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What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include?

So many questions!

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short, snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article Word vs PDF if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles.

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role.

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

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How to Email a Resume and Cover Letter Attachment

Sample Email for a Job Application With Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to attach your resume and cover letter to an email as you reach out to the hiring manager. That's often the case with smaller employers. For other employers, you'll generally apply online or via a job board, but you'll still want to know how to properly attach a resume and cover letter in case you're coordinating any interviews via email.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents. You'll also want to explain what you are sending and why, add your signature to the email, and include a subject line that will get your message opened and read by the recipient.

Key Takeaways

Most employers request a Microsoft Word document or a PDF file of your resume.
It's easy to save your documents in the file format requested by an employer.
When saving your documents, use your name as the file name.
Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, include all the information you need so your email message is opened and read, and let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document. The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. Select File , then Save As .

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File then Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

Select File then Save As in Microsoft Word.
Select PDF from the Format drop-down menu.

To save a Google Doc as a PDF:

Select File then Download and choose PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc or janedoecoverletter.doc.

Don't simply use "resume" as a file name because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened.

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter, and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature to the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How to Add Your Signature

To add your signature to your email message, click on File > Insert > Signature if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a BCC (blind carbon copy) by clicking BCC and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you sent. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

Klara Cervenanska ,
Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely.

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can convert your LinkedIn profile into resume in seconds.

Before you start writing, ask yourself this: Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application.

Key takeaways:

Look up the hiring manager's contact details;
Your email address needs to be professional;
Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554 — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] - optional

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention.

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Resume and cover letter need to be sent as attachments;
Name your attachments in a way that makes them easy to find;
Save documents in the PDF format;
Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference.

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files.

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

How to Write a Resume: The Only Resume Guide You’ll Need in 2024
The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Email Cover Letter: 10 Examples & Writing Tips for 2024

Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers.

Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to attach an email cover letter to their resume. Unlike the traditional cover letter that is printed on paper and sent in an envelope, an email cover letter is sent as an email attachment along with the resume.

Employers receive hundreds of resumes for every job posting they advertise. To stand out from the rest of the applicants, job seekers need to create a compelling email cover letter that highlights their skills and experience.

Importance of Email Cover Letter

An email cover letter is a powerful tool that can help job seekers stand out from the competition. The email cover letter provides job seekers with an opportunity to introduce themselves to potential employers, showcase their skills, and explain why they are the best candidates for the job.

When submitting a resume, attaching an email cover letter demonstrates professionalism and attention to detail. Employers appreciate job seekers who take the time to craft a customized email cover letter for each job application. It shows that the job seeker is serious about the job and has put in the effort to present themselves in the best possible light.

Advantages of Email Cover Letter

There are several advantages to using an email cover letter when applying for a job. Here are some of the most important:

Convenience: Email cover letters are easy to create and send. They are also easy to customize for each job application.

Faster response: Email cover letters can help job seekers get a faster response from potential employers. Employers can quickly review the email cover letter and resume and respond to the job seeker.

Cost-effective: Email cover letters are cost-effective. They eliminate the need to print and mail traditional cover letters, saving job seekers time and money.

Customizable: Email cover letters are customizable. Job seekers can tailor the email cover letter to the specific job posting and showcase their skills and experience.

An email cover letter is an effective way for job seekers to stand out from the competition and increase their chances of getting hired. In the following sections, we will share 10 examples and writing tips for creating an effective email cover letter that will impress potential employers.

Elements of an Effective Email Cover Letter

When it comes to crafting an effective email cover letter, there are a few key elements that can make all the difference.

Personalization

First and foremost, personalization is key. This means tailoring your email cover letter to the specific company and job you’re applying for, rather than using a generic template. Start by addressing the recipient by name, and mention any specific details about the company or position that caught your attention. This shows that you’ve done your research and have a genuine interest in the job.

Clear and Concise Language

In addition to personalization, it’s important to use clear and concise language in your email cover letter. Avoid using overly complicated words or industry jargon that the recipient may not understand. Instead, focus on expressing your qualifications and experience in a straightforward manner. Be sure to proofread carefully for any typos or grammatical errors, as these can detract from the overall professionalism of your email.

Professional Tone

Maintaining a professional tone throughout your email cover letter is also crucial. Avoid using overly casual language or emoticons, and instead aim for a tone that is friendly yet formal. Make sure to demonstrate your enthusiasm for the job, while still maintaining a sense of decorum.

Proper Formatting

Finally, proper formatting is key when it comes to crafting an effective email cover letter. Be sure to keep the body of your email organized and easy to read, with plenty of white space and clear headings to separate different sections. Use a professional-looking font, and keep your email signature simple and straightforward.

By following these key elements of an effective email cover letter, you’ll be well on your way to crafting a compelling message that can help you land your dream job.

Writing Tips for Email Cover Letter

When it comes to writing an email cover letter, there are certain elements that need to be addressed properly in order to make a great impression on the recipient. Here are some writing tips to keep in mind:

Addressing the recipient

It’s important to address the recipient by their name rather than using a generic greeting. If you don’t know their name, do some research on the company website or LinkedIn to find out who the hiring manager is for the position you’re applying for.

Subject line

Your subject line should be clear and concise, highlighting why you’re reaching out. Avoid using vague or generic subject lines that won’t catch the recipient’s attention.

Start your email with a professional salutation, such as “Dear Mr./Ms. [Last Name].” Avoid using informal greetings like “Hey” or “Hi there.”

Opening paragraph

Your opening paragraph should be brief and engaging. Start by introducing yourself and explaining why you’re interested in the position you’re applying for. Highlight any relevant skills or experience that make you a strong candidate for the job.

Body of the email

The body of your email should expand on the information included in your resume and cover letter. Keep it concise and focused on the most important aspects of your experience and qualifications. Use bullet points to break up the text and make it easy to skim.

Closing paragraph

End your email with a strong closing paragraph that summarizes your interest in the job and your qualifications. Provide a call to action, such as requesting an interview or follow-up conversation.

Finish your email with a professional signature that includes your name, phone number, and email address. You may also want to include a link to your LinkedIn profile or personal website.

By following these tips, you’ll be able to write an effective email cover letter that will capture the attention of the hiring manager and showcase your qualifications for the job.

Sample Email Cover Letters

Are you struggling to write a perfect email cover letter? Do you want to know the best approach to make your email stand out to potential employers? Look no further than these four sample email cover letters.

Sample 1: Response to Job Posting

Dear Hiring Manager,

I am excited to submit my application for the [Job Title] position at [Company Name]. I came across your job posting on [Job Board] and was immediately drawn to the opportunity to work with such a reputable company.

As a highly skilled [Skill/Experience], I believe my proficiency and expertise can significantly contribute to the success of your team. In my previous roles at [Previous Company], I was responsible for achieving [Achievement], which resulted in [Positive Outcome].

I am a proactive and detail-oriented individual with excellent communication skills. I am confident that I possess the necessary leadership and problem-solving skills required for this position.

Thank you for considering my application. I am looking forward to discussing how I can add value to your organization.

Best regards, [Your Name]

Sample 2: Networking Email

Hello [Contact Name],

I hope this email finds you well. My name is [Your Name], and I have been following your work in [Industry/Field]. I am impressed by your achievements and would love to connect with you.

I am interested in learning more about [Specific Topic/Interest], and I believe your expertise can help me gain some valuable insights. I would appreciate it if you could spare some time to have a quick chat or an email exchange.

Please let me know if this would be possible, and I look forward to hearing from you soon.

Sample 3: Cold Email

My name is [Your Name], and I specialize in [Skill/Service]. I came across your company on [Source], and I am impressed by the work you are doing in [Industry/Field].

I believe my skills and experience can be of great value to your organization. I have worked with [Type of Clients] and have a track record of achieving [Positive Outcome]. I am confident that I can contribute to your team’s success.

Please let me know if you are interested in discussing how I can help your company.

Sample 4: Follow-Up Email

Dear [Contact Name],

I hope this email finds you well. I wanted to follow up regarding my application for [Job Title] position.

I remain highly interested in the opportunity to work with [Company Name] and believe my skills and experience align well with the job requirements. I would be grateful for an update on the status of my application and if there are any further steps I need to take.

Thank you for considering my application. I look forward to hearing back from you soon.

Common Mistakes to Avoid in Email Cover Letter

When crafting your email cover letter, there are several common mistakes to avoid. These mistakes can negatively impact your chances of getting the job you want.

Spelling and grammatical errors

One major mistake to avoid is spelling and grammatical errors. These mistakes can make you appear unprofessional and careless, and can turn off potential employers.

Using informal language

Another mistake to avoid is using informal language. Your email cover letter should maintain a professional tone that reflects your respect for the employer and the company. Avoid using overly colloquial language or slang.

Long emails

Your email cover letter should be concise and to the point. Avoid rambling or including unnecessary details. Long emails can overwhelm potential employers and may cause them to lose interest.

Not attaching the resume or other necessary documents

Don’t forget to attach your resume and any other necessary documents. Failing to do so can make you appear unprepared and may cause the employer to question your attention to detail.

Overusing flattery

While it’s important to show interest and enthusiasm for the position, overusing flattery can come across as insincere or desperate. Keep your language measured and avoid going overboard with compliments.

By avoiding these common mistakes, you can ensure that your email cover letter presents you in the best possible light and increases your chances of landing your dream job.

Email Cover Letter for Different Purposes

In today’s job market, email has become one of the most popular ways of communication for job seekers. While emails are not formal, they still require a professional and well-written cover letter. In this section, we will cover email cover letters for various purposes such as internship application, job application, networking, cold email, and follow-up.

Internship Application:

When it comes to internships, it is important to show your enthusiasm, ambition, and willingness to learn. Begin your email by introducing yourself and explaining why you are interested in the specific internship position. Be enthusiastic and genuine, and explain what knowledge or skills you hope to gain from the opportunity. Close your email by thanking the employer for considering your application and express your willingness to discuss the opportunity further.

Job Application:

When sending an email cover letter for a job application, make sure to address the hiring manager by name and introduce yourself. Mention the position you are applying for and how you found out about the job posting. In the body of your email, highlight why you are the ideal candidate for the job. Make sure to include your relevant experience, skills, and achievements. Finally, close your email cordially, thanking the hiring manager for their time and expressing your enthusiasm to learn more about the position.

Networking:

Networking emails are sent to people in your professional network that you are looking to connect or re-connect with. The tone here is less formal, so begin your email by asking how the recipient has been and sharing any updates relevant to the relationship, such as a job change or a new venture. After re-connecting, explain the purpose of the email, and why you are reaching out. Make sure to indicate the value you might bring to the relationship and how you might be able to help one another in the future. Close by thanking them for their time and consideration.

Cold Email:

Cold emails are unsolicited emails you send to people/companies you don’t have any connection with in order to secure a job or request assistance. Generally, these emails should be concise, to the point, and engaging. Start by explaining who you are and your motivation behind the email. Make sure to introduce your skills and explain why you might be a valuable asset to their team/industry. Be clear and direct with your ask, and close your email by thanking the recipient for their time and considering.

When following up on a job interview or application, keep your message brief and specific. Begin by thanking the interviewer/hiring manager for their time and reiterating your interest and enthusiasm for the job. Follow up with a short and concise question or specific request for further consideration, such as asking for feedback or explaining why you are the best fit for the position. Close your email politely and graciously, thanking them once again for considering your application or taking the time to speak with you.

Email Cover Letter for Different Career Levels

When it comes to applying for a job, the cover letter is just as important as the resume. And with the prevalence of email correspondence in the hiring process, email cover letters have become increasingly common. But what works for one career level may not work for another. Here are some tips for crafting email cover letters at different career levels:

Entry-Level Email Cover Letter

As an entry-level candidate, your focus should be on highlighting relevant coursework, internships, and extracurricular activities that demonstrate your potential as a hire. Since you likely don’t have a lot of professional experience, it’s important to convey your enthusiasm and eagerness to learn. Here are some tips for your email cover letter:

Address the recipient by name.
Keep your introduction brief and to-the-point.
Explain why you’re interested in the company and the role.
Highlight any relevant experience, coursework, or extracurricular activities.
Express your enthusiasm for the opportunity and willingness to learn.

Mid-Level Email Cover Letter

As a mid-level candidate, you should focus on your relevant experience and how it has prepared you for the role you’re applying for. You should also showcase your leadership abilities and problem-solving skills. Here are some tips for your email cover letter:

Start with a strong opening that highlights your relevant experience.
Highlight your leadership abilities and problem-solving skills.
Provide specific examples of how you’ve excelled in your previous roles.
Convey your enthusiasm for the opportunity and how you can add value to the company.

Senior-Level Email Cover Letter

As a senior-level candidate, you should focus on your industry expertise and the value you can add to the organization. Your email cover letter should showcase your leadership experience and strategic thinking skills. Here are some tips for your email cover letter:

Start with a strong opening that showcases your industry expertise.
Highlight your leadership experience and strategic thinking skills.
Provide specific examples of how you’ve delivered results in previous roles.

No matter what career level you’re at, your email cover letter should be well-written and free of errors. Use these tips as a starting point and tailor your email cover letter to the specific role and company you’re applying to. And don’t forget to follow up after sending your email to show your continued interest in the opportunity.

Email Cover Letter for Different Industries

When it comes to email cover letters, different industries may require a different approach. Here are some tips on how to craft an effective email cover letter for the following industries: marketing, sales, creative, and tech.

When applying for a marketing position, it’s important to showcase your creativity and communication skills. Start with a compelling subject line that clearly states your intention. In the opening paragraph, briefly introduce yourself and your relevant experience. Make sure to mention any successful campaigns you have worked on.

In the second paragraph, highlight your creativity by sharing your thought process behind a successful campaign you have worked on. This demonstrates your ability to think outside the box and come up with innovative ideas.

In the third paragraph, emphasize your communication skills by explaining how you collaborated with team members, clients, and stakeholders to ensure the success of a campaign. End the email with a strong call to action, such as requesting an interview.

When applying for a sales position, it’s important to focus on your sales achievements and abilities. Start with a subject line that mentions your sales track record. Begin the email by introducing yourself and your relevant experience, including your sales experience.

In the second paragraph, highlight your sales achievements by mentioning your sales numbers and any awards you have received. Make sure to include specific examples of successful deals you have closed.

In the third paragraph, explain how you have built strong relationships with clients and demonstrate your ability to identify their needs and present solutions. End the email by asking for an interview and explaining why you would be a strong fit for the position.

When applying for a creative position, it’s important to showcase your creativity and artistic abilities. Start with a subject line that showcases your creativity. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your creative abilities by sharing examples of your work, such as design portfolios or writing samples. Make sure to explain the thought process behind each piece of work and how it showcases your skills and creativity.

In the third paragraph, explain how you collaborate with team members and clients to bring creative projects to life. End the email by requesting an interview and expressing enthusiasm for the opportunity to work with the company.

When applying for a tech position, it’s important to showcase your technical abilities and problem-solving skills. Start with a subject line that showcases your technical skills. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your technical abilities by sharing examples of successful projects you have worked on. Make sure to explain the technical details and explain how your problem-solving skills were crucial in your success.

In the third paragraph, explain how you work with team members to ensure the success of technical projects. End the email by asking for an interview and expressing enthusiasm for the opportunity to bring your technical skills to the company.

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How to Email a Resume and Cover Letter to an Employer

When you are job hunting, emailing your resume and cover letter is a standard part of the process. But what is the best way to email a resume ?

Potential employers are very quick to judge so it is essential to make a positive first impression . The email you send is the first thing they see so it is important to get it right.

If you have spent time writing an attractive professional resume it would be tragic to fall at the first hurdle by making a mistake when you email a resume and cover letter .

Thankfully, it is not rocket science. Using this step-by-step on how to email a resume to a potential employer will help to get your resume noticed.

Follow the employers’ instructions

When you are sending your resume by email it is important to follow the employer’s instructions to the letter. Failure to do so will show that you either have not read the job posting properly, or you have poor attention to detail.

The job advert normally gives detailed instructions on how to send your resume in an email . The details often state the resume format you should use, what you should include in the subject line of the email, what attachments you should send, and when the deadline is, among other information.

How to choose the correct resume file format

Employers normally ask for resumes to be sent either as a PDF document or as a Word document (.doc). If the required resume format is not stated in the job posting you can send your email resume as a .pdf or .doc.

There are various mistakes that candidates make on their resumes, so before you save it, make sure you have avoided the most common mistakes when writing a resume .

To save your resume as a Word document click ‘File’, ‘Save as’, then there should be an option to save it as a Word (.doc or .docx) file.

How to save your resume as a PDF depends on what word processing software you use. Normally, you can click ‘File’, ‘Print to PDF’/’Export as PDF’, and then save the file. Read some tips on choosing a good resume file name to make sure that it is named appropriately.

Writing a cover letter

Depending on the position, you might need to write a cover letter to provide additional information on your experience , expertise, why you are applying for the job , and why you are a good fit for the position.

Sometimes employers give specific instructions on what you should write about in your cover letter, make sure you follow these. The resume cover letter should demonstrate why you are a strong candidate for a position.

The cover letter should be as well written as your resume and any other documentation you send an employer. Use formal English .

There are two email formats which you can use to include your cover letter . You can either copy and paste it into the main body of the email, or include it as a PDF or Word document .

If you send the resume cover email as an attachment, you still need to write an email for attaching the resume. Write a formal email stating why you are applying for the position and that your resume and cover letter are attached.

How to email a resume to a company: final checklist

Once you have written your resume email and cover letter , there are some crucial things you should check before you send the email. There are some typical rookie mistakes to avoid, using a resume builder will help you to achieve this. Here are some final tips on how to email a resume to a company.

Keep it simple

Do not use a fun, crazy, or alternative font, use a simple one such as Arial, Calibri or Verdana. Also, avoid using HTML as you do not know if the employer will be able to see it.

Send attachments correctly

It is incredible how many people forget to attach their resume to their email. This looks forgetful and amateurish. Double check you have included all the correct attachments before you send the email.

Don’t Forget the Details

The email with your resume should include a subject line and a signature with your contact details. The subject line should include the position which you are applying for, if you do not include this your email may never be opened.

Proofread everything many times

Typos and small mistakes look unprofessional. Before you email a resume, proofread all of the documentation. Check it for clarity, spelling, and grammar. Also, pay special attention to names.

Struggling with Resume Writing?

Ease the process with our templates

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How to Send an Email Cover Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 13 minutes to read

An email cover letter is an opportunity for you to introduce yourself, highlight your qualifications, and explain why you’re the perfect fit for the job. Here are a few pointers to help you craft an effective email cover letter:

Subject Line: Your subject line should clearly indicate the purpose of your email. Mention the job title you’re applying for and your full name, e.g., “Marketing Manager Application – Jane Doe.”
Salutation: Address the hiring manager by their name, if possible. If you don’t know their name, a simple “Dear Hiring Manager” will suffice.
Introduction: In the opening paragraph, you should mention the job title you’re applying for, where you found the job posting, and a brief introduction of yourself.
Body: The body of your email cover letter should elaborate on your qualifications and experiences that are relevant to the job. Focus on showcasing your skills, achievements, and how you can contribute to the company’s success. Be sure to tailor your content to the specific job and company, demonstrating that you’ve done your research.
Closing: Wrap up your email cover letter by thanking the hiring manager for considering your application. Express your enthusiasm for the opportunity and reiterate your interest in the position.
Signature: Sign off with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name, email address, and phone number.

One more tip: as email systems can sometimes strip out formatting or not display it consistently, it’s best to stick to simple formatting options, such as bold text, bullet points, and clear paragraph breaks. If you want to include additional information, such as your resume, consider attaching it as a PDF file to ensure consistent formatting across different devices and email platforms.

Key Elements of a Cover Letter

Subject line essentials.

Your email cover letter should start with a compelling subject line that quickly grabs the recipient’s attention, especially since it’s competing with other emails in their inbox. Keep your subject line concise, clear, and informative. For example, you could use a format like: “Marketing Coordinator Application – Jane Smith” or “Re: Job Application for Graphic Designer (Job ID: 12345)”. Tailor your subject line to the company and position, so the recipient can easily identify your message’s purpose.

Email Signature and Contact Information

An email signature is an essential part of creating a professional presence in your email cover letter. Your email signature should include your full name, phone number, and any relevant links, such as your LinkedIn profile or online portfolio. This makes it easy for the recipient to contact you regarding your application. For example: Jane Smith Phone: 123-456-7890 LinkedIn: linkedin.com/in/janesmithexample Portfolio: janesmithportfolioexample.com

The Importance of Professional Email Address

A professional email address sets a good first impression and shows that you’re serious about your job search. Avoid using email addresses that are unprofessional or include personal information. Stick to a simple format like [email protected] or variations that include your first initial and last name.

Selecting the Right File Name

When attaching your resume or other documents, choose a file name that clearly identifies the content and includes your name. This makes it easy for hiring managers to locate your documents among numerous other files. For example, “JaneSmith_Resume.pdf” or “CoverLetter_JohnDoe.docx” are appropriate file names.

Understanding File Types

Submitting your documents in the appropriate file format ensures that they’re easily accessible and readable by the recipient. The most commonly accepted file formats are .doc, .docx, and .pdf. It’s a good idea to stick to these formats unless the job posting specifies otherwise. In most cases, PDF files are preferred as they maintain consistent formatting across different devices and platforms.

How To Create an Effective Cover Letter

Creating the greeting.

Begin your cover letter with a formal yet friendly greeting. Address the hiring manager by name if possible; you can find this information from the job posting, company website, or LinkedIn. If the manager’s name is unattainable, go for general but professional salutations such as “Dear Hiring Manager” or “To Whom It May Concern.”

Describing Your Experience and Skills

Showcase your relevant experience in the opening paragraph of your cover letter. Briefly pinpoint the role you’re applying for and how your background aligns with the position. Avoid regurgitating your resume; instead, focus on what unique skills make you the perfect candidate for the job.

As you describe your skills, use clear and concise language. Structure this section with bullet points to make it easy for the employer to read and digest:

Skill 1: Why it’s relevant
Skill 2: How it’ll benefit the company
Skill 3: Examples of how you’ve used it before

Detailing Your Achievements

Next, outline your most significant and relevant achievements. These can include promotions, academic success, or other awards. Focus on accomplishments that display your skills, strategic thinking, and leadership capabilities. Use data to back up your claims – incorporate specific numbers and percentages indicating how you made a difference in your previous positions.

Following the Employer’s Instructions

Carefully read the job posting and any instructions provided by the employer when crafting your cover letter. If they ask for specific formatting or mention certain keywords, comply with their requests. You demonstrate your attention to detail and ability to assimilate by following their instructions.

Optimizing the Closing Examples

A strong closing further supports your candidacy and invites the employer to take further action. Reiterate your enthusiasm for the role and express your desire to contribute to the company’s success:

Example 1 : “I am excited about the opportunities posed by this role and am confident that my skills will allow me to excel at [Company Name]. I look forward to the opportunity to discuss my application further.”

Example 2 : “Thank you for considering my application. I believe my expertise in [Skill/Area] will greatly benefit [Company Name]. I look forward to discussing how I can contribute to your team.”

Remember to include your contact information and sign off professionally using “Sincerely,” “Best regards,” or a similar phrase.

Formatting Your Email Cover Letter

Choosing the right font and spacing.

When writing your email cover letter, start with a clean and easy-to-read font such as Arial, Calibri, or Times New Roman. Select a font size between 11 and 12, which is generally considered standard for professional correspondence. Use single-spacing throughout the body of your email cover letter and consider adding a space between each paragraph for better readability.

Ensuring Correct Spelling and Grammar

Before sending your email cover letter, thoroughly proofread it for any spelling or grammar errors. To catch mistakes, use the built-in spell checker in your email client, or consider using third-party tools. Additionally, reading your email cover letter out loud can help spot any awkward phrases or inconsistencies.

Formatting and Structure Tips

Here are some tips to format your email cover letter effectively:

Subject line : Make sure to include a clear and concise subject line, such as “Job Application – Your Name – Job Title.” This will make it easy for the recipient to identify the purpose of your email.
Salutation : Address the hiring manager by their first and last name, if you can find it, or use a general greeting like “Dear Hiring Manager.”
Introduction : Introduce yourself and mention the position you’re applying for. Briefly explain why you’re a strong fit for the role.
Body : Highlight your relevant experience and skills in 2-3 short paragraphs. Use specific examples to support your claims.
Call-to-action : End your email cover letter by thanking the hiring manager for their time and mentioning that you’re looking forward to their response.
Sign off : Use a professional closing, such as “Best regards” or “Sincerely,” followed by your full name. Don’t forget to include your contact information such as your email address and phone number below your name.

Key Tips for a Successful Email Cover Letter

Tuning your email message.

When writing an email cover letter, your message should be clear and concise. Use a professional yet friendly tone to demonstrate your enthusiasm for the role. Start with a clear subject line that includes the job title and your full name. In the body of the email, briefly introduce yourself and mention the position you’re targeting. You can also add a line that highlights your skills or experience relevant to the job. Make sure to proofread your email content to avoid grammatical errors and maintain a polished appearance.

Using Cover Letter Templates

Using a cover letter template can be a helpful starting point. It provides a layout that ensures a consistent, professional presentation. Look for a template that matches the industry and job you’re applying for, while still allowing you to showcase your personality. Try to find a balance between a visually appealing design and an easy-to-read format. Always tailor the content to the specific job you’re applying for, as hiring managers can easily spot a generic, one-size-fits-all cover letter.

Sending a Test Email

Before hitting send on your cover letter and resume, send yourself a test email. This practice will ensure that the email arrives in your inbox correctly and that the formatting is intact. It will also give you a chance to review the email from the recipient’s perspective, so you can make any necessary adjustments. Check for broken links, and make sure your attachments (like your resume) are in a commonly used format, such as PDF. This step is important for ensuring your application’s success, as a poorly formatted email could impact your chances of moving forward in the hiring process.

How To Manage the Application Process

Understanding the job description.

When applying for a job, it’s important to carefully read and understand the job description. This will help you tailor your cover letter and resume to the specific requirements and needs of the position. Look for keywords and phrases that describe the responsibilities and qualifications, and be sure to highlight your relevant experience in your application materials.

Researching the Company

Before sending your email cover letter, research the company to gather useful information. This will help you demonstrate your interest and knowledge of the organization in your cover letter. Look for the company’s mission, values, and recent news. Try to find ways to relate your experience and skills to the company’s goals and culture.

Using LinkedIn in Job Search

In your job search, don’t forget to leverage LinkedIn. Connect with people in your industry, and follow companies and influencers relevant to your career objectives. You can also find job postings on LinkedIn, and even apply directly using your profile. Customize your LinkedIn URL and use it as part of your email signature to make it easy for potential employers to learn more about you.

Part-Time and Summer Jobs

If you’re looking for part-time or summer jobs, your email cover letter should reflect the specific nature of these positions. Focus on your flexibility, availability, and willingness to work irregular hours. Highlight relevant skills and experiences, even if they’re not directly related to the position. This will show your adaptability and eagerness to learn.

Managing the Follow-Up

After sending your email cover letter and resume, consider following up with the company if you haven’t heard back within a week or two. A polite email or phone call can help keep your application front of mind and demonstrate your continued interest in the position. However, be respectful and avoid being pushy or overly persistent. Remember that hiring managers are often very busy and may take some time to respond.

Advanced Cover Letter Strategies

Using a cover letter builder.

A cover letter builder can be a valuable tool in crafting an impressive cover letter. These online tools often provide customizable templates and step-by-step guidance to help you structure your content. Plus, they can save you time by automating the formatting process.

To get started, you can search for a reputable cover letter builder and follow the prompts. Make sure to choose a template that matches the tone and style of the job you’re applying for. Then, input your information and adjust the prewritten text to reflect your experiences and skills.

Emphasizing Your Qualifications

To stand out, you should highlight your relevant qualifications. To do this, carefully review the job posting and note the key requirements. Then, match your skills and experiences to those points, using specific examples to demonstrate your capabilities.

For example, if the job requires strong time-management skills, mention how you successfully managed multiple projects simultaneously in a previous role. Use numbers and metrics, where possible, to emphasize your achievements. This targeted approach can help you catch the attention of a potential employer.

Highlighting Professional Achievements

Your cover letter should showcase your professional achievements, demonstrating how your accomplishments make you the ideal candidate. To do this effectively, include specific examples that illustrate your strengths.

For example, if you’re applying for a sales position, you could mention specific sales targets you’ve met or exceeded in the past, or discuss how you broke new ground by securing a big client.

Frequently Asked Questions

What are the key steps in writing an email cover letter.

To write an effective email cover letter, follow these steps:

Start with a concise and professional subject line.
Address the recipient professionally and use an appropriate greeting.
Engage the reader with a strong opening sentence or paragraph.
Highlight your relevant skills, experience, and achievements.
Show enthusiasm for the company and position.
Include a call-to-action, encouraging the employer to review your attached resume.
Close your cover letter with a professional sign-off.

How should I customize my cover letter for different job applications?

Customizing your cover letter for each job application can boost your chances of success. Focus on these areas:

Research the company and use your insights to show genuine interest and knowledge about their business.
Study the job requirements and emphasize your skills and experiences that match well with the position.
Address the hiring manager by their name if you can find it, or use a generic salutation.
Mention any connections or referrals that might be relevant to the position or company.

What are some effective tips to make my email cover letter stand out?

To make your email cover letter stand out, consider these tips:

Keep it concise and to the point, ideally no longer than one page.
Use a professional, easy-to-read font.
Break up your text with bullet points, bold text, or subheadings to emphasize key messages.
Avoid cliches and overused phrases; be genuine and use your own voice.
Proofread your cover letter multiple times and ask someone else to review it for errors or suggestions.
Follow any specific instructions provided by the employer in the job posting.

What examples should I include in my email cover letter?

Including real-life examples in your cover letter can help demonstrate your expertise and suitability for the position. Follow these guidelines:

Choose examples that are relevant to the job requirements and company values.
Describe your achievements and successes in a specific, quantifiable manner.
Focus on instances where your actions led to positive outcomes or improvements.
Structure your examples using the STAR method (Situation, Task, Action, Result) for clarity.

Do I attach the cover letter to the email or include it in the body?

Including your cover letter in both the email body and as an attachment is a good approach. By doing this, you ensure that the hiring manager sees your cover letter, regardless of their email settings or preferences. Save your cover letter as a PDF to preserve formatting.

What should I put in the subject line when sending my cover letter and resume via email?

A compelling and professional subject line is important for capturing the attention of the hiring manager. Consider these guidelines:

Include your name and the job title or position you are applying for.
Use clear, concise language.
Make sure the subject line matches any instructions provided by the employer in the job posting.
An example could be: “Jane Doe – Marketing Specialist Application”
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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

Mention the title of the position you’re applying for in the subject line and body of your email.
Explain where you found the job posting or how you heard about the position.
Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
List your full name and contact information in your email signature block (not just on your resume attachment).
If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

Write a subject line that includes the position you’re applying for
Address the company contact’s name in the salutation
Clearly state what you’re hoping to accomplish in the first few sentences
Summarize your strengths, skills and experience by connecting them to the job opportunity
Use a font that’s easy to read
Avoid typos in your message by proofreading
Include a signature with your contact information
Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

More than ten years of progressively responsible legal experience;
Bachelor’s Degree with Honors in Business Administration;
Exceptional verbal, written and analytical skills;
Advanced computer skills;
Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

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COMMENTS

How To Send an Email Cover Letter (With Steps, Tips and Example)
1. Follow company instructions. Email cover letters can generally be sent in one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company's job application guidelines. Some companies prefer attachments, while others prefer them to be in the body of your email message.
How to Write an Email Cover Letter
Email cover letter format & writing tips. Now that you've seen what an email cover letter should look like, here are five tips on how to format and write an effective email cover letter: 1. Make it easy to read. The average recruiter spends very little time looking at an email.
Email Cover Letter: 5 Samples & Writing Guide + Expert Tips
Add the job title to the subject line and first line of your email. Use the 3-paragraph cover letter format, but keep it short and snappy. Find resume keywords in the job ad. Include one big achievement relevant to the job. Expert Hint: Don't forget to attach your resume to the cover letter in your email!
How To Email a Resume to an Employer (With Example)
2. Attach a file. The easiest way to email your resume is by attaching the file directly to the email. First, save your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, find "Save As" in your toolbar. From the file formats available, select Word Document or PDF.
What to Say When Emailing a Resume (with Examples)
Make the point of your email clear with a logical subject line - you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think "Dear [name]," or even just " [name]," rather than "Hiya" or "Greetings.".
Emailing a Cover Letter: How To Guide With Example
2. Send via a professional email address. It is important to use a professional email address when emailing your cover letter. A professional email address will comprise your first and last name. For example, it could be [email protected], [email protected] or another combination of your names.
How to Send an Email Cover Letter (Samples & Tips)
Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole. But there's one downside. But there's one downside. While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said ...
Email Cover Letter Examples and Formats
Email Cover Letter Examples . Most cover letters follow the same basic format, but the contents will be very different, depending on your goals and circumstances. These templates cover a wide range of situations, from a cold email inquiring about job openings to an internal job promotion cover letter to a job transfer request.
How to Email a Resume and Cover Letter Attachment
Once your email message is ready to send, you need to attach your resume and cover letter to your message: Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.
How to Email a Resume [+Sample Email for a Job]
3. Make your subject line clear and professional. The subject line of your email should be brief and to the point. There are three elements to a professional email subject line: Your name. Target job title. The term "job application". Here's an example of a good subject line for emailing a resume:
What To Write in an Email When Sending a Resume? (+Samples)
Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf; After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos.
What to Write in an Email When Sending a Resume [+ Examples & Tips
Examples of introduction when emailing a resume: "My name is Roger Jones. I'm writing this email to express my interest in the job vacancy at Valcor". "My name is Roger Jones, and I am submitting my application for the current job opening as Financial Analyst at Valcor.". "My name is Roger Jones. I came across Valcor's job ads on ...
Email Cover Letter: 10 Examples & Writing Tips for 2024
Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers. Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to ...
11 Steps To Email a Cover Letter
Example of a cover letter email You can follow this example cover letter when sending it via email: Email subject: Bruce Jenkins-cover letter-customer service manager Dear Ms. Burrow, I am writing this letter to formally apply for the role of customer service manager at HighRev Corporation. As a seasoned customer service manager with over seven years of experience coordinating diverse customer ...
How to Send an Effective Cover Letter Email
Your cover letter needs to work in tandem with your resume. How to send an email cover letter. One of the most important pieces of cover letter advice is to always follow the employer's instructions. Failure to follow basic instructions during the application process gives the wrong impression. It seems sloppy and unprofessional.
Email cover letter · Resume.io
Keep your email cover letter sample to a maximum of three short paragraphs plus the greeting and signature. Here are the steps: Address the hiring manager by name whenever possible or use "Dear Hiring Manager.". Introduce yourself and mention the position you are applying for.
How to Email a Resume and Cover Letter to an Employer
There are two email formats which you can use to include your cover letter. You can either copy and paste it into the main body of the email, or include it as a PDF or Word document. If you send the resume cover email as an attachment, you still need to write an email for attaching the resume. Write a formal email stating why you are applying ...
How to Send an Email Cover Letter (Examples)
To write an effective email cover letter, follow these steps: Start with a concise and professional subject line. Address the recipient professionally and use an appropriate greeting. Engage the reader with a strong opening sentence or paragraph. Highlight your relevant skills, experience, and achievements.
Email Cover Letter Example (With Steps and Helpful Tips)
How to send an email cover letter. Follow these steps to guide you on how to send an email cover letter: 1. Comply with the employer's request. There are two basic methods for sending an email cover letter. You can send it as a separate attachment to the email or you can simply type it in the email body. Verify the employer's job application ...
3 Sample Emails When Sending a Resume to an Employer in 2024 (+ 3 Email
Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf The best format for sending your resume and cover letter is .pdf or .doc.
How to Email a Cover Letter (Plus Example Emails)
3. Open an email application or website. To send your cover letter, open an email application or website. Log into your account and then go to the 'send' or 'compose' tab. Then you can write an email that contains your cover letter in the body of the message or you can attach your cover letter to the email.
Email Cover Letter Samples
Email Cover Letter Examples for Legal Professionals . Example #1: If you prefer to keep it brief. Subject Line: Interest in Litigation Associate Position . To Whom It May Concern: ... Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you ...
32 Email Cover Letter Samples
An Email Cover Letter is a formal document sent by an applicant to the hiring manager expressing their interest in a job position. It supports the resume and gives more details about you as an applicant. It can be sent either as an attachment or as part of the main body. The purpose of the cover letter is to support a resume.
How To Write a General Worker Cover Letter (With Examples)
To help you learn more about cover letters, here is a sample cover letter for a general worker: Chuck Ferris. Chicago, Illinois. 304-555-0192. [email protected] March 14, 2024 Mr. Bob Richardson. ABC Company Dear Mr. Richardson, I am writing to express my keen interest in the general worker position at ABC Company as advertised.
How to Write a Respiratory Therapist Cover Letter (With Examples)
Here is a sample respiratory therapist cover letter to help you understand the format and style: Chuck Ferris. Vancouver, BC. 613-555-0123. [email protected] March 19, 2024 Mr. Bob Richardson. Wavewood Care Dear Mr. Richardson, I am writing to apply for the respiratory therapist position recently advertised on Indeed.
How To Write a Procurement Assistant Cover Letter (With Example)
Here is a sample cover letter for a procurement assistant: Marcus Ong Beng Chin. Singapore. [email protected]. +65 9555 5555 10 March 2024 Mr. Robert Chan. Wavewood Trading Pte Ltd Dear Mr. Robert Chan, I'm thrilled to apply for the Procurement Assistant role at Wavewood Trading as advertised on your company's website.