cover letter examples for medical clerk

Medical Records Clerk Cover Letter: Job Description, Sample & Guide

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As a medical records clerk, your attention to detail and organizational skills are vital for maintaining accurate patient information. Your cover letter is your opportunity to showcase your ability to manage and protect sensitive medical records while ensuring compliance with regulatory requirements. In this guide, we'll provide tips and a sample template to help you craft a compelling cover letter that highlights your qualifications for the role.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Medical Records Clerk Cover Letter Sample

Dear Hiring Manager, I am writing to express my interest in the Medical Records Clerk position at your facility. With a solid background in medical records management and a strong commitment to maintaining the highest standards of accuracy and confidentiality, I am confident in my ability to make a significant contribution to your team. Here are a few reasons why I am the perfect candidate for this role:

• I have three years of experience working as a Medical Records Clerk at a busy medical facility, where I successfully managed and maintained patient records in compliance with all regulatory requirements.
• I am well-versed in using electronic health record (EHR) systems and have a proven track record of ensuring the accuracy and security of patient information.
• I am detail-oriented and possess strong organizational skills, allowing me to efficiently handle large volumes of medical records while paying close attention to detail.
• I am dedicated to upholding patient confidentiality and privacy rights, and always ensure that sensitive information is handled with the utmost care and discretion.
• I am a team player with excellent communication and interpersonal skills, and am adept at collaborating with healthcare professionals to ensure accurate and complete medical records.
• I am familiar with medical coding and billing processes, and can effectively assist with insurance claims and reimbursement.
• I am committed to staying up-to-date with the latest developments in medical records management and am always eager to learn and adapt to new technologies and best practices.

Why Do you Need a Medical Records Clerk Cover Letter?

• A cover letter is a great way to introduce yourself to a potential employer and express your interest in a specific job.
• It allows you to highlight your relevant skills and experience that make you a strong candidate for the position.
• By customizing your cover letter, you can address specific job requirements and demonstrate how you are the right fit for the Medical Records Clerk role.
• A well-written cover letter can help you stand out from other applicants and make a positive first impression on the hiring manager.
• It also gives you the opportunity to explain any gaps in your work history or provide context for your career change, if applicable.
• Ultimately, a Medical Records Clerk cover letter can help you demonstrate your professionalism and commitment to the role, increasing your chances of getting an interview and securing the job.

A Few Important Rules To Keep In Mind

• Address the hiring manager by name if possible.
• Begin with a strong opening paragraph that introduces yourself and explains why you are interested in the Medical Records Clerk position.
• Highlight your relevant skills and experience, such as knowledge of medical terminology, electronic health record systems, and data management.
• Be specific about any certifications or qualifications you possess that are relevant to the role.
• Show enthusiasm for the opportunity and explain why you believe you are a good fit for the organization.
• Close with a strong conclusion that expresses your interest in an interview and thank the hiring manager for their time and consideration.
• Proofread your cover letter carefully to ensure there are no errors and that it effectively communicates your qualifications.

What's The Best Structure For Medical Records Clerk Cover Letters?

After creating an impressive Medical Records Clerk resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Medical Records Clerk cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Medical Records Clerk Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear Hiring Manager,

I am excited to submit my application for the Medical Records Clerk position at your esteemed organization. With a strong background in medical records management and a passion for delivering high-quality patient care, I am confident in my ability to contribute to your team.

• Introduction - Introduce yourself and express your interest in the position and the organization
• Skills and Qualifications - Highlight your relevant skills, such as knowledge of medical terminology, electronic health records (EHR) systems, and HIPAA compliance
• Experience - Provide a brief overview of your previous experience in medical records management or related roles
• Passion for healthcare - Discuss your passion for the healthcare industry and your commitment to maintaining the accuracy and confidentiality of medical records
• Why you are a good fit - Explain why you are a good fit for the position and how you can contribute to the organization's success
• Closing - Express your enthusiasm for the opportunity to further discuss your qualifications and thank the employer for their time and consideration

I am skilled in maintaining accurate and organized medical records, and I have a keen attention to detail that allows me to ensure the completeness and correctness of each document. In addition, my experience in dealing with sensitive patient information has honed my ability to maintain strict confidentiality and adhere to all HIPAA regulations.

Moreover, my passion for healthcare drives my dedication to providing exceptional service to both patients and healthcare professionals. I am committed to supporting the seamless operations of the healthcare facility by efficiently managing medical records and contributing to the delivery of high-quality patient care.

I believe that my skills and experience make me a great fit for the Medical Records Clerk position, and I am eager to bring my expertise to your team. Thank you for considering my application. I am looking forward to the opportunity to discuss how I can contribute to the success of your organization.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Medical Records Clerk Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid spelling and grammar errors
• Avoid using a generic cover letter
• Avoid being too vague about your qualifications and skills
• Avoid including irrelevant information
• Avoid discussing salary expectations or benefits
• Avoid using a casual or unprofessional tone
• Avoid addressing the cover letter to the wrong person or company
• Avoid exaggerating or lying about your experience or qualifications
• Avoid making the cover letter too long or too short
• Avoid not customizing the cover letter to the specific job and company

Key Takeaways For a Medical Records Clerk Cover Letter

• Experience in managing and organizing medical records
• Proficient in maintaining patient confidentiality and adhering to HIPAA regulations
• Strong attention to detail and accuracy in data entry and record keeping
• Ability to work efficiently in a fast-paced medical office environment
• Excellent communication and interpersonal skills for collaborating with healthcare providers and staff
• Familiarity with electronic health record (EHR) systems and medical coding
• Commitment to providing quality patient care through accurate and thorough medical record management

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Medical Records Clerk Cover Letter Sample

Increase your chances of scoring a job & find ideas for your new cover letter with this highly instructive Medical Records Clerk cover letter sample. Download this cover letter example as it is or rewrite it using our easy-to-use cover letter maker.

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Medical Records Clerk Cover Letter Sample (Full Text Version)

Vicky Petra

Dear Hiring Managers,

I am writing to express my interest in the Medical Records Clerk position at Saint George Hospital in Coventry. I am confident that my qualifications and experience make me a strong candidate for this role.

I am a graduate of Arden University with a degree in Healthcare Management, and I have over two years of experience as a Medical Records Clerk at The Hillingdon Hospital. In this role, I was responsible for maintaining confidential documents, organizing patient records, and performing various clerical tasks. I have also demonstrated proficiency in important software programs such as eClinicalWorks and EpicCare EMR.

I am a detail-oriented individual with excellent analytical skills and a proven track record of success in coordinating with team members to meet deadlines. I believe that my combination of education, experience, and skills make me a valuable asset to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiam can contribute to the success of Saint George Hospital.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Medical Records Clerk Cover Letter Examples

A great medical records clerk cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following medical records clerk cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Lynnae Breard

(251) 810-7692

[email protected]

Dear Ms. Sprouls,

I am writing to express my keen interest in the Medical Records Clerk position at Cerner Corporation as recently advertised. With five years of dedicated experience in managing and maintaining medical records at Epic Systems Corporation, I have developed a strong foundation in the intricacies of health information management, coupled with an unwavering commitment to ensuring the accuracy, privacy, and security of sensitive patient data.

At Epic Systems Corporation, I honed my skills in electronic health record (EHR) systems, adeptly navigating and updating patient records to support seamless clinical workflows. My role required meticulous attention to detail and an in-depth understanding of medical terminology, which allowed me to efficiently process and organize vast amounts of information. I am particularly proud of my contribution to the development and implementation of new record-keeping procedures that significantly improved data retrieval times and reduced administrative errors by 30%.

My experience extends beyond technical capabilities, as I have been recognized for my excellent communication skills, both written and verbal, which are crucial when coordinating with healthcare professionals and addressing patient inquiries. I am comfortable working in fast-paced environments and have consistently demonstrated the ability to manage multiple tasks with high precision and professionalism.

I am excited about the opportunity to bring my expertise to Cerner Corporation, a leader in healthcare technology. I am confident that my background in EHR systems and my proactive approach to maintaining the integrity of medical records will make a valuable addition to your team. I am eager to contribute to the continued success of Cerner Corporation and to further my career within an esteemed and innovative company such as yours.

Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of your team.

Warm regards,

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Medical Records Clerk

Medical Records Clerk Cover Letter

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How to create a good cover letter for a medical records clerk: free tips and tricks

Here we have collected the most important industry leading advice for a medical records clerk cover letter example. With our help, you will present yourself as an entry-level specialist. We have also highlighted some key errors that you should avoid making when it comes to writing a cover letter.

You are the backbone of the company and keep it’s most important data, it’s patient’s health files. Being detail-oriented and precise should be your role. The employer wants precision, attention to detail, medical terminology and great typing skills. You’re in the game now!

If you are not ready to spend lots of time at a computer, then this job isn’t for you as you will find it difficult to maintain such a job. Lack of typing skills, lack of entry-level consistency, and lack of following regulations will make this job out of reach.

For sure, you’ll have to work at a desk and a computer and with files, many files. The employer appreciates formal education and you must thoroughly know the area in which you intend to work as far as medical terminology. Your co-workers and employer will ask tons of questions, and you need to know the answers to them and where to find the information they need.

The lack of special education in the area you are interested in is a dire minus as you have to know some special medical terminology in this job. So having some formal training or a certificate will be a great advantage for you. But if not, it may be difficult to keep up for sure when asked many questions from your boss or co-workers.

Be sure to present yourself as a professional, I think it’s important with any job. This job involves not only medical stuff but you will also have to take part in audits when they are needed.. You should be able to put together medical reports either weekly, monthly, bi-annually etc.

This job is similar to data entry as you will be entering this in the computer. If you are not good at typing or medical terms or don’t know the basics for entering data and MS Office and similar, you won’t land this job.

Your professionalism in administrative duties, knowledge of medical records, and interaction with patients are all appreciated skills in related posts. To expand your prospects, you can create a medical assisting cover letter based on useful tips and double your list of potential employers.

Do not stop sending resumes and cover letters after the first interview that you feel was successful. By doing so, you run the risk of waiting for the company's decisions in vain and missing out on other promising employment options.

Sample cover letter for a medical records clerk position

The most effective way to digest the tips is to see their practical application. We have used all the important tips of the above units into a single a medical records clerk cover letter sample to demonstrate a winning document that can be created in GetCoverLetter editor.

Dear Ellen Martinez, During the past six years, I have had the pleasure of perfecting my skills as a medical records clerk. When I saw that “Sunshine Medical Center” was in search of a records clerk, I immediately put in my application for the position. I will say without a doubt that to work in "Sunshine Medical Center" has been a goal as it is one of the best and largest in my county.

My educational background is in business administration and medical coding allows me to thrive in this environment with great efficiency as this service is a crucial part of any medical facility. I am excellent when it comes to working with others and being a team player and at communication. My soft skills: time management, working under pressure and meeting deadlines easily. I understand in the medical profession that time and accuracy matters. So for me, as a professional, it is essential to do this job flawlessly as my six year track record will prove!

Sincerely, Martha Smithers.

This example is not commercial and has a demonstrative function only. If you need unique Cover Letter please proceed to our editor.

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How to save time on creating your cover letter for a medical records clerk

Our Get Cover Letter editor will help you make the process easy and fast. How it works:

Fill in a simple questionnaire to provide the needed information about yourself.

Choose the design of your cover letter.

Print, email, or download your cover letter in PDF format.

Why the Get Cover Letter is the best solution

The GetCoverLetter editor is open to any goals of applicants. Whether it be a presentation of a craft professional with a great list of achievements or even a medical records clerk without experience. Rest assured, the opportunities are equal for all the candidates.

We have template layouts for any and all jobs out there.

We show your best organizational abilities and skills. We like to highlight your soft and hard skills for the employer.

Your personal qualities are essential for working at the desk as employers want to make sure you will mesh well in the office. We will give you all the advice you’ll need to present yourself.

Now you have all the tools for creating your perfect document. Clear your mind of doubts and act now!

Templates of the best a medical records clerk cover letter designs

Any example of the document for a medical records clerk has a precise design per the requirements of the company or the general rules of business correspondence. In any case, the selection of templates in our editor will meet any expectations.

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Frequently Asked Questions

The more unique the knowledge you get, the more space for new questions. Do not be affraid to miss some aspects of creating your excellent cover letter. Here we took into account the most popular doubts to save your time and arm you with basic information.

• What should my a medical records clerk cover letter contain? The main purpose of a cover letter is to introduce yourself, mention the job you’re applying for, show that your skills and experience match the needed skills and experience for the job.
• How to properly introduce yourself in a cover letter? Greet the correct person to which your cover is intended for. Introduce yourself with enthusiasm.
• How many pages should my cover letter be? Your cover letter should only be a half a page to one full page. Your cover letter should be divided into three or four short paragraphs.
• Don't focus on yourself too much
• Don't share all the details of every job you've had
• Don't write a novel

Your cover letter is worthy of not just good but the best design. Just take a look!

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Medical Clerkship Cover Letter Sample

The future of your Medical Clerkship job application can be bright if you spend plenty of time writing a cover letter.

Ordinary cover letters seldom make it to the interview stage. And that is a pity since writers of ordinary cover letters are usually people with excellent skills otherwise.

Think, plan, and organize your information correctly before writing.

When you are done, make sure that the information that you have collected complements the job description.

If you are applying for a medical clerkship position, make sure that you are eligible for applying for such a job.

And eligibility at this point does not only mean that you have the skills for it but fact that the employer may have specified that you have courses under your belt that will make you eligible.

Jennifer Doe 653 Alaska Street Greenfield, IN 12014 (000) 7845-5214

March 17, 2023

Mr. Henry Dole Human Resources Manager  Emory Medical Hospital 321 E Main Street Greenfield, IN 02102

Dear Mr. Dole:

As a final-year medical student at Indiana State University, I am interested in acquiring a medical clerkship at Emory Medical Hospital. The motivation behind choosing your hospital is its exceptional reputation in helping final-year students, by exposing them to a wide range of clinical activities across many disciplines.

By offering a sound background and immersive experience in data interpretation, clinical procedures, and case preparation, you will soon discover that I will be a little less “student” and a little more “clinical assistant” in a hospital environment. I am well-versed (academically) in the following areas, which will also help in making the decision-making process more comfortable for you:

• Family and Community Medicine
• Obstetrics and Gynecology

I will contact you next week to see if a meeting can be arranged. If you need to contact me before that, my digits are (000) 7845-5214.

Thank you for your time and consideration. I look forward to hearing from you.

Jennifer Dor

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Medical Records Clerk Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the medical records clerk job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Performs Quality Assurance Performance Improvement (QAPI) checks for completeness and accuracy
• Take the initiative to perform any task that will assist co-workers in maintaining patient flow and office operations
• Provides records as requested by health providers and administrative staff
• Plan, prioritize, organize and complete work to meet established objectives
• Prepares reports for Quality Assessment and Performance Improvement Committee meeting
• 2. Assists in developing interventions to achieve goals
• Make sure that work meets quality standards
• Delivers charts to assigned areas of the hospital by following established routing procedures
• Manages medical chart requests from patients and other entities
• Maintains quality results by following hospital standards
• Initiates the medical record by helping to prepare charts prior to patients arriving
• Maintains patient confidence by keeping patient records information confidential
• Retrieves medical records bu following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes
• Maintains medical records software to ensure all charts are audited and up-to-date with the most recent date of service information
• Files reports in medical records as per established guidelines
• Processes written and verbal requests for patients’ medical records as per established guidelines
• Prepare EMR records/reports for following day appointments
• Communicates with data integrity department any patient demographic updates
• Assembles medical record folders in proper order
• Coordinating approvals with compliance for legal documents
• Compiles reports and correspondence for review by physicians on a daily basis
• Legible handwriting, knowledge of medical terminology, and ability to enter data on computer
• Strong attention to detail
• Ensure availability of an adequate supply of blank charts for new admissions at all times in the nursing station chart rooms
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units
• Good organization skills, self-starter, demonstrates initiative
• Knowledge of medical terminology helpful
• Professional appearance
• Ability to communicate clearly and effectively
• Ability to promote positive relationships with patients and staff
• Ability to use time wisely in preparing work area to meet high-paced demand

12 Medical Records Clerk resume templates

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• Retrieves and prepares charts for following day appointments
• Processes written and verbal requests for patients’ medical records as per established guidelines
• Ensures appropriate use of Medical Record Release of Information Form
• Excellent Customer Service skills
• Excellent team player with dependability
• 1 year of experience in Medical Records or other medical clerical setting in long-term care environment
• 1+ year of working with the frail or elderly
• Knowledge of medical records documentation requirements for long-term care
• Highly organized and accurate
• Skilled in establishing and maintaining effective working relationships with participants, co-workers, medical staff and the public
• Skilled in identifying and recommending problem resolution

Continucare Medical Records Clerk Resume Examples & Samples

• Maintains use of out guides for records removed from department as applicable
• This role is considered patient facing and is part of Humana’s Tuberculosis (TB) screening program. If selected for this role, you will be required to be screened for TB
• Microsoft Office proficiency

Metcare Medical Records Clerk Resume Examples & Samples

• Logs patients consult reports in system
• Previous medical office experience
• Strong Multi-tasking and Organizational skills
• Excellent interpersonal, communication skills (oral and written) ,
• 1 year of Experience in medical office or healthcare setting
• Bilingual English/Spanish a plus

Continucare Medical Records Clerk, Davie FL Resume Examples & Samples

• Will be responsible for front desk/reception coverage as needed
• Contact insurance companies for data verification
• Logs patients consult reports in system and reviews EMR inbox daily
• Maintains log of medical records requests and related correspondence
• Pulls medical records for messages left for medical personnel or prescription requests. Routes patients’ medical documentation to home center as applicable
• Files all medical records prior to the end of each day
• Bilingual English/Spanish (Fluent levels in both)
• Minimum 1 year of medical office experience
• Microsoft Outlook and Word experience
• Ability to work in a very fast-paced and at times, stressful environment
• 1+ year of Experience in medical office or healthcare setting

Electronic Medical Records Clerk Resume Examples & Samples

• Explain all required paperwork and forms to patients and ensures proper completion of medical release forms
• Processing of correspondence
• Obtains authorization as needed to process patients for services needed
• Check in and check out patients as needed
• Collect co-pays; ensure daily cash and credit reconciliation as needed
• Bilingual Spanish
• Minimum preferred of two years of relevant experience in healthcare related field
• Ability to relate and work effectively with others
• Demonstrated skills in verbal and written English communications
• Ability to prioritize and complete tasks in a timely manner
• Proficiency in the use of personal computers in order to complete work efficiently and avoid loss of time
• PC-literate in MS Windows environment with moderate level of competency with Word, Excel, PowerPoint, Outlook
• *THIS IS A LIMITED TERM ASSIGNMENT***

Medical Records Clerk Grade Resume Examples & Samples

• Provide assistance and support to coworkers, physicians, facility manager
• Processing AB610’s and insurance requests for copy services
• Orders charts, answers phones and assist with walk in requests
• Demonstrated 25 WPM typing speed
• Competent in medical terminology, medical abbreviations and chart abstraction
• Responsible for the processing of the medical record within Allen County Regional Clinic. Will assure that records and documents, whether in the paper or electronic format, are processed in a timely and accurate manner
• Answers and responds to phone calls regarding patient care release of information and can also retrieve discharged medical records, pulling charts for review or other needs, and delivering charts that are needed for care
• Assisting in the daily process of preparing charts for the following day
• Preparing records for destruction, annually
• Maintains the confidentiality of all patients, doctors, and facility information at all times, both while on and off duty
• Actively contributes to the morale and teamwork of the staff and facility and always presents a positive attitude and patient-minded vision with patient satisfaction as the continuing goal

Prn-medical Records Clerk Resume Examples & Samples

• Education: High school degree or equivalent preferred
• Experience: Prior experience in information management and psychiatric healthcare facility preferred
• License: Valid driver’s license preferred
• Additional Requirements: May be required to work flexible hours and overtime
• Greets patients and visitors and directs them accordingly
• Collects co-pays; ensures daily cash and credit reconciliation
• Medical office environment with 6 months hands on electronic medical records work experience
• This role is considered patient facing and is part of Humana’s Tuberculosis screening program. If selected for this role, you will be required to be screened for TB
• Bilingual Spanish- verbal
• Consistently exhibits behavior and communication skills that demonstrate DaVita Medical Group's commitment to superior customer service, including quality, care and concern with each and every internal and external customer
• Ensures timely accomplishments of daily workloads assigned to
• Audits work for accuracy, balances against controls and corrects mistakes
• Inputs and corrects patient demographic information in the system
• Escalates issues that lie outside of required completion dates to appropriate levels of management
• Checks own work for accuracy and balances against controls. Corrects mistakes as necessary
• Inputs and corrects patient demographic information in the computer system as required
• Assigns financial classifications to patient accounts as required
• Add Other Details Specific to this Clerk Role
• Minimum: 1 year and up to including 5 years of related experience
• Preferred: Over 5 years of medical billing or related job experience
• Proficient with Microsoft applications (Word and Excel)
• Knowledge of CPT and IDC-9coding
• Ability to work in an environment with fluctuating workloads
• Ability to prioritize workload to meet deadlines and needs of user community
• Ability to solve problems systematically using sound business judgment
• 1+ year of experience with Medical Records
• Knowledge of HIPAA requirements
• Experience with computerized appointment systems
• The position requires pulling charts
• Receiving medical records
• Helping patients on a walk in basis
• 1 year of experience
• Must be able to create, edit, save and send documents utilizing Microsoft Word and Excel
• Must be able to navigate a PC to open applications, send emails, and conduct data entry
• 1 year of customer service experience
• Experience working within the Healthcare Industry
• Experience working with Healthcare Insurance
• Professional experience in a clerical or administrative support related role
• Working Knowledge of Medical Terminology to communicate with members and providers
• Ensures patient records are maintained in an accurate, thorough and timely manner
• Maintains accurate tracking systems to review documentation and ensure compliance
• Keeps supervisor informed of audit trends and need for follow-up
• Protects medical records from loss or destruction by implementing a system of accountability
• Protects medical records from breaches of confidentiality and/or unauthorized use
• Disposes of records according to record retention policies
• Completes assignments while meeting quality standards for accuracy, neatness, and thoroughness

Medical Records Clerk G Resume Examples & Samples

• Medical Terminology and Basic Computer skills required
• Previous clerical experience required
• Ability to organize work, prioritize work and work independently and effectively with a minimum amount of supervision
• Work in an extremely fast paced setting with constant interaction with others
• Interact with patients and co-workers in a courteous and efficient manner
• Communicate effectively with staff and public, both in person and via telephone
• Ability to analyze, make decisions and follow through within the parameters of the job duties
• Must be able to meet and maintain departmental production standards
• Must have the ability to do detail-oriented work with accuracy
• Computer and word processing experience required
• Familiarity with medial/legal aspects preferred
• Medical office experience and knowledge of Kaiser preferred
• Must be able to work in a Labor Management Partnership environment
• Passing of PC Skills Assessment
• Typing (35wpm)
• Must be able to travel to satellite facility based on the operational needs of the medical center
• Medical Office experience and knowledge of the Kaiser Permanente Medical Program
• Knowledge of TPMG fee schedule
• Computer and/or work processing experience
• Cash Handling Experience
• Spanish speaking preferred
• Knowledge of Release of Medical Information laws, regulations, and guidelines preferred
• Prepares charts for new admissions
• Consults with staff to help define and analyze information needed from the clinical record
• Develops a schedule for audits of the clinical record
• Conducts audits of the clinical record as scheduled
• Maintains the computerized physician order program and monitors physician visit schedule
• Prints physician orders and associated flow sheets each month
• Assists as required in communications with appropriate staff to facilitate completion and accuracy of the clinical record
• Thins the clinical record according to regulation and policy
• Utilizes the DSSI e-procurement system and maintain the RFW resident charge capture software
• Assures all resident charges are entered into the RFW System and appropriately downloaded to Pathlinks
• High school or equivalent is required
• Working knowledge and use of computerized stock, record or similar business systems, preferred
• Excellent typing, communication and time management skills required
• Proven ability to effectively move from one task to another
• Proven ability to work effectively in a changing environment
• Working knowledge of personal computer and software applications used in job functions (word processing, graphics, databases, spreadsheets, etc.)
• Maintain resident medical charts; ensure that all documents are filed in timely manner
• Arrange and store medical records by filing and organizing active and discharged resident files as needed
• Maintain continual stock of prepared resident files and department forms
• Schedule and track all resident appointments with outside providers and coordinate transportation with Treatment Supervisor; keep medical staff informed of appointments and assure residents return with documentation from the appointment
• Complete laboratory requisitions to include resident demographic information and insurance information
• Obtain insurance referrals as needed for outside provider appointments
• Process insurance information and claims
• Process requests for information from school districts, outside providers, and placing agencies and provide documentation for medical staff
• Organize appointment schedules for the Physician and Dentist; prepare the resident files for exams
• Access Vaccines for Children Website for current immunization records. Input data into the website after vaccines are administered
• Enter medication changes and refusals into the treatment database for the clinicians to access
• Enter data into the Early and Periodic Screening, Diagnostic and Treatment database for licensing requirements
• Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care
• Candidate will work with the HEDIS team to collect member records and conduct reviews of these records by contacting providers and placing the results collected into a specific data base. If necessary the medical record review is conducted on site in provider office or hospital institution
• Will be required to handle a high volume of telephonic interaction with provider offices
• Required to perform research on internal claims systems
• Graduate from an accredited program, Associates Degree, Medical Assistant, or anyone with Medical Claims experience
• Two to Five years of medical office experience – preferably experience with medical claims
• Candidates must have basic Microsoft Excel, Outlook, and Windows skills and must have the ability to type 30-40 WPM. There will be testing on this prior to interview
• Prior HEDIS experience a plus, but not a requirement
• Answer phones, kindly talk patients through the steps and answer their questions and concerns
• Organize and prioritize requests for medical records, and route medical records appropriately based on patient's time of exam
• Provide courteous and professional service to attorneys, referring physicians, and patients requesting medical records
• May occasionally drive to nearby centers and/or medical offices to deliver or retrieve medical films/CD's
• Performs periodic chart review, flag omissions, and refer them to the provider for clarification of inconsistent data and resolution
• Perform monthly medical record self-assessments by the 15th of the month for accuracy
• Maintain medical record for ASG-KU personnel and personnel assigned to other organizations and activities as designated by the USG. This includes maintenance of records for dependents of personnel authorized to use the USAHC
• Assist in preparation of daily, weekly and monthly Medical Disease and Non-Battle Injury (DNBI) to meet the established contractual deadlines
• Must be willing to work on holidays, short notices, all shifts, overtime and assigned to any Medical location in Kuwait. Vacation scheduling will also be dictated by mission requirements and determined independent from spouse if applicable
• Performs other duties as required and directed by PAS and CSD Management
• Organizes, sorts, scans, and maintains documentation in patient files in a timely manner
• Provides clerical support which may include faxing, sorting orders and Plans of Care,
• Copying, filing, and /or copying
• Fax verbal orders/Plan of Treatments not received back in the mail in a timely manner
• Notify Quality Manager if orders/POTs received back with writing/alterations present
• Notify Clinical Manager if orders/POTs are incorrect
• Organize, Copy, Tickle/Track and Fax/Mail all verbal orders and Plan of Treatments
• Answer agency telephone and transfer calls appropriately
• Tracks and coordinates with appropriate internal personnel for missing documentation for
• Patient charts
• Prepares packets for re-certifications
• Prints and distributes recertification notices
• Mails out T.O slips to physicians
• One year general office support experience
• Files all medical records in alphabetical order adhering to color-coded system
• Files and attaches medical information in each medical record according to dates of incarceration or date of service
• Obtains physician signatures on all diagnostic studies before filing
• Maintains both active and inactive files
• Schedules appointments with outside consulting health professionals as assigned
• Prepares monthly statistics and reports as assigned
• Performs secretarial duties, i.e. answers telephones, types, files, as required
• Performs other related marginal duties as assigned
• Care Planning
• Evaluates effectiveness of interventions to achieve resident goals and minimize re-hospitalizations
• Participates in the review and revision of service plan
• Provision of Direct Patient Care
• Monitors patient care provided by unlicensed staff
• Monitors, evaluates and follows-up on assigned responsibilities of unlicensed staff
• Uses Point Click Care (PCC) according to the Business Processes
• Provides oversight of unlicensed staff
• Collaborates and coordinates with other departments to provide timely effective careconsistent with the individual's needs, choices and preferences
• Assists with the orientation of newly hired nursing staff
• Stays and works beyond scheduled shift if needed to meet state staffing requirements and/or needs of residents
• Exhibit professionalism in dress, demeanor and behavior at all times
• Improve skills and knowledge by meeting or exceeding self-set professional goals
• Prepare various chart labels upon admission and reprint as needed
• Filing: File reports to active inpatient and discharged patient charts on a daily basis
• Use knowledge of computer software and transcription services to prepare and
• CERTIFICATIONS, LICENSES, REGISTRATIONS
• PHYSICAL DEMANDS
• WORK ENVIRONMENT
• Duties include, but are not limited to: processing a variety of forms, i.e., PG&E, DMV, disability, and other forms from insurance companies, employers, and other agencies, including logging onto computer systems to complete and mail requests
• Review and abstract information in patient medical records and CIPS to process request
• Answer telephone inquiries
• Provide assistance and support to co-workers, physicians, and facility personnel
• Intake as necessary
• Qualified candidates must have the following
• Minimum of two years office experience
• Excellent organizational and communication skills required
• Ability to work with confidential matters
• Moderate typing skills, and some computer applications
• Assembles, protects and collects records
• Monitors physician visits and documentation
• Thins paper record
• Tracks incomplete records
• Produces record on request according to corporate guidelines
• Manages orders
• Prepares and maintains a supply of charts for admission and readmission
• Provides nursing stations with proper chart and documentation forms
• Maintains daily census listing, daily room assignment listing, physician/patient list, and admission/discharge/transfer register
• Prepares requests for medical information as directed by Director of Nursing or Administrator
• Manages patients clinical record from admission to discharge
• Files and retrieves paper medical records of in-house patients
• Processes telephone orders including mailing,maintaining telephone order log book and filing upon return
• Maintains files in a secure area
• Promotes guidelines for documenting, storing and retrieving information
• Communicates new and revised processes and/or guidelines to medical records staff and others as applicable
• Maintains confidentiality of medical records
• Complies with Company and department policies and procedures
• Performs any miscellaneous work assignments as may be required
• One to two years previous experience in medical records; previous typing and office experience preferred
• Review and abstract information in patients electronic medical records, and CIPS to determine correct diagnosis. 　
• Redacting Medical records according to Federal Guidelines　
• Answer telephone inquiries.　
• Ability to process disability claims in Claims Tracking System and look up ICD9 codes as needed. 　
• Type routine letters, jury excuses, and reports from handwritten notes.　
• Maintain a current inventory of clinic supplies; monitor compliance with sign in/out logs; prepare inventory reports as required
• Monitor outside referrals and coordinates transfer of medical records
• Read and comprehend medical instructions and procedures, correspondence, policies, regulations, reports, directions for forms completion and other simple or moderately complex documents
• Seeking a temporary employee who will assist the existing staff of the NJ Newborn Screening and Genetic Services
• The selected individual will be creating charts from the abnormal newborn screening results that we are following up on
• Calling medical professionals to report results and give recommendations for abnormal newborn screening results
• Faxing/scanning/e-mailing results and recommendations to medical professionals
• Entering confirmed diagnosed cases into a State registration database and other related duties
• At least 3 years of previous related experience, medical records experience required
• The perfect candidate will be expected to: be comfortable with using medical terminology and working in medical records
• Have excellent communication skills
• Required to call/e-mail/fax medical professionals on a daily basis
• Have excellent computer skills
• Knowledge of Microsoft Office is also strongly recommended for the use of the multiple applications, especially, Outlook for e-mail communications
• Previous Medical office, Medical insurance authorization and/or billing experience helpful
• Proficient in Microsoft suite of products including Outlook, Word and Excel
• Must possess a strong sense of urgency and attention to detail
• Proven ability to manage in a high call volume environment with accuracy and efficiency
• Proven ability to work independently at times and within a team
• Demonstrated ability to prioritize multiple tasks to meet deadlines
• Ability to act with Epic Medical Solutions Vision and Values of Team, Accountability, Aggressive Improvements, and Delivering Excellence
• Retrieve discharge charts from all the units on a daily basis
• Copy and deliver charts of readmission and/or step-downs back in the units
• Print all dictated reports from computer and file reports appropriately
• Edit any dictated reports with errors and add on addendums as requested by physicians
• Prepares the patient charts for discharge process and assembles components in the correct order as needed
• Analyze/re-analyze patient charts for completion
• Perform audit of active charts as needed
• Maintain accurate input and update of chart deficiencies into the computer system
• Distribute notices of delinquencies to physicians for completion
• Prepare and distribute monthly report on incomplete/delinquency records to specific entities as needed
• Performs all clerical that cannot wait until the next day in absence of other staff and/or coverage is unavailable
• Accurately file all charts and loose papers regularly
• Work area is free of dirt, spillage, etc
• Support facility internal and external customer service standards
• FollowRockfordCenter's Time and Attendance policy
• Reviews medical records for completeness, assembles records into standard order, and files records in designated areas according to applicable alphabetical and numeric filing system
• Locates, signs out, and delivers requested medical records
• Assembles patients’ charts and updates patient profiles; files all medical reports and non-medical correspondence in patients’ charts; repairs damaged charts
• Purges obsolete records according to established policies and procedures
• Processes requests for medical information according to office standards
• Maintains patients’ charts and files in compliance with established policies and procedures
• Ensures clinical record systems are maintained in compliance with state, federal and CHAP regulations
• Maintains comprehensive working knowledge of state, federal, and CHAP documentation regulations and serves as a resource for appropriate organization personnel
• Protects all clinical records through the establishment and implementation of control procedures for all open and closed records
• Forwards copies of clinical records to authorized users according to policy
• Completes an administrative record audit following patient discharge and forwards the record to the Clinical Supervisor for clinical audit
• Monitors aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians
• Supervises the use of the clinical records information system and maintains a comprehensive working knowledge of the system including upgrades and enhancements
• Home Health experience
• Excellent phone skills and presence
• Advanced computer and office skills

Medical Records Clerk Assistant Resume Examples & Samples

• Process and track all medical record requests and subpoenas
• Follow-up of missing forms when needed
• Complete chart audits
• Ensures completeness of medical records within 30 days including all required signatures
• Correctly file medical records
• Maintain a safe and secure filing system of medical records
• Offsite archival, retention and disposal of records
• Ability to work quickly and effectively while maintaining a calm atmosphere
• Analysis/reading of medical record for release of information to non Kaiser Health Care provider
• Photocopying, open mail, clerical support, responsible for incoming and outgoing faxing
• Maintenance of completed and pending requests
• Assist medical secretaries as required
• Additional duties as assigned by manager or Senior medical secretary
• Ability to function independently with little or no supervision and part of a team in a high need, high volume,
• Answer the telephone promptly and according to established procedures, utilizing the utmost courtesy and sensitivity. Independently handle any call so as to minimize transfers. Accurately record messages and relay the verbal or faxed information in a timely manner
• Demonstrate proper operation of the telephone, fax machines, copiers and computers. Performs minor maintenance
• Retrieve film from the file room according to the established procedures
• Review, and if necessary, prepare patient medical records to ensure the charts are current, orderly and available for the physician's daily schedules
• Accountable for the maintenance of health records
• Organizes and maintains a system of files and records concerning diagnoses, treatments, admissions and discharges
• Retrieve medical charts for all healthcare staff or clinics as requested. File daily all currently used medical records
• Secures all active and inactive medical records
• Assure that charts are counter-signed by Physician and checks charts for completeness
• Releases information at the direction of the Medical Records Supervisor, Medical Director or Health Services Administrator
• Answer telephone, take messages and makes telephone calls. Also types letters, reports and memorandums
• Maintains a roster or appointment book based on scheduled appointments for both on and off-site appointments
• Orders, receives and maintains office supplies
• One (1) year medical records experience
• Familiarity with the Problem Oriented Medical Record (SOAP) system essential
• Must receive a satisfactory background report

Medical Records Clerk PRN / Seasonal Resume Examples & Samples

• Gathers patient information by collecting demographic information from a variety of sources; interacting with registration areas and physicians' offices; retrieving information from automated printer
• Maintains record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities
• Helps to facilitate the transfer of charts to physician offices as needed
• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs
• Serves and protects the surgical hospital community by adhering to professional standards, policies and procedures, federal, state, and local requirements, and hospital standards
• Knowledge of routine office procedure and equipment
• Computer knowledge
• Work related experience
• Must have good use of the English language, able to spell accurately and have neat legible handwriting
• Must type 45 wpm accurately
• Must understand confidential nature of hospital work
• Closes medical records upon discharge
• Develops schedule for and conducts audits of the medical records
• Maintains master index system
• Orders, maintains, and distributes medical records forms
• Completes sections of the Minimum Data Set as required
• Establishes and monitors procedures to ensure confidentiality of patient information and guard against loss or destruction of data
• Maintains records and completes required forms and documents in accordance with company policy and state and/or federal regulations
• Proficient in the use of personal computer
• Proficient to advanced PC skills, including MS Windows-based applications
• Excellent communication skills, including a strong command of the English language and the ability to clearly articulate program details to customers over the telephone
• Knowledge of medical terminology and experience in the healthcare field
• Proven ability to work with a high degree of accuracy and attention to detail
• Computer knowledge a must
• Must have good use of the English language, able to spell accurately and have neat legible handwriting.Work related experience is helpful
• Ability to utilize Electronic Heath Care Record for patient documentation
• Work related experience helpful

Principal Medical Records Clerk Resume Examples & Samples

• A high school diploma or general education degree (GED) required
• At least two (2) years of prior Medical Record/HIM clerical experience required
• Demonstrated effective oral and written communication skills
• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access and PowerPoint
• Demonstrated ability for self-learning to continually improve skills
• Training either as a medical records technician, medical assistant, or nursing assistant is desirable
• Prior experience with an electronic medical record (EMR) is preferred
• Knowledge of terminal digit filing is a plus
• Must be able to float/travel to San Jose Main Campus, Gilroy campus and Via Del Oro building to provide coverage for processing Release of Medical Information requests based on operational needs of the medical center
• Face to face contact with members, phone coverage, entering requests received by mail, fax and e-mail
• Processing records requests for members and third party requesters
• Completing forms for members and third party requesters as well as disability requests for members and third party requesters
• Accuracy with alphabet and filing systems required
• Accuracy in extracting medical information from patients' charts and in reviewing patient's charts for sensitive information
• Good vocabulary, spelling skills and correct grammar/punctuation usage required
• Must have the ability to organize work, prioritize work and work independently and effectively with a minimum amount of supervision
• Must have the ability to work in an extremely fast paced setting with constant interaction with others
• Must have the ability to interact with patients and co-workers in a courteous and efficient manner
• Must have the ability to communicate effectively with staff and public, both in person and via telephone
• Good (or excellent) attendance preferred (subject of terms of applicable union contract)
• Must have a neat, well-groomed appearance
• Must have the ability to analyze, make decisions and follow through within the parameters of the job duties
• Previous clerical experience, professional appearance, neat, legible handwriting, proficiency in the English language, with spelling, grammar and punctuation skills
• Must conduct themselves with diplomacy in a courteous and professional manner at all times
• Must communicate effectively and provide consistent high quality service with minimum supervision
• Must have be able to demonstrate a consistent ability to meet and maintain departmental performance expectations
• Knowledge of Release of Information laws, regulations, guidelines and fees
• Training in an accredited medical record program or minimum of one (1) year experience in an established medical record system preferred, but not mandatory
• Ensures confidentiality of all medical records information and completes forms for release of information. Refers to Medical Records Supervisor / H.S.A. any requests of questionable nature
• Ensures all medical records filing is up to date
• Promotes Quality Improvement standards by actively participating in the quality of care screen audits
• Must be able to obtain and maintain security clearance
• Post orders, if applicable, per site contract
• Responds to requests for medical records from management, attorneys, Social Security Administrators, or other health care facilities
• Files all necessary documents in the charts. Keeps charts well organized and up-to-date
• Responsible for filing loose reports and thinning into both the Master Record and discharged records
• Verifies and maintains the storage data warehouse for previous patient activity statewide, in addition is responsible for coordinating requests and returns of patient old charts
• Acts as office receptionist in responding to inquiries and assisting staff and auditors or reviewers with locating medical documents in the charts
• Completes correspondence log in a timely manner. Verifies all the requests using HIPAA compliance
• Assists in preparing and processing all transfer packets to other facilities
• Orders and monitors office supplies for medical records

Medical Records Clerk, SCA Resume Examples & Samples

• Performs Clerical/Technical duties: Pull and file medical records daily as needed. Prepare and type reports/correspondence as requested by supervisors. Answer telephone, relay messages, and transfer calls as appropriate. File loose documentation generated from inside and outside the institution such as laboratory reports, radiology results, completed consultant reports, medication administration records, etc. Schedule inmates for medical appointments as requested
• Assist Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements
• Abides by the security regulations of the assigned facility
• Must be able to work under stress on a regular or continuous basis

Medical Records Clerk, Mount Sinai Queens Resume Examples & Samples

• Coordinates external DRG reviews with third parties
• Performs indexing process with accuracy by ensuring that each document is indexed to the correct patient/ encounter and/ or document type
• Coordinates the process of physician dictations with the transcription service company
• Notifies all appropriate departments when a physician is removed from the suspension status
• Mails out Warning Notices and Suspension letters to all physicians
• Tours facility to collect old and untenured records
• Answers telephone calls and routes them appropriately
• Assist customers with requests for health information
• Receives, sorts, and distributes mail
• 1 to 2 years clerical experience. Detail oriented and background in basic office procedures, good computer skills and training required in (Windows/NT), Onbase
• Interpersonal skills to effectively communicate and collaborate with other members of HIM and other hospital personnel
• Proficiency with 10-key
• Type 50-60 wpm
• Filing: terminal digit filing
• Two (2) years experience as Medical Records Clerk, preferred
• Knowledge of HIPAA and laws regarding release of information
• Follows HIPPA guidelines and safety rules
• Scheduling and confirming appointments as needed
• Special projects as assigned by Manager or Supervisor
• Strong Time Management Skills
• One year health information management experience
• Ability to work quickly and accurately with numbers, arrange numbers in numerical sequence
• Speak, write and understand English language
• Working knowledge of computers and Windows, Microsoft Word, Excel
• Course in health information technology or health sciences preferred
• Knowledge of information systems and healthcare applications related to the electronic health record preferred
• Attend and participate in department, branch, divisional, Home Office, or company meetings as appropriate
• Carry out all responsibilities in accordance with Chartwell's Core Values
• Cooperate with other staff members when planning and organizing reimbursement activities
• Copy and distribute Patient Status Change forms and other documents as needed
• Demonstrate ability to communicate effectively and express ideas clearly
• Demonstrate reliability and follow-through on all assigned tasks
• Demonstrate the ability to work effectively and maintain expected productivity
• Ensure location and availability of patient clinical records
• Give high priority to client satisfaction and customer needs
• Mail, track and log Nursing Plan of Treatments
• Maintain and files patient clinical records
• Maintain confidentiality of patient information
• Maintain courteous demeanor at all times
• Perform documentation and clinical record audits according to outlined procedures as required
• Prepare discharge patient clinical records for appropriate storage
• Prioritize activities needed to be done
• Provide phone relief when needed by courteously answering telephone, directing incoming calls appropriately and taking accurate messages
• Set high goals or standards of performance for self
• Show pride in work
• Take initiative to present ideas/suggestions to management
• Track, monitor and secure clinical documentation, AOB's, SMN's, CMN's, etc. based upon insurance carrier requirements and according to Documentation policy and procedure
• Utilize appropriate communication lines in relaying problems, concerns, questions and ideas
• 1 year previous experience with medical records maintenance preferred
• Computer experience helpful

Zzz-medical Records Clerk Resume Examples & Samples

• Organize and file loose reports or other medical record documents; copy all medical records as requested; ensure that appropriate consents, subpoena and other medical record forms are complete upon request for a copy of medical record; obtain authorization from administration
• Respond to requests for records from Federal, State or County courts, hospitals and physicians
• Assist nursing staff and physicians with death certificates
• Assemble condensed portions of inpatient medical records and maintain them over sixty days in medical record department
• Clerical experience in a clinic setting desired
• Ability to work in a high volume environment while maintaining high quality standards
• Capable of handling highly confidential information
• Ability to effectively communicate both in writing and verbally, as well as to interact in a professional manner with colleagues, patients, families, and visitors
• Demonstrated PC skills, i.e. proficient with MS Office products including Word, Excel, and Outlook
• Maintains accurate medical records system
• Reviews charts for accuracy and completion
• Files charts correctly into the medical record system
• Files all patient related material into correct patient medical charts
• Send copies of medical records to designated hospital medical records department
• Distributes incoming hospital records to appropriate sites
• Mail and/fax medical records as requested by physicians
• Purge inactive records at interval times throughout the year and file into archive medical record system; or box in preparation for off-site storage
• Maintain and process medical records release or requests for distribution
• Process attorney request for records as outlined in procedure manual
• Submits billing as indicated for records requests
• Pull charts for Patient Care Conferences held weekly
• Collect and distribute all office mail
• Meter and process outgoing mail
• Prepares and sends certified mail
• Process lab results by pulling appropriate charts and/or faxing as necessary
• Tear down completed assumed charts
• Prepares charts for appointments correctly
• Retrieve archived records from storage facility as requested
• Empty and sort courier buckets
• Perform other duties as assigned or requested

Centralized Medical Records Clerk Resume Examples & Samples

• 6+ months experience in medical records management in a home health or hospital setting and can easily identify various health-related document types
• Previous experience in an office support, clerical or administrative position
• Previous experience managing documents within MS Word, Excel and Outlook
• Previous Home Health Experience
• Prior experience with Worldview or Homecare/Home base systems preferred
• Previous EMR experience
• Retrieves medical records from medical units and balances daily ADT (Admit, Discharge, Transfer) locating all medical records
• Preps the documents for scanning following department guidelines and quality/production standards
• Batches medical records, retrieves loose reports, and prepares for scanning
• Scans documents, produces daily productivity reports, performs daily maintenance of scanner, and maintains and labels scanned batches
• Maintains records for designated period of time, pulls and files records as requested for patient care, audits, etc. Identifies records to be destroyed per retention guidelines. Re-boxes, labels, and indexes records as needed
• Quality reviews and uploads scanned documents to ensure the highest level of quality. Tracks improvement measures for future processes
• Receive and process, within regulatory time restrictions, requests for release of medical information
• Assure compliance with the Privacy Act of 1974, the Freedom of Information Act and laws, regulations covering employee injuries under the State of Washington's Labor and Industries jurisdiction, and other applicable laws and regulations
• Maintain and utilize a variety of health record index, storage, and retrieval systems; operate standard equipment, such as computers, microfilm, scanners, and copiers to process, store, and retrieve health information and medical records in order to provide pertinent information to medical providers and requestors
• Prepare and assemble medical charts for scheduled and walk-in exams; reassemble charts for refiling
• Verify appropriate exam procedures on computerized scheduling screen. Review medical records for completeness; enter data from medical charts returned from medical providers into the electronic system
• Retrieve, track, locate, and file charts. Maintain alphabetically filed charts
• File letters, reports, records, and similar material in accordance with established procedures
• Process various reports and keep chart contents/maintenance current
• Answer telephone calls and handle requests, as needed
• Perform close of business functions for the Health Information Department; secure all confidential health information
• Establish and maintain effective working relationships with employees, clients, and the public
• Adhere to and foster acceptable health and safety practices. Adhere to all company policies and procedures
• Must be able to establish and maintain effective working relationships with employees, clients, and customers
• One year experience performing medical records/health information functions in a health care setting
• Knowledge of the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) and Freedom of Information Act (desired)
• The ability to facilitate team work and demonstrate good organizational skills
• Can communicate effectively with co-workers, patients, and medical staff. Independently prioritizes workload and makes appropriate adjustments to accommodate changes in priorities
• The ability to make independent judgments and to solve basic operational problems
• Recognizes his/her limitations and seeks appropriate assistance
• The ability to perform multiple tasks, and to appropriately deal with stress

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Unit Clerk Cover Letter Example

Writing a cover letter can often be a challenge, especially if you are new to the job application process. Fortunately, with a little bit of know-how and some careful planning, crafting a great unit clerk cover letter can be easy and enjoyable. In this guide, you’ll discover expert tips to help you create a captivating cover letter, as well as an example to help you get started. So, if you’re ready to write a great unit clerk cover letter, read on.

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Unit Clerk Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Unit Clerk position with [Hospital or Company Name]. As a detail- oriented and organized individual, I am confident that I can fulfill the role to the highest possible standard.

I possess five years of experience as a Unit Clerk, working in both inpatient and outpatient settings. With this experience, I have gained a comprehensive understanding of the healthcare system and the needs of patients and their families. My current role is in a busy hospital where I manage a variety of tasks, including greeting visitors to the unit and gathering information, coordinating patient flow, responding to telephone inquiries and organizing medical records.

I bring excellent interpersonal and communication skills and I am highly familiar with computer systems, databases and medical terminology. Additionally, I have a proven track record of developing positive relationships with patients, families, healthcare providers, and staff. I am experienced in multitasking, problem- solving and prioritizing duties.

I am confident that I am the perfect candidate for your Unit Clerk position. I would appreciate the opportunity to discuss my qualifications and experience with you further.

Thank you for your time and consideration.

[Your Name]

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What should a Unit Clerk cover letter include?

A Unit Clerk cover letter should include information about your relevant experience, qualities, and skills. It should be tailored to the specific job you are applying for and should demonstrate how your experience and qualities make you a suitable candidate for the job.

Your cover letter should start with a professional introduction that includes your name and contact information. You should then explain why you are interested in this particular job opportunity, and why you would be a good fit for it.

You should then describe your qualifications in detail. Include any relevant work experience you may have, such as experience as a Unit Clerk, as well as any special skills or knowledge that are necessary for the job. Additionally, you should highlight any education or training you have received that is relevant to the job.

Finally, you should express your enthusiasm for the job, and state that you would be available for an interview at the employer’s convenience. Be sure to include your contact information again at the end of the letter.

Unit Clerk Cover Letter Writing Tips

Writing a great cover letter for a unit clerk position can be a daunting task if you don’t know what you are doing. Here are some tips to help you create an engaging and effective cover letter for your unit clerk position:

• Start by introducing yourself and explain why you are interested in the position. Your cover letter should be tailored to the company and position, and should reflect your relevant skills and experience.
• Highlight your qualifications. Explain how your qualifications make you an ideal fit for the unit clerk position. Show that you have the knowledge and experience necessary to be successful in the role.
• Showcase your communication skills. Unit clerks must have excellent communication skills, so make sure to highlight your ability to communicate effectively in writing.
• Demonstrate your organizational skills. Unit clerks must be highly organized, so be sure to explain how your organizational skills make you well- suited for the position.
• Demonstrate your attention to detail. Mention any times you have proven your attention to detail in previous positions.
• Explain why you are interested in the company. Share why you have an interest in the company and what you can bring to the table.
• Thank the employer for taking the time to consider you. Show your appreciation for their time and consideration by thanking them for their interest.

By following these tips, you can create an effective and engaging cover letter for your unit clerk position. Good luck!

Common mistakes to avoid when writing Unit Clerk Cover letter

Writing a cover letter for a unit clerk position can be a challenge. After all, you want to make sure your cover letter and resume stand out from the rest and help you land the job. To help you craft an effective cover letter, here are some common mistakes to avoid:

• Not Customizing the Cover Letter: A generic cover letter, that does not address the hiring manager or company by name, is not likely to make a positive impression. Make sure to research the company and customize your cover letter to address the company’s needs and to highlight your qualifications.
• Not Including Your Contact Information: Including your contact information is essential. Make sure to include your name, address, telephone number, and email address at the top of the cover letter.
• Not Explaining Why You are the Right Fit: You need to explain why you are the right fit for the job. This means you should include specific examples of your qualifications and experiences that make you an ideal candidate.
• Making Spelling and Grammar Mistakes: Grammatical and spelling mistakes can send a negative message to the hiring manager. Make sure to proofread your cover letter for any mistakes before submitting it.
• Not Asking for an Interview: Make sure to include a call to action in your cover letter. This means asking for an interview and providing a date and time that you can be reached. You should also thank the hiring manager for their time and consideration.

By avoiding these common mistakes, you can craft an effective and professional cover letter that will help you land the unit clerk job of your dreams.

Key takeaways

Cover letters are an essential part of any job application. They provide an opportunity to elaborate on your skills and qualifications and explain why you are the best candidate for the job. When applying for a Unit Clerk position, it’s important to write an impressive cover letter that stands out from the crowd. Here are some key takeaways for writing an impressive Unit Clerk cover letter:

• Start off strong by introducing yourself and explaining why you are the best candidate for the position.
• Highlight your qualifications, such as any relevant work experience, certifications, or education that are applicable to the job.
• Explain why you are passionate about the position, and why you are the best fit for the job.
• Mention any awards or accolades you have received that are related to the job.
• Reference any past successful projects you have completed that are related to the job.
• Include any relevant skills, such as communication, organization, or multitasking.
• End the letter on a positive note by expressing your enthusiasm for the position and thanking the employer for their time.

By following these key takeaways, you can write an impressive Unit Clerk cover letter that will help you stand out from the competition and get you closer to the job that you want!

Frequently Asked Questions

1. how do i write a cover letter for an unit clerk job with no experience.

Writing a cover letter for an Unit Clerk position can be a challenge when you have no experience. However, there are still ways to showcase your skills and abilities that will make you an appealing candidate for the position. Begin by emphasizing your transferable skills that are relevant to the job, such as your organizational and communication abilities. Highlight any relevant internships or volunteer work you have completed that demonstrate your work ethic and commitment. Finally, explain why you would be a suitable candidate for the position and why you believe you have the perfect qualifications for the role.

2. How do I write a cover letter for an Unit Clerk job experience?

When writing a cover letter for an Unit Clerk job with experience, you can emphasize your qualifications and skills. Highlight any relevant work experience that you have that is applicable to the position, such as filing, organizing documents, or data entry. Showcase any accomplishments you have made in your previous roles that are applicable to the position, such as increasing efficiency or reducing errors. Demonstrate your ability to work independently and as part of a team, as well as your ability to communicate effectively with staff and patients.

3. How can I highlight my accomplishments in Unit Clerk cover letter?

When highlighting your accomplishments in your Unit Clerk cover letter, it is important to focus on the specific results and outcomes that demonstrate your skills. Showcase any awards or accolades you have earned for your work, such as awards for efficiency, accuracy, or customer service. Explain any successful projects you have completed, such as organizing and filing documents, or data entry. Finally, emphasize any positive feedback you have received from previous employers or supervisors that demonstrate your work ethic and commitment.

4. What is a good cover letter for an Unit Clerk position?

A good cover letter for an Unit Clerk position should highlight your relevant skills and qualifications, as well as your ability to work independently and as part of a team. Showcase any awards or accolades you have earned and any successful projects you have completed that are applicable to the position. Explain why you believe you are the perfect candidate for the role and why you are passionate about the position. Finally, demonstrate your commitment to the position by detailing any positive feedback you have received from previous employers or supervisors.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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