what is revising of a research paper

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Steps for Revising Your Paper

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When you have plenty of time to revise, use the time to work on your paper and to take breaks from writing. If you can forget about your draft for a day or two, you may return to it with a fresh outlook. During the revising process, put your writing aside at least twice—once during the first part of the process, when you are reorganizing your work, and once during the second part, when you are polishing and paying attention to details.

Use the following questions to evaluate your drafts. You can use your responses to revise your papers by reorganizing them to make your best points stand out, by adding needed information, by eliminating irrelevant information, and by clarifying sections or sentences.

Find your main point.

What are you trying to say in the paper? In other words, try to summarize your thesis, or main point, and the evidence you are using to support that point. Try to imagine that this paper belongs to someone else. Does the paper have a clear thesis? Do you know what the paper is going to be about?

Identify your readers and your purpose.

What are you trying to do in the paper? In other words, are you trying to argue with the reading, to analyze the reading, to evaluate the reading, to apply the reading to another situation, or to accomplish another goal?

Evaluate your evidence.

Does the body of your paper support your thesis? Do you offer enough evidence to support your claim? If you are using quotations from the text as evidence, did you cite them properly?

Save only the good pieces.

Do all of the ideas relate back to the thesis? Is there anything that doesn't seem to fit? If so, you either need to change your thesis to reflect the idea or cut the idea.

Tighten and clean up your language.

Do all of the ideas in the paper make sense? Are there unclear or confusing ideas or sentences? Read your paper out loud and listen for awkward pauses and unclear ideas. Cut out extra words, vagueness, and misused words.

Visit the Purdue OWL's vidcast on cutting during the revision phase for more help with this task.

Eliminate mistakes in grammar and usage.

Do you see any problems with grammar, punctuation, or spelling? If you think something is wrong, you should make a note of it, even if you don't know how to fix it. You can always talk to a Writing Lab tutor about how to correct errors.

Switch from writer-centered to reader-centered.

Try to detach yourself from what you've written; pretend that you are reviewing someone else's work. What would you say is the most successful part of your paper? Why? How could this part be made even better? What would you say is the least successful part of your paper? Why? How could this part be improved?

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Tips for revising a research paper

You’ve finished writing your research paper and you’re ready to revise, but where do you start? This post offers six tips for ensuring that your revision process goes smoothly.

1. Step away from your paper

It’s always best to take a break between writing your research paper and revising it. This enables you to approach your revision with fresh eyes. You’ll catch more errors when you’ve had time to step away from the paper.

2. Read your paper aloud

Reading your paper aloud, either to yourself or to someone else, is one of the best ways to check for major stylistic and structural issues. If you stumble over a sentence (or your audience looks confused), then you likely need to restructure or rephrase a sentence or paragraph.

3. Cut your paper up

To ensure that you’ve fully argued what you set out to prove in your thesis, try cutting your paper up into paragraphs or sections. Lay out the sections on a large table and then read through your paper, pausing to check that claims are backed up by adequate evidence and analysis and that you’ve signposted the various steps of your argument.

4. Ask a friend or classmate to read your paper

Many writing classes include peer review workshops during which you read another classmate’s paper. Even if you aren’t able to take part in a more formal peer review, you can ask a friend, classmate, or family member to read over your paper. Alternately, you can ask someone to read your paper aloud to you.

5. Know the difference between revising and proofreading

Revising and proofreading are not the same. Revision refers to substantive changes in the structure and argumentation of a research paper, while proofreading means checking a paper for surface-level mistakes in spelling, grammar, and punctuation.

It’s important to understand the difference between these two approaches. You will want to proofread your paper after you revise it and before you turn it in.

6. Check your citations

As part of the revision process, you should double-check your citations and bibliography. Have you remembered to cite all borrowed material ? Do your citations follow the correct style for the assignment?

If you haven’t compiled your final list of sources, you can use BibGuru's citation generator to create a bibliography, as well as in-text citations that you can copy to your document. Remember to consult your assignment guidelines, or your instructor, to find out what citation style is required for your research paper.

Frequently Asked Questions about revising a research paper

There are multiple methods that you can use to revise your research paper, including reading the paper aloud or asking a classmate to read it. No matter what method you decide on, make sure you take a break between writing and revision.

Revision is an essential step in the process of writing a research paper. It helps you correct mistakes in the overall structure and argumentation of your paper.

Revision often includes checking:

• the strength of your thesis (did you actually prove it?)
• overall organization (transitions, paragraph structure, etc.)
• evidence and analysis (do you have enough?)
• citations and bibliography

Revision refers to substantive changes in the structure and argumentation of a research paper, while proofreading means checking a paper for surface-level mistakes in spelling, grammar, and punctuation.

Like other parts of the research and writing process, your revision skills will improve with practice. Make an effort to always include dedicated time for revision, no matter what you’re writing.

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How to Revise and Edit a Research Paper

• Your introduction engages the reader and clearly presents a thesis that responds to your assignment.
• The body of your paper supports the thesis with laser-like focus.
• Your conclusion convinces your readers of the importance of what you wrote.

Revision often requires changing the structure of your work to achieve a more logical presentation, one that is more descriptive, or one that ensures you have met the parameters of your assignment. More than anything else, it requires that you check all the facts and quotations you used and ensure that you have cited them properly and have not plagiarized a writer.

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The first step in the revising and editing process is to start reading your draft from the beginning and make sure that each part—the introduction, body, and conclusion—does the job it’s supposed to do. For each part of your draft, ask yourself the questions on the following checklist. If your answer to any question is “no,” make the revisions necessary to change your answer to “yes.”

Check Your Introduction:

• Does your introduction capture your readers’ attention?
• Does your introduction contain a thesis statement that clearly states the main idea of your paper?

Check the Body of Your Paper:

• Does every paragraph in the body of your paper support your thesis statement?
• Does every paragraph state a main idea in a topic sentence?
• Does every sentence in each paragraph support the main idea of the paragraph?
• Have you taken out any information that is irrelevant, or beside the point?
• Do your paragraphs provide enough support for the main idea of your paper as it appears in your thesis statement?
• In every paragraph, do you provide enough support for the main idea expressed in its topic sentence?
• Do your paragraphs flow in a logical order?
• Do the sentences in each paragraph flow in a logical order?
• Have you used transitions?

Check Your Conclusion:

• Does your conclusion sum up the main points in your paper?
• Does your conclusion help readers answer the question, “So what?”

Your paper is really shaping up now. But a truly excellent research paper has to do even more than get a yes answer to every question in the preceding checklists. It needs to be well written. In other words, it has to sound good and be free of errors in spelling, grammar, and punctuation.

Spell Check

If you’re writing your paper on a computer, of course you can use the spell-checker function. That part of your word processing program picks up most spelling errors. But it doesn’t catch all of them. For example, if you’ve typed the word though incorrectly by leaving out the letter h at the beginning, the word comes out as tough. Your spell checker does not catch that as a mistake because tough is a word. So whether you work on a computer or not, be sure to read through your paper—word for word—to correct any spelling errors. If you aren’t sure how to spell a word, look it up.

Check Grammar and Punctuation

A good knowledge of the rules of language helps you make sure your paper is free of grammar and punctuation errors. You can use the following lists to help you avoid common errors. However, if you have specific questions about the rules of grammar, usage, and mechanics, your language arts textbook explains all of the rules and offers further examples.

Avoid Repetition

If you find that in your paper you have used the same word over and over, replace the repeated word with another one that has a similar meaning. Too much repetition makes writing sound boring. Another kind of repetition to avoid is using the same type of sentence too many times in a row. This can make writing sound boring, too. Varying your sentences makes your writing livelier and more interesting to readers.

Proofread Your Research Paper

After revising and editing your draft, put it away for a day or two—if you have time, of course. Then look at it again. Mistakes that you might have missed pop out at you after you and your paper have had a little vacation from each other. At this point, do your final fixes, making sure everything is as good as you can make it. If you’ve written your paper on a computer, print it out for proofreading. Often, writers see mistakes on paper that they miss on a computer screen. After you proofread, you can type in your corrections.

Another way to catch mistakes and to find areas that still need improvement is to read your work aloud to yourself. Hearing the words in your paper is a particularly good way to call attention to problems such as repetition, improper use of pronouns, and mistakes in subject-verb agreement.

Another good idea is to ask someone else to read your paper and give you feedback. A pair of eyes besides your own can pick up details that you may miss. Your reader, whether a classmate or an adult, should not change your paper. He or she should only suggest additional changes and improvements, which you can make yourself.

Avoiding Plagiarism

Plagiarism, in its most basic definition, means representing other people’s work and ideas as your own. Turning in a research paper that you borrowed, or stole from another student or downloaded from the Internet constitutes plagiarism. So does copying portions of text directly from your sources or from other texts you encountered in your research. It is a serious offense that, in school, can result in a range of penalties—from failing an assignment, earning a black mark on your academic record, to even being expelled. In the workplace, it can result in the loss of your professional reputation and the respect of your colleagues. It can affect your ability to earn promotions or find another job.

Plagiarism is not always deliberate. It can happen inadvertently when students do not understand how to properly present others’ work within their own papers. Even when you go to great lengths to write a paper, plagiarism can occur if you fail to properly cite the words and ideas of others. Plagiarism can happen if:

• You borrow short phrases from your research sources but fail to cite the source.
• You paraphrase an idea from your research using your own words but you fail to cite the original author.
• You represent another students’ work, even a short passage from it, as your own.
• You turn in a paper that you previously submitted as an assignment for another class. (Yes! It is possible to plagiarize yourself.)

More often than not, plagiarism results from a writer’s failure  to properly paraphrase or summarize another’s work or to correctly cite quoted material. Therefore, it is important to understand how to avoid plagiarism and to incorporate strategies for avoiding it in your writing routine. Plagiarism is easy to avoid if you have properly documented your research and if you follow the guidelines of an editorial style book, such as those published by the Modern Language Association (MLA) or the American Psychological Association (APA), to properly cite the research sources you documented.

Choosing a Documentation Style

“Style” refers to the way you present information and write what you have to say. Style guides prescribe conventions for writing and documenting your sources. Numerous styles abound.The three main styles are:

• MLA (Modern Language Association) style: used by the vast majority of high schools, colleges, and in literature, linguistics, and the humanities programs.
• APA (American Psychological Association) style: widely used in the scientific community. Most of example research papers on this site use APA style
• Chicago Manual of Style: typically used in books, magazines, corporate publications, and other popular outlets.

Styles aim to bring consistency to the way in which information is presented.They are designed to promote intellectual integrity and protect writers against plagiarism by specifying the ways in which information should be reported,quoted, paraphrased, and summarized.

In the vast majority of cases, students producing research papers will follow MLA style, although APA style is also used in the academic community.MLA style is widely used among high schools and in undergraduate courses at the college and university level. Straightforward and easy to master, MLA style was developed more than 50 years ago and is also widely used by collegiate presses and scholarly publications.

Upper-level and graduate-level science courses, and other disciplines that present findings in case studies, whitepapers, and reports, typically follow APA style. Your selection of style, however, should always be based upon what your teacher or professor assigns.

Learning the Basics

we review some of the basics of each style and provide a sample paper to illustrate basic MLA format.Students and serious researchers are advised to refer to the style guide of the association whose style they will follow.

Volumes have been published on the rules and recommendations of both styles. The MLA publishes the widely used  MLA Handbook for Writers of Research , as well as the  MLA Style Manual and Guide to Scholarly Publishing  which offers more detailed guidance for graduate theses, dissertations, and papers to be published in journals. The APA offers a variety of style guides, including  Mastering APA Style and the Publication Manual of the American Psychological Association , as well as extensive information online, including a narrated tutorial, at  www.apastyle.org .

Numerous online writing labs (OWLs) sponsored by university writing programs, such as the ones below, also provide extensive resources to help you brainstorm, outline, and write papers, as well as avoid plagiarism:

• Purdue University:  https://owl.english.purdue.edu/
• University of Wisconsin:  http://writing.wisc.edu/Handbook/Documentation.html
• University of North Carolina:  http://writingcenter.unc.edu/

Basic Formatting Guidelines

• Never submit a handwritten paper.
• Papers should be typewritten on plain white 8 1⁄2 x 11-inch paper.
• Use 1-inch margins on all sides.
• Double-space the paper.
• Text should be justified flush left, leaving the right-hand margin ragged.
• Create a header to run consecutively on all pages, flush right, one-half inch from the top of the page.
• Use quotation marks around the titles of articles and underline or italicize the titles of books and other long works.
• Avoid using all caps, underlining, or italics for emphasis.

Other formatting considerations are particular to the style you choose.

MLA Style Formatting Basics

• Include your name, your instructor’s name, the name of the course, and the date in the top left corner of the first page.
• Use a 12-point font that will be easy to read, such as Times New Roman or Arial.
• Use 1-inch margins for all sides of the paper—top and bottom, right and left.
• Create a header with your last name and the page number to appear in the upper right-hand corner of all other pages that follow the first page.
• Avoid separate title pages. Instead insert one blank line (no more) beneath the date and center the title.
• Never add blank lines or extra white space to the paper. Your teacher will suspect you are wasting space to fill a page requirement.
• Type the title in title case, capitalizing the initial letter of keywords.
• Center the title two lines under the header and just above the first line of text on the first page.
• Insert one blank line (no more) beneath the title and begin writing.Do not include extra white space above or below the title.
• Do not boldface or italicize the title and do not use special fonts.The title should be the same size and typeface as the rest of the paper.
• Justify your text flush left.
• Indent quoted excerpts by five spaces on the left and right-hand sides of the quoted text.
• Double space the entire essay including header information, your works cited page, and quoted excerpts.
• Be sure your works cited entries are formatted in the same style and size text as your paper.This is something you should especially watch if you used a citation generator; most produce the citation in their own fonts.
• Indent paragraphs five spaces, or 1⁄2 inch; do not add extra white space between paragraphs.
• Use one space after punctuation.

APA Style Formatting Basics

APA style was developed by social and behavioral scientists to govern the structure and presentation of scientific writing. Unlike MLA style, APA style calls for a separate title page and unique sections within the paper.The sections include:

• The title page
• An abstract summarizing the paper
• An introduction
• A description of the scientific methodology the researcher used
• A summary of the results
• A discussion of the issues

The references page is equivalent to the MLA’s works cited page. It is a list of the sources cited within the paper. As in MLA style, the referenced works should be alphabetized by author’s last name, listed separately, and formatted with hanging indents. Unlike MLA style, APA style makes liberal use of headings and uses five different levels of headings,each with unique formatting requirements. Check the APA Web site or style guide for details.When using APA style, remember to:

• Use a serif typeface, such as Times New Roman, for the text.
• Use a sans serif typeface, such as Arial, for headings.
• Create separate pages for the title page, abstract, the beginning of the text, references, and each appendix, figure, illustration, or table you use in the paper.
• Use captions with charts, tables, figures, illustrations, and other graphics.

Using Quotations/Citations

Any direct quotations or specific information you use from your sources must be attributed to your source, either by mentioning the author in the text or through an in-text citation. Quotation marks must appear around any words or phrases that appear exactly as they did in the original document. If you mention the author to introduce the quotation, you will need to follow it with a page citation to ensure that you avoid plagiarism, as shown in the example below:

Anne-Marie Minnow explained the importance of the Hadron supercollider as “an innovation that will advance scientific understanding by light-years.” (127)

If you do not include the author’s name in your text, you will need to incorporate the author’s last name in front of the page number in the citation, as shown in the example below:

The Hadron supercollider promises to be “an innovation that will advance scientific understanding by light-years.” (Minnow 127)

Note that the first example is a narrative reference in which the writer mentions the full name of the author in order to introduce, or set up, the quotation. In the second example, the citation follows the quotation to identify who the author is. In both cases, it is clear the words being quoted belong to Minnow and, in addition to using in-text citations like those shown above, you will need to cite the source on your works cited page.

Paraphrasing and Summarizing

Paraphrasing and summarizing are ways of discussing the work and ideas of others without quoting them directly. We summarize a discussion or reading to make it more succinct so that it can fit more neatly into our own discussion.We paraphrase a discussion in order to make it clearer or more relevant to our thesis and our audience. For all practical purposes, summary and paraphrase mean the same thing—using your own words to represent another’s ideas. It is equally as important to cite authors whose ideas you summarize or paraphrase as it is to cite those you quote.

Tips for Summarizing and Paraphrasing

• Whenever you summarize or paraphrase, write your understanding of the text you are summarizing. Avoid looking at the text as you do.This will help ensure that you do not inadvertently borrow the writer’s phrases. When you have finished, compare what you have written to the author’s words and correct any inaccuracies, again using your own words. If you used significant words or phrases from the original text, be sure to enclose them in quotation marks.
• As you incorporate your summaries and paraphrases into your paper, cite them as carefully as you cite quoted material.
• Be especially cautious when using word processing tools like Microsoft Word’s AutoSummarize. AutoSummarize shortens a page of text, highlighting key points and phrases that can be inserted into a research paper. Instructors are aware of these features, and many do not consider them legitimate. It is arguable, after all, whether this is you or the word processor doing the job. If you do use this feature, be sure that you edit the autosummary to quote the words and phrases that the word processor extracted from the original and be sure that you cite the source.
• Whenever you summarize or paraphrase, begin with a signal phrase to introduce the material. Be sure to cite the material as you would cite a quotation.

Now we came to the final part in writing.

Back to  How To Write A Research Paper .

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Writing a Research Paper

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• Choose Your Topic
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• Organize Your Information
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How Will This Help Me?

Revising, reviewing, and refining will help you:

• Meet assignment requirements
• Ensure the paper is coherent
• Avoid preventable errors

K-State Writing Center

Reflect on Levels of Revision

Every professor for whom you write a paper will have his or her own advice on revision. One helpful way of thinking about revision comes from A Community of Writers by Peter Elbow and Pat Belanoff.

They use these phrases to talk about three levels at which you can alter a piece of writing:

• Change the bones: Make very significant changes to content and ideas.
• Change the muscles: Rearrange, add ideas, or delete ideas that don't fit as well.
• Change the skin: Proofread and edit errors (misspellings, errors in grammar, etc.).

When you've finished your work, step away from it so you can come back with fresh eyes and consider whether you need to make any of these types of changes. 

Alyssa Hurzeler, "Revision," Expository Writing II , p 165-66.

Use Different Review Techniques

By reviewing your paper, you can determine whether you need to change the "muscles" or the "bones" of the paper, as described in the box above. Here are a few approaches:

• Re-read to the original assignment to be certain your paper addresses all of the requirements. Then read your paper section by section to make sure you're on target. If you're not, be prepared to add or delete large portions of text. 
• Use the power of peer-review: find a classmate, a friend, or a writing tutor to review the paper with you and look for weaknesses and errors. 
• If you finish in ample time, ask your professor if he or she is willing to give feedback in person during office hours. Ask about preferences: for example, many professors may want you to bring a hard copy instead of emailing a draft, and some require a certain number of days to review the paper before they'll meet with you. But it's bound to pay off. 

Proofread to Refine Your Paper

Finally, no paper is complete until you've given it a final proofread.

• Print your paper. Step away from the computer to edit it. You will notice things on the hard copy that you miss on the screen!
• Read it aloud, slowly. It might feel silly, but you will be surprised at how many misspellings or confusing phrases you can find this way! Even some professional writers use the "read it aloud" trick.
• Read your paper backwards to check for typos.
• Make sure you've cited all of your sources.
• Double-check that you are following the required style guide (MLA, APA, Chicago, or one of the many others). Again, the Purdue OWL website is a great resource for this step. 
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Writing Your Paper 3: Revising, Editing, and Proofreading

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Short lessons on grammar, punctuation, and sentences

• Set aside your writing for a few days (or hours, if you procrastinated), in order to clear your head. This will help you approach the work with fresh eyes.
• When you return to the work, concentrate on the overall content, focus, and organization.
• Think about the big picture. What do you want the reader to know about your topic? Do the topic sentences complement the thesis?
• Ask yourself questions: Who will be reading this? What are their needs and expectations? Am I communicating my ideas effectively?

A reverse outline is a great tool writers can use to look at the organization and focus of their draft. Here are some guidelines for how to create a reverse outline .

• Don’t edit too soon. Wait until you feel confident in your paper's focus and organization.
• Look at your transitions. Try making a paragraph using only your thesis and topic sentences. Does the paragraph make sense? If not, it may be a sign that your topic sentences are not yet logically guiding your reader through the paper.
• Go over your paper sentence by sentence. Are the ideas stated clearly? Look at word choice and sentence structure. Do you find yourself using the same words/phrases over and over?
• Try reading your paper aloud—hearing it helps make sure your ideas are stated clearly, and you will likely catch other small errors in the process.
• Begin by choosing an excellent grammar resource you can return to again and again to familiarize yourself with the rules of English grammar that you're less comfortable with. Your English 101 or 201 handbook or websites like the Purdue OWL and our Grammar, Punctuation, and Sentences guide are great options.
• Check for one type of error at a time—don’t overwhelm yourself.
• Are you making the same errors over and over? Identify them.
• You are smarter than your word processor—don’t rely on it to correct mistakes.
• Check your formatting!
• An extra set of eyes always helps. Swap papers with a friend, a classmate, or…pick a couple of error types to focus on and make a Writers’ Center Appointment !

Have you been told your paper doesn't  flow ? Often, the problem is that your sentences are awkward.  You might be trying to say too much, or you might not have said enough. 

The best way to find and correct awkward or run-on sentences is to  read your paper out loud . You can only pause at punctuation, and you can only breathe at end punctuation (periods, question marks and exclamation points). If you're running out of breath, you may have some run-ons. Alternatively, if you're hyperventilating because you're breathing too often, your sentences are short and choppy. Make sure your writing sounds natural. If it doesn't sound right, it probably isn't right. Your paper should sound smooth, as if you were talking to someone.  

In the writing world, we sometimes use the term  sentence clarity,  rather than flow, to describe awkward writing.  

Click HERE for strategies to improve clarity. Click HERE for good examples to help you combine short, choppy sentences. Click HERE for a method to shorten up wordy sentences.

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Revising Drafts

Rewriting is the essence of writing well—where the game is won or lost. —William Zinsser

What this handout is about

This handout will motivate you to revise your drafts and give you strategies to revise effectively.

What does it mean to revise?

Revision literally means to “see again,” to look at something from a fresh, critical perspective. It is an ongoing process of rethinking the paper: reconsidering your arguments, reviewing your evidence, refining your purpose, reorganizing your presentation, reviving stale prose.

But I thought revision was just fixing the commas and spelling

Nope. That’s called proofreading. It’s an important step before turning your paper in, but if your ideas are predictable, your thesis is weak, and your organization is a mess, then proofreading will just be putting a band-aid on a bullet wound. When you finish revising, that’s the time to proofread. For more information on the subject, see our handout on proofreading .

How about if I just reword things: look for better words, avoid repetition, etc.? Is that revision?

Well, that’s a part of revision called editing. It’s another important final step in polishing your work. But if you haven’t thought through your ideas, then rephrasing them won’t make any difference.

Why is revision important?

Writing is a process of discovery, and you don’t always produce your best stuff when you first get started. So revision is a chance for you to look critically at what you have written to see:

• if it’s really worth saying,
• if it says what you wanted to say, and
• if a reader will understand what you’re saying.

The process

What steps should i use when i begin to revise.

Here are several things to do. But don’t try them all at one time. Instead, focus on two or three main areas during each revision session:

• Wait awhile after you’ve finished a draft before looking at it again. The Roman poet Horace thought one should wait nine years, but that’s a bit much. A day—a few hours even—will work. When you do return to the draft, be honest with yourself, and don’t be lazy. Ask yourself what you really think about the paper.
• As The Scott, Foresman Handbook for Writers puts it, “THINK BIG, don’t tinker” (61). At this stage, you should be concerned with the large issues in the paper, not the commas.
• Check the focus of the paper: Is it appropriate to the assignment? Is the topic too big or too narrow? Do you stay on track through the entire paper?
• Think honestly about your thesis: Do you still agree with it? Should it be modified in light of something you discovered as you wrote the paper? Does it make a sophisticated, provocative point, or does it just say what anyone could say if given the same topic? Does your thesis generalize instead of taking a specific position? Should it be changed altogether? For more information visit our handout on thesis statements .
• Think about your purpose in writing: Does your introduction state clearly what you intend to do? Will your aims be clear to your readers?

What are some other steps I should consider in later stages of the revision process?

• Examine the balance within your paper: Are some parts out of proportion with others? Do you spend too much time on one trivial point and neglect a more important point? Do you give lots of detail early on and then let your points get thinner by the end?
• Check that you have kept your promises to your readers: Does your paper follow through on what the thesis promises? Do you support all the claims in your thesis? Are the tone and formality of the language appropriate for your audience?
• Check the organization: Does your paper follow a pattern that makes sense? Do the transitions move your readers smoothly from one point to the next? Do the topic sentences of each paragraph appropriately introduce what that paragraph is about? Would your paper work better if you moved some things around? For more information visit our handout on reorganizing drafts.
• Check your information: Are all your facts accurate? Are any of your statements misleading? Have you provided enough detail to satisfy readers’ curiosity? Have you cited all your information appropriately?
• Check your conclusion: Does the last paragraph tie the paper together smoothly and end on a stimulating note, or does the paper just die a slow, redundant, lame, or abrupt death?

Whoa! I thought I could just revise in a few minutes

Sorry. You may want to start working on your next paper early so that you have plenty of time for revising. That way you can give yourself some time to come back to look at what you’ve written with a fresh pair of eyes. It’s amazing how something that sounded brilliant the moment you wrote it can prove to be less-than-brilliant when you give it a chance to incubate.

But I don’t want to rewrite my whole paper!

Revision doesn’t necessarily mean rewriting the whole paper. Sometimes it means revising the thesis to match what you’ve discovered while writing. Sometimes it means coming up with stronger arguments to defend your position, or coming up with more vivid examples to illustrate your points. Sometimes it means shifting the order of your paper to help the reader follow your argument, or to change the emphasis of your points. Sometimes it means adding or deleting material for balance or emphasis. And then, sadly, sometimes revision does mean trashing your first draft and starting from scratch. Better that than having the teacher trash your final paper.

But I work so hard on what I write that I can’t afford to throw any of it away

If you want to be a polished writer, then you will eventually find out that you can’t afford NOT to throw stuff away. As writers, we often produce lots of material that needs to be tossed. The idea or metaphor or paragraph that I think is most wonderful and brilliant is often the very thing that confuses my reader or ruins the tone of my piece or interrupts the flow of my argument.Writers must be willing to sacrifice their favorite bits of writing for the good of the piece as a whole. In order to trim things down, though, you first have to have plenty of material on the page. One trick is not to hinder yourself while you are composing the first draft because the more you produce, the more you will have to work with when cutting time comes.

But sometimes I revise as I go

That’s OK. Since writing is a circular process, you don’t do everything in some specific order. Sometimes you write something and then tinker with it before moving on. But be warned: there are two potential problems with revising as you go. One is that if you revise only as you go along, you never get to think of the big picture. The key is still to give yourself enough time to look at the essay as a whole once you’ve finished. Another danger to revising as you go is that you may short-circuit your creativity. If you spend too much time tinkering with what is on the page, you may lose some of what hasn’t yet made it to the page. Here’s a tip: Don’t proofread as you go. You may waste time correcting the commas in a sentence that may end up being cut anyway.

How do I go about the process of revising? Any tips?

• Work from a printed copy; it’s easier on the eyes. Also, problems that seem invisible on the screen somehow tend to show up better on paper.
• Another tip is to read the paper out loud. That’s one way to see how well things flow.
• Remember all those questions listed above? Don’t try to tackle all of them in one draft. Pick a few “agendas” for each draft so that you won’t go mad trying to see, all at once, if you’ve done everything.
• Ask lots of questions and don’t flinch from answering them truthfully. For example, ask if there are opposing viewpoints that you haven’t considered yet.

Whenever I revise, I just make things worse. I do my best work without revising

That’s a common misconception that sometimes arises from fear, sometimes from laziness. The truth is, though, that except for those rare moments of inspiration or genius when the perfect ideas expressed in the perfect words in the perfect order flow gracefully and effortlessly from the mind, all experienced writers revise their work. I wrote six drafts of this handout. Hemingway rewrote the last page of A Farewell to Arms thirty-nine times. If you’re still not convinced, re-read some of your old papers. How do they sound now? What would you revise if you had a chance?

What can get in the way of good revision strategies?

Don’t fall in love with what you have written. If you do, you will be hesitant to change it even if you know it’s not great. Start out with a working thesis, and don’t act like you’re married to it. Instead, act like you’re dating it, seeing if you’re compatible, finding out what it’s like from day to day. If a better thesis comes along, let go of the old one. Also, don’t think of revision as just rewording. It is a chance to look at the entire paper, not just isolated words and sentences.

What happens if I find that I no longer agree with my own point?

If you take revision seriously, sometimes the process will lead you to questions you cannot answer, objections or exceptions to your thesis, cases that don’t fit, loose ends or contradictions that just won’t go away. If this happens (and it will if you think long enough), then you have several choices. You could choose to ignore the loose ends and hope your reader doesn’t notice them, but that’s risky. You could change your thesis completely to fit your new understanding of the issue, or you could adjust your thesis slightly to accommodate the new ideas. Or you could simply acknowledge the contradictions and show why your main point still holds up in spite of them. Most readers know there are no easy answers, so they may be annoyed if you give them a thesis and try to claim that it is always true with no exceptions no matter what.

How do I get really good at revising?

The same way you get really good at golf, piano, or a video game—do it often. Take revision seriously, be disciplined, and set high standards for yourself. Here are three more tips:

• The more you produce, the more you can cut.
• The more you can imagine yourself as a reader looking at this for the first time, the easier it will be to spot potential problems.
• The more you demand of yourself in terms of clarity and elegance, the more clear and elegant your writing will be.

How do I revise at the sentence level?

Read your paper out loud, sentence by sentence, and follow Peter Elbow’s advice: “Look for places where you stumble or get lost in the middle of a sentence. These are obvious awkwardness’s that need fixing. Look for places where you get distracted or even bored—where you cannot concentrate. These are places where you probably lost focus or concentration in your writing. Cut through the extra words or vagueness or digression; get back to the energy. Listen even for the tiniest jerk or stumble in your reading, the tiniest lessening of your energy or focus or concentration as you say the words . . . A sentence should be alive” (Writing with Power 135).

Practical advice for ensuring that your sentences are alive:

• Use forceful verbs—replace long verb phrases with a more specific verb. For example, replace “She argues for the importance of the idea” with “She defends the idea.”
• Look for places where you’ve used the same word or phrase twice or more in consecutive sentences and look for alternative ways to say the same thing OR for ways to combine the two sentences.
• Cut as many prepositional phrases as you can without losing your meaning. For instance, the following sentence, “There are several examples of the issue of integrity in Huck Finn,” would be much better this way, “Huck Finn repeatedly addresses the issue of integrity.”
• Check your sentence variety. If more than two sentences in a row start the same way (with a subject followed by a verb, for example), then try using a different sentence pattern.
• Aim for precision in word choice. Don’t settle for the best word you can think of at the moment—use a thesaurus (along with a dictionary) to search for the word that says exactly what you want to say.
• Look for sentences that start with “It is” or “There are” and see if you can revise them to be more active and engaging.
• For more information, please visit our handouts on word choice and style .

How can technology help?

Need some help revising? Take advantage of the revision and versioning features available in modern word processors.

Track your changes. Most word processors and writing tools include a feature that allows you to keep your changes visible until you’re ready to accept them. Using “Track Changes” mode in Word or “Suggesting” mode in Google Docs, for example, allows you to make changes without committing to them.

Compare drafts. Tools that allow you to compare multiple drafts give you the chance to visually track changes over time. Try “File History” or “Compare Documents” modes in Google Doc, Word, and Scrivener to retrieve old drafts, identify changes you’ve made over time, or help you keep a bigger picture in mind as you revise.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Anson, Chris M., and Robert A. Schwegler. 2010. The Longman Handbook for Writers and Readers , 6th ed. New York: Longman.

Elbow, Peter. 1998. Writing With Power: Techniques for Mastering the Writing Process . New York: Oxford University Press.

Lanham, Richard A. 2006. Revising Prose , 5th ed. New York: Pearson Longman.

Lunsford, Andrea A. 2015. The St. Martin’s Handbook , 8th ed. Boston: Bedford/St Martin’s.

Ruszkiewicz, John J., Christy Friend, Daniel Seward, and Maxine Hairston. 2010. The Scott, Foresman Handbook for Writers , 9th ed. Boston: Pearson Education.

Zinsser, William. 2001. On Writing Well: The Classic Guide to Writing Nonfiction , 6th ed. New York: Quill.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Writing a Paper: Revising

Although sometimes revising and proofreading seem interchangeable, they are, in fact, different. Revision means to see (vision) again (re). Revision is more than proofreading. It is looking back at whole ideas to make sure that everything fits the purpose of the document. It may be looking back at the type of or amount of evidence provided to support the ideas, or it may be looking back at the organization of paragraphs and their relation to one another.

In U.S. academic English, the process of writing is emphasized. In other words, it is expected that a document go through multiple drafts instead of being written once. In fact, experienced writers often say that the majority of their time is spent rewriting, reorganizing, and rewording their first draft.

Writing is also often very personal. Once something is placed on the page, it can be difficult to decide to delete it. True revision, however, may require deletion. It may be necessary to delete entire paragraphs (or entire pages). It might also be necessary to move ideas from one part of the text to another. Do not be afraid of the bigger changes—this is part of the process.

Writers may tend to be more linear or more recursive. A linear writer may have clearly defined steps in the writing process. This type of writer might begin with brainstorming, then produce an outline, then write the draft, then revise the draft, and then proofread the draft. A recursive writer often has a less clearly defined approach. The outline of the document may not be clear until after the first draft is written. The writing and the revision may happen throughout the production of the document. There is no one correct approach to writing, but understanding what type of writer you tend to be may help you to understand the process of writing and where revision occurs in your process.

Revising Strategies

Please read the following pages for some revising strategies.

• Revising in General
• Revising Based on Feedback
• Revising for Focused Ideas
• Revising for Stronger Evidence
• Revising for Effective Organization
• Revising for Scholarly Voice
• Revising for Grammar
• Reflecting & Improving

Also check out our blog posts on revising . We add new posts continually, so check back often.

Our Paper Review Service

Our Paper Review Service is another beneficial way to enhance your revision skills. In addition to the revision strategies listed above, we also encourage you to set up a paper review appointment with our writing instructors to receive individualized feedback on your project. We, at the Writing Center, look forward to partnering with you in your journey to academic writing and revision success!

Applying Feedback in Your Paper Video Playlist

Note that these videos were created while APA 6 was the style guide edition in use. There may be some examples of writing that have not been updated to APA 7 guidelines.

• Applying Feedback in Your Paper: Applying Feedback Principles (video transcript)
• Applying Feedback in Your Paper: Thesis Statement Feedback (video transcript)
• Applying Feedback in Your Paper: Transition Feedback (video transcript)
• Applying Feedback in Your Paper: Paragraph Feedback (video transcript)
• Applying Feedback in Your Paper: Grammar Feedback (video transcript)
• Applying Feedback to Your Paper: APA Feedback (video transcript)
• Applying Feedback to Your Paper: Word Choice Feedback (video transcript)

Related Webinar

• Previous Page: Responding to Counterarguments
• Next Page: Revising in General
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• A step-by-step guide to the writing process

The Writing Process | 5 Steps with Examples & Tips

Published on April 24, 2020 by Jack Caulfield . Revised on December 8, 2023.

Good academic writing requires effective planning, drafting, and revision.

The writing process looks different for everyone, but there are five basic steps that will help you structure your time when writing any kind of text.

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Table of contents

Step 1: prewriting, step 2: planning and outlining, step 3: writing a first draft, step 4: redrafting and revising, step 5: editing and proofreading, other interesting articles, frequently asked questions about the writing process.

Before you start writing, you need to decide exactly what you’ll write about and do the necessary research.

Coming up with a topic

If you have to come up with your own topic for an assignment, think of what you’ve covered in class— is there a particular area that intrigued, interested, or even confused you? Topics that left you with additional questions are perfect, as these are questions you can explore in your writing.

The scope depends on what type of text you’re writing—for example, an essay or a research paper will be less in-depth than a dissertation topic . Don’t pick anything too ambitious to cover within the word count, or too limited for you to find much to say.

Narrow down your idea to a specific argument or question. For example, an appropriate topic for an essay might be narrowed down like this:

Doing the research

Once you know your topic, it’s time to search for relevant sources and gather the information you need. This process varies according to your field of study and the scope of the assignment. It might involve:

• Searching for primary and secondary sources .
• Reading the relevant texts closely (e.g. for literary analysis ).
• Collecting data using relevant research methods (e.g. experiments , interviews or surveys )

From a writing perspective, the important thing is to take plenty of notes while you do the research. Keep track of the titles, authors, publication dates, and relevant quotations from your sources; the data you gathered; and your initial analysis or interpretation of the questions you’re addressing.

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Especially in academic writing , it’s important to use a logical structure to convey information effectively. It’s far better to plan this out in advance than to try to work out your structure once you’ve already begun writing.

Creating an essay outline is a useful way to plan out your structure before you start writing. This should help you work out the main ideas you want to focus on and how you’ll organize them. The outline doesn’t have to be final—it’s okay if your structure changes throughout the writing process.

Use bullet points or numbering to make your structure clear at a glance. Even for a short text that won’t use headings, it’s useful to summarize what you’ll discuss in each paragraph.

An outline for a literary analysis essay might look something like this:

• Describe the theatricality of Austen’s works
• Outline the role theater plays in Mansfield Park
• Introduce the research question: How does Austen use theater to express the characters’ morality in Mansfield Park ?
• Discuss Austen’s depiction of the performance at the end of the first volume
• Discuss how Sir Bertram reacts to the acting scheme
• Introduce Austen’s use of stage direction–like details during dialogue
• Explore how these are deployed to show the characters’ self-absorption
• Discuss Austen’s description of Maria and Julia’s relationship as polite but affectionless
• Compare Mrs. Norris’s self-conceit as charitable despite her idleness
• Summarize the three themes: The acting scheme, stage directions, and the performance of morals
• Answer the research question
• Indicate areas for further study

Once you have a clear idea of your structure, it’s time to produce a full first draft.

This process can be quite non-linear. For example, it’s reasonable to begin writing with the main body of the text, saving the introduction for later once you have a clearer idea of the text you’re introducing.

To give structure to your writing, use your outline as a framework. Make sure that each paragraph has a clear central focus that relates to your overall argument.

Hover over the parts of the example, from a literary analysis essay on Mansfield Park , to see how a paragraph is constructed.

The character of Mrs. Norris provides another example of the performance of morals in Mansfield Park . Early in the novel, she is described in scathing terms as one who knows “how to dictate liberality to others: but her love of money was equal to her love of directing” (p. 7). This hypocrisy does not interfere with her self-conceit as “the most liberal-minded sister and aunt in the world” (p. 7). Mrs. Norris is strongly concerned with appearing charitable, but unwilling to make any personal sacrifices to accomplish this. Instead, she stage-manages the charitable actions of others, never acknowledging that her schemes do not put her own time or money on the line. In this way, Austen again shows us a character whose morally upright behavior is fundamentally a performance—for whom the goal of doing good is less important than the goal of seeming good.

When you move onto a different topic, start a new paragraph. Use appropriate transition words and phrases to show the connections between your ideas.

The goal at this stage is to get a draft completed, not to make everything perfect as you go along. Once you have a full draft in front of you, you’ll have a clearer idea of where improvement is needed.

Give yourself a first draft deadline that leaves you a reasonable length of time to revise, edit, and proofread before the final deadline. For a longer text like a dissertation, you and your supervisor might agree on deadlines for individual chapters.

Now it’s time to look critically at your first draft and find potential areas for improvement. Redrafting means substantially adding or removing content, while revising involves making changes to structure and reformulating arguments.

Evaluating the first draft

It can be difficult to look objectively at your own writing. Your perspective might be positively or negatively biased—especially if you try to assess your work shortly after finishing it.

It’s best to leave your work alone for at least a day or two after completing the first draft. Come back after a break to evaluate it with fresh eyes; you’ll spot things you wouldn’t have otherwise.

When evaluating your writing at this stage, you’re mainly looking for larger issues such as changes to your arguments or structure. Starting with bigger concerns saves you time—there’s no point perfecting the grammar of something you end up cutting out anyway.

Right now, you’re looking for:

• Arguments that are unclear or illogical.
• Areas where information would be better presented in a different order.
• Passages where additional information or explanation is needed.
• Passages that are irrelevant to your overall argument.

For example, in our paper on Mansfield Park , we might realize the argument would be stronger with more direct consideration of the protagonist Fanny Price, and decide to try to find space for this in paragraph IV.

For some assignments, you’ll receive feedback on your first draft from a supervisor or peer. Be sure to pay close attention to what they tell you, as their advice will usually give you a clearer sense of which aspects of your text need improvement.

Redrafting and revising

Once you’ve decided where changes are needed, make the big changes first, as these are likely to have knock-on effects on the rest. Depending on what your text needs, this step might involve:

• Making changes to your overall argument.
• Reordering the text.
• Cutting parts of the text.
• Adding new text.

You can go back and forth between writing, redrafting and revising several times until you have a final draft that you’re happy with.

Think about what changes you can realistically accomplish in the time you have. If you are running low on time, you don’t want to leave your text in a messy state halfway through redrafting, so make sure to prioritize the most important changes.

Editing focuses on local concerns like clarity and sentence structure. Proofreading involves reading the text closely to remove typos and ensure stylistic consistency. You can check all your drafts and texts in minutes with an AI proofreader .

Editing for grammar and clarity

When editing, you want to ensure your text is clear, concise, and grammatically correct. You’re looking out for:

• Grammatical errors.
• Ambiguous phrasings.
• Redundancy and repetition .

In your initial draft, it’s common to end up with a lot of sentences that are poorly formulated. Look critically at where your meaning could be conveyed in a more effective way or in fewer words, and watch out for common sentence structure mistakes like run-on sentences and sentence fragments:

• Austen’s style is frequently humorous, her characters are often described as “witty.” Although this is less true of Mansfield Park .
• Austen’s style is frequently humorous. Her characters are often described as “witty,” although this is less true of Mansfield Park .

To make your sentences run smoothly, you can always use a paraphrasing tool to rewrite them in a clearer way.

Proofreading for small mistakes and typos

When proofreading, first look out for typos in your text:

• Spelling errors.
• Missing words.
• Confused word choices .
• Punctuation errors .
• Missing or excess spaces.

Use a grammar checker , but be sure to do another manual check after. Read through your text line by line, watching out for problem areas highlighted by the software but also for any other issues it might have missed.

For example, in the following phrase we notice several errors:

• Mary Crawfords character is a complicate one and her relationships with Fanny and Edmund undergoes several transformations through out the novel.
• Mary Crawford’s character is a complicated one, and her relationships with both Fanny and Edmund undergo several transformations throughout the novel.

Proofreading for stylistic consistency

There are several issues in academic writing where you can choose between multiple different standards. For example:

• Whether you use the serial comma .
• Whether you use American or British spellings and punctuation (you can use a punctuation checker for this).
• Where you use numerals vs. words for numbers.
• How you capitalize your titles and headings.

Unless you’re given specific guidance on these issues, it’s your choice which standards you follow. The important thing is to consistently follow one standard for each issue. For example, don’t use a mixture of American and British spellings in your paper.

Additionally, you will probably be provided with specific guidelines for issues related to format (how your text is presented on the page) and citations (how you acknowledge your sources). Always follow these instructions carefully.

If you want to know more about AI for academic writing, AI tools, or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

• Ad hominem fallacy
• Post hoc fallacy
• Appeal to authority fallacy
• False cause fallacy
• Sunk cost fallacy
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• Supervised vs. unsupervised learning

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Revising, proofreading, and editing are different stages of the writing process .

• Revising is making structural and logical changes to your text—reformulating arguments and reordering information.
• Editing refers to making more local changes to things like sentence structure and phrasing to make sure your meaning is conveyed clearly and concisely.
• Proofreading involves looking at the text closely, line by line, to spot any typos and issues with consistency and correct them.

Whether you’re publishing a blog, submitting a research paper , or even just writing an important email, there are a few techniques you can use to make sure it’s error-free:

• Take a break : Set your work aside for at least a few hours so that you can look at it with fresh eyes.
• Proofread a printout : Staring at a screen for too long can cause fatigue – sit down with a pen and paper to check the final version.
• Use digital shortcuts : Take note of any recurring mistakes (for example, misspelling a particular word, switching between US and UK English , or inconsistently capitalizing a term), and use Find and Replace to fix it throughout the document.

If you want to be confident that an important text is error-free, it might be worth choosing a professional proofreading service instead.

If you’ve gone over the word limit set for your assignment, shorten your sentences and cut repetition and redundancy during the editing process. If you use a lot of long quotes , consider shortening them to just the essentials.

If you need to remove a lot of words, you may have to cut certain passages. Remember that everything in the text should be there to support your argument; look for any information that’s not essential to your point and remove it.

To make this process easier and faster, you can use a paraphrasing tool . With this tool, you can rewrite your text to make it simpler and shorter. If that’s not enough, you can copy-paste your paraphrased text into the summarizer . This tool will distill your text to its core message.

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The Importance of Revising Research Papers

Even the most experienced writers and published researchers sometimes make mistakes when revising their work. That’s because the research process prior to writing requires you to investigate, ask questions, and develop answers that require critical thinking skills and thoughtful reflection.

You must then be able to relay this information in a meaningful and thought-provoking way. Find out how to do this and why it’s important to revise your research paper. See the steps that help with revision, and why revision should never be optional but a priority. Stick around until the end, where you’ll learn how Orvium helps with revisions.

Why It’s Important to Revise Research Papers

It’s important to revise a paper to become a better writer, create a stronger, more compelling argument for your paper, and improve your reading and analytical skills . Revising a research paper goes beyond checking for typos and rearranging sentences. In fact, revision is essentially a way to see your writing through fresh eyes, over and over again.

If you want an accurate, thought-provoking, and well-written paper, you’ll want to pay close attention to how you revise your paper. Without revision, there’s no guarantee your paper will be any of these things.

Start by considering your thesis from multiple viewpoints, as the best statements come after completing your paper, and it’s unrealistic to expect that you’ll have the most appropriate thesis before completing your first draft. Additionally, focus on restructuring your paper so that you’re adding more relevant ideas or details, removing unnecessary points, and ensuring your supporting evidence is correct and logical, making your argument stronger.

See how to do so with the steps below.

Steps for Revising Your Research Paper

The research and writing process can be long, complex, and unfriendly for many researchers and academicians. You’re trying to persuade readers of an idea or a solution to a problem based on facts, not personal opinions. That’s why you must focus on who your audience is, your organizational skills, and seeing the big picture (what you want your reader to know about the topic).

Here are some steps to help you revise your paper:

• If you have ample time for revision, set your writing aside and revisit it a day or a week later . Try setting your writing aside at least twice - once during the first part of the writing process and again during the second part of the process. By doing this, you might notice details that you left out during the first round of revision, or you found new ideas that you want to add.
• Ask for feedback from sources you trust . You may not be the best person to evaluate your own writing, as you already have a clear picture of what you want to say. However, by asking someone else to look over your paper, you can ensure that:
• all of your ideas make sense
• the body of your paper supports your thesis
• you offer enough evidence to support your claim
• you’re using appropriate language.
• Draft a reverse outline , which allows you to consider how each of your main points is connected to your thesis. Identify the main idea for each paragraph and rank them in order of importance.
• Reorganize your argument and reconsider your entire thesis . After completing the previous steps, you may reorder some points, remove irrelevant facts, or add something valuable. Ensure your thesis is at the beginning of your paper, that it’s arguable, answers a specific analytical question, and that your argument is concise and demonstrates why others should read your paper. See more tips for your argument and thesis here .
• Always proofread . It might help to read your paper aloud (or have someone else read it aloud to you), as your ears can pick up on things your eyes miss. Ensure your paper has sentence clarity.

Orvium Tips

We at Orvium know that research and academic papers are sometimes rejected . One of the reasons for this may be spelling mistakes, bad grammar, poor English, or any other related reasons. That’s why it’s crucial to revise your paper. You work so hard to gather data and other pertinent information and come up with an argument and thesis that it’d be a shame not to do it right the first time around.

Thankfully, we’re an all-in-one preprint and peer-review platform , functioning on blockchain technology. If you want to get your paper peer-reviewed and published in a journal faster, look no further. Our peer-review process ensures that fair and unbiased research papers maintain trustworthiness by allowing reviewers to collaborate, showcase their profiles, and track their impact, all on one platform.

Find out more about blockchain and how it can facilitate collaboration, manage copyright and licensing costs, and change the publishing industry as we know it in our blockchain and publishing article.

Revision Should Never be an Option, But a Priority

Writing strengthens a lot of relevant skills for researchers and academicians alike. For example, as you’re revising and editing your paper, you may encounter new ideas that encourage you to conduct more research or take a deeper look at something. This strengthens your research and analytical skills.

Say you decide to rewrite an entire paragraph; this matures your grammar and writing skills. You may also decide that you need to restructure or reorganize your paper to mention stronger points first and exclude irrelevant ones altogether. This exercises your reasoning and decision-making skills.

That’s why you must make revising your work a priority.

Orvium Simplifies Revisions

You’ve learned why you should revise research and academic papers, the steps you should follow to do so, and what skills you gain from correctly revising your work. Now, it’s time to get revising! Remember to read your paper from the first word to the very last one.

If by the time you finish writing, you made new discoveries about your supporting evidence, or you feel like you haven’t adequately described your argument or thesis, start the revision process over from the beginning.

Don’t forget to get your paper ready for publication with Orvium, and check out our platform for even more information that may help you.

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12.2 Developing a Final Draft of a Research Paper

Learning objectives.

• Revise your paper to improve organization and cohesion.
• Determine an appropriate style and tone for your paper.
• Revise to ensure that your tone is consistent.
• Edit your paper to ensure that language, citations, and formatting are correct.

Given all the time and effort you have put into your research project, you will want to make sure that your final draft represents your best work. This requires taking the time to revise and edit your paper carefully.

You may feel like you need a break from your paper before you revise and edit it. That is understandable—but leave yourself with enough time to complete this important stage of the writing process. In this section, you will learn the following specific strategies that are useful for revising and editing a research paper:

• How to evaluate and improve the overall organization and cohesion
• How to maintain an appropriate style and tone
• How to use checklists to identify and correct any errors in language, citations, and formatting

Revising Your Paper: Organization and Cohesion

When writing a research paper, it is easy to become overly focused on editorial details, such as the proper format for bibliographical entries. These details do matter. However, before you begin to address them, it is important to spend time reviewing and revising the content of the paper.

A good research paper is both organized and cohesive. Organization means that your argument flows logically from one point to the next. Cohesion means that the elements of your paper work together smoothly and naturally. In a cohesive research paper, information from research is seamlessly integrated with the writer’s ideas.

Revise to Improve Organization

When you revise to improve organization, you look at the flow of ideas throughout the essay as a whole and within individual paragraphs. You check to see that your essay moves logically from the introduction to the body paragraphs to the conclusion, and that each section reinforces your thesis. Use Checklist 12.1 to help you.

Checklist 12.1

Revision: Organization

At the essay level

• Does my introduction proceed clearly from the opening to the thesis?
• Does each body paragraph have a clear main idea that relates to the thesis?
• Do the main ideas in the body paragraphs flow in a logical order? Is each paragraph connected to the one before it?
• Do I need to add or revise topic sentences or transitions to make the overall flow of ideas clearer?
• Does my conclusion summarize my main ideas and revisit my thesis?

At the paragraph level

• Does the topic sentence clearly state the main idea?
• Do the details in the paragraph relate to the main idea?
• Do I need to recast any sentences or add transitions to improve the flow of sentences?

Jorge reread his draft paragraph by paragraph. As he read, he highlighted the main idea of each paragraph so he could see whether his ideas proceeded in a logical order. For the most part, the flow of ideas was clear. However, he did notice that one paragraph did not have a clear main idea. It interrupted the flow of the writing. During revision, Jorge added a topic sentence that clearly connected the paragraph to the one that had preceded it. He also added transitions to improve the flow of ideas from sentence to sentence.

Read the following paragraphs twice, the first time without Jorge’s changes, and the second time with them.

Follow these steps to begin revising your paper’s overall organization.

• Print out a hard copy of your paper.
• Read your paper paragraph by paragraph. Highlight your thesis and the topic sentence of each paragraph.
• Using the thesis and topic sentences as starting points, outline the ideas you presented—just as you would do if you were outlining a chapter in a textbook. Do not look at the outline you created during prewriting. You may write in the margins of your draft or create a formal outline on a separate sheet of paper.
• Next, reread your paper more slowly, looking for how ideas flow from sentence to sentence. Identify places where adding a transition or recasting a sentence would make the ideas flow more logically.
• Review the topics on your outline. Is there a logical flow of ideas? Identify any places where you may need to reorganize ideas.
• Begin to revise your paper to improve organization. Start with any major issues, such as needing to move an entire paragraph. Then proceed to minor revisions, such as adding a transitional phrase or tweaking a topic sentence so it connects ideas more clearly.

Collaboration

Please share your paper with a classmate. Repeat the six steps and take notes on a separate piece of paper. Share and compare notes.

Writers choose transitions carefully to show the relationships between ideas—for instance, to make a comparison or elaborate on a point with examples. Make sure your transitions suit your purpose and avoid overusing the same ones. For an extensive list of transitions, see Chapter 8 “The Writing Process: How Do I Begin?” , Section 8.4 “Revising and Editing” .

Revise to Improve Cohesion

When you revise to improve cohesion, you analyze how the parts of your paper work together. You look for anything that seems awkward or out of place. Revision may involve deleting unnecessary material or rewriting parts of the paper so that the out-of-place material fits in smoothly.

In a research paper, problems with cohesion usually occur when a writer has trouble integrating source material. If facts or quotations have been awkwardly dropped into a paragraph, they distract or confuse the reader instead of working to support the writer’s point. Overusing paraphrased and quoted material has the same effect. Use Checklist 12.2 to review your essay for cohesion.

Checklist 12.2

Revision: Cohesion

• Does the opening of the paper clearly connect to the broader topic and thesis? Make sure entertaining quotes or anecdotes serve a purpose.
• Have I included support from research for each main point in the body of my paper?
• Have I included introductory material before any quotations? Quotations should never stand alone in a paragraph.
• Does paraphrased and quoted material clearly serve to develop my own points?
• Do I need to add to or revise parts of the paper to help the reader understand how certain information from a source is relevant?
• Are there any places where I have overused material from sources?
• Does my conclusion make sense based on the rest of the paper? Make sure any new questions or suggestions in the conclusion are clearly linked to earlier material.

As Jorge reread his draft, he looked to see how the different pieces fit together to prove his thesis. He realized that some of his supporting information needed to be integrated more carefully and decided to omit some details entirely. Read the following paragraph, first without Jorge’s revisions and then with them.

Jorge decided that his comment about pizza and birthday cake came across as subjective and was not necessary to make his point, so he deleted it. He also realized that the quotation at the end of the paragraph was awkward and ineffective. How would his readers know who Kwon was or why her opinion should be taken seriously? Adding an introductory phrase helped Jorge integrate this quotation smoothly and establish the credibility of his source.

Follow these steps to begin revising your paper to improve cohesion.

• Print out a hard copy of your paper, or work with your printout from Note 12.33 “Exercise 1” .
• Read the body paragraphs of your paper first. Each time you come to a place that cites information from sources, ask yourself what purpose this information serves. Check that it helps support a point and that it is clearly related to the other sentences in the paragraph.
• Identify unnecessary information from sources that you can delete.
• Identify places where you need to revise your writing so that readers understand the significance of the details cited from sources.
• Skim the body paragraphs once more, looking for any paragraphs that seem packed with citations. Review these paragraphs carefully for cohesion.
• Review your introduction and conclusion. Make sure the information presented works with ideas in the body of the paper.
• Revise the places you identified in your paper to improve cohesion.

Please exchange papers with a classmate. Complete step four. On a separate piece of paper, note any areas that would benefit from clarification. Return and compare notes.

Writing at Work

Understanding cohesion can also benefit you in the workplace, especially when you have to write and deliver a presentation. Speakers sometimes rely on cute graphics or funny quotations to hold their audience’s attention. If you choose to use these elements, make sure they work well with the substantive content of your presentation. For example, if you are asked to give a financial presentation, and the financial report shows that the company lost money, funny illustrations would not be relevant or appropriate for the presentation.

Using a Consistent Style and Tone

Once you are certain that the content of your paper fulfills your purpose, you can begin revising to improve style and tone . Together, your style and tone create the voice of your paper, or how you come across to readers. Style refers to the way you use language as a writer—the sentence structures you use and the word choices you make. Tone is the attitude toward your subject and audience that you convey through your word choice.

Determining an Appropriate Style and Tone

Although accepted writing styles will vary within different disciplines, the underlying goal is the same—to come across to your readers as a knowledgeable, authoritative guide. Writing about research is like being a tour guide who walks readers through a topic. A stuffy, overly formal tour guide can make readers feel put off or intimidated. Too much informality or humor can make readers wonder whether the tour guide really knows what he or she is talking about. Extreme or emotionally charged language comes across as unbalanced.

To help prevent being overly formal or informal, determine an appropriate style and tone at the beginning of the research process. Consider your topic and audience because these can help dictate style and tone. For example, a paper on new breakthroughs in cancer research should be more formal than a paper on ways to get a good night’s sleep.

A strong research paper comes across as straightforward, appropriately academic, and serious. It is generally best to avoid writing in the first person, as this can make your paper seem overly subjective and opinion based. Use Checklist 12.3 on style to review your paper for other issues that affect style and tone. You can check for consistency at the end of the writing process. Checking for consistency is discussed later in this section.

Checklist 12.3

• My paper avoids excessive wordiness.
• My sentences are varied in length and structure.
• I have avoided using first-person pronouns such as I and we .
• I have used the active voice whenever possible.
• I have defined specialized terms that might be unfamiliar to readers.
• I have used clear, straightforward language whenever possible and avoided unnecessary jargon.
• My paper states my point of view using a balanced tone—neither too indecisive nor too forceful.

Word Choice

Note that word choice is an especially important aspect of style. In addition to checking the points noted on Checklist 12.3, review your paper to make sure your language is precise, conveys no unintended connotations, and is free of biases. Here are some of the points to check for:

• Vague or imprecise terms
• Repetition of the same phrases (“Smith states…, Jones states…”) to introduce quoted and paraphrased material (For a full list of strong verbs to use with in-text citations, see Chapter 13 “APA and MLA Documentation and Formatting” .)
• Exclusive use of masculine pronouns or awkward use of he or she
• Use of language with negative connotations, such as haughty or ridiculous
• Use of outdated or offensive terms to refer to specific ethnic, racial, or religious groups

Using plural nouns and pronouns or recasting a sentence can help you keep your language gender neutral while avoiding awkwardness. Consider the following examples.

• Gender-biased: When a writer cites a source in the body of his paper, he must list it on his references page.
• Awkward: When a writer cites a source in the body of his or her paper, he or she must list it on his or her references page.
• Improved: Writers must list any sources cited in the body of a paper on the references page.

Keeping Your Style Consistent

As you revise your paper, make sure your style is consistent throughout. Look for instances where a word, phrase, or sentence just does not seem to fit with the rest of the writing. It is best to reread for style after you have completed the other revisions so that you are not distracted by any larger content issues. Revising strategies you can use include the following:

• Read your paper aloud. Sometimes your ears catch inconsistencies that your eyes miss.
• Share your paper with another reader whom you trust to give you honest feedback. It is often difficult to evaluate one’s own style objectively—especially in the final phase of a challenging writing project. Another reader may be more likely to notice instances of wordiness, confusing language, or other issues that affect style and tone.
• Line-edit your paper slowly, sentence by sentence. You may even wish to use a sheet of paper to cover everything on the page except the paragraph you are editing—that forces you to read slowly and carefully. Mark any areas where you notice problems in style or tone, and then take time to rework those sections.

On reviewing his paper, Jorge found that he had generally used an appropriately academic style and tone. However, he noticed one glaring exception—his first paragraph. He realized there were places where his overly informal writing could come across as unserious or, worse, disparaging. Revising his word choice and omitting a humorous aside helped Jorge maintain a consistent tone. Read his revisions.

Using Checklist 12.3, line-edit your paper. You may use either of these techniques:

• Print out a hard copy of your paper, or work with your printout from Note 12.33 “Exercise 1” . Read it line by line. Check for the issues noted on Checklist 12.3, as well as any other aspects of your writing style you have previously identified as areas for improvement. Mark any areas where you notice problems in style or tone, and then take time to rework those sections.
• If you prefer to work with an electronic document, use the menu options in your word-processing program to enlarge the text to 150 or 200 percent of the original size. Make sure the type is large enough that you can focus on only one paragraph at a time. Read the paper line by line as described in step 1. Highlight any areas where you notice problems in style or tone, and then take time to rework those sections.

Please exchange papers with a classmate. On a separate piece of paper, note places where the essay does not seem to flow or you have questions about what was written. Return the essay and compare notes.

Editing Your Paper

After revising your paper to address problems in content or style, you will complete one final editorial review. Perhaps you already have caught and corrected minor mistakes during previous revisions. Nevertheless, give your draft a final edit to make sure it is error-free. Your final edit should focus on two broad areas:

• Errors in grammar, mechanics, usage, and spelling
• Errors in citing and formatting sources

For in-depth information on these two topics, see Chapter 2 “Writing Basics: What Makes a Good Sentence?” and Chapter 13 “APA and MLA Documentation and Formatting” .

Correcting Errors

Given how much work you have put into your research paper, you will want to check for any errors that could distract or confuse your readers. Using the spell-checking feature in your word-processing program can be helpful—but this should not replace a full, careful review of your document. Be sure to check for any errors that may have come up frequently for you in the past. Use Checklist 12.4 to help you as you edit:

Checklist 12.4

Grammar, Mechanics, Punctuation, Usage, and Spelling

• My paper is free of grammatical errors, such as errors in subject-verb agreement and sentence fragments. (For additional guidance on grammar, see Chapter 2 “Writing Basics: What Makes a Good Sentence?” .)
• My paper is free of errors in punctuation and mechanics, such as misplaced commas or incorrectly formatted source titles. (For additional guidance on punctuation and mechanics, see Chapter 3 “Punctuation” .)
• My paper is free of common usage errors, such as alot and alright . (For additional guidance on correct usage, see Chapter 4 “Working with Words: Which Word Is Right?” .)
• My paper is free of spelling errors. I have proofread my paper for spelling in addition to using the spell-checking feature in my word-processing program.
• I have checked my paper for any editing errors that I know I tend to make frequently.

Checking Citations and Formatting

When editing a research paper, it is also important to check that you have cited sources properly and formatted your document according to the specified guidelines. There are two reasons for this. First and foremost, citing sources correctly ensures that you have given proper credit to other people for ideas and information that helped you in your work. Second, using correct formatting establishes your paper as one student’s contribution to the work developed by and for a larger academic community. Increasingly, American Psychological Association (APA) style guidelines are the standard for many academic fields. Modern Language Association (MLA) is also a standard style in many fields. Use Checklist 12.5 to help you check citations and formatting.

Checklist 12.5

Citations and Formatting

• Within the body of my paper, each fact or idea taken from a source is credited to the correct source.
• Each in-text citation includes the source author’s name (or, where applicable, the organization name or source title) and year of publication. I have used the correct format of in-text and parenthetical citations.
• Each source cited in the body of my paper has a corresponding entry in the references section of my paper.
• My references section includes a heading and double-spaced, alphabetized entries.
• Each entry in my references section is indented on the second line and all subsequent lines.
• Each entry in my references section includes all the necessary information for that source type, in the correct sequence and format.
• My paper includes a title page.
• My paper includes a running head.
• The margins of my paper are set at one inch. Text is double spaced and set in a standard 12-point font.

For detailed guidelines on APA and MLA citation and formatting, see Chapter 13 “APA and MLA Documentation and Formatting” .

Following APA or MLA citation and formatting guidelines may require time and effort. However, it is good practice for learning how to follow accepted conventions in any professional field. Many large corporations create a style manual with guidelines for editing and formatting documents produced by that corporation. Employees follow the style manual when creating internal documents and documents for publication.

During the process of revising and editing, Jorge made changes in the content and style of his paper. He also gave the paper a final review to check for overall correctness and, particularly, correct APA or MLA citations and formatting. Read the final draft of his paper.

Key Takeaways

• Organization in a research paper means that the argument proceeds logically from the introduction to the body to the conclusion. It flows logically from one point to the next. When revising a research paper, evaluate the organization of the paper as a whole and the organization of individual paragraphs.
• In a cohesive research paper, the elements of the paper work together smoothly and naturally. When revising a research paper, evaluate its cohesion. In particular, check that information from research is smoothly integrated with your ideas.
• An effective research paper uses a style and tone that are appropriately academic and serious. When revising a research paper, check that the style and tone are consistent throughout.
• Editing a research paper involves checking for errors in grammar, mechanics, punctuation, usage, spelling, citations, and formatting.

Writing for Success Copyright © 2015 by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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• Life of a Grad Student

EDITING: TIPS FOR REVISING AND POLISHING YOUR RESEARCH PAPER

Editing is an integral part of the writing process that improves the quality of drafts by making the content clear, precise, accurate, and impactful. The editors will assess your manuscript and research paper on the basis of language quality, clarity, and information presentation.

The editing process includes correcting grammar, punctuation, and spelling errors along with improving the overall writing style and structure so that the target audience can comprehend the content.

The question is how will you edit your research paper? Here are four strategies to help authors edit their drafts from a technical perspective.

1. Purpose of editing

2. maintain logic and coherence, 3. edit in phases, 4. content analysis.

Identify the purpose of editing and revising the document. Is to organize the sections? Do you want to make the content more engaging and convincing? Or is it to fix English language errors? Identifying the areas that need improvement will help adopt a more precise approach.

Editing tips for beginners:

• 1. Identify the major areas of concern in the draft and work on it first
• 2. Create an editing checklist to ensure you have followed the journal guidelines
• 3. Have a second look at the sentence while adding or deleting any word

There is a  possibility that your ideas may no longer be clear and well-defined as you continue to write. It is important that all the ideas are interlinked with each other and make sense. There should be a continuity and smooth flow of ideas within the paragraphs.

Tips for maintaining logic and coherence:

• 1. Read the paragraphs aloud, which will help you identify the problem areas
• 2. Use transition words and phrases carefully to establish a link between sentences and paragraphs
• 3. Focus on explaining one idea at a time

Work on one section at a time instead of editing the entire paper in one go. Create a schedule and edit the sections based on their length and word count. This will help you focus on the core elements and content of your manuscript.

Tips for editing in phases:

• 1. Pick one section at a time while editing the document and look for common language errors
• 2. Ensure each section conveys the original meaning intended
• 3. Remove unnecessary information and redundant words

Once you are done with the final draft, analyze the content and ensure that it matches with the formatting and styling guidelines of the journal. Review the content for redundancy, wordiness, and accuracy.

Tips for analyzing content:

• 1. Re-write sentences with modifiers
• 2. Use active voice to describe the methodology and adopt a step-by-step process
• 3. Keep the sentences short and to the point

Checklist to help you edit your next research paper:

• 1. Correct the run-on sentences
• 2. Check sentences for subject–verb agreement
• 3. Use a spell check for identifying spelling mistakes
• 4. Check abbreviations and punctuation marks
• 5. Avail professional editing and proofreading services

Source: https://www.authorassists.com/blog/editing-tips-for-revising-and-polishing-your-research-paper/

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How to Edit a Research Paper: Tutorial from Writing Professionals

Updated 20 Sep 2023

Crafting a research paper goes beyond rectifying language flaws, encompassing the validation of factual accuracy and adherence to academic writing conventions. If only all students had possessed this knowledge during their university days, it would have spared them countless headaches.

Therefore, what aspects should be considered while asking yourself how to edit a research paper? This article offers valuable insights for your attention. Adhere to these suggestions to guarantee that your research paper is primed for publication. We have also compiled a comprehensive step-by-step guide to help you throughout the process.

What is the significance of research paper editing?

A research paper represents the scholarly investigation conducted within various academic disciplines, supporting arguments or addressing existing questions. It holds significant importance in the educational journey of college students and researchers. Consequently, mastering the skills to proofread and edit a research paper properly is essential for every scholar.

It’s important to emphasize the crucial role of professional editing for academic papers, regardless of the type of writing. Spelling errors and lack of arguments in your essay may go unnoticed immediately after the writing process. Therefore, multiple readings and edits are necessary.

Research paper editing plays a crucial role in maintaining your work’s credibility. It ensures that your academic paper adheres to the appropriate academic tone. Achieving this balance may be challenging for students. However, with time, writing professionals learn to transition between the different writing styles.

Academic editing focuses on conveying acquired knowledge in a specific field rather than establishing a personal connection with readers. It necessitates adopting an academic tone throughout the paper.

Editing a research paper: 5 steps towards flawless writing 

It is best to follow a chronological process that involves a thorough examination and necessary revisions to make edits effectively. The following steps are arranged sequentially, offering a more efficient way to edit your document.

1. Evaluating the research paper outline.  

Before diving into the editing process, you should reevaluate your research structure. This step will help you understand the organization of the text, including the number of sections and their respective content. This initial review is essential to understand the investigation as a whole comprehensively. A recommended approach is to create a separate outline with an MLA or  APA title page and take notes on the composition of each chapter.

2. Selecting an editing strategy.

This step involves deciding the editing strategy you prefer to apply to your document. Specifically, you need to determine which tools you will employ for editing purposes, with two primary methods to choose from paper-based and computer-based editing.

The paper-based approach is more traditional, where rulers and colored pens should be used to make edits. Although it may appear outdated to people who are well-versed in technology, it still has several devoted followers. One major benefit of the paper-based method is its increased intimacy with the document. You can physically examine your papers more closely, providing a literal sense of engagement that differs this approach from the second one.

On the other hand, the computer-based method entails using reputable word processors like Open Office or Microsoft Word to polish the text. Researchers currently favor this technique due to its numerous benefits. Some offer grammatical recommendations, instructions about using various citation styles, and a thesaurus for finding synonyms and antonyms.

3. Determining the starting point.

Once the draft has been prepared and the editing strategy has been chosen, the next thing to do is to decide where to begin the editing process. At this stage, you should evaluate each section of the research paper to determine the time and resources required. Factors such as length, complexity, or both should be considered. Then, completing a priority list to establish a schedule for your editing process is useful. This step is important as it allows you to address the most challenging aspects of your research first.

4. Conducting the editing process.

With the preparations in place, you are now ready to edit your paper diligently. During this stage, you should carefully review your document for the following:

• Contextual errors;
• Grammatical mistakes;
• Factual inaccuracies;
• Inconsistencies in tone;
• Proper word usage and choice of synonyms;
• Weaknesses in your argumentation;
• Clarity of your observations and results.

After performing these checks, you should proofread the edited document to rectify any mistakes you could previously overlooked.

5. Confirming compliance with primary guidelines.

Citations play a crucial role in academic writing by validating the credibility of the content and ensuring the absence of accidental plagiarism. Thus, you must verify the accuracy of all in-text and bibliographic citations, including adherence to the specified citation style. Additionally, you should ensure that the formatting instructions, whether generic or provided by the college or university, are correctly followed.

Taking these steps will be effective in polishing any academic research. Remember that editing is an iterative process, so be prepared to go through multiple rounds of revision. Taking the time and effort to edit your work thoroughly will greatly enhance its quality and impact.

What is the difference between revising and editing?

Research paper editing and revising are crucial for refining content. Revising involves reviewing and making substantial changes to a writing piece, its organization, and its structure. It includes evaluating clarity, coherence, flow, and verifying evidence. This may involve reordering, rephrasing, and strengthening arguments. On the other hand, editing refines language, style, and mechanics. It corrects errors, improves sentence structure and clarity, and ensures adherence to academic conventions. Both stages are vital for a polished document. Revising enhances content coherence, while editing improves presentation. Multiple rounds are recommended before finalizing for submission or publication.

The most effective tips on how to edit a research paper

After grasping the fundamental editing steps, let us share some effective tips to simplify the process. These techniques will not only help you edit your paper but also reduce the time required to produce them.

• Select your preferred editing approach.

Establishing a consistent process is crucial to structure your editing endeavors organizationally. You are already aware of the general principle of starting with the broader aspects and gradually addressing minor details such as grammar and punctuation errors. Still, you need to determine the particular strategies that suit you best. Will you opt for a professional proofreading service? What resources and tools will you utilize in the process? Making these choices will streamline your editing journey.

A skilled editor understands the value of utilizing different programs for revisions and edits. For instance, Grammarly can assist with identifying run-on sentences. On the other hand, Hemingway aids in achieving conciseness. We recommend you use both tools in conjunction.

• Creating a distraction-free environment.

Finding a serene workspace is essential for a productive editing experience, whether you’re working on research papers or book manuscripts. This environment helps maintain focus on all aspects of writing, including spell-checking and grammar correction.

A clutter-free desk and adequate lighting contribute to better identification of significant writing errors. Remember to take breaks when you write academic projects.

Many students find solace in public libraries to efficiently conduct research and perform editing tasks. It may be a great option if you live with noisy roommates and neighbors, where concentration is nearly impossible. 

• Maintain focus on one editing aspect at a time.

Most university students struggle with editing because they attempt to address multiple editing issues simultaneously. Still, it is important to follow a step-by-step approach to avoid confusion.

Once you discover this technique, editing becomes much smoother. Although it may seem like additional work, it actually saves time. Scanning a document for various issues simultaneously makes it easier to overlook mistakes. By focusing on a single issue at a time, you can do a more thorough job in less time.

Concentrating on one aspect allows you to identify major and minor errors throughout the text. It also lets you identify language-related and contextual errors specific to the research paper.

• Ensure the accuracy of your work.

Accuracy plays a vital role in editing any content. Apart from addressing grammar elements, you should also verify the factual information provided in your work. If you can’t confirm the accuracy of data or information, it’s best not to include it. Avoid using phrases like “most people” without concrete evidence. If you can’t verify specific numbers, be honest about basing your beliefs on opinions or social media polls. As a writer, you have a responsibility to maintain integrity. When using data from other sources, provide proper references. If no references are available, be cautious and independently verify the information before using it.

Occasionally, additional editing may be required to rectify previously overlooked errors. The primary distinction between proofreading and editing is that proofreading aims to identify mistakes that may have been missed. It includes a comprehensive review of all aspects of writing to ensure a flawless paper before publication.

To aid in the proofreading process, a checklist of essential questions can help the proofreader identify various errors, ranging from spelling to punctuation mistakes.

• Avoid sole reliance on grammar checkers.

While online grammar checkers are useful tools during the editing process, they cannot replace the expertise of qualified editors and the intricacies involved in editing. It is crucial not to rely solely on these tools.

Certain artificial intelligence applications can detect inappropriate tones based on the intended audience, while others can assist with sentence structure and writing styles. However, they cannot help ensure a smooth flow of thoughts.

Tools such as Grammarly, Ginger, or even ProWritingAid have their benefits but cannot help with the manual revision process. It is your human judgment that determines the strength of your arguments. It is crucial to review whether the abstract of your academic document contains all the necessary details.

What mistakes should be avoided in research paper editing?

After getting an answer to the question, “ What is a research methodology ?”, it’s important to learn common mistakes it’s better to avoid when polishing your work. Look at our list of the most typical editing pitfalls commonly encountered in research projects. Understanding these mistakes can make a significant difference.

❌  Altering research questions or problems: Editing should not involve changing the research question or problem, as it raises ethical concerns regarding manipulating findings.

❌  Neglecting ethical guidelines: Editing a research paper goes beyond errors in your language. Familiarize yourself with essential ethical guidelines to ensure responsible editing.

❌  Using ineffective keywords: Add appropriate keywords in qualitative research papers. Overusing or underusing keywords can compromise the document’s quality. Focus on four to six recurring words and ensure they are introduced into your text.

❌ Disregarding requirements: Ensure compliance with assignment rules and requirements, including word count specifications.

❌ Ignoring formatting: Editing is not limited to revising content. It also involves fixing formatting issues, including paragraph alignment, citation formatting, page numbers, font style, and paragraph breaks.

❌ Missing fact-checking: Don't overlook verification of every fact and piece of information you use in your research.

❌ Lacking time: Allocate sufficient time for thorough checking; don’t leave everything for the last moment. Avoid rushing and take your time to prevent overlooking mistakes due to fast reading.

❌ Disregarding proofreading:   Utilize Microsoft Word to create files and utilize its helpful spelling check feature to avoid misspellings. After taking a break, proofread your work and consider seeking input from peers or relatives.

By avoiding these mistakes, you can enhance the quality and impact of your research.

Polish your work to perfection with our help!

Editing academic papers is a methodical undertaking, regardless of whether you are studying at a college or university. We have clarified how to edit a paper and provided you with valuable insights on how to approach the research paper editing process. If you need professional assistance while completing and revising your documents, do not hesitate to contact our service. EduBirdie is your best helper when it comes to academic writing!

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“Revising and Editing” provided by Lumen Learning

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• Identify major areas of concern in the draft essay during revising and editing.
• Use peer reviews and editing checklists to assist revising and editing.
• Revise and edit the first draft of your essay and produce a final draft.

Introduction to Polishing Your Research Paper

provided by Lumen Learning

Now that you have completed the draft of your research paper, you will revise and polish it. Keep in mind that writing is a process from the pre-writing phase to drafting to revising your essay. In this final unit, we will review techniques for revising and improving your writing. In revising your paper, you will consider the use of diction, sentence-level issues (e.g., transitional phrases, grammar, tone, etc.), paragraph-level problems (e.g., cohesion, relating the paragraph back to your thesis), and incorporating proper format for MLA style.

Revising and Editing

Revising and editing are the two tasks you undertake to significantly improve your essay. Both are very important elements of the writing process. You may think that a completed first draft means little improvement is needed. However, even experienced writers need to improve their drafts and rely on peers during revising and editing. You may know that athletes miss catches, fumble balls, or overshoot goals. Dancers forget steps, turn too slowly, or miss beats. For both athletes and dancers, the more they practice, the stronger their performance will become. Web designers seek better images, a more clever design, or a more appealing background for their web pages. Writing has the same capacity to profit from improvement and revision.

Understanding the Purpose of Revising and Editing

Revising and editing allow you to examine two important aspects of your writing separately, so that you can give each task your undivided attention.

• When you  revise , you take a second look at your ideas. You might add, cut, move, or change information in order to make your ideas clearer, more accurate, more interesting, or more convincing.
• When you  edit , you take a second look at how you expressed your ideas. You add or change words. You fix any problems in grammar, punctuation, and sentence structure. You improve your writing style. You make your essay into a polished, mature piece of writing, the end product of your best efforts.

How do you get the best out of your revisions and editing? Here are some strategies that writers have developed to look at their first drafts from a fresh perspective. Try them throughout this course; then keep using the ones that bring results.

• Take a break. You are proud of what you wrote, but you might be too close to it to make changes. Set aside your writing for a few hours or even a day until you can look at it objectively.
• Ask someone you trust for feedback and constructive criticism.
• Pretend you are one of your readers. Are you satisfied or dissatisfied? Why?
• Use the resources that your college provides. Find out where your school’s writing lab is located and ask about the assistance they provide online and in person.

Many people hear the words  critic ,  critical , and  criticism  and pick up only negative vibes that provoke feelings that make them blush, grumble, or shout. However, as a writer and a thinker, you need to learn to be critical of yourself in a positive way and have high expectations for your work. You also need to train your eye and trust your ability to fix what needs fixing. For this, you need to teach yourself where to look.

Creating Unity and Coherence

Following your outline closely offers you a reasonable guarantee that your writing will stay on purpose and not drift away from the controlling idea. However, when writers are rushed, are tired, or cannot find the right words, their writing may become less than they want it to be. Their writing may no longer be clear and concise, and they may be adding information that is not needed to develop the main idea.

When a piece of writing has  unity , all the ideas in each paragraph and in the entire essay clearly belong and are arranged in an order that makes logical sense. When the writing has  coherence , the ideas flow smoothly. The wording clearly indicates how one idea leads to another within a paragraph and from paragraph to paragraph.

Reading your writing aloud will often help you find problems with unity and coherence. Listen for the clarity and flow of your ideas. Identify places where you find yourself confused, and write a note to yourself about possible fixes.

Creating Unity

Sometimes writers get caught up in the moment and cannot resist a good digression. Even though you might enjoy such detours when you chat with friends, unplanned digressions usually harm a piece of writing.

Mariah stayed close to her outline when she drafted the three body paragraphs of her essay she tentatively titled “Digital Technology: The Newest and the Best at What Price?” But a recent shopping trip for an HDTV upset her enough that she digressed from the main topic of her third paragraph and included comments about the sales staff at the electronics store she visited. When she revised her essay, she deleted the off-topic sentences that affected the unity of the paragraph.

Read the following paragraph twice, the first time without Mariah’s changes, and the second time with them.

When you reread your writing to find revisions to make, look for each type of problem in a separate sweep. Read it straight through once to locate any problems with unity. Read it straight through a second time to find problems with coherence. You may follow this same practice during many stages of the writing process.

Writing at Work

Many companies hire copyeditors and proofreaders to help them produce the cleanest possible final drafts of large writing projects. Copyeditors are responsible for suggesting revisions and style changes; proofreaders check documents for any errors in capitalization, spelling, and punctuation that have crept in. Many times, these tasks are done on a freelance basis, with one freelancer working for a variety of clients.

Creating Coherence

Careful writers use  transitions  to clarify how the ideas in their sentences and paragraphs are related. These words and phrases help the writing flow smoothly. Adding transitions is not the only way to improve coherence, but they are often useful and give a mature feel to your essays. Table 7.3 “Common Transitional Words and Phrases” groups many common transitions according to their purpose.

Table 7.3  Common Transitional Words and Phrases

After Maria revised for unity, she next examined her paragraph about televisions to check for coherence. She looked for places where she needed to add a transition or perhaps reword the text to make the flow of ideas clear. In the version that follows, she has already deleted the sentences that were off topic.

Many writers make their revisions on a printed copy and then transfer them to the version on-screen. They conventionally use a small arrow called a caret (^) to show where to insert an addition or correction.

Being Clear and Concise

Some writers are very methodical and painstaking when they write a first draft. Other writers unleash a lot of words in order to get out all that they feel they need to say. Do either of these composing styles match your style? Or is your composing style somewhere in between? No matter which description best fits you, the first draft of almost every piece of writing, no matter its author, can be made clearer and more concise.

If you have a tendency to write too much, you will need to look for unnecessary words. If you have a tendency to be vague or imprecise in your wording, you will need to find specific words to replace any overly general language.

Identifying Wordiness

Sometimes writers use too many words when fewer words will appeal more to their audience and better fit their purpose. Here are some common examples of wordiness to look for in your draft. Eliminating wordiness helps all readers, because it makes your ideas clear, direct, and straightforward.

• Sentences that begin with There is or There are Wordy:  There are two major experiments that the Biology Department sponsors. Revised:  The Biology Department sponsors two major experiments.
• Sentences with unnecessary modifiers. Wordy:  Two extremely famous and well-known consumer advocates spoke eloquently in favor of the proposed important legislation. Revised:  Two well-known consumer advocates spoke in favor of the proposed legislation.
• Sentences with deadwood phrases that add little to the meaning.  Be judicious when you use phrases such as  in terms of ,  with a mind to ,  on the subject of ,  as to whether or not ,  more or less ,  as far as…is concerned , and similar expressions. You can usually find a more straightforward way to state your point. Wordy:  As a world leader in the field of green technology, the company plans to focus its efforts in the area of geothermal energy.A report as to whether or not to use geysers as an energy source is in the process of preparation. Revised:  As a world leader in green technology, the company plans to focus on geothermal energy.A report about using geysers as an energy source is in preparation.
• Sentences in the passive voice or with forms of the verb  to be .  Sentences with passive-voice verbs often create confusion, because the subject of the sentence does not perform an action. Sentences are clearer when the subject of the sentence performs the action and is followed by a strong verb. Use strong active-voice verbs in place of forms of  to be , which can lead to wordiness. Avoid passive voice when you can. Wordy:  It might perhaps be said that using a GPS device is something that is a benefit to drivers who have a poor sense of direction. Revised:  Using a GPS device benefits drivers who have a poor sense of direction.
• Sentences with constructions that can be shortened. Wordy:  The e-book reader, which is a recent invention, may become as commonplace as the cell phone.My over-sixty uncle bought an e-book reader, and his wife bought an e-book reader, too. Revised: The e-book reader, a recent invention, may become as commonplace as the cell phone.My over-sixty uncle and his wife both bought e-book readers.

Choosing Specific, Appropriate Words

Most college essays should be written in formal English suitable for an academic situation. Follow these principles to be sure that your word choice is appropriate.

• Avoid slang.  Find alternatives to  bummer ,  kewl , and  rad .
• Avoid language that is overly casual.  Write about “men and women” rather than “girls and guys” unless you are trying to create a specific effect. A formal tone calls for formal language.
• Avoid contractions.  Use  do not  in place of  don’t ,  I am  in place of  I’m ,  have not  in place of  haven’t , and so on. Contractions are considered casual speech.
• Avoid clichés.  Overused expressions such as  green with envy ,  face the music ,  better late than never , and similar expressions are empty of meaning and may not appeal to your audience.
• Be careful when you use words that sound alike but have different meanings.  Some examples are  allusion/illusion ,  complement/compliment ,  council/counsel ,  concurrent/consecutive ,  founder/flounder , and  historic/historical . When in doubt, check a dictionary.
• Choose words with the connotations you want.  Choosing a word for its connotations is as important in formal essay writing as it is in all kinds of writing. Compare the positive connotations of the word  proud  and the negative connotations of  arrogant  and  conceited .
• Use specific words rather than overly general words.  Find synonyms for  thing ,  people ,  nice ,  good ,  bad ,  interesting , and other vague words. Or use specific details to make your exact meaning clear.

Now read the revisions Mariah made to make her third paragraph clearer and more concise. She has already incorporated the changes she made to improve unity and coherence.

Completing a Peer Review

After working so closely with a piece of writing, writers often need to step back and ask for a more objective reader. What writers most need is feedback from readers who can respond only to the words on the page. When they are ready, writers show their drafts to someone they respect and who can give an honest response about its strengths and weaknesses.

You, too, can ask a peer to read your draft when it is ready. After evaluating the feedback and assessing what is most helpful, the reader’s feedback will help you when you revise your draft. This process is called  peer review .

You can work with a partner in your class and identify specific ways to strengthen each other’s essays. Although you may be uncomfortable sharing your writing at first , remember that each writer is working toward the same goal: a final draft that fits the audience and the purpose. Maintaining a positive attitude when providing feedback will put you and your partner at ease. The box that follows provides a useful framework for the peer review session.

Questions for Peer Review

Title of essay: ____________________________________________

Date: ____________________________________________

Writer’s name: ____________________________________________

Peer reviewer’s name: _________________________________________

• This essay is about____________________________________________.
• Your main points in this essay are____________________________________________.
• What I most liked about this essay is____________________________________________.
• Point: ____________________________________________Why: ____________________________________________
• Where: ____________________________________________Needs improvement because__________________________________________
• Where: ____________________________________________Needs improvement because ____________________________________________
• The one additional change you could make that would improve this essay significantly is ____________________________________________.

One of the reasons why word-processing programs build in a reviewing feature is that workgroups have become a common feature in many businesses. Writing is often collaborative, and the members of a workgroup and their supervisors often critique group members’ work and offer feedback that will lead to a better final product.

Using Feedback Objectively

The purpose of peer feedback is to receive constructive criticism of your essay. Your peer reviewer is your first real audience, and you have the opportunity to learn what confuses and delights a reader so that you can improve your work before sharing the final draft with a wider audience (or your intended audience).

It may not be necessary to incorporate every recommendation your peer reviewer makes. However, if you start to observe a pattern in the responses you receive from peer reviewers, you might want to take that feedback into consideration in future assignments. For example, if you read consistent comments about a need for more research, then you may want to consider including more research in future assignments.

Using Feedback from Multiple Sources

You might get feedback from more than one reader as you share different stages of your revised draft. In this situation, you may receive feedback from readers who do not understand the assignment or who lack your involvement with and enthusiasm for it.

You need to evaluate the responses you receive according to two important criteria:

• Determine if the feedback supports the purpose of the assignment.
• Determine if the suggested revisions are appropriate to the audience.

Then, using these standards, accept or reject revision feedback.

Editing Your Draft

If you have been incorporating each set of revisions as Mariah has, you have produced multiple drafts of your writing. So far, all your changes have been content changes. Perhaps with the help of peer feedback, you have made sure that you sufficiently supported your ideas. You have checked for problems with unity and coherence. You have examined your essay for word choice, revising to cut unnecessary words and to replace weak wording with specific and appropriate wording.

The next step after revising the content is editing. When you edit, you examine the surface features of your text. You examine your spelling, grammar, usage, and punctuation. You also make sure you use the proper format when creating your finished assignment.

Editing often takes time. Budgeting time into the writing process allows you to complete additional edits after revising. Editing and proofreading your writing helps you create a finished work that represents your best efforts. Here are a few more tips to remember about your readers:

• Readers do not notice correct spelling, but they  do  notice misspellings.
• Readers look past your sentences to get to your ideas—unless the sentences are awkward, poorly constructed, and frustrating to read.
• Readers notice when every sentence has the same rhythm as every other sentence, with no variety.
• Readers do not cheer when you use  there ,  their , and  they’re  correctly, but they notice when you do not.
• Readers will notice the care with which you handled your assignment and your attention to detail in the delivery of an error-free document.

The last section of this book offers a useful review of grammar, mechanics, and usage. Use it to help you eliminate major errors in your writing and refine your understanding of the conventions of language. Do not hesitate to ask for help, too, from peer tutors in your academic department or in the college’s writing lab. In the meantime, use the checklist to help you edit your writing.

Editing Your Writing

• Are some sentences actually sentence fragments?
• Are some sentences run-on sentences? How can I correct them?
• Do some sentences need conjunctions between independent clauses?
• Does every verb agree with its subject?
• Is every verb in the correct tense?
• Are tense forms, especially for irregular verbs, written correctly?
• Have I used subject, object, and possessive personal pronouns correctly?
• Have I used  who  and  whom  correctly?
• Is the antecedent of every pronoun clear?
• Do all personal pronouns agree with their antecedents?
• Have I used the correct comparative and superlative forms of adjectives and adverbs?
• Is it clear which word a participial phrase modifies, or is it a dangling modifier?

Sentence Structure

• Are all my sentences simple sentences, or do I vary my sentence structure?
• Have I chosen the best coordinating or subordinating conjunctions to join clauses?
• Have I created long, overpacked sentences that should be shortened for clarity?
• Do I see any mistakes in parallel structure?

Punctuation

• Does every sentence end with the correct end punctuation?
• Can I justify the use of every exclamation point?
• Have I used apostrophes correctly to write all singular and plural possessive forms?
• Have I used quotation marks correctly?

Mechanics and Usage

• Can I find any spelling errors? How can I correct them?
• Have I used capital letters where they are needed?
• Have I written abbreviations, where allowed, correctly?
• Can I find any errors in the use of commonly confused words, such as  to / too / two ?

Be careful about relying too much on spelling checkers and grammar checkers. A spelling checker cannot recognize that you meant to write  principle  but wrote  principal  instead. A grammar checker often queries constructions that are perfectly correct. The program does not understand your meaning; it makes its check against a general set of formulas that might not apply in each instance. If you use a grammar checker, accept the suggestions that make sense, but consider why the suggestions came up.

Proofreading requires patience; it is very easy to read past a mistake. Set your paper aside for at least a few hours, if not a day or more, so your mind will rest. Some professional proofreaders read a text backward so they can concentrate on spelling and punctuation. Another helpful technique is to slowly read a paper aloud, paying attention to every word, letter, and punctuation mark.

If you need additional proofreading help, ask a reliable friend, a classmate, or a peer tutor to make a final pass on your paper to look for anything you missed.

Remember to use proper format when creating your finished assignment. Sometimes an instructor, a department, or a college will require students to follow specific instructions on titles, margins, page numbers, or the location of the writer’s name. These requirements may be more detailed and rigid for research projects and term papers, which often observe the American Psychological Association (APA) or Modern Language Association (MLA) style guides, especially when citations of sources are included.

To ensure the format is correct and follows any specific instructions, make a final check before you submit an assignment.

• Revising and editing are the stages of the writing process in which you improve your work before producing a final draft.
• During revising, you add, cut, move, or change information in order to improve content.
• During editing, you take a second look at the words and sentences you used to express your ideas and fix any problems in grammar, punctuation, and sentence structure.
• Unity in writing means that all the ideas in each paragraph and in the entire essay clearly belong together and are arranged in an order that makes logical sense.
• Coherence in writing means that the writer’s wording clearly indicates how one idea leads to another within a paragraph and between paragraphs.
• Transitional words and phrases effectively make writing more coherent.
• Writing should be clear and concise, with no unnecessary words.
• Effective formal writing uses specific, appropriate words and avoids slang, contractions, clichés, and overly general words.
• Peer reviews, done properly, can give writers objective feedback about their writing. It is the writer’s responsibility to evaluate the results of peer reviews and incorporate only useful feedback.
• Remember to budget time for careful editing and proofreading. Use all available resources, including editing checklists, peer editing, and your institution’s writing lab, to improve your editing skills.

Important Concepts

in revising your paper, you will consider

Revising and editing

following your outline closely

copyeditors and proofreaders

transitions

eliminating wordiness

most college essays

although you may be uncomfortable sharing your writing at first

purpose of peer feedback

Licenses and Attributions

CC LICENSED CONTENT, ORIGINAL

Composing Ourselves and Our World,   Provided by: the authors. License:  Attribution 4.0 International (CC BY 4.0)

This chapter contains an adaptation of  English Composition 2 :  by Lumen Learning, and is used under an  Attribution 4.0 International (CC BY 4.0)  license.

This chapter contains an adaptation of English Composition II: Rhetorical Methods–Based :  by Lumen Learning, and is used under an  Attribution 4.0 International (CC BY 4.0)  license.

MULTIMEDIA CONTENT INCLUDED

• Video 1: License: Standard YouTube License. Attribution:  Revising and Editing   by  Amanda Benson .

Composing Ourselves and Our World Copyright © 2019 by Auburn University at Montgomery is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License , except where otherwise noted.

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Writing Research Papers

• Writing Process and Revising

The process of writing a research paper can seem daunting.  However, there are a variety of strategies that can help ease the process and improve its results.  Here we discuss approaches to the writing process, revising, and areas of focus in scientific writing.

The Writing Process: General Approaches  

There are innumerable ways to write a research paper.  These methods vary in terms of how much planning occurs prior to writing, which sections are written first, how much revising is performed, and so on.  You may wish to try out a variety of different approaches before deciding which method works best for you.  Some suggestions include (adapted from our Writing a Research Paper workshop ): 1,2

• Organizing your ideas first – brainstorm, try to come up with connections between ideas, and create an outline of what you intend to write. Consider the arguments you may wish to advance.  If you have taken notes as you wrote your references (see Evaluating References and Taking Notes ), you can use those notes to guide your brainstorming process.  Your outline can also be structured according to APA guidelines (see Structuring a Research Paper ). 
• Words on the page / write and revise – first, just start writing. Your initial draft will almost certainly be far from perfect.  However, just beginning the writing process can “jump start” your progress on the research paper.  After the initial draft is complete, go back and revise.  With this approach, like a sculptor, you will gradually hone in on a refined product – a well-written paper. 
• Section by section – focus on writing one section at a time. In some cases, a relatively chronological approach (Introduction first, then Methods, Results, and so on) is preferred.  In other cases, different sections are written out of order and then assembled together.

It can also be helpful to plan out a schedule of when you will be writing (for instance, 2-3 hours per day, in the mornings), as well as select a location where you feel comfortable writing (for instance, a quiet area in your favorite coffee shop).  It is also often a good idea to take breaks between writing sessions (to stay fresh and to keep your creative juices flowing).

The Writing Process: Revising and Editing

After you have written a draft or your research paper, it is important to go back and read it carefully.  As you read, consider ways to improve what you have written.  Some approaches to revising and editing include: 1,2

• Read the paper out loud – if any part of the text is difficult to speak or sounds unnatural, consider rewriting that portion. Although written prose and speech can be different (the former is often more formal), well-written research papers typically sound clear and convincing when read out loud.
• Ask someone else to read and provide feedback – have someone else look over your work with a pair of fresh eyes. If that person is not very familiar with the research or the topic, they can be especially helpful in spotting any areas that are unclear. 
• Return to the draft after a break – when you are deeply enmeshed in writing a draft, your writing is reflected in your working memory. Thus, it can be helpful to step away from the draft and return to it after an extended period of time (such as several hours later or even after a day or two).  With your memories of the draft “cleared”, you will be able to look at the draft from a fresher and more objective perspective. 

Scientific Writing Standards

During the process of writing an initial draft, as well as revising and editing drafts, it is important to focus on aspects of good scientific writing.  Areas to focus on include: 1,2,3

• Accuracy and clarity – does the writing correctly convey background, design, results, and other information? Does it do so in a transparent and understandable way?
• Organization – does the writing follow a logical structure? Do different sections connect well with each other?  Is the reader able to read from beginning to end without needing to skip around?
• Choice and consistency of wording – are properly descriptive and accurate terms used to refer to concepts, constructs, variables, procedures, and other details? Are they consistent throughout all sections of the paper? 
• Concision – scientific writing favors an economy of words. Text that is concise (not too long), yet conveys all the necessary information, is ideal.
• Formatting – does the writing correctly obey the conventions of a scientific body (in this case, APA style)? Note that this includes not just organization but also citations and references.
• Grammar and spelling – does the writing obey the conventions of proper English grammar? Are all words (including scientific jargon terms) spelled correctly?
• Correctly attributing sources and quoting only as needed   – All sources should be properly acknowledged.  Direct quotes should only be used if there is something unique about the quote that makes it essential to be included.  Moreover, it is typically inappropriate to quote large portions (i.e., more than a brief phrase or sentence) of text written by others.

Workshops and Downloadable Resources

• For in-person discussion of the process of writing research papers, please consider attending this department’s “Writing Research Papers” workshop (for dates and times, please check the undergraduate workshops calendar).

Downloadable Resources

• How to Write APA Style Research Papers (a comprehensive guide) [ PDF ]
• Tips for Writing APA Style Research Papers (a brief summary) [ PDF ]

Further Resources

How-To Videos     

• Writing Research Paper Videos

External Resources

• How to Write Better Scientific Papers (Elsevier Publishing)
• Top Ten Writing Tips for Scientists
• Twenty-One Suggestions for Writing Good Scientific Papers
• Tutorial on Scientific Writing from Duke University [Tutorial]

1 Carver, L. (2014).  Writing the research paper [Workshop]. 

2 lapidis, r. (2017).  writing a research paper [workshop]. , 3 geller, e. (2018).  how to write an apa-style research report . [instructional materials]. , graphic adapted from schwett kl 2a.svg with permission under creative commons attribution-share alike 3.0 license..

Back to top

• Research Paper Structure
• Formatting Research Papers
• Using Databases and Finding References
• What Types of References Are Appropriate?
• Evaluating References and Taking Notes
• Citing References
• Writing a Literature Review
• Improving Scientific Writing
• Academic Integrity and Avoiding Plagiarism
• Writing Research Papers Videos

Module 8: Revising a Research Paper

Why it matters: revising a research paper.

To avoid impulse buying, just walk away…

You’ve probably heard this strategy to avoid impulse buying: walk away from the beautiful, enticing, shiny book/shoes/gadget/tool/cookware/game for a while. When you come back with fresh eyes, you’ll be able to make a more rational decision about whether to buy it. This tactic may or may not help control your purchases, but it’s certainly a tried-and-true method to become a better writer. Getting some distance and returning with fresh eyes is a crucial stage in the writing process: the revision stage.

Revision— re vision—means to re-see or look again at a piece of writing. Already in the word revision we have a sense of the timeline involved. You’ve already looked at something once (while making it), now it’s time to look at it again.

This module will offer strategies and activities to refresh your vision as you consider how take your rough draft from basic to brilliant.

• Flea Market. Authored by : Ku0101rlis Dambru0101ns. Located at : https://flic.kr/p/oL9i17 . License : CC BY: Attribution
• Why It Matters: Revising a Research Paper. Provided by : Lumen Learning. License : CC BY: Attribution

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3. Submit and Revise

How to submit.

You can submit to most Elsevier journals using an online system. The system you use will depend on the journal.

Follow the "Submit Your Paper" link on your journal's homepage. You’ll be taken to the relevant system and will be prompted to log in.

If you’re using the system for the first time, follow the instructions to register. If you’re returning, log in.

Once you’re in the system, you will be guided through the submission process.

When you have completed your submission, you’ll receive an email with a reference number you can use to check the status of your submission.

If you need to submit a revised paper as a result of the peer review process, you will also do this in the submission system.

Peer review

The journal editor will make a first decision about your submission. If it’s suitable for the journal, the editor will send your manuscript to one or more reviewers – experts in your field. The peer review process acts as a filter to ensure only good research is published, and improves the quality of research submitted for publication by giving reviewers the opportunity to suggest improvements. To learn more about peer review, visit the  Elsevier Researcher Academy topic on "Navigating peer review" opens in new tab/window .

It is highly likely that, if your paper is not rejected, you will be asked to revise it. You will have the opportunity to improve your paper taking into account the expert insights of the reviewers and the editor. This is an opportunity to distil an even better version of your paper so  make the most of the invitation.  You will also be able to respond to reviewer comments and signal where you have made changes or where you disagree with the advice. Remember to  do this calmly  and be prepared to justify your comments.

Open access: your choice

Choosing an open access journal is simple : with more than 270 gold open access journals, Elsevier has a broad choice of titles, including journals publishing dedicated data, software, hardware and methods articles, alternative article formats (such as videos) and specialty and broad scope journals. If there’s a particular journal you read that isn’t fully open access, you still have options: more than 1,950 of our journals are hybrid, so you can choose to publish gold open access in them.

If you choose to publish a subscription article, we can still help you meet your grant’s open access requirements. All our journals offer a green open access option, meaning you can post a version of your article in a repository after an embargo, so people can access it freely. See our  sharing policy  for more information.

Article Transfer Service

The Article Transfer Service is designed to make the editorial process smoother and more efficient. By creating families of linked journals within various academic fields, Elsevier facilitates the seamless transfer of articles between journals. This enables editors to identify and suggest a more suitable home for a manuscript and means that authors don’t have to go through the process of manually resubmitting, saving time and effort. If the transfer takes place post-review, previous input from referees can travel with the manuscript, ensuring the contributions of reviewers are used to maximum effect, so all parties benefit from the insights already shared.

Share research data

When submitting your article or your article revisions to an Elsevier journal, you'll find solutions to share your research data with your article directly within the submission system. For example, you can upload your research data to  Mendeley Data opens in new tab/window , link to research data hosted in repositories, or co-submit a data or methods article. You can also include interactive data visualizations with your article. Check the guide for authors of the journal of your choice to see what solutions they support.

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Astrophysics > Earth and Planetary Astrophysics

Title: revising properties of planet-host binary systems. iv. the radius distribution of small planets in binary star systems is dependent on stellar separation.

Abstract: Small planets ($R_{p} \leq 4 R_{\oplus}$) are divided into rocky super-Earths and gaseous sub-Neptunes separated by a radius gap, but the mechanisms that produce these distinct planet populations remain unclear. Binary stars are the only main-sequence systems with an observable record of the protoplanetary disk lifetime and mass reservoir, and the demographics of planets in binaries may provide insights into planet formation and evolution. To investigate the radius distribution of planets in binary star systems, we observed 207 binary systems hosting 283 confirmed and candidate transiting planets detected by the Kepler mission, then recharacterized the planets while accounting for the observational biases introduced by the secondary star. We found that the population of planets in close binaries ($\rho \leq 100$ au) is significantly different from the planet population in wider binaries ($\rho > 300$ au) or single stars. In contrast to planets around single stars, planets in close binaries appear to have a unimodal radius distribution with a peak near the expected super-Earth peak of $R_{p} \sim 1.3 R_{\oplus}$ and a suppressed population of sub-Neptunes. We conclude that we are observing the direct impact of a reduced disk lifetime, smaller mass reservoir, and possible altered distribution of solids reducing the sub-Neptune formation efficiency. Our results demonstrate the power of binary stars as a laboratory for exploring planet formation and as a controlled experiment of the impact of varied initial conditions on mature planet populations.

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• DOI: 10.1016/j.heliyon.2024.e33027
• Corpus ID: 270541799

Research on narrative design of handicraft intangible cultural heritage creative products based on AHP-TOPSIS method

• Min Li , Lizhe Wang , Lan Li
• Published in Heliyon 1 June 2024
• Art, Engineering

28 References

Identifying key elements for user satisfaction of bike-sharing systems: a combination of direct and indirect evaluations, on the sustainability of local cultural heritage based on the landscape narrative: a case study of historic site of qing yan yuan, china, effects of the entropy weight on topsis, research on the design of cultural and creative products in southern fujian based on narrative design methods, revision of sustainable road rating systems: selection of the best suited system for hungarian road construction using topsis method, questionnaire measures and physiological correlates of presence: a systematic review, embodied engagement with narrative: a design framework for presenting cultural heritage artifacts, raven, p g & elahi, s (2015). "the new narrative: applying narratology to the shaping of futures outputs.", applying local culture features into creative craft products design, virtually preserving the intangible heritage of artistic handicraft, related papers.

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Biostatistics Graduate Program

Yuqi tian is first author of jasa paper.

Posted by duthip1 on Friday, June 21, 2024 in News .

Congratulations to Yuqi Tian (PhD 2022), former associate professor Chun Li (now at University of Southern California), soon-to-graduate doctoral candidate Shengxin Tu, Nathan T. James (PhD 2022), and professors Frank Harrell and Bryan Shepherd on the publication of “ Addressing Multiple Detection Limits with Semiparametric Cumulative Probability Models ” in  Journal of the American Statistical Association.  The article first appeared online in April and subsequently in the June print issue, with Dr. Shepherd as corresponding author.

In the words of the abstract: “Detection limits (DLs), where a variable cannot be measured outside of a certain range, are common in research. DLs may vary across study sites or over time. Most approaches to handling DLs in response variables implicitly make strong parametric assumptions on the distribution of data outside DLs. We propose a new approach to deal with multiple DLs based on a widely used ordinal regression model, the cumulative probability model (CPM). The CPM is a rank-based, semiparametric linear transformation model that can handle mixed distributions of continuous and discrete outcome variables. These features are key for analyzing data with DLs because while observations inside DLs are continuous, those outside DLs are censored and generally put into discrete categories. With a single lower DL, CPMs assign values below the DL as having the lowest rank. With multiple DLs, the CPM likelihood can be modified to appropriately distribute probability mass. We demonstrate the use of CPMs with DLs via simulations and a data example. This work is motivated by a study investigating factors associated with HIV viral load 6 months after starting antiretroviral therapy in Latin America; 56% of observations are below lower DLs that vary across study sites and over time. Supplementary materials for this article are available online including a standardized description of the materials available for reproducing the work.”

After graduation, Tian worked as an applied scientist for Uber before joining Mastercard in 2023 as lead data scientist.

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Inflation Targets: Practice Ahead of Theory

Inflation targets were introduced well ahead of the development of the theory of inflation targeting. The practice was successful because it comprised a new set of procedures and institutions for setting monetary policy in a transparent and accountable fashion – “constrained discretion”; the later theory was less useful because it purported to be a theory of the determination of the price level. But inflation targeting does not constitute a new theory of the monetary transmission mechanism. The belief that it does led to the replacement of Milton Friedman’s dictum that “inflation is always and everywhere a monetary phenomenon” by the new dictum that “inflation is always and everywhere a transitory phenomenon”. This had unfortunate consequences during the recent inflation. The paper concludes with a discussion of the challenges facing inflation targets in the future.

The views expressed herein are those of the author and do not necessarily reflect the views of the National Bureau of Economic Research.

MARC RIS BibTeΧ

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