how to disable presentation mode in powerpoint

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How To Turn Off Presenter View in PowerPoint

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more February 3, 2022

Presenter view is a great tool to use when making presentations. It allows you to present slides professionally to the audience while keeping your talking points to yourself. However, there may be instances when you would prefer not to use the Presenter View feature. Maybe you are presenting on Zoom and need to share your screen with your audience. Perhaps you just find it simpler to teach your class without it.

Whatever your situation might be, this step-by-step guide will walk you through how to turn off Presenter View.

This article will look at how to turn off Presenter View in PowerPoint from various devices and platforms, including Teams and Zoom.

Turn Off Presenter View in PowerPoint for Windows

When working in PowerPoint on two different monitors (yours and the one for the audience), you will, in most instances, want to disable Presenter View from the audience screen. This will prevent them from seeing your talking points.

To do this, follow the steps outlined below:

Presenter View will now only be visible on your screen.

You can also turn off Presenter View for both screens by following the steps below:

Presenter View has now been disabled on both monitors.

Turn Off Presenter View in PowerPoint for Mac

Things will work a little differently if you use a Mac, but don’t worry. We will guide you on how to turn off Presenter View PowerPoint on your Mac device.

• This will disable Presenter View and revert you to the mirrored slide display.

Turn Off Presenter View PowerPoint Zoom

Presenter View usually works best when using two different monitors; one for the presenter and another for the audience. That way, the talking points can only be viewed by one party. With more and more meetings taking place on Zoom, the dual-monitor approach can get tricky because the presenter shares their screen with the group. Let’s find out how to turn off Presenter View in Zoom.

Presenter View has now been turned off, and you can stop sharing your presentation and exit the slideshow. The screen sharing will stop, and Zoom will pop back up.

It’s important to remember to stop sharing your presentation before exiting PowerPoint. If you don’t, whatever was displayed on the presenter’s screen will be shown to the Zoom participants.

Turn Off Presenter View in PowerPoint Teams

Microsoft updated Teams and made Presenter View the default mode when sharing presentations. The feature is quite useful as it allows participants to move back and forth within slides without disrupting the presenter. They, however, did not provide a way to turn off Presenter View on this platform. If you are looking to disable the feature, there is a keyboard workaround that you can utilize for that purpose.

To turn off Presenter View PowerPoint in Teams:

Turn Off Presenter View in Google Meet

If you are holding your presentation on Google Meet, you have the option to share your entire screen, a window, or a tab. For Presenter View, you can opt to share one window with the audience while keeping a second window with your notes private.

To turn off Presenter View, all you need to do is close the window or tab that contains your speaker note. Do this by navigating to the bottom right corner of the page and clicking on “You are presenting,” then tap “Stop Presenting.” You will now have turned off Presenter View in Google Meet.

Turn Off Full Screen Presenter View in PowerPoint

Perhaps instead of turning off Presenter View, you would prefer to exit full-screen mode instead. This would allow you to have your speaker notes handy while still having access to your toolbar and other applications.

To do this, you would need to display Presenter View in a window instead of on the full screen. Here’s how to go about doing that:

Now PowerPoint will open in a window instead of full screen, and you will be better able to manage your Presenter View mode.

Additional FAQs

What do you do if presenter view is showing up on the wrong monitor.

Sometimes things might get mixed up, and your presentation notes appear on your audience screen. You can quickly fix this by:

1. Click on “Display Settings” on your PowerPoint screen.

2. At the top of the “Presenter Tools” page, select “Swap Presenter View and Slide Show.”

Turn Off Presenter View PowerPoint

PowerPoint’s Presenter View is an amazing feature that allows you to present without losing the option to refer to your notes. However, there may be instances where you would rather have the feature off. As we have seen, disabling Presenter View can be an easy process to navigate once you know where to look.

How often do you use Presenter View when delivering virtual presentations? Let us know in the comments section below.

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How To Turn Off Presenter View in PowerPoint

Presenter view is a useful feature in PowerPoint that allows you to view notes and upcoming slides while your audience only sees the current slide. However, sometimes you may want to exit this view and return to normal slideshow mode. Here is a step-by-step guide on how to turn off presenter view in PowerPoint.

What is Presenter View?

Some key things presenter view enables you to do:

When to Turn Off Presenter View

How to turn off presenter view, 1. press the esc key.

The quickest way to exit presenter view is to simply press the Esc key on your keyboard.

This method instantly turns presenter view off, allowing you to interact with slides normally.

2. Click the Presenter View Button

3. end slideshow mode.

The third method is to completely end slideshow mode:

Customizing Presenter View

If you want to customize what displays in presenter view for your needs, it’s easy to configure:

Presenting Without Presenter View

While presenter view has many benefits, there may be situations where you want to present slides normally without it.

Reasons could include:

To present without presenter view, simply don’t enable it. Just begin your slideshow with “Slide Show > From Beginning” and all displays will show a mirror view of the current slide.

Use this method when presenter view would be unnecessary or inconvenient given the situation.

Customizing what appears in presenter view can also help optimize it for your presentation and style.

About The Author

Vegaslide staff, related posts, powerpoint 2007: using transitions, how to add a new font to powerpoint 2010, how to embed fonts in powerpoint, how to erase part of a picture in powerpoint for office 365.

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• Presentations

How to Present a PowerPoint Slideshow With Presenter View (+ Video)

• Bahasa Indonesia

Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

• In Presenter View , this display keeps your  speaker notes  in view to reference while speaking.
• You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
• A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
• Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View. 

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently. 

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on  Presenter View  on the  Slide Show  tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display. 

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

• It helps your slides look better.
• It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner. 

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation. 

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions. 

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows. 

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see. 

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message. 

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail. 

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this. 

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

• easy-to-edit text placeholders
• photos and illustrations throughout
• charts and infographics
• pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.  

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our  eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note:  This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times.

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Turn Off PowerPoint Presenter View

Turn off presenter view before a presentation begins.

By turning off the presenter view before you begin a presentation over Zoom, your students will not be able to see any personal notes you have created for yourself in the presentation. While presenter view is viable for a classroom setting (where your personal computer screen can be separate from wha a projector is showing), for sharing your own screen over Zoom, sharing the slides without personal notes is best.

• Open the PowerPoint you will be sharing. On the  PowerPoint  menu, select  Preferences .

• In the  PowerPoint Preferences  dialog box, under  Output and Sharing , click  Slide Show .

• In the  Slide Show  dialog box, UNCHECK the Always start Presenter View with 2 displays  check box.

If you have any questions, please feel free to contact Information Services at  [email protected]  or (310) 506-7425.

Published by Hong Kha

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Mar 4, 2021

Switch between editing and viewing in PowerPoint for web

Robin Miller

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Hi, Office Insiders! I’m Robin Miller, a Program Manager on the PowerPoint team. I’m happy to announce that we have made it even easier to switch between editing and viewing presentations in PowerPoint for the web.

Editing and viewing in PowerPoint

As you are reviewing and getting familiar with the content of a presentation, use the Viewing mode, and don’t worry about accidentally moving things around or making unintended changes. When you’re ready to provide feedback and make updates, switch to the Editing mode.

We’ve updated PowerPoint for the web so you can now quickly change between both modes with a couple of clicks.

How it works  

As long as  you have  Edit  permissions  for a given pres entation, you  can choose to be in Editing or Viewing mode.   

• To switch between the modes, click  Editing   in the ribbon  and  then  choose  Viewing .   To switch back, choose  Editing .  

Requirements  

• You must have Editing permissions. Users with View-only  permissions   won’t  be able to switch into Editing mode.  

Tips and tricks  

• The option to  Open in Desktop   can   also now be found in this menu.  If   you are running PowerPoint in Teams,  the  Open in Desktop  button remains outside the mode menu  for now.   

Known  issues    

The mode menu options are disabled and difficult to see when in Slide Sorter View while also using High Contrast Mode.  

Availability   

This feature is  rolling  out  to  PowerPoint for the web users. We are working on bringing the  feature  to PowerPoint for Windows and Mac in the future. 

Feedback  

If you have any feedback or suggestions, you can  send  them by clicking  Help > Feedback .  

Learn what  other information you should include in your feedback  to ensure  it’s actionable and reaches the right people. We’re excited to hear from you!  

Sign up for the  Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How-To Geek

Can i stop people from editing my powerpoint presentation.

Your options depend on your version of Office, but you can at least make editing more difficult.

Quick Links

Use the restrict access feature (business and enterprise only), make your presentation read-only or mark it as final, password protect your presentation, save your presentation as an image.

To preserve the integrity of your PowerPoint presentation, you may want to try to prevent others from editing it. Depending on the Office version you have, there are a few things you can do to block editing, or at least make it more difficult.

You can use the Restrict Access feature to protect your PPTX file from edits, but this feature is only available for Microsoft 365 for Business or Enterprise , and the feature must be enabled by your organization's administrator in the Microsoft 365 admin panel . That means if you're using any version below Microsoft 365 for Business, such as Home or Family, then you won't have this feature.

Related: How to Find Out Which Version of Microsoft Office You're Using (and Whether it's 32-bit or 64-bit)

If you are subscribed to a version that supports this feature, and if the admin of your organization has enabled it, you can locate "Restrict Access" under File > Info > Protect Presentation.

You can then set the restriction types and file access expiration dates.

Visit Microsoft's official doc site to learn more about Information Rights Management and how to use this feature.

Making your presentation read-only or marking it as final doesn't actually make your presentation un-editable. What this does is discourage others from making edits. It's also good for preventing accidental edits, as it makes you opt-in before you're able to make any changes to the content.

Related: How to Make a Microsoft PowerPoint Presentation Read-only

To make your presentation read-only, or to mark it as final, open your PPTX file and click the "File" tab.

Next, click "Info" in the left-hand pane.

Now, in the Protect Presentation group, click "Protect Presentation."

Once selected, a drop-down menu will appear. You can choose between these two options to make your presentation read-only:

• Always Open Read-Only:  This asks the reader to opt-in to edit the presentation, which prevents accidental edits.
• Mark as Final:  This lets the reader know that this is the final version of the presentation.

Selecting either option will prevent the reader from editing the presentation---unless they opt-in to do so by clicking the "Edit Anyway" button in the banner.

While making your presentation read-only serves a purpose, it's a weak form of protection if you want to truly keep others from editing your content.

Related: How to Unlock Read-Only PowerPoint Presentations

PowerPoint has an option that lets you encrypt your presentation and only those with the password can access it. Again, this doesn't fully protect the content within the presentation, but if only those with the password have access, the chances of the presentation being edited are certainly lower.

This password isn't stored anywhere on your local machine. Be sure to store the password somewhere safe. If you forget or lose your password, you won't be able to access the presentation again.

To password protect your presentation, open PowerPoint, click the "File" tab, click "Info" in the left-hand pane, and then click the "Protect Presentation" option.

Next, click "Encrypt with Password" from the menu that appears.

The Encrypt Document window will appear. Enter your password in the Password text box and then click "OK."

Reenter the password and then click "OK" again.

Now anyone who tries to open the presentation will need the password to access it.

This method is more secure than simply making your presentation read-only. However, you're merely preventing people from opening the PPTX file. If they have the password, then they can also edit the presentation's content. Be careful who you share the password with. If you're worried the password may have been exposed , change the password immediately.

Related: How to Check if Your Password Has Been Stolen

If you want to deliver your PPTX file to someone, but don't want them to be able to copy or edit the content (easily, at least), then you can convert the PowerPoint presentation to an image file and send it that way.

Open the PowerPoint presentation, click "File," and then click "Save As" in the left-hand pane.

Browse to the location you would like to save the file and then, in the "Save As" box, choose the image file type you would like to save the presentation as. You can choose between:

• Animated GIF Format  (*.gif)
• JPEG File Interchange Format (*.jpg)
• PNG Portable Network Graphics Format (*.png)
• TIFF Tag Image File Format (*.tif)
• Scalable Vector Graphics Format (*.svg)

Related: What's the Difference Between JPG, PNG, and GIF?

Once you save the presentation as an image, you can send it out to the desired recipients.

At the end of the day, there's no solid way to 100% protect your presentation. You can kindly ask recipients not to edit the content, password-protect your presentation so only those you want to have access to it can access it, or convert your presentation to an image or PDF , but even with these measures, if someone wants to edit something, they can always find a way.

Related: How to Save Microsoft PowerPoint Presentations as PDF Files

How to stop PowerPoint from extending display when presenting on laptop 

Stop powerpoint from extending display when presenting on laptop, prevent powerpoint from extending display when presenting on laptop using group policy, prevent powerpoint from extending display when presenting on laptop using registry, how do i extend my screen when presenting, do not allow powerpoint to automatically extend display when presenting on a laptop or tablet, sudipmajhi@twc.

How to Enable or Disable The Presentation Mode Settings in Windows 11/10

Presentation Mode is a feature in Windows 10 designed to help people carrying their Presentations on their portable devices. The User can specify certain settings like volume to be set, screensaver to be used, desktop background to be in place in Presentation mode and when the Presentations mode is enabled, these changes are done to the OS.

• Only people with Admin rights can enable or disable the Presentation Mode Settings
• This feature is only available in Windows Pro, Enterprise, and Education versions.

In this article, let us see how to enable or disable Presentation Mode Settings in Windows 10 in two different ways.

Method 1: Using Registry Editor

Step 1: Open the Run Dialog using the keys  Windows+R

Step 2: Type  regedit  and hit  Enter

Step 3: In the UAC window that opens asking for permissions, click on  Yes

Registry editing can harm the system even with the slightest mistake. It is advised to take the backup of the registry before proceeding. To take a backup, In the Registry Editor–> Go to  File –> Export –> Save your Backup file .

Step 4: In the Registry Editor window, on the search bar at the top, copy-paste the following location

Step 5: If you cannot see the PresentationSettings folder, create one, right-click on Policies, choose New > Key.

Step 6: Name the folder as PresentationSettings

Step 5: Open the PresentationSettings  folder.

Step 6: On the right-hand side, right-click anywhere on the empty area.

Step 7: ChooseNew > DWORD(32-bit) Value.

Step 8: Name the newly created Key NoPresentationSettings

Step 9: Double-click on the key to change its value.

Step 10: To Turn Off or disable the Presentation mode settings, Set the value to 1 click OK

Step 11: If you want to enable the settings ,  set the value to 0 .

Step 12: Restart the System.

Method 2: Using Group Policy Editor

Step 1: Open the Run Command Window using Windows+R.

Step 2: Type gpedit.msc and hit Enter.

Step 3: In the Local Group Policy Editor window that opens, from the left-hand side, navigate to the following location. Simply double-click on the section to expand the selection.

Step 4: On the right-hand side, double-click Turn off Windows presentation settings.

Step 5: To disable this setting, tick on the Disabled option.

Step 6: To Enable, click on the Enabled option.

Step 7: Finally click on the Apply button, followed by OK.

NOTE: Ensure that this setting is applied. If not,

1. Open Run Dialog using Windows+R

2. Type cmd and hold the keys Ctrl+Shift+Enter to open a command prompt in Admin mode.

3. Type  the below command and hit Enter

Step 8: Restart your System.

That’s All

We hope this article has been informative. Thank you for Reading.

Kindly comment and let us know which fix helped you solve the issue.

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Can I disable powerpoint from using the complete screen in presentation mode?

I use a projector to display to a whiteboard. I would like to use powerpoint with a word file displayed by the side. Powerpoint utilises the complete screen as soon as i choose display from current slide. Is there a method of getting powerpoint to use 1/2 screen?

• microsoft-powerpoint

• busynessgirl.com/how-to-run-a-powerpoint-not-in-full-screen –  DavidPostill ♦ Jun 23, 2015 at 11:55
• 1 Welcome to Super User! Please tell us what you have researched and attempted to resolve this. It would also be helpful to know what version you are using. It may be helpful to read How to Ask to improve your question. –  CharlieRB Jun 23, 2015 at 12:31

I assume you're using PowerPoint 2013. Under the Slide Show tab, click the Set Up Slide Show button. Under show type, click "browsed by an individual (window)." When you present, there will be a window that you can drag and resize however you want.

• Yes. And the same "browsed by an individual" setting works in all versions of PPT back into the mists of long-forgotten time. –  Steve Rindsberg Jun 29, 2015 at 3:24

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How to disable auto-hide taskbar in full screen slide show mode in PowerPoint?

While presenting in full screen slide show mode in PowerPoint, taskbar auto hide after 2-3 seconds. Can we set it permanently or disable it so that taskbar will not hide? Because it's annoying while you have to switch screens. Help me. Regards, Sandeep

You can disable it, just open Power Point and go File (upper left corner) -> Options (bottom left corner) -> Advanced -> Uncheck 'Show popup toolbar'

You can also handle it when you are in full screen presentation mode, but you need to do it every time when you present something.

• This will hide the toolbar but i want to view taskbar all the time so that i can switch between screens. –  Sandeep Rana Aug 23, 2021 at 17:08

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How to Turn Off Listening in PowerPoint: A Quick Guide

PowerPoint presentations are a powerful tool. But sometimes, the built-in features like listening mode can be, let’s say, a bit much. For anyone who’s been caught off guard by their own voice narrating or strange background sounds, you know exactly what I’m talking about. Turning off listening mode in PowerPoint can save you a lot of awkward moments and distractions.

In my experience, navigating through Microsoft Office settings can feel like finding your way through a maze. The simplest way to turn off listening mode is to select the audio icon in your presentation and choose ‘Play in Background’ or ‘Play Across Slides’ from the playback tab. Trust me, it’s a game changer.

No one wants to be that person stumbling through a presentation with unexpected noises or narration. Whether you’re in a pitch meeting or classroom setting, ensuring your presentation remains clear and professional is key. So let’s dive in more into the steps and save ourselves from future embarrassments.

• 1.1 Using PowerPoint on the Web
• 1.2 Ensuring a Reliable Internet Connection
• 2.1 Adding Audio Files to Slides
• 2.2 Recording Narrations
• 2.3 Embedding Sound Icons
• 3.1 Managing Playback Using Audio Tab
• 3.2 Playback Tab Features
• 4 Editing and Enhancing Audio

Setting Up Your Presentation

Setting up a presentation in PowerPoint involves certain steps to ensure everything works smoothly. These steps vary slightly if you’re using PowerPoint on the Web, and ensuring a reliable internet connection is crucial.

Using PowerPoint on the Web

For those who prefer PowerPoint on the Web , the process is straightforward but has unique considerations. Supported browsers include Chrome, Firefox, and Edge . Opening PowerPoint in these browsers ensures compatibility and a smooth user experience.

Begin by navigating to PowerPoint Online through your Microsoft account. Here, you can create, edit, and share presentations . Utilize the ribbon at the top for features such as adding slides, templates, and multimedia elements. To turn off listening mode, adjust settings under the Slide Show tab. This option prevents narrations or live listening during your presentation, crucial for preventing unexpected disruptions.

Tip: Save your work frequently to avoid losing changes, ensuring a smooth presentation flow.

Ensuring a Reliable Internet Connection

A reliable internet connection is essential when working with PowerPoint on the Web . Frequent disconnections or slow speeds can disrupt your workflow and lead to frustrating delays.

First, I recommend conducting a speed test to ensure your connection is stable. Tools like Speedtest.net provide accurate results. Make sure you’re close to your router or use a wired connection for best performance. Windows 10 users can check their connection status via the settings menu, finding the most optimal spot to work from.

Tip: If you’re using Wi-Fi, reducing the number of connected devices can improve your connection’s reliability.

Ensuring all updates are installed for your browser and system can also prevent software-related disruptions. Keep in mind that a strong connection is key when presenting live to avoid awkward pauses or errors.

Incorporating Audio Elements

Incorporating audio elements in PowerPoint enhances the presentation’s depth and engagement. Let’s explore how to add audio files, record narrations, and embed sound icons effectively.

Adding Audio Files to Slides

To add audio to your PowerPoint presentation, follow these steps. Navigate to the slide where you want the audio. I go to the “Insert” tab on the ribbon. Next, I click on “Audio” and choose “Audio on My PC” to insert an audio file from my computer. Alternatively, you can choose “Online Audio” if you need a file from the internet.

Once the audio file is added, an audio icon appears on the slide. You can adjust playback options, such as trimming the audio or setting fade-in and fade-out durations, under the “Playback” tab. Adjusting the volume of the audio is also possible here. Make sure the audio isn’t too loud or too soft. It’s crucial that it complements rather than detracts from the presentation.

Recording Narrations

Recording narrations for each slide can make your presentation more dynamic, especially if you can’t be there in person. To start recording narrations, go to the “Slide Show” tab and select “Record Slide Show.” This opens a recording window where I can record my talk for each slide. Make sure your microphone is connected and working correctly before starting.

During recording, I speak clearly and at a suitable pace, offering more engaging commentary. If something goes wrong, I can always re-record the part. You can preview and make adjustments to each recording as needed. Once satisfied, the narrations are saved with each individual slide. Use the “Clear Narrations” option if you need to remove any existing narrations.

Embedding Sound Icons

After adding or recording audio, it’s crucial to manage how the audio plays and how it’s presented visually in your slides. The audio icon can be repositioned or resized to fit the slide layout. Embedding this icon in a discrete yet accessible spot is a good practice.

To further enhance the experience, you can set the audio to play automatically, on click, or during specific actions using the “Playback” tab. This allows precise control over the audio experience during the presentation. Remember, it’s essential to test the audio on different slides to ensure smooth transitions.

Choose a consistent style for your sound icons. A neat organization of these elements keeps your presentation professional and impactful.

Navigating Playback Controls

Navigating playback controls in PowerPoint involves using the Audio and Playback tabs. Each tab allows users to manage audio, adjusting settings to suit their presentations.

Managing Playback Using Audio Tab

In PowerPoint, manipulating audio begins with the Audio tab. After selecting the audio icon on your slide, the Audio tab presents numerous settings. Here, I can choose Play in Background for continuous play across slides or adjust Start settings to dictate when the audio begins.

Additionally, the Audio Options dropdown allows me to hide the audio icon during the presentation, ensuring a cleaner look. These options give me control over when and how my audience hears the audio, providing flexibility in presentation design.

Playback Tab Features

The Playback tab offers further controls for fine-tuning audio. Here, I can trim audio clips by adjusting the Trim Audio feature. This tool uses red and green sliders to cut unwanted sections at the beginning or end.

I also find Fade In and Fade Out settings within this tab, perfect for creating smooth audio transitions. Adjusting the volume from Low to High ensures the audio isn’t too overpowering or too faint. With these features, I can ensure my presentation’s audio is well-balanced and professional.

Editing and Enhancing Audio

Editing audio in PowerPoint can be a breeze. Want to trim a long clip? Simple! Just select the audio icon, hop over to the Playback tab, and click Trim Audio . Adjust the red and green sliders to set your start and end points. Voilá, you’ve got your snippet.

Need to tweak audio volume? Easy-peasy. Head to the Playback tab, click Volume , and choose from options like Low, Medium, or High. Otherwise, you can mute it entirely if you’re not in the mood for sound.

Fade effects add a touch of elegance to your presentation. By setting up fades, you can ensure a smooth start and end for your audio. Select Fade In or Fade Out and set the duration in seconds for a seamless experience.

Oh, and what if you made a mistake? No worries! The undo button is your best friend. Just hit Ctrl + Z and any mishap is reversed in an instant. It’s like magic, but with fewer rabbits.

Want to record a narration? Click the Insert tab, choose Record Audio , and start talking. Perfect for adding personal touches or explanations to your slides.

For everyone working on multiple devices, having good audio might mean accessing files from your desktop. Remember to keep your audio files organized to avoid any “file not found” nightmares. Been there, done that!

PowerPoint lets you effortlessly enhance your audio and elevate your presentation. With these tweaks, your slides will sound as polished as they look. Ready to give it a try?

Related posts:

• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
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• How to Edit Background Graphics in PowerPoint: Step-by-Step Guide for Effective Presentations
• How to Track Changes in PowerPoint: A Step-by-Step Guide
• How to Create Master Slides in PowerPoint: Easy Guide for Professionals
• How to Compress Media in PowerPoint: Enhancing Performance and Quality
• How to Make a Shape Transparent in PowerPoint: Step-by-Step Guide
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• How to Add Multiple Animations to One Object in PowerPoint: Step-by-Step Guide
• What Is Microsoft PowerPoint Used For? Discover Its Essential Applications
• How to Lock Aspect Ratio in PowerPoint: A Step-by-Step Guide
• What is an ODP File PowerPoint: Understanding OpenDocument Presentation

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How to repair corrupt PowerPoint files?

updated on November 23, 2023

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Microsoft PowerPoint is a reliable software overall, but you can sometimes end up with a corrupt PowerPoint file that won’t open. This can happen due to improper saving, power failure in the middle of a save, or issues with the disk of your computer, among other things.

It’s as common as a blinking Outlook 365 issue, and can be frustrating, especially if you have a crucial presentation coming up. PowerPoint’s handling of files has improved over the years, but you may still get a corrupted PPT/PPTX file every now and then which might prevent you from opening PowerPoint files . Here’s how to repair corrupt PowerPoint files.

Method 1: Using the Open and Repair option in PowerPoint

Microsoft PowerPoint has a mechanism to fix corrupt PPT/PPTX files itself. It’s labelled as ‘Open and Repair’. If you use this option, PowerPoint will try to repair the file automatically and open it. Follow the steps below to use Open and Repair to repair corrupt PowerPoint files:

• Open Microsoft PowerPoint.
• Click the File tab. (May not be needed on newer versions.)

• Navigate to and select the corrupt PowerPoint file by clicking Open .

• If a dialog box pops up, click Repair .

If PowerPoint is able to repair the corrupted PPT/PPTX file, it will do so and open it up. If not, you will see an error saying that PowerPoint cannot open the file.

Method 2: Repair corrupt PowerPoint files with a third-party app

If PowerPoint cannot repair the corrupt PowerPoint file itself, your best bet is to get a third-party app like Stellar Repair for PowerPoint.

• Download Stellar Repair for PowerPoint from the official website, and install it.

• Click Scan  and wait for the software to fix the file.

Method 3: Open PowerPoint in safe mode, or use a Backup saved file

It may be worth a shot to try opening PowerPoint in safe mode to see if it can open and repair corrupt PowerPoint files. Follow these steps.

• Close all open instances of PowerPoint.
• Press and hold the Ctrl key and click/double-click PowerPoint to open it.
• A dialog box will pop up asking if you want to start PowerPoint in Safe Mode. Click Yes .

Once you’re in Safe Mode, try opening the corrupt PowerPoint file again. If it opens successfully, you can try to save it as a new file to avoid any further corruption. If it still doesn’t work, you may need to try other methods to repair the file.

In case none of these methods works for you, you can use a backup saved file. If you have an older version of the file, you may use it and add in any changes manually. It’s a bit of a hassle, but it may be useful in case all else fails. We recommend you to keep a backup of your important files to avoid any data loss.

More about the topics: Microsoft PowerPoint

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Top 7 Fixes for Animations Not Working in PowerPoint on Windows

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.

The artful integration of animations can help you transform a mundane slideshow into a captivating visual treat. Microsoft PowerPoint offers a variety of animations that you can apply to text, images, and other objects to make your presentation dynamic . But what if these animations stop working in PowerPoint for Windows?

Whether animations are playing incorrectly or refuse to play at all, this guide can help. It includes a few useful tips to get PowerPoint animations working again on your Windows 10 or 11 PC.

1. Check Animation Order and Triggers

Before you try anything else, it’s a good idea to check the set animation effects and triggers in your PowerPoint presentation . Here’s how you can go about it.

Step 1: Open your PowerPoint presentation, switch to the Animations tab at the top, and select the Animation Pane option from the Advanced Animation group.

Step 2: From the Animation Pane settings, you’ll see a list of all animations on the right side. Make sure all the animations are listed in the desired order. If not, use the up and down arrows to reorder them.

Step 3: Right-click on animations to change their trigger. Then, click the Play button to check your animations.

Repeat the above steps to check the animation effects and triggers for all your slides. If the animations don’t play even after that, continue with the fixes below.

2. Check Slideshow Settings

Microsoft PowerPoint may not play any animations during slide shows if you have accidentally enabled the ‘Show without animations’ option. Here’s how to turn it off.

Step 1: Open your PowerPoint presentation, switch to the Slide Show tab, and click the Set Up Slide Show button.

Step 2: Under Show options, clear the ‘Show without animation’ checkbox. Then, click OK.

After that, press F5 to start the slideshow and check if your animations work.

3. Click the Record Button

Is PowerPoint not playing animations when you try to record your presentation ? That could happen if you scroll through your slides and haven’t clicked the Record button. Here’s what you need to do.

Step 1: Open your presentation in Microsoft PowerPoint. Switch to the Record tab and click the From Beginning or From Current Slide button.

Step 2: Click the Record button at the top. After that, PowerPoint will play and record your presentation with animations.

4. Toggle Off Hardware Acceleration

Such issues with animations can also occur if the hardware graphics acceleration feature malfunctions in PowerPoint. You can try turning this feature off momentarily to see if that fixes problems with PowerPoint animations.

Step 1: Open PowerPoint on your PC and click the File menu at the top-left corner.

Step 2: Select Options from the left sidebar.

Step 3: Select the Advanced tab. In the right pane, scroll down to the Display section and clear the checkbox that reads ‘Disable Slide Show hardware graphics acceleration.’ Then, click OK.

After completing the above steps, check if the issue is still there.

5. Open PowerPoint in Safe Mode

At times, third-party add-ins can conflict with Microsoft PowerPoint, causing the animation pane to not show up. If you suspect that to be the case, you can open PowerPoint in safe mode. For that, press the Windows + R keyboard shortcut to open the Run dialog box. Type powerpnt /safe in the Open field and press Enter.

After opening PowerPoint in safe mode, check if your animations work. If they do, it’s likely that one of your add-ins is causing the problem. To identify it, you will need to disable all add-ins and then re-enable them one by one.

Step 1: Open PowerPoint and click the File menu at the top-left corner.

Step 2: Select Options from the left pane.

Step 3: In the PowerPoint Options window, switch to the Add-ins tab. Click the drop-down menu next to Manage and select COM Add-ins. Then, click the Go button next to it.

Step 4: Uncheck all the boxes to disable your add-ins and click OK.

Restart Microsoft PowerPoint and enable your add-ins one at a time. You will need to check the animations after enabling each add-in. When you find the problematic add-in, consider removing it for good.

6. Repair Your Presentation

If animations are not working only on a specific PowerPoint presentation, you can try repairing it. To do so, use these steps:

Step 1: Open Microsoft PowerPoint and click the File menu at the top-left corner.

Step 2: Select Open from the left sidebar and click the Browse option.

Step 3: Browse and select your file. Click the downward arrow next to Open to select Open and Repair.

Wait for PowerPoint to repair your presentation and open it. After that, check if the issue still occurs.

7. Run the Office Repair Tool

If nothing works, there may be an issue with some of the core files associated with Microsoft PowerPoint . In that case, your best option is to run the Office repair tool, which can automatically find and fix issues with Office apps like PowerPoint.

Step 1: Press the Windows + R keyboard shortcut to open the Run dialog box. Type appwiz.cpl in the box and press Enter.

Step 2: Select the Microsoft Office suite and click the Change button.

Step 3: Select the Online Repair option and click Repair.

Animate Brilliance

Adding animations to your PowerPoint presentations is an effective way to keep your audience engaged. Such issues with PowerPoint shouldn’t force you to settle for a boring presentation or seek an alternative. Going through the above tips should solve the underlying issue and restore normalcy.

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Last updated on 05 December, 2023

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

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Make it immersive

Dive deeper into Teams​

A productivity guide full of tips, tricks, and answers when using Microsoft Teams at work.

Tips from the experts

Learn through videos​

Browse the basics or explore more with these training courses consisting of short how-to videos.

Explore more videos

Featured topics

Sign in to Teams

What's new in Teams

Record a meeting

Delete a chat

Find and join a team

Change your status

Manage your notifications

Change your meeting background

Reduce background noise in a meeting

More resources

About Teams

Get Teams Premium ​​​​​​

Use Teams for free

Accessibility in Teams

Teams features by platform

Feature release roadmap ​​​​​​

Connect and learn

Community forum ​​​​​​

Tech community blog ​​​​​​

Instructor-led training ​​​​​​

For admins and IT pros ​​​​​​

Apps and services

Manage your apps

Use LinkedIn in Teams