research information management system (rims) hku

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• Integrated research information and management system (IRIMS)
• Research Support

Based on the recommendations of the University management, a university-wide integrated research information and management system (IRIMS) named Pure has been developed for the use of all academic and most administrative departments. With 3 linked modules, IRIMS will handle grant applications, the reporting of research output and activities, and the promotion of HKBU research accomplishments and expertise, all in a single integrated system.

The University Library is the Project Manager of 2 of these modules, namely the Publication Backend and the Research Portal:

Publication Backend (SSOID login required)

• Maintains publication data accuracy and provides a “single source of truth”
• Reduce administrative workload – Data to be used across units, facilitating faculty evaluation process and research reporting including CDCF, RAE, UAA, PEP and KT reports
• Facilitate data-driven approach to research strategies
• Enable public and private CV generations for individual end users
• Streamline the workflow of electronic theses and dissertations (ETDs)

Research Portal (branded “HKBU Scholars”; for public access)

• Build institutional reputation and enhance visibility
• Showcase expertise and facilitate collaborations
• Support open access

Please go to the following resources developed by the Library to learn more about these two modules and the corresponding submission policies and workflows.

• IRIMS user guide  — a comprehensive user guide for academics, students, and departmental editors
• Demo for academics, teaching, and research staff (Youtube video)
• Demo for postgraduate students (including thesis submission for RPG and TPG doctoral students) (Youtube Video)
• Demo for departmental editors (Youtube video)
• IRIMS custom reports — a tool to generate departmental or faculty-based custom reports of research outputs; SSOID login required

Last updated: 26 October 2022

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Hawassa University RIMS

• Account Login

Hawassa University Research Information Management System (HU-RIMS)

HU-RIMS is an online platform that allows researchers to apply for active call(s), modify or renew their Proposal's contents and submit the application up to the given deadline.

Applications for Research, Technology transfer and community service calls can be submitted online. The system provides an online blind proposal review, online Evaluation, online Invitations for Co-Researchers / Co-Principals, handling guest researchers & reviewers, and plagiarism checking are just some of the options available.

The review process is blind or double-blind to prevent bias, by allowing numerous reviewers(including guests) to assess the proposals.

The platform gives reviewers an access to their invited proposal(s) for assessment, as well as the ability to submit their online reviews at any time and from anywhere up until the deadline.

For proposals that have been granted, the PI can breakdown the released budget into each task, making it possible to keep track of how much budget has been spent and how each task has been completed. The principal investigator can also upload their progress and expense reports for management and auditing purposes. The focal person has access to the system and they can see the uploaded progress and expense reports, approve or reject, and download them.

The administrative entities will be able to manage related concerns using a centralized and integrated database provided by HU-RIMS.

• About HU-RIMS

Home > eForm Descriptions

eForm Descriptions

Expand the eforms and read the purposes of them. 

(Head of Department ONLY)

For Head of Department to nominate delegate(s) for endorsing ITS applications on his/her behalf

(Staff Only)

Check-in/check-out the medium in ITS

(For Registry, FEO, EO, Graduate School, CEDARS and MIU ONLY)

Submit service requests in relation to the systems developed/supported by ITS

Request for file restore on central server/system – department application

(Staff / Student)

Request for file restore on central server/system – personal application

Apply/Revoke

• submitter right and,
• approver right

on eNotice System

Appy/revoke submitter right on Bulk Mail System

(For Data owner of the administrative system or the application programmer of ITS)

Restore data on administrative systems

For temporary use by persons affiliated with a department who are not eligible to apply for an HKU Staff/Student Card

For purchase of software licenses coordinated through ITS including

1) GeoTrust Quick SSL certificate 2) Microsoft Coplilot 3) Microsoft 365 A3 License 4) NVivo 5) SAS 6) SPSS (Home Use for Students) 7) VMware 8) Zoom Webinar/education license/large meeting option/rooms

• Video Streaming Server account and
• Change of Video Streaming Server account password (applicable to accounts created before Mar 2020)
• Request for Audio Visual Support Services and
• On loan of audio visual equipment

Reserve Learning Space for events/activities

Register for using the Departmental Mailing List (Mailman)

Register for using auto-updated mailing lists to deliver emails to the University mail boxes of all applicable members of the sender department.

Apply for Fixed

• Private IP adress (No Internet Access)
• Private IP address (with outbound internet access) and
• Public IP address

Application for

• Register for domain name/update IP address of existing domain name
• Application for sub-domain delegation (ns5.hku.hk/departmental DNS server)
• Register for points/update IP address of existing network points
• Application for relocation of network delegation (ns5.hku.hk/departmental DNS server)

Application for additional/relocation of

• Fixed Data Port
• Telephone service from Hong Kong Telecommunications (direct line service) and
• New extension line installation
• Extension line termination
• Voicemail activation/cancellation
• Telephone feature update
• Analogue lines update
• Request for phone set
• Request for IPT sockets (for IP phone only)

For IP phone user to

• Reset password of voicemail box
• Reset password for Web Interface and Cisco Call Manager (CCM)
• Change display name of IP phone
• New Wix website
• Ongoing maintenance of Wix website
• New WordPress website

For departments/faculties to set up a web-based general purpose booking system which provides easy management of booking facilities.

• VPC box (for staff)
• Remote VPC access
• VPC box (for RPG students)
• Communal VPC
• Central PC Management

For departments/faculties to to publish a new App to Apple Store and/or Google Play under “HKU” developer account

Apply/Revoke for the use of Attendance@HKU App in departmental classrooms/laboratories

Apply/Revoke for 1) submitter and 2) approver right on HKU Event Calendar

For department/faculties to register for using mobile payment for their own services

(Staff ONLY)

Apply/renew additional resources on

• SharePoint Server
• Video Streaming Server

Apply for access to 1) intraweb.hku.hk and 2) HKU JETCO Payment APIs

Apply for departmental

• WiFi account
• Create new Shared Mailbox
• Convert existing mailbox to Shared Mailbox
• Change shared users list and persmission

(Student ONLY)

Apply for student society websites

Apply for Student Society 1) Email, 2) VPN and 3) WiFi account

Apply for using one of the following authentication protocols as Single Sign On (SSO) authentication

• OpenID Connect
• Security Assertion Markup Language (SAML) version 2.0 Authentication Service
• Central Authentication System (CAS)

Reset password for 1) departmental account, 2) student society account, 3) SSQ WiFi account and 4) video streaming account

Apply/Revoke Proxy of

• Staff Contact Data
• Departmental IT Support
• Department Administrator for Attendance@HKU
• Department Administrator for DSCACS
• Department Administrator for VPC Inventory System
• View Proxy Administrator Assignment
• TPG Online Application System
• Student Enrollment
• Marks Entry System
• Undergraduate Course Selection
• Transcript Data Entry
• Transcript/Testimonial Application System
• TTAS Administration
• Academic Certificate Verification Platform
• TOEFL Score Enquiry
• RPG Course Maintenance
• RPG Course Enquiry
• Research Postgraduate System
• RPG Online Viewing System (for Graduate School Admin User only)
• Mainland Admission System
• Submitter – Building Alteration Works System (BAW)
• Reporting Officer (Approver) – Building Alteration Works System (BAW)
• Event Support Request – Event Management System
• Booking of University Vehicles – Fleet Management System
• Charge Summary Report for Department – Fleet Management System
• Standard Office Furniture Request – Furniture Management System
• Departmental Rooms Information – Space Information System
• Car Parking Space Reservation System/Parking Permit Application for Dept. Permit

Apply/Revoke Proxy for

• Head/Dean rights for RIMS
• Department administrator rights for RIMS

Apply/Revoke the right for a departmental course administrator on Moodle

Create/terminate/update administrative computer accounts (database/Oracle account) on the following development/production platforms

• Test Portal

Reset password of the following administrative computer accounts

Additional Computing Resources for Administrative Computing Facilities

1) Transfer account Owner and 2) Terminate a Computer Account

Apply/Revoke Event Manager Account on HKUEMS

Extend HKU Email Services

Nominated a representative in

• Coordination Group for Departmental PC/Network Support (PCNETCG)
• Departmental Information Security Coordination Group

(For FEO, HRO and ITS ONLY)

Application for Administrative User Privileges on HCMS

• Departmental SharePoint Workspace
• Central File Sharing System (f1.hku.hk)
• Email Group for Staff (GROUP-deptabbre-group)

Apply for Panopto Student Account

(Professoriate Staff of Assistant Professor or above)

1) Apply for new PI group of HPC/AI/HTC services and 2) update existing PI groups

Apply for 1) HPC2021 account and 2) access right of AI-Research System

Additional Resources on HPC2021 and AI-Research System

All IT applications/systems developed by departments have to go through a vulnerability scanning test conducted by ITS before production run on HKU campus network

Service Request & Support

Multi-factor authentication.

Mandatory for all staff accounts

Mandatory for all student accounts

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Integrated Research Information and Management System

The Integrated Research Information and Management System (IRIMS) is a University-wide computer system that facilitates the reporting of research outputs and activities, promotion of HKBU research accomplishments and expertise, and streamlining of the grant management procedures. The system is available to all academic units and most administrative units.

• IRIMS:   https://scholars.hkbu.edu.hk/admin/

Please contact the Research Office (email: [email protected] ; Tel: 3411 7941) if you have questions about the IRIMS Grant Management Module and CDCF reporting matters on T61 and T62.

Open Access

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Announcement

Hku libraries open access author fund, quick glance, terms & conditions, application procedure.

• Successful Applications 2022-23
• Successful Applications 2023-24
• Avoid Predatory Journals

Suspension of HKU Libraries Open Access Author Fund

Effective from 1 July 2024 , the HKU Libraries Open Access Author Fund will be suspended due to insufficient funding.

New applications will not be accepted after 15 June 2024 . If you wish to apply for the Fund, you are recommended to do so on or before 15 June 2024.

The Libraries will continue to support open access by optimizing current available resources. If you would like to publish your research findings in open access, you may hope to check the full APC (Article Processing Charge) waivers under Transformative Agreements with various publishers. For details, please visit https://libguides.lib.hku.hk/openaccess/ta

For enquiries, please Email-a-Librarian (To: Open Access)

HKU Libraries Open Access Author Fund (the Fund) provides funding to HKU authors (including current academic and research staff and postgraduate students) to make their publications freely accessible by the public immediately upon publication (immediate open access).

Open access (OA) means making research publications freely available so anyone can benefit from reading and using research. It is part of a wider "open" movement to encourage free exchange of knowledge and resources in order to widen access and encourage creativity.

For more details on OA, please refer to this guide: https://libguides.lib.hku.hk/openaccess

• Support HKU authors to defray open access publishing charges when other funding is not available.
• Encourage HKU authors to participate in publishing open access and enjoy the potential benefits including more readers, more potential collaborators, and more citations for the works.
• Facilitate knowledge exchange with our community to realize greater benefits economically, socially, and intellectually.

To apply for the Fund, read through the guide and fill out the application form.

A quick glance at the Fund:

View the video on YouTube: https://youtu.be/ULB38CE4pZE

Who can apply

• A current HKU academic or research staff member or postgraduate student who 1.) is the corresponding author of an open access journal article and 2.) does not have sufficient fundings to support open access charges is eligible to apply.
• Each applicant can be reimbursed by the Fund in each financial year #1 once only.
• Each research group can be reimbursed by the Fund in each financial year once only.
• In the published article, the affiliation (or one of the affiliations) of the corresponding author must be the University of Hong Kong.
• Applicants must provide an ORCID iD during the application process. For more information on ORCID, please refer to this guide: https://libguides.lib.hku.hk/orcidhkul  

Publication eligibility

• A peer-reviewed article published in a fully/hybrid open access journal and freely accessible immediately on publication, i.e. freely available at the time of initial publication with no embargo periods, is eligible.
• Each application can include one article only.
• Each article can be funded by the Fund once only.
• Directory of Open Access Journals (DOAJ)
• Open Access Scholarly Publishers Association
• Journal Citation Reports
• Other academic sources about predatory publishing
• The journal must have a publicly available article publishing fee schedule.
• Journals listed in DOAJ are strongly preferred. If the journal is from a high-quality publisher but too new to be included in DOAJ, it will be considered on a case-by-case basis.
• Journals that license articles under Creative Commons or similar licensing terms are strongly preferred.  

Amounts covered

• The Fund will reimburse authors for actual expenses up to US$2000 per article for open access article processing charges (APCs).
• The Fund only covers APCs. Other publication fees, including but not limited to overlength fees, colour charges, electronic supplement charges, are not covered by the Fund.
• The Libraries has made various agreements with various publishers to provide APC waivers and discounts. The Fund does not cover APCs for publishing with publishers with which the HKU Libraries has entered into a transformative agreement. For more details, please refer to this page: https://libguides.lib.hku.hk/openaccess/ta (continuously updated).
• Applications are accepted until funding of the Fund depletes.
• An application is accepted only for an article accepted or published within the current financial year.
• Applications are processed on a first-come-first-served basis.
• Successful applicants must complete and submit the Reimbursement Form within 3 months from the date of approval of the Fund.  

Attribution

• If possible, we ask the Fund recipients to include the following statement in acknowledgements: "Publication made possible in part by support from the HKU Libraries Open Access Author Fund sponsored by the HKU Libraries."
• We also encourage the recipients to submit the publication details to HKU Research Information Management System (RIMS) after publication.

The Libraries reserves the right to change these Terms and Conditions at our discretion without prior notice by posting the changes online. For any dispute arising from the Fund, the decision of the Libraries shall be final and conclusive.

The University's current financial year will end on 30 June 2024 . For details, please refer to announcement of Finance & Enterprises Office:

https://intraweb.hku.hk/reserved_2/finance/bulk_email/End_of_Financial_Year_2023-24.pdf (HKU Portal log-in required)

Applications for articles published in these journals are suspended for consideration until further notice according to the decision by the Senate Library Committee:

https://lib.hku.hk/check_form/list-of-journals/ (HKU Portal log-in required; Eligible applicants only)

Step 1: Submit manuscript to publisher & get accepted

Once manuscript is accepted, keep a proof of acceptance.

Step 2: Apply for the Fund

Once your manuscript is accepted, you can apply for the Fund.

Complete and submit the Application Form (HKU Portal log-in required) alongside the proof of acceptance of manuscript .

The Libraries will take up to 10 working days to process your application and notify you of the result.

Step 3: Pay APCs

Pay the article processing charges (APCs) by yourself first.

• Out of pocket: Some authors will pay APCs using personal funds, such as personal credit cards, personal cheques, etc.
• Departmental funds: Some authors may use the departmental account to pay APCs.

Keep the proof of payment , such as 1) the invoice or receipt from publisher OR 2) a document which includes the name of payee, amount of charge, transaction date, and form of payment, for the reimbursement process.  

Step 4: Apply for Reimbursement

Only the successful applicants will receive details on the reimbursement procedure.

Proceed to reimbursement within 3 months from the date of approval of the Fund according to the e-mail reply.

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• Last Updated: May 8, 2024 10:38 AM
• URL: https://libguides.lib.hku.hk/openaccess