for observed patterns or trends.

8. Conclusion

The conclusion summarizes the main points, draws conclusions based on the findings, and may include recommendations for future actions.

9. Recommendations

In reports with actionable outcomes, the recommendations section suggests specific steps or strategies based on the findings.

10. References

The references section lists all the sources cited in the report, ensuring proper acknowledgment of external work and adding credibility.

Writing Tips for an Effective Sample Report

Creating a compelling report requires not just proper structure but also excellent writing skills. Here are some valuable tips to enhance your report writing:

1. Know Your Audience

Understanding your target audience is crucial when writing a report. Tailor your language, tone, and content to suit the reader’s level of expertise and interest.

2. Use Clear and Concise Language

Keep your writing clear, straightforward, and to the point. Avoid jargon and unnecessary technical terms that may confuse readers.

3. Organize Information Logically

Present information in a logical sequence, ensuring that each section flows smoothly into the next. Use headings and subheadings to provide a clear structure.

4. Support Claims with Evidence

Back up your statements with credible evidence and data. This adds credibility to your report and strengthens your arguments.

5. Edit and Proofread Thoroughly

Always review your report for grammar, spelling, and punctuation errors. A well-edited report shows professionalism and attention to detail.

6. Seek Feedback

Before finalizing your report, seek feedback from colleagues or peers. Fresh perspectives can help identify areas of improvement.

Selecting Engaging Report Writing Topics

Choosing the right topic is essential for crafting a compelling report. Whether it’s for academic, business, or research purposes, an engaging topic will capture the reader’s interest and keep them invested in your report. Here are some inspiring report writing topics:

1. The Impact of Technology on Modern Workplace s

Explore how technology has transformed traditional workplaces, affecting productivity, communication, and employee satisfaction.

2. Environmental Sustainability in Urban Cities

Examine the efforts made by urban cities to promote environmental sustainability, including green initiatives and waste reduction strategies.

3. The Rise of E-Learning: A Comprehensive Analysis

Analyze the growth of e-learning platforms, their effectiveness in education, and their potential to revolutionize the traditional learning system.

4. Cybersecurity Threats and Mitigation Strategies for Businesses

Investigate the latest cybersecurity threats faced by businesses and outline effective strategies to safeguard sensitive data and prevent cyber attacks.

5. Mental Health in the Workplace: Strategies for Employee Well-Being

Discuss the importance of addressing mental health issues in the workplace and propose strategies to support employee well-being.

Real-World Examples of Impactful Reports

To gain a deeper understanding of report writing’s practical applications, let’s explore some real-world examples:

1. World Health Organization (WHO) – Global Health Report

The WHO publishes comprehensive reports on global health issues, providing data on disease outbreaks, vaccination rates, and healthcare access worldwide. These reports play a crucial role in shaping global health policies and initiatives.

2. McKinsey & Company – Industry Research Reports

Management consulting firm McKinsey & Company produces insightful industry research reports that analyze market trends, consumer behavior, and business strategies. These reports serve as valuable resources for executives and decision-makers.

3. Intergovernmental Panel on Climate Change (IPCC) – Climate Assessment Reports

The IPCC releases periodic reports on climate change, assessing its impacts, causes, and potential solutions. These reports are instrumental in guiding environmental policies and international climate agreements.

A Sample Report Writing Format on A Bank Robbery.

The following points will make it easy to write a report easily shown below.

( Heading) DARING BANK ROBBERY

( Who Reported ) By a Special Correspondent

Where, When, What: Kolkata, August 14 (Introduction): A daring (CART) robbery took place today at 3 p.m. at the United Bank of India, Gariahat Branch, Kolkata.

How, why, Casualty: According to the Branch Manager, three men armed with pistols overpowered the security staff and locked the gate from the inside. One of the miscreants (710) herded the customers and the staff into one corner of the bank and kept them silent at gunpoint. The other two miscreants snatched the keys from the Manager.

Condition: Then they unlocked the vault and bagged cash and jewelry worth Rs. 40 lacks. They came out of the bank hurling bombs, jumped into a black Maruti Van, and sped away.

Reaction & Measures Taken (Conclusion): The police arrived within half an hour. No one has been arrested yet. Investigations are on, as the Deputy Commissioner of Police told the media.

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Report Writing Types in English:

Basically, Report writing in English is of three types .

General Report Writing: These reports give an account of a person’s experience of an event or an incident.
Newspaper Report Writing: Newspaper reports are based on true incidents or accidents meant to express some information to the public.
Business Report Writing: Business reports are made on orders based on observation, investigation, and analysis.

General Report Writing Examples

Example 1: Business Report – Market Analysis

Title: Market Analysis for XYZ Company’s Product Expansion

Executive Summary: The market analysis report assesses the potential of XYZ Company to expand its product line into a new market segment.

Introduction: This report aims to investigate the feasibility and potential challenges associated with XYZ Company’s entry into the youth-oriented consumer electronics market.

Methodology: Data was collected through a combination of surveys, focus groups, and secondary research from reputable industry reports.

Findings: The youth-oriented consumer electronics market is growing rapidly, with an annual growth rate of 12% over the past three years.

XYZ Company’s brand recognition is relatively low among the target audience.

The price sensitivity of the target market is a significant factor to consider.

Analysis: The findings suggest that while there is a lucrative opportunity for XYZ Company to enter the market, it will require a focused marketing campaign and competitive pricing strategies to overcome initial brand awareness challenges.
Discussion: By leveraging social media and influencers, XYZ Company can effectively reach the target audience and build brand loyalty. Additionally, offering a competitive pricing model will attract price-conscious customers.
Recommendations:
Collaborate with popular influencers to gain credibility and reach a wider audience.

Offer attractive introductory pricing and discounts to entice price-sensitive customers.

Conclusion: Entering the youth-oriented consumer electronics market presents a promising opportunity for XYZ Company. By implementing the recommended strategies, the company can capitalize on this potential growth and expand its product line successfully.

Remember that the specific format and content of a report may vary based on the requirements set by your institution, organization, or supervisor. Always check for any specific guidelines before starting your report writing.

Write a newspaper report on the “Annual Prize Distribution Ceremony in your school”

Annual Prize Distribution Ceremony in your school

By Staff Reporter

[City, Date]: The air was abuzz with excitement and anticipation as [Your School Name] hosted its grand Annual Prize Distribution Ceremony yesterday. The event, held in the school auditorium, was a momentous occasion that celebrated the academic excellence and achievements of the students.

Distinguished guests, parents, and faculty members graced the ceremony with their presence. The school principal, in his opening address, emphasized the significance of recognizing and applauding students’ efforts beyond academics.

The highlight of the event was the distribution of prizes to the meritorious students, acknowledging their outstanding performance in academics, sports, and extracurricular activities. The audience erupted with applause as the achievers walked up the stage to receive their awards.

The melodious music, vibrant dances, and thought-provoking skits captivated the audience.

The Annual Prize Distribution Ceremony concluded on a high note, leaving everyone inspired and motivated. It served as a testament to the school’s commitment to nurturing holistic development among its students.

[Your School Name] once again proved that it is not only a center of academic excellence but also a platform for nurturing well-rounded individuals.

By [Your Name]

Write a newspaper repot on “A terrible fire broke out in Kolkata”

Terrible fire breaks out in kolkata, causing extensive damage.

Kolkata, Date: A devastating fire broke out in a commercial area of Kolkata yesterday, causing widespread destruction and panic among residents and businesses. The incident occurred in the bustling market district, engulfing several multi-story buildings.

Eyewitnesses reported that the fire started in one of the shops due to an electrical short circuit and quickly spread to nearby establishments. Despite the immediate response from firefighters, the blaze proved challenging to control, as narrow streets hindered their access.

Local authorities and emergency services rushed to the scene, evacuating people from nearby buildings and providing medical assistance to those affected. Tragically, a few individuals sustained minor injuries in the process.

The fire caused extensive damage to properties, resulting in significant financial losses for business owners. The full extent of the damage is yet to be assessed.

Investigations into the incident are underway to determine the exact cause and potential safety lapses. As the city mourns the loss of properties and livelihoods, efforts are being made to extend relief and support to the affected residents.

1. Write a report for a newspaper about A Terrible Train Accident.

Odisha Train Accident / Coromandel Express Train Accident

Balasore, 3rd June 2023: At around 7 pm, 2nd June on Friday evening 10-12 coaches of the Shalimar-Chennai Coromandel Express derailed near Baleswar and fell on the opposite track. After some time, another train from Yeswanthpur to Howrah dashed into those derailed coaches resulting in the derailment of its 3-4 coaches. The train crash involving two passenger trains and a goods train in Odisha’s Balasore on Friday is said to be one of the deadliest rail accidents in India. More than 230 people have lost their lives in the accident and 900 have been injured. NDRF, ODRAF, and Fire Services are still working to cut the bogie and try to recover the living or the dead. Local people were seen helping the teams responsible for rescue and relief operations and they queued up to donate blood for the injured in Balasore. As a result, Local people became able to rescue 200-300 injured people A high-level committee has been declared to conduct an inquiry into the train accident. The Centre has announced an ex-gratia compensation of Rs 10 Lakh each to the kin of the deceased and Rs 2 Lakh to grievous and Rs 50,000 for minor injuries, Union Railways Minister Ashwini Vaishnav said.

2. Write a report for a newspaper about A Magic Show .

By Anik Dutta

On Friday, November 18: our school authority invited a magician to surprise the students of the school with a magic show. The magic show was a gift to the students from the school’s authoritative body as the school won the award for Best Disciplined School in Kolkata for the year 2015. The magic show was organized on the school’s open-air stage. The show went on for 2 hours, from 12 to 2 pm. The first magic shown by the great magician was pulling out of a rabbit from his hat which was absolutely empty when he wore it. The spectators were pleasantly surprised. He showed exciting magic tricks one after the other and ended the show with a message to the awestruck students, ‘Practice maths well, and you can do magic too as it is nothing but a game of calculation’. The show was immensely appreciated by all.

3. Write a report for a newspaper about Health Issues of the people of your District .

Health Issues of the People of Your District

By Ravi Yogi

On 20 May 2021: a health awareness campaign camp was organized in the Howrah district by the World Health Organisation. Some volunteers were chosen, who from then on, visit each house every month to remind people to get their children vaccinated. People now follow their instructions and keep their surroundings clean to avoid certain diseases. The volunteers distributed water purifiers at a cheap rate so that people could use them to get pure water. The mosquito-repellant sprays are used every month and mosquito nets are now used to keep mosquitoes away. If the volunteers arrange a blood donation camp every month it could help the people in need. Also, a free health checkup camp could be arranged for further health improvement of the people of the locality.

4. Write a report for a newspaper about the Annual sports Event of Your School .

Annual Sports Event of Your School

By Anwesha Das

The annual sports day of our school (St. Agnes H.S. School) was held on February 15 for the junior students at the school grounds. The event for the junior students started at 9:30 in the morning with a relay race. The next race they had was a tricycle race and the last one the junior students had was a treat to watch. The junior ones’ had to run wearing long gowns and they had to run the track without falling even once.

The juniors enjoyed the fun sporting events a lot, while the visitors’ race involving the parents remained the highlight of the day. At the end of the program Chief Guest Sourav Ganguly gave away the awards to the winners and the class teacher of each class distributed a box containing candies, a chocolate pastry, an orange, and two vanilla cream-filled wafer biscuits to every pupil of her class. The event turned out to be a joyful one with a smile on everyone’s face.

Newspaper Report Writing : Format, Topics, Examples

5. write a newspaper report on the first downpour of the season ..

FIRST DOWNPOUR OF THE SEASON

Kolkata, June 13: Today Kolkata experienced its first downpour during the season. The showers were brought about by a deep depression over the Gangetic West Bengal. There was incessant (WESO) rainfall accompanied by thunder and lightning. In Kolkata, it rained throughout the day with occasional breaks. The weather office at Alipore has recorded a rainfall of 20 cm. Many low-lying areas went underwater. Some of the major roads were waterlogged for several hours. There were traffic jams on many roads. The hand-pulled rickshaws had stopped. Train and air services were disrupted. There were cable faults in many parts of the city. Two persons were electrocuted. But they have not yet been identified, said the police officials.

6. As a Reporter for an English daily, write a report about A violent cyclonic storm .

A VIOLENT CYCLONIC STORM

By a Special Correspondent

Katak, August 12: A violent cyclonic storm ravaged the coastal areas of Odisha today. The cyclone started at about 6.45 p.m. It was said to have rushed at a speed of 80 km per hour. The worst-affected areas include Puri, Baleswar, and Paradip. The cyclone raised the sea to an alarming height. The high tidal waves submerged the low-lying coastal areas. It caused incalculable damage to life and property. More than 10,000 people were rendered homeless. Train services were totally disrupted. The State Government sent its rescue team along with central paramilitary forces to tackle the situation. A sum of Rs. 3 crores has been sanctioned for the relief and rehabilitation of the cyclone-hit people.

7. Write a report for a newspaper about A Serious Road Accident

A Serious Road Accident

Kolkata, January 18: As many as 20 persons including two women and a child were injured in an accident at about 8 pm, on M, G, Road yesterday. The accident took place when a speeding minibus, in a bid to overtake a private bus, skidded off the road. The vehicle carrying 45 passengers went straight into a shopping mall, after breaking the roadside railing, Persons inside the mall and the bus suffered serious injuries Local people started the rescue operation. The injured were taken to the nearest hospital. Locals got agitated and blocked the road causing the suspension of traffic for more than 3 hours. However, the police came and brought the situation under control.

8. Write a report within 100 words for an English daily about Cyclone hitting Coastal West Bengal .

Cyclone hits Coastal West Bengal

-By a Staff Reporter

Kolkata, June 12, 2013: A severe cyclone with a speed of 80 km. per hour hit the coastal areas of West Bengal yesterday evening at about 6-45 p.m. Caused by a deep depression in the Bay of Bengal, the cyclone ripped through the state resulting in huge damage to life and property. 60 persons have died and thousands have been rendered homeless. Train services have been disrupted leaving a number of people stranded. The state government has taken immediate steps to provide relief to the victims. More than 5000 people have been evacuated to temporary relief shelters. The Chief Minister has reviewed the situation and assured the people of all help.

9. Write a newspaper report on a road accident within 100 words .

BRAKE FAILURE BUS COLLIDES WITH A TRUCK

By a Staff Reporter

Kolkata, October 1, 2015: Yesterday at around 10:30 am an accident took place at Sinthi More when an Esplanade bound bus, of route no 78/1, suddenly collided with a truck. The report says the brake failure of the bus was the cause of this mishap. Five passengers were injured including a child and a woman. According to passengers, the ill-fated bus was moving at a great speed. Near Sinthi More the driver lost control and banged behind a truck. Local people rushed in, and took the injured to the nearest hospital where they were released after first aid. Traffic got disrupted. Cops reached the spot quickly, intervened, and normalcy was restored within an hour.

10. Write a report on a Railway accident.

A MAN DIED IN A RAILWAY ACCIDENT

By Kishore Ganguli

Kolkata, April 25: A man died after he had been hit by a Sealdah bound train close to Barrackpore station around 5.40 am today when the victim was returning home from a regular morning walk. According to an eyewitness, the man was trying to cross the tracks, got confused, and ended up on the track on which the train was coming on. Being hit on his head, he was hospitalized immediately. But the doctors declared him dead. The locals made a blockade on the railway tracks. The police came, dispersed the irate mob and the train service was restored. The railway authorities announced an exgratia payment of Rs 2 lakh to the next of kin of the deceased. The situation is tense till now.

FAQs about Report Writing

Q: what is the ideal length for a report.

Reports can vary in length depending on their purpose and complexity. However, a concise report of 10-20 pages is often preferred to keep the reader engaged.

Q: Can I use bullet points in my report?

Yes, using bullet points can enhance readability and make key information stand out. However, use them sparingly and only when appropriate.

Q: Should I include visuals in my report?

Yes, incorporating relevant visuals like graphs, charts, and images can make complex data easier to understand.

Q: Can I include my opinion in the report?

While reports should be objective and fact-based, there might be instances where your expert opinion is valuable. If so, clearly distinguish between facts and opinions.

Q: How can I make my executive summary compelling?

The executive summary should be concise yet informative. Highlight the most important findings and recommendations to pique the reader’s interest.

Q: Is it necessary to follow a specific report writing style?

Different organizations or fields may have their preferred report writing style. Always follow the guidelines provided by your institution or industry standards.

Q: What is the main purpose of a report?

A: The main purpose of a report is to present information, findings, and recommendations in a structured and organized manner.

A: Yes, bullet points can help present information concisely and improve readability.

Q: How long should an executive summary be?

A: An executive summary should be concise, typically ranging from one to two pages.

Q: Is it necessary to include visuals in a report?

A: Including visuals such as charts, graphs, and images can enhance the reader’s understanding of complex data.

Q: What are some common mistakes to avoid in report writing?

A: Common mistakes to avoid include using overly technical language, neglecting to cite sources properly, and lacking a clear structure.

Q: How can I make my report more engaging?

A: To make your report engaging, use real-life examples, incorporate visuals, and use a conversational tone when appropriate.

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Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.

Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.

Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.

This page aims to disentangle some of these elements, and provide you with some advice designed to help you to write a good report.

What is a Report?

In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.

Whereas an essay presents arguments and reasoning, a report concentrates on facts.

Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.

Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.

Reports may contain some or all of the following elements:

A description of a sequence of events or a situation;
Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information);
An evaluation of the facts or the results of your research;
Discussion of the likely outcomes of future courses of action;
Your recommendations as to a course of action; and
Conclusions.

Not all of these elements will be essential in every report.

If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.

For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.

Sections and Numbering

A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.

Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. It follows that page numbering is important.

Modern word processors have features to add tables of contents (ToC) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.

Report Writing

Getting started: prior preparation and planning.

The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand.

Step 1: Know your brief

You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.

First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you're a student then not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree a recommendation, perhaps.

Step 2: Keep your brief in mind at all times

During your planning and writing, make sure that you keep your brief in mind: who are you writing for, and why are you writing?

All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded.

As you read and research, try to organise your work into sections by theme, a bit like writing a Literature Review .

Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.

The Structure of a Report

Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.

However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.

Executive Summary

The executive summary or abstract , for a scientific report, is a brief summary of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length.

Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.

Introduction

The introduction sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions.

Report Main Body

The main body of the report should be carefully structured in a way that leads the reader through the issue.

You should split it into sections using numbered sub-headings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion.

If it’s not relevant, leave it out.

Conclusions and Recommendations

The conclusion sets out what inferences you draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section.

Recommendations suggest how you think the situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.

A Word on Writing Style

When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.

You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences.

You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words.

Consider your audience. If the report is designed to be written for a particular person, check whether you should be writing it to ‘you’ or perhaps in the third person to a job role: ‘The Chief Executive may like to consider…’, or ‘The minister is recommended to agree…’, for example.

A Final Warning

As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.

Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on structure.

For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.

Finally, ask yourself:

“Does my report fulfil its purpose?”

Only if the answer is a resounding ‘yes’ should you send it off to its intended recipient.

Continue to: How to Write a Business Case Planning an Essay

See also: Business Writing Tips Study Skills Writing a Dissertation or Thesis

Sample Papers

This page contains sample papers formatted in seventh edition APA Style. The sample papers show the format that authors should use to submit a manuscript for publication in a professional journal and that students should use to submit a paper to an instructor for a course assignment. You can download the Word files to use as templates and edit them as needed for the purposes of your own papers.

Most guidelines in the Publication Manual apply to both professional manuscripts and student papers. However, there are specific guidelines for professional papers versus student papers, including professional and student title page formats. All authors should check with the person or entity to whom they are submitting their paper (e.g., publisher or instructor) for guidelines that are different from or in addition to those specified by APA Style.

Sample papers from the Publication Manual

The following two sample papers were published in annotated form in the Publication Manual and are reproduced here as PDFs for your ease of use. The annotations draw attention to content and formatting and provide the relevant sections of the Publication Manual (7th ed.) to consult for more information.

Student sample paper with annotations (PDF, 5MB)
Professional sample paper with annotations (PDF, 2.7MB)

We also offer these sample papers in Microsoft Word (.docx) format with the annotations as comments to the text.

Student sample paper with annotations as comments (DOCX, 42KB)
Professional sample paper with annotations as comments (DOCX, 103KB)

Finally, we offer these sample papers in Microsoft Word (.docx) format without the annotations.

Student sample paper without annotations (DOCX, 36KB)
Professional sample paper without annotations (DOCX, 96KB)

Sample professional paper templates by paper type

These sample papers demonstrate APA Style formatting standards for different professional paper types. Professional papers can contain many different elements depending on the nature of the work. Authors seeking publication should refer to the journal’s instructions for authors or manuscript submission guidelines for specific requirements and/or sections to include.

Literature review professional paper template (DOCX, 47KB)
Mixed methods professional paper template (DOCX, 68KB)
Qualitative professional paper template (DOCX, 72KB)
Quantitative professional paper template (DOCX, 77KB)
Review professional paper template (DOCX, 112KB)

Sample papers are covered in the seventh edition APA Style manuals in the Publication Manual Chapter 2 and the Concise Guide Chapter 1

Related handouts

Heading Levels Template: Student Paper (PDF, 257KB)
Heading Levels Template: Professional Paper (PDF, 213KB)

Other instructional aids

Journal Article Reporting Standards (JARS)
APA Style Tutorials and Webinars
Handouts and Guides
Paper Format

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Sample student paper templates by paper type

These sample papers demonstrate APA Style formatting standards for different student paper types. Students may write the same types of papers as professional authors (e.g., quantitative studies, literature reviews) or other types of papers for course assignments (e.g., reaction or response papers, discussion posts), dissertations, and theses.

APA does not set formal requirements for the nature or contents of an APA Style student paper. Students should follow the guidelines and requirements of their instructor, department, and/or institution when writing papers. For instance, an abstract and keywords are not required for APA Style student papers, although an instructor may request them in student papers that are longer or more complex. Specific questions about a paper being written for a course assignment should be directed to the instructor or institution assigning the paper.

Discussion post student paper template (DOCX, 31KB)
Literature review student paper template (DOCX, 37KB)
Quantitative study student paper template (DOCX, 53KB)

Sample papers in real life

Although published articles differ in format from manuscripts submitted for publication or student papers (e.g., different line spacing, font, margins, and column format), articles published in APA journals provide excellent demonstrations of APA Style in action.

APA journals began publishing papers in seventh edition APA Style in 2020. Professional authors should check the author submission guidelines for the journal to which they want to submit their paper for any journal-specific style requirements.

Credits for sample professional paper templates

Quantitative professional paper template: Adapted from “Fake News, Fast and Slow: Deliberation Reduces Belief in False (but Not True) News Headlines,” by B. Bago, D. G. Rand, and G. Pennycook, 2020, Journal of Experimental Psychology: General , 149 (8), pp. 1608–1613 ( https://doi.org/10.1037/xge0000729 ). Copyright 2020 by the American Psychological Association.

Qualitative professional paper template: Adapted from “‘My Smartphone Is an Extension of Myself’: A Holistic Qualitative Exploration of the Impact of Using a Smartphone,” by L. J. Harkin and D. Kuss, 2020, Psychology of Popular Media , 10 (1), pp. 28–38 ( https://doi.org/10.1037/ppm0000278 ). Copyright 2020 by the American Psychological Association.

Mixed methods professional paper template: Adapted from “‘I Am a Change Agent’: A Mixed Methods Analysis of Students’ Social Justice Value Orientation in an Undergraduate Community Psychology Course,” by D. X. Henderson, A. T. Majors, and M. Wright, 2019, Scholarship of Teaching and Learning in Psychology , 7 (1), 68–80. ( https://doi.org/10.1037/stl0000171 ). Copyright 2019 by the American Psychological Association.

Literature review professional paper template: Adapted from “Rethinking Emotions in the Context of Infants’ Prosocial Behavior: The Role of Interest and Positive Emotions,” by S. I. Hammond and J. K. Drummond, 2019, Developmental Psychology , 55 (9), pp. 1882–1888 ( https://doi.org/10.1037/dev0000685 ). Copyright 2019 by the American Psychological Association.

Review professional paper template: Adapted from “Joining the Conversation: Teaching Students to Think and Communicate Like Scholars,” by E. L. Parks, 2022, Scholarship of Teaching and Learning in Psychology , 8 (1), pp. 70–78 ( https://doi.org/10.1037/stl0000193 ). Copyright 2020 by the American Psychological Association.

Credits for sample student paper templates

These papers came from real students who gave their permission to have them edited and posted by APA.

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Report writing

Report writing is an essential skill in many disciplines. Master it now at university and writing reports in the workplace will be easier.

A report aims to inform and sometimes to persuade. They should be written as clearly and succinctly as possible with evidence about a topic, problem or situation.

Here are some general guidelines but check with your lecturer for more detailed information about what is expected.

What is a report?

Differences between a report and an essay, a report is similar to an essay in that both need:.

to be written in a formal style.
an introduction, body and conclusion
analytical thinking
extensive researching for information and evidence to support a conclusion
careful proofreading and neat presentation.

A report is different to an essay in that a report:

is a presentation of facts and information, rather than a discussion of various opinions
is often written for a very specific audience (e.g. an organisation that has commissioned a report)
is structured so that it may be scanned quickly by the reader
uses numbered headings and subheadings (e.g. 2.1 executive summary)
uses short, concise paragraphs and dot points where applicable
uses graphics wherever possible (tables, graphs, illustrations)
may need an abstract (sometimes called an executive summary)
makes recommendations
does not always need references and a bibliography
often has appendices.

How to write a report

Plan to write your report.

Ask some questions first:

Who has requested the report?
Why have they asked for a report?
What do they need to know?
How will the report be used?
Who is/are my audience or audiences? (e.g. clients, lecturers, assessors, managers etc.)

Analyse your task

Analysing your task is very important. Here are some questions to explore:

What type of report is needed? (e.g. experimental report, technical design proposal, business report)
How long does your report need to be?
What is required in the report?
What is the problem/question to be solved?
What is the aim of the report?
What key points or issues need to be addressed?
What information do you need to collect?

Types of reports for university

For all reports, you have to ensure that the conclusions that you draw are supported by the evidence that you find. At university, you will mostly be writing business, experimental/laboratory or technical reports.

Business report

A business report aims to:

examine how an organisation can achieve an objective
highlight a problem and suggest a solution
offer information, interpretation (e.g. product surveys), analysis and recommendations.

Experimental/Laboratory report

An experimental report aims to report on:

an experiment or research
what was achieved during the course of the experiment?
what was concluded and how this compares with previous published results?

Technical design report

A technical design report aims to:

solve a problem
recommend a design.

Typical format of a report

Letter or memorandum	Provided to the person or group who commissioned the report, stating the purpose of the report, brief summary and/or recommendations, and acknowledging others who have contributed.
Title page	Clearly describes what the report is about.
Abstract or Executive summary	Approximately 200 words. States the problem, how it was investigated, what was found, and what the findings mean.
Table of contents	A list of the major and minor sections of the report.
Introduction	Sets the scene and gives some background information about the topic. States the aim/purpose of the investigation and outlines of the sections in the body of the report.
Main body	Organised into sections: what was investigated, how it was investigated it, what was found (evidence), and interpretations.
Conclusion	Summary, what the report achieved – did it meet its aims, the significance of the findings and a discussion and interpretation of the findings.
Recommendations	What is recommended as a course of action following the conclusion?
References	A list of all the sources you used.
Appendices	Any information (graphs, charts, tables or other data) referred to in your report but not included in the body.

Layout of the report

Lay out the report for easy reading and comprehension. Many managers will only read the recommendations but will dip into the report for the details which they want to find quickly and easily. Use this checklist:

Further resources

Bogg, D 2012, Report writing , MacGrawHill/Open University, Maidenhead, UK.
Eunson, B 2012, Communicating in the 21st century, 3rd edn , Wiley, Sydney.
Kuiper, S 2007, Contemporary business report writing , Thompson, Mason.
Writing reports
A resource on report writing from the University of Canberra.
An overview on reports from UOW Learning Co-Op
Writing laboratory reports
University of NSW writing laboratory reports resource
Writing business reports
A resource on business reports from UOW
Writing technical reports
A resource on technical reports from Monash university

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Academic skills

Report writing

What is a report and how does it differ from writing an essay? Reports are concise and have a formal structure. They are often used to communicate the results or findings of a project.

Essays by contrast are often used to show a tutor what you think about a topic. They are discursive and the structure can be left to the discretion of the writer.

Who and what is the report for?

Before you write a report, you need to be clear about who you are writing the report for and why the report has been commissioned.

Keep the audience in mind as you write your report, think about what they need to know. For example, the report could be for:

the general public
academic staff
senior management
a customer/client.

Reports are usually assessed on content, structure, layout, language, and referencing. You should consider the focus of your report, for example:

Are you reporting on an experiment?
Is the purpose to provide background information?
Should you be making recommendations for action?

Language of report writing

Reports use clear and concise language, which can differ considerably from essay writing.

They are often broken down in to sections, which each have their own headings and sub-headings. These sections may include bullet points or numbering as well as more structured sentences. Paragraphs are usually shorter in a report than in an essay.

Both essays and reports are examples of academic writing. You are expected to use grammatically correct sentence structure, vocabulary and punctuation.

Academic writing is formal so you should avoid using apostrophes and contractions such as “it’s” and "couldn't". Instead, use “it is” and “could not”.

Structure and organisation

Reports are much more structured than essays. They are divided in to sections and sub-sections that are formatted using bullet points or numbering.

Report structures do vary among disciplines, but the most common structures include the following:

The title page needs to be informative and descriptive, concisely stating the topic of the report.

Abstract (or Executive Summary in business reports)

The abstract is a brief summary of the context, methods, findings and conclusions of the report. It is intended to give the reader an overview of the report before they continue reading, so it is a good idea to write this section last.

An executive summary should outline the key problem and objectives, and then cover the main findings and key recommendations.

Readers will use this table of contents to identify which sections are most relevant to them. You must make sure your contents page correctly represents the structure of your report.

Take a look at this sample contents page.

Introduction

In your introduction you should include information about the background to your research, and what its aims and objectives are. You can also refer to the literature in this section; reporting what is already known about your question/topic, and if there are any gaps. Some reports are also expected to include a section called ‘Terms of references’, where you identify who asked for the report, what is covers, and what its limitations are.

Methodology

If your report involved research activity, you should state what that was, for example you may have interviewed clients, organised some focus groups, or done a literature review. The methodology section should provide an accurate description of the material and procedures used so that others could replicate the experiment you conducted.

Results/findings

The results/findings section should be an objective summary of your findings, which can use tables, graphs, or figures to describe the most important results and trends. You do not need to attempt to provide reasons for your results (this will happen in the discussion section).

In the discussion you are expected to critically evaluate your findings. You may need to re-state what your report was aiming to prove and whether this has been achieved. You should also assess the accuracy and significance of your findings, and show how it fits in the context of previous research.

Conclusion/recommendations

Your conclusion should summarise the outcomes of your report and make suggestions for further research or action to be taken. You may also need to include a list of specific recommendations as a result of your study.

The references are a list of any sources you have used in your report. Your report should use the standard referencing style preferred by your school or department eg Harvard, Numeric, OSCOLA etc.

You should use appendices to expand on points referred to in the main body of the report. If you only have one item it is an appendix, if you have more than one they are called appendices. You can use appendices to provide backup information, usually data or statistics, but it is important that the information contained is directly relevant to the content of the report.

Appendices can be given alphabetical or numerical headings, for example Appendix A, or Appendix 1. The order they appear at the back of your report is determined by the order that they are mentioned in the body of your report. You should refer to your appendices within the text of your report, for example ‘see Appendix B for a breakdown of the questionnaire results’. Don’t forget to list the appendices in your contents page.

Presentation and layout

Reports are written in several sections and may also include visual data such as figures and tables. The layout and presentation is therefore very important.

Your tutor or your module handbook will state how the report should be presented in terms of font sizes, margins, text alignment etc.

You will need good IT skills to manipulate graphical data and work with columns and tables. If you need to improve these skills, try the following online resources:

Microsoft online training through Linkedin Learning
Engage web resource on using tables and figures in reports

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Knowledge Base
How to write an expository essay

How to Write an Expository Essay | Structure, Tips & Examples

Published on July 14, 2020 by Jack Caulfield . Revised on July 23, 2023.

“Expository” means “intended to explain or describe something.” An expository essay provides a clear, focused explanation of a particular topic, process, or set of ideas. It doesn’t set out to prove a point, just to give a balanced view of its subject matter.

Expository essays are usually short assignments intended to test your composition skills or your understanding of a subject. They tend to involve less research and original arguments than argumentative essays .

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When should you write an expository essay, how to approach an expository essay, introducing your essay, writing the body paragraphs, concluding your essay, other interesting articles, frequently asked questions about expository essays.

In school and university, you might have to write expository essays as in-class exercises, exam questions, or coursework assignments.

Sometimes it won’t be directly stated that the assignment is an expository essay, but there are certain keywords that imply expository writing is required. Consider the prompts below.

The word “explain” here is the clue: An essay responding to this prompt should provide an explanation of this historical process—not necessarily an original argument about it.

Sometimes you’ll be asked to define a particular term or concept. This means more than just copying down the dictionary definition; you’ll be expected to explore different ideas surrounding the term, as this prompt emphasizes.

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An expository essay should take an objective approach: It isn’t about your personal opinions or experiences. Instead, your goal is to provide an informative and balanced explanation of your topic. Avoid using the first or second person (“I” or “you”).

The structure of your expository essay will vary according to the scope of your assignment and the demands of your topic. It’s worthwhile to plan out your structure before you start, using an essay outline .

A common structure for a short expository essay consists of five paragraphs: An introduction, three body paragraphs, and a conclusion.

Like all essays, an expository essay begins with an introduction . This serves to hook the reader’s interest, briefly introduce your topic, and provide a thesis statement summarizing what you’re going to say about it.

Hover over different parts of the example below to see how a typical introduction works.

In many ways, the invention of the printing press marked the end of the Middle Ages. The medieval period in Europe is often remembered as a time of intellectual and political stagnation. Prior to the Renaissance, the average person had very limited access to books and was unlikely to be literate. The invention of the printing press in the 15th century allowed for much less restricted circulation of information in Europe, paving the way for the Reformation.

The body of your essay is where you cover your topic in depth. It often consists of three paragraphs, but may be more for a longer essay. This is where you present the details of the process, idea or topic you’re explaining.

It’s important to make sure each paragraph covers its own clearly defined topic, introduced with a topic sentence . Different topics (all related to the overall subject matter of the essay) should be presented in a logical order, with clear transitions between paragraphs.

Hover over different parts of the example paragraph below to see how a body paragraph is constructed.

The invention of the printing press in 1440 changed this situation dramatically. Johannes Gutenberg, who had worked as a goldsmith, used his knowledge of metals in the design of the press. He made his type from an alloy of lead, tin, and antimony, whose durability allowed for the reliable production of high-quality books. This new technology allowed texts to be reproduced and disseminated on a much larger scale than was previously possible. The Gutenberg Bible appeared in the 1450s, and a large number of printing presses sprang up across the continent in the following decades. Gutenberg’s invention rapidly transformed cultural production in Europe; among other things, it would lead to the Protestant Reformation.

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The conclusion of an expository essay serves to summarize the topic under discussion. It should not present any new information or evidence, but should instead focus on reinforcing the points made so far. Essentially, your conclusion is there to round off the essay in an engaging way.

Hover over different parts of the example below to see how a conclusion works.

The invention of the printing press was important not only in terms of its immediate cultural and economic effects, but also in terms of its major impact on politics and religion across Europe. In the century following the invention of the printing press, the relatively stationary intellectual atmosphere of the Middle Ages gave way to the social upheavals of the Reformation and the Renaissance. A single technological innovation had contributed to the total reshaping of the continent.

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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An expository essay is a broad form that varies in length according to the scope of the assignment.

Expository essays are often assigned as a writing exercise or as part of an exam, in which case a five-paragraph essay of around 800 words may be appropriate.

You’ll usually be given guidelines regarding length; if you’re not sure, ask.

An expository essay is a common assignment in high-school and university composition classes. It might be assigned as coursework, in class, or as part of an exam.

Sometimes you might not be told explicitly to write an expository essay. Look out for prompts containing keywords like “explain” and “define.” An expository essay is usually the right response to these prompts.

An argumentative essay tends to be a longer essay involving independent research, and aims to make an original argument about a topic. Its thesis statement makes a contentious claim that must be supported in an objective, evidence-based way.

An expository essay also aims to be objective, but it doesn’t have to make an original argument. Rather, it aims to explain something (e.g., a process or idea) in a clear, concise way. Expository essays are often shorter assignments and rely less on research.

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How to write a report? | B2 First (FCE)

Many people believe that reports are boring and dry , but reports give you a great opportunity to score really high marks easily!

If you are not a creative person (and that’s okay) then a report is a great choice for you in part two of the B2 First writing exam.

What is a report?

A report is a formal piece of writing similar in tone to an essay. You always write reports in B2 First (FCE) to a superior, this could be a teacher a director or anyone who you should be respectful.

analyses a present situation and often has recommendations
is divided into sections and contains factual information
is written in a formal style
uses headings for each section

Check our Writing Guide in this article below to see how to write an FCE report.

FCE, CAE, CPE

Practice tests online, b2 first (fce) report: structure.

The purpose of this report is to….

Give the relevant facts

Make your recommendations

B2 First (FCE) Report: Writing Guide

We will use the example FCE report topic below:

Last year a new sport and leisure centre opened in your home town. You have recently received the following letter from the manager of the centre:

I am writing to all members of the Active Leisure Club tgo thank you for your custom over the last year. We want to make the facilities even better this year! Please send a short report to us, telling us what you think are the best and worst aspects of the club. We also want to hear your suggestions for new facilities…

Write your report to the manager of the club (between 140-190 words) .

Step 1: Find – key points, topic and target reader

You need to start writing your report by finding the key points/information, the subject and the person to whom you are writing

I am writing to all members of the Active Leisure Club to thank you for your custom over the last year. We want to make the facilities even better this year! Please send a short report to us, telling us the best and worst aspects of the club. We also want to hear your suggestions for new facilities …

Topic: Active Leisure Club wants to improve their facilities

Main key points:

describe the best aspects of the club
describe the worst aspects of the club
suggest new facilities

Target reader: manager of the centre:

As soon as we’ve analyzed the task and extracted all the information that we need we can start building the report structure and writing it.

Step 2: Title

Although the title is not obligatory , it is certainly an attractive addition and could be something like:

Report on ……. + Topic
Topic + : a report

If you remember in the previous step (Step 1) we found the topic.

Let’s use it now:

Title: Report on Active Leisure Club facilities Title: Active Leisure Club facilities : a report

Step 3: Introduction

Firstly, you have to state the purpose of the report as clearly as possible – this gives the reader a clear idea of what to expect and sets the tone for the rest of the report.

The purpose of the report is nothing more than three points you found (in step 1)

Let’s use them now:

The purpose of this report is to outline the best (point 1) and worst parts (point 2) of our club, as well as to recommend improvements to the facilities. (point 3)

Finally, you mention how you collected the data for your report this is not something that you have to do but it can help your report stand out a little bit.

The purpose of this report is to outline the best and worst parts of our club, as well as to recommend improvements to the facilities. The data for the report was collected based on the opinions of club members (source)

Complete and finished introduction with title:

Title: Report on Active Leisure Club facilities

The purpose of this report is to outline the best (point 1) and worst parts of (point 2) our club, as well as to recommend improvements to the facilities. (point 3) The data for the report was collected based on the opinions of club members. (source)

Practice, Write & Improve

Step 4: the body paragraphs (main content) .

In the main content, you should answer the main key points that you discovered in the task (see step 1) under suitable subheadings , and each is placed in a separate section/paragraph .

Main key points (see step 1):

See the example main content below, with additional annotations you may find useful:

The best aspects of the club – add a heading Most members seem to enjoy the swimming pool with its daily water exercise classes and the opportunity to swim in 50-metre lanes. It also appears that offering a child care programme is appreciated by the majority of our members since many of them have families, but still would like to use the facilities of the club.

[first key point answered -be st aspects]

The worst aspects of the club – add heading According to most of the members I have spoken to, the café does not meet their expectations with below-average food and slow service. Another problem is the state of the gymnasium which , in general, is avoided by many because of broken equipment and a lack of staff during peak times.

[second key point answered – worse aspects]

Suggestions

[…… here you can add one more paragraph and give suggestions , OR include them in the conclusion]

– formal/indirect language – official

– transitional words, expressions and conjunctions, which link the sentences and make the text more fluid

TIP: Headings are very important!

When you write a report but don’t worry, these do not need to be creative titles. This is not an article!

They must what information will be contained in the paragraph.

So what is a very boring and factual title?

Step 5: Conclusion

After writing the entire content, we only have a summary where we can also include our suggestions or recommendations – to do this we can use some specific language that is there to persuade the manager of the centre to take up our idea and implement it.

Suggestions & conclusions – add a heading In the final analysis, the best solutions seem to be to improve the quality of the menu and the service at the café as well as the maintenance schedule and number of staff at the gymnasium. If manager is decided to follow recommendations , the experience of members would improved – persuasive language (recommendations)

– suggestions

Submit your B2 First (FCE) Report

See full report…, full report.

Report on Active Leisure Club facilities

The best aspects of the club Most members seem to enjoy the swimming pool with it’s daily water exercise classes and the opportunity to swim in 50-metre lanes. It also appears that offering a child care programme is appreciated by the majority of our members since many of them have families, but still would like to use the facilities of the club.

The worst aspects of the club According to most of the members I have spoken to, the café does not meet their expectations with below-average food and slow service. Another problem is the state of the gymnasium which, in general, is avoided by many because of broken equipment and a lack of staff during peak times.

Suggestions & conclusions In the final analysis, the best solutions seem to be to improve the quality of the menu and the service at the café as well as the maintenance schedule and number of staff at the gymnasium. If manager is decided to follow recommendations, the experience of members would improved

To sum up….

A report is a formal paper, it has to be concise, well-organized, which makes it recommended to use bullet points and headings so that the reader can quickly find the information they are looking for in your text.

The language of a report is expected to be formal and objective. For this reason, you should avoid including yourself or your views in most of your sentences.

B2 First (FCE) Report: Example Answers

Fce report sample 1.

Your college has just published the first issue of the new college magazine. The organisers are interested in knowing what students thought about it, so they have asked you to write a report. In your report, you should talk about what the students liked and disliked about the articles, the sports section and the news section. Then, you should make suggestions on how to improve the magazine.

Write a report .

Student’s FCE Report Answer:

The New College Magazine

Introduction The purpose of this report is to outline students’ opinions about the new college magazine, and to make recommendations based on their views.

The articles Most students thought the articles were interesting and well written. However, they did not talk about modern topics, so some students found this part of the magazine a little boring.

The sports section It is thought that the sports section is good, but most articles were about football or basketball. This is not a good thing because most of our sporty students play rugby, not football or basketball.

The news section Many students complained about the news section, because it only focused on news about the college. These students were expecting to read some news about the city, too.

Recommendations In order to solve the problems above, I recommend taking some measures. Firstly, article writers should focus more on technology and other modern issues. Secondly, we should consider writing more about rugby and less about other sports. Finally, we should include some news about our city. If we do these things, the magazine will be more interesting to our students.

Get Your FCE Report Checked!

Fce report sample 2.

The gym you work for has been losing members recently and would like to know why they are leaving. The gym manager has asked you to write a report about why these customers are leaving. In your report you should specify what the problems are and should give recommendations for improvement.

Student’s FCE Report Answer:

Improving Our Gym

Introduction

The aim of this report is to explain the main reasons why members are leaving the gym. After interviewing some clients, we have identified some serious problems.

Limited opening hours Some members have complained that the gym opens a little late for them. For this reason, workers cannot exercise before going to work. If the gym opened at 7 a.m., clients could exercise easily before going to work.

The changing rooms Many of the lockers are broken so customers cannot leave their belongings in a safe place. Also, some of the showers are not working properly so members have to queue before having a shower. In order to solve this, I suggest replacing all lockers and showers immediately.

Lack of parking spaces Some previous members have joined gyms which have a parking lot. Although we cannot build a parking lot, we can offer a parking area for bicycles. As a result, this might encourage members to use their bikes to come to the gym.

Conclusion To sum up, I believe that if we take care of these problems, members will be happier and will decide to stay with us.

B2 First (FCE) Report: Writing Topics

Example report question 1.

A group of students from Britain would like to visit your home town as part of an exchange programme. Their leader has asked you to write a report describing what there is to see and do in the town, and to describe some of the other services and facilities that would be available to them.

Write your report .

Example Report Question 2

You have just come back from a visit to a local museum organised by your school the principal has asked you to write a report about the museum and what you saw there, saying whether it is of interest for all age groups in the school.

Write a report for the Principal

Example Report Question 3

You have just come back from a two-day study trip to a historic town. Your teacher has asked you to write a report about your visit, saying what you saw during the two days and whether you would recommend a similar visit for other students.

Write your report

B2 First (FCE) Report: Writing Checklist

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

Have I covered all the key information required by the task?
Have I written only information which is relevant to the task?
Have I developed the basic points in the task with my own ideas?

Communicative Achievement

Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
Have I communicated a balance of straightforward and more complex ideas?
Have I used a suitable style and register (formal or informal) for the task?

Organisation

Have I used paragraphs appropriately to organise my ideas?
Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
Are the ideas balanced appropriately, with suitable attention and space given to each one?
Have I used a wide range of vocabulary?
Have I avoided repeating the same words and phrases?
Have I used a range of simple and more complex grammatical structures?
Have I correctly used any common phrases which are relevant to the specific task or topic?
Is my use of grammar accurate?
Is my spelling accurate?

More than Practice Tests

B2 first (fce) report: tips.

You may use invented statistics to provide a succinct summary of your results.
Use h eadings. They will make it clear that your report is not an essay or review.
Use lists of numbered points or bullets where appropriate.
Divide your report into sections according to the input.
Develop the ideas in the task input.
Include a sentence summarising your opinion at the beginning of the final section of your report.
Use an impersonal, formal style.

B2 First (FCE) Report: Grading

It might seem that it’s difficult to use advanced language in a Report. After all, the topics are usually so dry —what can you write to show your creativity?

This is why being specific so important. The more specific your ideas, the more specific the language you have to use, and therefore the more advanced your language will seem. Don’t stop with ‘computer’ – think of ‘interactive whiteboard’, ‘webcam’ and so on.

It’s not always easy to show links between paragraphs in a Report — especially since each paragraph addresses a single point.

However, you can make sure to link your ideas in each paragraph, so that the sentences build up to a complete, fully-formed idea.

Try to use different sentence patterns. For example, use an adverbial clause at the start of the sentence to introduce your idea— ‘It’s highly likely that…” for
example.

Reports should be written in formal register.

It’s a good idea to use the (eg ‘This report has been written ….”) but not in every sentence – you will send the Target Reader to sleep if you rely on it too much.

Introduce complex ideas as well as simple ones. Saying that is a simple one — but
saying that is an example of a more complex idea.

It’s important that you consider all of the content points.

Everything you write must be relevant to the task. Don’t get distracted by something you think is more interesting.

Add as much specific details as you can — this will make the Target Reader feel fully informed.

B2 First (FCE) Report: Useful Language & Phrases

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Introduction (the goal of the report)

The aim of this report is to As requested, I am writing this report to This report aims to outline/assess The purpose behind this report is to

Development

The first observation to make concerns… It has to been stressed that… According to (the majority of respondents)… In spite of (the fact that)… Despite (the fact that)… The outlook for …… is (far from) bright/optimistic/depressing/daunting The future looks bleak/remains uncertain/is promising This seems unlikely in the near/foreseeable future

Recommendations

I suggest/recommend I would like to suggest/recommend I therefore suggest I advise you (not) to I believe it would be beneficial It would be advisable to You may wish/want to consider If you wish to…, you should If we wish to…, we ought to

Provided that these recommendations are taken into consideration,… In conclusion,… From the research one can conclude that…

Would you pass B2 First (FCE)?

Report Writing

Report generator.

It is quite common in the academe to require students to write a report about certain topics. This means that students need to study and examine a certain topic in order to analyze which information are necessary to include in the report. It also means that students need to comprehensively present the topic so that his/her peers can easily understand the topic. It may be quite a dilemma for students, but the skills that they acquire during such exercise will be useful when they enter the corporate world.

You might get confused as to what report this guide is trying to discuss. To make it clear, this is not about writing a report card ; this is about writing academic reports that may be a requirement for your subjects in school. By the simplest definition, academic report writing means any report writing assignment given in an academic setting. A report aims to spread information in a comprehensive and succinct manner. The report also presents evidence/s that supports the claims or relates to the issue being discussed in the report.

Regardless of the class or subject or topic your report is about, it has to be able to comprehensively present the issue along with the analysis; specific information and the relevant supporting details must be presented as well. Reports are usually tailored to fit a particular purpose and audience; therefore, you must take those into consideration before you go on and create an outline for the report . This guide will discuss necessary topics about report writing to help students out with their report requirements.

Typical Format of a Student Report

Before you start with your report, you must be able to determine and understand the contents that you need t include in your report as well as their specific purpose. Listed below are the typical contents found in a student or academic report :

Letter of Memorandum – The letter of memorandum states the purpose of the report, brief summary and/or recommendations, and acknowledges others who have contributed. Usually given by person or group who commissioned the report.
Title Page – The title page reflects the exact title of the report. It should clearly describe what the report is about and it should also include the name/s of the reporter as well as the date of publication.
Abstract or Executive Summary – This part of the report states the problem, how it was investigated, what was found, and what the findings mean. This usually consists of approximately 200 words.
Table of Contents – This contains a list of the major and minor topics discussed in the report along with the exact page number where they are located.
Introduction – The introduction sets the tone for the entire report, and it also gives some background information about the topic. This part also states the aim/purpose of the report and outlines of the sections of the report.
Main Body – The main body is organized into comprehensive sections that clearly discusses what was investigated, how it was investigated it, what was found along with the evidence/s, and interpretations of what was found.
Conclusion – This section presents a summary of the entirety of the report. It also explains what was achieved by the report, the significance of the findings, and a discussion and interpretation of the findings.
Recommendations – With the conclusion, a recommendation of what necessary or relevant action/s can be taken is included in this section of the report.
References – This section lists all the references, i.e., relevant books, magazines, scholarly journals and studies, etc., used as reference for the report.
Appendices – Other information that has not been included on the body of the report; for example, graphs, charts, tables, or other data.

Free Student Report Card Template

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Importance of Report Writing to Students

Academic writing, specifically report writing , has played a huge role in shaping and developing students. It is a constant exercise in the academe and students usually dread this when being required to do so. However, there are advantages when making reports. Here are some of the reasons why report writing is important and useful to students:

1. Teaches students to analyze

Writing academic reports teaches students to analyze and breakdown the topics into comprehensive and logical sections. It also teaches students to understand the topic down to the simplest detail. It also teaches the students to go beyond merely describing the topic; it urges them to think about why it has been carried out and which uses its findings may have for the future. This allows them to fully take in what they have studied and decide on what these details hold in their report.

2. Allows students to convey their understanding

Since students develop their analyzing skills, writing reports also allow students to convey what they have understood based on their analysis. Reports generally present what the students were able to understand on the topic they have at hand. And since they were able to analyze the topics, they are urged to simply and clearly relay their understanding on the complexity of the topic. More specifically, reports are written to make complicated topics into simple presentation of data, thus, challenging and allowing students to clearly present what they have comprehended in an organized and comprehensive manner.

3. It has a strong focus on technique and style

Academic reports focus on the technique/s and how it should be used to best convey ideas. Reports generally follow a specific style and approach. Thus, it encourages students to stick to such standards. In return, if students learn and master such styles and techniques, it will be easier for them to make reports should their future job require them. It strengthens their writing and organization skills as well as their manner of presentation, which can be very useful when tasked with presenting reports and ideas during employment.

4. Teaches students to think critically and objectively

It teaches students to look at the both sides of the argument. Studying for the report and writing the report itself teaches students to always leave room for argument, it forces them to look at ideas and study different perspectives. Since they are forced to analyze the information and data that is given to them, they are also forced to critically and objectively look at those data in order to present them without bias. This will help them develop such skills that can help them as they go on about their lives.

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Essential Stages in Writing a Report

As all reports, academic reports need to be clear, concise, and well structured. When you are assigned to make a report for a class, you need to allocate time for planning and preparation. With that in mind, here are the essential stages in writing an effective report:

1. Understanding the report brief

This stage is the most important one. Before you start writing your report, you need to be confident that you have clearly understood the purpose of your report. Your report brief generally contains information relevant to your report; for example, the topic of your report, purpose, who it is written for, as well as the general instructions for the report writing . If there are matters that come off as unclear to you, do not hesitate to ask your teacher or instructor.

2. Gathering and selecting information

Since you generally have a clear understanding of what your report is about, you should start gathering the data that are relevant to your topic. This also means that you have to carefully select the data to include since you really can’t include everything that you think is related to your topic. This also means you need to be able to determine and identify the most significant and most relevant information to include in your report. With this, you will have to read on relevant literature in order to widen your understanding of the topic before looking into other forms of information such as questionnaires, surveys, etc.

3. Organizing your material

After gathering and selecting the information you include in your report, you have to be able to organize those information in a way that is is easy for your audience to understand. You should be able to determine what sequencing of the information is more cohesive and understandable. You can start by grouping together points that are related; this may result to the formation of sections and chapters. However, you need to remember to keep on referring to your report brief and cut out other information should you see fit.

4. Analyzing your material

Now that you have a somewhat clear representation of your report, you have to make sure everything you have included and outlined are relevant and necessary. Before you make the first draft of your report, take time to consider what you have on hand and make sure the points you offer are backed up with enough facts and evidence. What conclusions can be drawn from the material? What are the limitations or flaws in the evidence? Do certain pieces of evidence conflict with one another? Remember that your report must go beyond simply presenting the information you have gathered, you have to also relate it to the problem or issue described in the report brief.

5. Writing the report

After making sure that your report outline and what you have included in your outline are relevant and significant to the topic of your report, you can proceed to writing the report. You have to aim for a writing style that is direct and precise, and avoid babbling; make sure your make your points clearly and concisely. Everything must be written with a clear structure, the chapters, sections, and even individual paragraphs.

With this in mind, you need to introduce the main idea of the chapter/section/paragraph, explain and expand the idea, defining any key terms, present relevant evidence to support your point/s, comment on each piece of evidence showing how it relates to your point, and lastly, conclude each chapter/section/paragraph through showing its significance or relevance to the report as a whole or linking it to the next chapter/section/paragraph.

6. Reviewing and redrafting

After you write the first draft of your report, you should definitely review your draft and make sure everything is cohesive, comprehensive, and logical. You need to remember that although your topic is complex, you need to be able to clearly explain its entirety in a brief manner. After being satisfied with your review, you can start redrafting to make sure your report fits the general instructions stated in the report brief. Aside from that, this is the time you make sure your report is easily understandable to your specified audience.

7. Presentation

You can turn your attention to the presentation after you are satisfied with the overall content or after your redrafting. You have to make sure that there are no misspellings and other errors in your chapter/section/subheading. In addition, you have to make sure that everything is clear and accurate. Check for consistency in numbering of chapters, sections, and appendices. Errors, be it the smallest detail, can leave a negative impression to your audience.

Text prompt

Instructive
Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

IMAGES

Short Report Essay
Sample Report Writing Example : How to write a report
Report writing essay sample from assignmentsupport.com essay writing
Report Writing
Report Writing
Report writing Sample

VIDEO

Report writing
Writing an Academic Report
Report writing/ How to write report writing / 10th English /Q. no 41/ Simple format/To score 5 marks
Std.9 Subject-Gujarati second language english medium Assignment solution 2024 Section-D
Report Writing
Report writing

COMMENTS

Writing a Report Essay: Tips and Guidelines for Success
Emphasizing clarity and organization: Lastly, the purpose of a report essay is to emphasize clarity and organization. It should be well-structured, with a logical flow of ideas and information. The purpose is to ensure that readers can easily navigate through the essay, grasping the main points and arguments.
How to Write a Report: Tips, Outline and Sample
Title: You need a comprehensive but concise title to set the right tone and make a good impression. It should be reflective of the general themes in the report. Table of Contents: Your title page must be followed by a table of contents. We suggest writing an entire report first and creating a table of content later.
How to Write a Report Essay (Plus Example)
This is a key area of the report writing process. The body of the report will go further to explain the points you stated in the introduction. CONCLUSION. To write a good report essay, you need to have a conclusion. Make a quick summary of the key points you have been writing about in the body of the report.
How to Write a Report (with Pictures)
Easy Steps to Write a Report. Choose an interesting topic and narrow it down to a specific idea. Take notes as you research your topic. Come up with a thesis, or main theme of your report, based on your research. Outline the main ideas you'll cover in your report. Then, write the first draft.
Report Writing: Format, Tips, Topics & Examples I Leverage Edu
Report Writing Format for Class 10th to 12th. The report writing structure for students in grades 10 and 12 is as follows. Heading : A title that expresses the contents of the report in a descriptive manner. Byline: The name of the person who is responsible for drafting the report. It's usually included in the query.
Example of a Great Essay
This essay begins by discussing the situation of blind people in nineteenth-century Europe. It then describes the invention of Braille and the gradual process of its acceptance within blind education. Subsequently, it explores the wide-ranging effects of this invention on blind people's social and cultural lives.
Report Writing: How to Write, Format, Tips, Samples & Examples
Report Writing Examples - Solved Questions from previous papers . Example 1: Historical Event Report . Question: Write a report on the historical significance of the "Battle of Willow Creek" based on the research of Sarah Turner. Analyze the key events, outcomes, and the lasting impact on the region. Solved Report:
The Beginner's Guide to Writing an Essay
Essay writing process. The writing process of preparation, writing, and revisions applies to every essay or paper, but the time and effort spent on each stage depends on the type of essay.. For example, if you've been assigned a five-paragraph expository essay for a high school class, you'll probably spend the most time on the writing stage; for a college-level argumentative essay, on the ...
how to write an academic report: Examples and tips
When you're writing, outlining will help you get the most out of your writing. It will save you time and effort when writing because you can make full sentences and well-developed essays with an outline. Avoiding jargon. One of the most important things to remember when writing an academic report is to avoid using jargon.
How to Write a Report (2023 Guide & Free Templates)
It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence. Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic.
Report Writing: Format, Topics, and Examples
Report Writing Types in English: Basically, Report writing in English is of three types.. Example: General Report Writing: These reports give an account of a person's experience of an event or an incident. Newspaper Report Writing: Newspaper reports are based on true incidents or accidents meant to express some information to the public. Business Report Writing: Business reports are made on ...
Report Writing
Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured. Requirements for the precise form and content of a report ...
Sample papers
These sample papers demonstrate APA Style formatting standards for different student paper types. Students may write the same types of papers as professional authors (e.g., quantitative studies, literature reviews) or other types of papers for course assignments (e.g., reaction or response papers, discussion posts), dissertations, and theses.
Report writing
Report writing is an essential skill in many disciplines. Master it now at university and writing reports in the workplace will be easier. A report aims to inform and sometimes to persuade. They should be written as clearly and succinctly as possible with evidence about a topic, problem or situation. Here are some general guidelines but check ...
Report
A report is a well-structured and researched document that informs a specific audience on a particular problem or topic. The purpose of a report is to inform, guide or influence decision making and/or the outcome of a course of action. Writing reports is common in many workplaces. Thus, you often find this form of writing set as an assessment ...
Report writing
Paragraphs are usually shorter in a report than in an essay. Both essays and reports are examples of academic writing. You are expected to use grammatically correct sentence structure, vocabulary and punctuation. Academic writing is formal so you should avoid using apostrophes and contractions such as "it's" and "couldn't".
Short Report Essay
What you are going to be writing about and the keywords that you would use. As we know, writing a short report essay is the keywords that are the most important. To be able to get that, writing an outline or a draft is necessary before writing the actual report essay. 2. Do Your Research. Something you must do when you are writing a report essay.
How to Write an Expository Essay
The structure of your expository essay will vary according to the scope of your assignment and the demands of your topic. It's worthwhile to plan out your structure before you start, using an essay outline. A common structure for a short expository essay consists of five paragraphs: An introduction, three body paragraphs, and a conclusion.
Report Writing
Elements/What to Include in a Report Writing. 1. Title Page: Includes the report's title, the author's name, date, and other relevant information. 2. Abstract or Executive Summary: A concise overview summarizing the main points, findings, objectives, and conclusions of the report. 3.
How to write a report?
A report is a formal piece of writing similar in tone to an essay. You always write reports in B2 First (FCE) to a superior, this could be a teacher a director or anyone who you should be respectful. A report. analyses a present situation and often has recommendations. is divided into sections and contains factual information.
Report Writing Guide
How is writing a report any different from writing an essay? Article Writing Examples & Samples; Memo Writing Examples & Samples; Unlike an ordinary essay, reports are lengthy and concise in form. They follow a formal structure and are used to convey the results or findings of a given study. Knowing how to write a report is essential in ...
Report Writing
Academic writing, specifically report writing, has played a huge role in shaping and developing students. It is a constant exercise in the academe and students usually dread this when being required to do so. However, there are advantages when making reports. Here are some of the reasons why report writing is important and useful to students: 1.

Essay Papers Writing Online

Tips for Writing a Report Essay

Understanding the Purpose

Conducting Thorough Research

Organizing Your Thoughts

Structuring Your Essay

Editing and Proofreading Your Work

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Defining a Report

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What are the Report Types

Academic Reports

Project Reports

Sales Reports

Business Reports

Scientific Reports

Annual Reports

Writing Reports Are Not Your Thing?

Report Format

How to Write a Report Like a PRO

Start With a Strong Thesis

Use Simple Wording

Present Only One Concept in Each Phrase

Only Present Reliable Facts

Incorporate Bullet Points

Review the Text for Accuracy and Inconsistencies

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How to Write a Report Essay (Plus Example) – PDF

Use names and pronouns

State your points clearly and be specific

Focus on relevant facts.

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How to Write a Report

Easy Steps to Write a Report

Sample Reports

Selecting Your Topic

Researching the Report

Writing the First Draft

Revising Your Report

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Report Writing

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Report Writing Format, Tips, Samples and Examples

How to Write a Report: A Complete Guide (Format, Tips, Common Mistakes, Samples and Examples of Report Writing)

What is Report Writing ?

Format of Report Writing

Report Writing Examples – Solved Questions from previous papers

Report writing Samples

Report Writing Tips

Common mistakes for Report Writing

Inadequate Coordination:

Inadequate Research:

Inconsistent Formatting:

Unsubstantiated Conclusions: