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14 Executive Assistant Resume Examples - Here's What Works In 2024

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. when writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. below we’ve compiled five resume templates with the most important qualities to have in 2023. (google docs and pdfs attached)..

Executive assistants are the behind-the-scenes gurus of the executive world. You help a company run smoothly, taking care of everything that helps executives be as productive as possible. You must be exceptionally organized, detail-oriented, and effective at communication, as well as fantastic at organizing meetings and making flawless travel arrangements. You enjoy wearing many different hats throughout the day as you support various needs and requests that may come up at a moment’s notice. In the past months, as most companies continue to work remotely during the Covid-19 lockdown, executive assistants find themselves in a pivotal moment. Many administrative duties have been pared down significantly and travel has all but paused, bringing an end to many traditional administrative duties. But in a changing environment, executive assistants are needed more than ever. Business leaders across all industries are facing new challenges and tackling new problems, and they need executive assistants who can help -- who can think on their feet, take initiative in uncertain situations, and get creative with solving unprecedented problems. Candidates who have strong business sense, technical savvy, and great emotional intelligence will be high in demand in the upcoming years. What should an executive assistant resume look like in 2023? Continue reading below to view examples of effectively written executive assistant resumes that will help you land your next role.

Executive Assistant Resume Templates

Jump to a template:

• Executive Assistant
• Executive Administrative Assistant
• C-Level Executive Assistant
• Executive Assistant to CEO
• Senior Executive Assistant
• Entry-Level Executive Assistant
• Experienced Executive Assistant

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• Keywords for Executive Assistant Resumes

Executive Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Executive Assistant Resumes
• Frequently Asked Questions
• Related Other Resumes

Get advice on each section of your resume:

Template 1 of 14: Executive Assistant Resume Example

An executive assistant is the communication point between executives, partners, employees, and clients. That’s why they coordinate emails and memos, schedule meetings, arrange accommodations, take meeting minutes, and prepare reports. They have an important role because they manage sensitive information, including executive calendars. Even though this is an assistant position, you likely would also be responsible for overseeing other clerical employees. So, leadership is often a must and something hiring managers look out for!

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Tips to help you write your Executive Assistant resume in 2024

   highlight your computer literacy on your resume..

Executive assistants should be familiar with basic computer programs like Microsoft Excel, Microsoft Word, Zoom Cloud meetings, and calendar management tools like Calendly. You of course aren't supposed to be a programming expert, but you should definitely be familiar with clerical tools that the execs or people you're supporting use on a daily basis.

   Demonstrate your event planning skills with previous similar experiences.

Event planning is an essential skill to have as an executive assistant. You might have to coordinate with vendors, and partners, book locations, and coordinate invitations. You can talk about previous experiences in which you coordinated events such as meetings, conferences, or trips. Perhaps even include how you dealt with expenses, a common responsibility for EAs.

Skills you can include on your Executive Assistant resume

Template 2 of 14: executive assistant resume example.

Executive assistants with a few years of experience should craft a resume that highlights their accomplishments in previous assistant roles. You should include a logical path of your work history that demonstrates growth, as well as a capacity for increasing responsibility. This resume has a strong work history section that shows their experience in previous positions as an executive assistant, and the candidate uses numbers and metrics to support their accomplishments.

   Demonstrate your growth with senior administrative tasks

If you have several years of experience working as an executive assistant, it is important to showcase this clearly and effectively on your resume. Recruiting managers like to see that candidates have dedicated time towards developing their skills in relevant roles and that they have extensive experience working in assistant positions. For example, this candidate clearly states in their summary that they have worked in the administrative department for five years, exhibiting their career journey from when they started out as an administrative manager.

   Use numbers and metrics to describe your accomplishments

This resume uses numbers and metrics to back up their work experience -- highlighting not just their responsibilities, but their accomplishments in their roles. When writing your bullet points for your work experience section, include quantitative evidence of what your impact was in the work history section -- specifically in areas such as efficiency, productivity, and organization. This template includes such details as “increased office efficiency by 25%” and “facilitated...savings over $5,000 in the first year”.

Template 3 of 14: Executive Administrative Assistant Resume Example

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 4 of 14: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 5 of 14: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 6 of 14: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 7 of 14: C-Level Executive Assistant Resume Example

As a C-Level Executive Assistant, you'll play a crucial role in supporting top executives by managing their schedules, communications, and travel. This job demands a high level of detail orientation, discretion, and adaptability. When writing your resume, it's essential to highlight your ability to handle confidential information and your expertise in managing complex schedules. Additionally, consider showcasing your knowledge of the latest digital tools and platforms, as many executives rely on their assistants to stay up-to-date with industry trends. C-Level Executive Assistants are in high demand, and the competition for these roles can be fierce. To stand out, it's vital to demonstrate your ability to multitask and handle high-pressure situations with grace. Showcase achievements that demonstrate your efficiency, resourcefulness, and initiative, as employers value assistants who can anticipate their executive's needs and make their lives easier.

Tips to help you write your C-Level Executive Assistant resume in 2024

   emphasize time and task management skills.

As a C-Level Executive Assistant, your ability to manage time, prioritize tasks, and juggle multiple responsibilities is essential. On your resume, highlight instances where you successfully managed tight deadlines, coordinated complex schedules, or streamlined processes for maximum efficiency.

   Showcase relevant industry knowledge

Understanding the industry you'll be supporting can be a significant asset in a C-Level Executive Assistant position. On your resume, emphasize any experience or knowledge you have in the relevant industry, whether it's through past roles, professional development courses, or certifications.

Skills you can include on your C-Level Executive Assistant resume

Template 8 of 14: c-level executive assistant resume example.

Providing assistance at the C-suite level (CEOs, CFOs, CIOs, etc.) requires a deeper level of expertise in the given industry, as well as the ability to work cross-functionally or technically. You must know how to skillfully interface with various departments, uncover potential bottlenecks, and facilitate improvements that help the C-suite function at its highest efficiency. When applying to a C-level executive assistant role, make sure to include evidence of past experience in relevant roles and to demonstrate your ability to catalyze efficient operations.

   Demonstrated experience with C-suite individuals

It takes a special type of person to operate calmly and effectively in the high-pressure, fast-paced world of C-level executives. Many individuals at this level have big personalities and urgent needs, and hiring managers want to see that you understand what it takes to work in such an environment. When writing your C-level executive assistant resume, make sure to include work experience that shows you have experience providing direct support to a CEO or other C-level executive.

   Highlight your capacity for growth

The various needs and requests from a C-suite executive can evolve rapidly within a matter of days or weeks. It’s important to show that you are flexible and quick to learn in new environments. To demonstrate that you can adapt to new situations, make sure to highlight instances where you’ve been promoted in an organization or when you have taken on more responsibility than your role entailed. This candidate includes an experience where they were promoted from lead administrative assistant to executive assistant to the CEO.

Template 9 of 14: Executive Assistant to CEO Resume Example

As an Executive Assistant to the CEO, you're the right hand of the company's top player – a role both thrilling and demanding. This job requires a unique blend of administrative proficiency, business acumen, and outstanding people skills. Nowadays, CEOs look for individuals who can not only juggle schedules, but also participate in strategic decisions and represent them in critical situations. So, when drafting your resume, it needs to convey not just your organizational skills but also your ability to contribute to bigger business goals. In recent years, the role of Executive Assistant has seen a shift towards more strategic duties. Companies are now seeking Executive Assistants who can shoulder operational responsibilities as well. Your resume should thus reflect your ability to adapt to this evolving role and your willingness to take on these challenges.

Tips to help you write your Executive Assistant to CEO resume in 2024

   highlight strategic contributions.

CEOs nowadays require more than just administrative support. Showcase any strategic input you've offered in previous roles, like helping devise business plans or managing special projects. Prove you're a strategic partner, not just a schedule jockey.

   Demonstrate people and crisis management skills

As an Executive Assistant, you'll often find yourself managing the CEO's relationships with stakeholders and crisis situations. Include instances where you've successfully handled such scenarios. This will show you're capable of more than just managing a schedule and can represent the CEO efficiently.

Skills you can include on your Executive Assistant to CEO resume

Template 10 of 14: executive assistant to ceo resume example.

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

Template 11 of 14: Senior Executive Assistant Resume Example

As a Senior Executive Assistant, your role is multi-faceted. Your day-to-day includes facilitating communication between executives and their teams, planning complex travel itineraries, managing schedules, and overseeing projects. It's a role that requires diplomacy, keen attention to detail, and the ability to juggle multiple tasks simultaneously. Recently, there's been a trend towards more tech-savviness in this role. Companies are looking for Senior Executive Assistants who are not just familiar with office software, but who can also leverage technology to automate and streamline processes. So, when writing your resume, keep in mind that you're showcasing your ability to make executives' lives easier and more organized.

Tips to help you write your Senior Executive Assistant resume in 2024

   highlight your tech savviness.

Given the current trend, it's essential to showcase your technological understanding and proficiency on your resume. Mention specific tools or software you're comfortable with, from Microsoft Office Suite to project management apps like Asana or Trello.

   Illustrate your problem-solving skills

As a Senior Executive Assistant, you're often on the frontline of addressing issues before they reach the executive. Highlight specific instances on your resume where you've quickly solved problems or streamlined a process, showing how you can anticipate and handle potential roadblocks.

Skills you can include on your Senior Executive Assistant resume

Template 12 of 14: senior executive assistant resume example.

A senior executive assistant is an executive assistant with senior responsibilities. This means that they typically do fewer administrative tasks and tackle more hands-on operations work such as managing projects, creating and implementing processes, etc. When crafting your senior executive assistant resume, keep this in mind as you write out your bullet points and curate the skills you want to showcase.

   Tailored work experience to the executive assistant role

As mentioned above, the senior executive assistant role takes on more operations and logistics type work than administrative work - make sure you tailor your resume accordingly. When possible, include bullet points that detail your experience with overseeing processes and managing projects. It’s okay to include administrative duties, but try to include as many experiences as you can that emphasize your ability for operations and logistics work.

   Demonstrated career growth

A senior executive assistant should know the executive assistant world inside and out. It takes time and experience to understand the subtleties of the executive world and the different responsibilities that the role entails. In your professional experience section, showcase your growth throughout your career by including promotions and detailing your years of experience, working your way up through roles that demand more and more responsibility.

Template 13 of 14: Entry-Level Executive Assistant Resume Example

This is the perfect position for someone looking to enter the assistant profession. You will be assisting executive-level professionals in both their professional lives and sometimes their personal lives. Your job is to make their lives as easy as possible and to handle mundane or logistic tasks that will allow them to focus on more important things. You may be making flight and dinner reservations, scheduling meetings, or even buying birthday presents for their child. This is often a fast-paced and high-stress position so your ability to exceed under pressure and have a friendly demeanor is crucial.

Tips to help you write your Entry-Level Executive Assistant resume in 2024

   show a variety of tools to match the variety of tasks..

Your tools list should include administrative tools like Microsoft Office, but also include things like scheduling tools and communication tools. You need to show that you can perform all aspects of your job.

   Get relevant certification.

If you don’t have a lot of experience, an easy way to show your ability is to gain certification as an executive assistant or administrator. This applicant has 3 impressive and relevant certifications.

Skills you can include on your Entry-Level Executive Assistant resume

Template 14 of 14: experienced executive assistant resume example.

As the name suggests, this role requires you to have years of experience as an executive assistant. You will handle many behind-the-scenes tasks and logistics for your executive-level superior. Tasks may include scheduling, doing administrative tasks, running personal errands, etc. You need to be time-efficient, discreet, and able to multitask to thrive in this position. Here is a recruiter-approved resume sample for this position.

Tips to help you write your Experienced Executive Assistant resume in 2024

   show your career progression in the field..

This position requires an applicant who has years of experience in the field. Your resume’s experience section needs to show that. So focus on including only assistant or administrative positions in this section.

   Show you workload capabilities.

Impress recruiters by showing them that you are capable of assisting large numbers of executives or managing large groups of subordinates. This applicant mentions that they have managed calendars for ’14 C-Level executives’ and ‘trained 83 new employees’. Such numbers are impressive.

Skills you can include on your Experienced Executive Assistant resume

We recently spoke with hiring managers at top companies like Apple, Google, and Amazon to get their insights on what makes a strong executive assistant resume. Based on their feedback and our own expertise, we've put together the following tips to help you craft a compelling resume that will catch the attention of recruiters and hiring managers in this competitive field.

   Highlight your organizational and project management skills

Hiring managers want to see concrete examples of how you've used your organizational and project management abilities to support executives and drive results. Instead of simply listing these skills, provide specific examples:

• Managed calendar for CEO and coordinated logistics for monthly board meetings attended by 20+ executives
• Spearheaded annual sales conference for 500 attendees, handling all planning, budgeting, and execution
• Created and maintained filing system for contracts and legal documents, ensuring easy access and retrieval

Quantify your achievements whenever possible to give hiring managers a clear sense of the impact you've made in past roles.

   Showcase your communication and interpersonal abilities

As an executive assistant, you'll be interacting with people at all levels of the organization as well as external stakeholders. Hiring managers want to see evidence of your strong communication and interpersonal skills on your resume:

• Drafted correspondence and presentations on behalf of COO for both internal and external audiences
• Served as liaison between CEO and department heads, facilitating clear and timely information flow
• Managed relationships with key vendors and partners, ensuring smooth collaboration and prompt issue resolution

In addition to highlighting specific examples, you can also include any relevant communication-related training or certifications you've completed.

   Tailor your resume to the specific role and company

While it's important to showcase your broad skill set, you should also customize your resume for each executive assistant position you apply to. This means doing your research on the company and role, and highlighting the most relevant aspects of your experience.

For example, if the job description emphasizes the need for someone with strong event planning experience, make sure to feature that prominently on your resume. If the company is known for its fast-paced, startup culture, focus on examples of your ability to thrive in a dynamic environment.

By tailoring your resume, you'll show hiring managers that you're a strong fit for their specific needs and increase your chances of landing an interview.

   Use a clear and professional format

As an executive assistant, attention to detail is crucial. Your resume should reflect this through a clear, error-free, and professional format. Here are some tips:

• Use a simple font like Arial or Calibri in 10-12 point size
• Include clear section headings like 'Professional Experience', 'Education', and 'Skills'
• Use bullet points rather than paragraphs to describe your experience
• Keep it concise and aim for 1-2 pages maximum

Avoid graphics, photos, or overly designed templates that can distract from the content. The goal is a polished, professional document that's easy for hiring managers to read and digest.

   Demonstrate your technical proficiencies

Today's executive assistants are often required to have strong technical skills in addition to traditional administrative abilities. Make sure to highlight your proficiencies in key areas:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Video conferencing tools like Zoom or Skype
• Travel and expense management software like Concur
• CRM platforms like Salesforce

If you have experience with more advanced tools like project management software or design programs, include those as well. The more you can demonstrate your technical capabilities, the more valuable you'll be to potential employers.

   Include relevant education, certifications, and professional development

While executive assistant positions may not always require a specific degree, it's still important to include your relevant educational background on your resume. This could be:

• Bachelor's degree in business administration, communications, or a related field
• Associate's degree in office management or administrative assisting
• Coursework or training in relevant areas like project management or customer service

In addition to formal education, highlight any certifications or professional development courses you've completed that are relevant to the executive assistant role. This shows your commitment to ongoing learning and skill development.

By including this information on your resume, you'll give hiring managers a more complete picture of your qualifications and fit for the role.

It’s not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook. However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

   Create a tailored skill pool

As mentioned above, the skills required from an executive assistant often vary widely from role to role. These can even change depending on the executive you are applying to, despite them being in the same company! To increase your efficiency as you apply to different positions, create a pool of bullet points for each of your work experience entries, categorized by the type of skill. Then, decide which bullet points you want to include depending on the job description, and swap them in and out to quickly tailor your resume each time. A few examples of skill categories you can brainstorm bullets for are: travel and calendar scheduling, project management, interviewing and hiring processes, and office logistics.

   Get creative with your bullet points

Depending on the position you’re applying for, there may be specific qualities that a hiring manager wants that they may not have listed. An essential part of being a good executive assistant is knowing how to read between the lines and think critically -- even anticipating what the executive needs before they know they need it -- and your application is a great place to start practicing this skill. For example, think about what a CEO needs in their day to day life. While their executive assistant job listing may not directly mention it, an important need is for someone to be discreet with sensitive information. A CEO often works with confidential financial data, corporate communications, and other sensitive information that can’t be leaked. A good way to make your resume stand out from the crowd for such a role is to include your experience with maintaining confidence and secrecy.

   Use strong action verbs to showcase relevant skills

Use your skills section to highlight areas of expertise you have for assisting executives. To back up your skills, add bullets to your work experience to show recruiters that you have successfully applied those skills to the workplace. Think about the most important skills needed for an executive assistant -- you must be extremely organized, a quick problem solver, and able to communicate and work with a variety of different types of people across different departments. Use verbs that emphasize your abilities in these skills. For example, if you’re an expert at fostering collaboration and at working across different functions, use words such as “liaised”, “collaborated”, or “managed” to emphasize your expertise at managing teams.

Writing Your Executive Assistant Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Stick to a simple font like Arial or Calibri, and use a font size between 10-12 points.

Here's an example of a well-formatted header for an executive assistant:

• 123-456-7890 | [email protected] | linkedin.com/in/janedoe

Avoid using flashy colors, graphics, or unprofessional email addresses like:

• Jane "The Organizer" Doe
• [email protected]

2. Include your name, phone number, email, and LinkedIn

Your header should include all the essential information a hiring manager needs to contact you:

• First and last name
• Phone number
• Professional email address
• LinkedIn profile URL

You can include your city and state, but a full mailing address is no longer necessary. If you're applying for remote executive assistant positions, you may want to note that as well, for example:

• Remote | 123-456-7890 | [email protected] | linkedin.com/in/janedoe

3. Tailor your header to the executive assistant role

If you have a lot of experience as an executive assistant, consider including your job title in your header. This immediately communicates your expertise to the hiring manager.

Jane Doe Senior Executive Assistant 123-456-7890 | [email protected] | linkedin.com/in/janedoe

However, if you're making a career change or have less direct experience, leave your job title out and let your resume summary and experience speak for themselves.

Avoid stuffing your header with keywords, as it looks unprofessional:

• Jane Doe, Executive Assistant, Administrative Assistant, Office Manager

  Summary

An executive assistant resume summary is an optional section that provides a brief overview of your most relevant qualifications, skills, and experience. While a summary is not required, it can be a useful way to provide additional context or highlight details that may not be immediately apparent from the rest of your resume. However, you should never use an objective statement, as it is outdated and does not provide value to the employer.

When writing your executive assistant resume summary, focus on your key strengths, accomplishments, and qualifications that are most relevant to the job you are applying for. Keep it concise and tailored to the specific requirements of the position.

To learn how to write an effective resume summary for your Executive Assistant resume, or figure out if you need one, please read Executive Assistant Resume Summary Examples , or Executive Assistant Resume Objective Examples .

1. Highlight your relevant experience

When crafting your executive assistant resume summary, emphasize your most relevant experience that aligns with the job requirements. Consider the following examples:

• Experienced professional with a diverse background in various industries
• Hardworking and dedicated individual with a proven track record of success

Instead, focus on specific experience and accomplishments that demonstrate your suitability for the executive assistant role:

• 5+ years of experience providing high-level administrative support to C-suite executives in the finance industry
• Proven ability to manage complex schedules, coordinate travel arrangements, and liaise with internal and external stakeholders

2. Showcase your key skills

Your executive assistant resume summary should also highlight your most valuable skills that are relevant to the position. Avoid simply listing generic soft skills like 'hardworking' or 'team player.' Instead, focus on specific skills that are crucial for success in the role, such as:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle confidential information with discretion

By showcasing your key skills in the summary, you demonstrate to the employer that you possess the necessary qualifications to excel in the executive assistant role.

3. Tailor your summary to the job

To make your executive assistant resume summary stand out, tailor it to the specific job you are applying for. Research the company and the position to identify the key requirements and priorities. Then, incorporate those elements into your summary to demonstrate your fit for the role.

Results-driven executive assistant with 7+ years of experience supporting top-level executives in the tech industry. Proven track record of optimizing workflows, managing complex projects, and facilitating seamless communication between cross-functional teams. Skilled in leveraging advanced technology solutions to streamline administrative processes and enhance executive productivity.

By customizing your summary to the job, you show the employer that you have taken the time to understand their needs and how your skills and experience align with their requirements.

  Experience

Your work experience section is the most important part of your executive assistant resume. It's where you show hiring managers what you've accomplished in previous roles and how you can help their company succeed.

In this section, we'll cover the key steps to writing a compelling work experience section that will grab the attention of hiring managers and demonstrate your value as an executive assistant.

1. Focus on your most relevant experience

When writing your work experience section, focus on the positions that are most relevant to the executive assistant role you're applying for. This may include previous executive assistant positions, administrative roles, or jobs where you supported high-level executives.

Prioritize your most recent and relevant positions, and consider omitting or minimizing roles that are less relevant or more than 10-15 years old. Here's an example of how to structure your work experience section:

• Executive Assistant, XYZ Corporation (2018-Present)
• Administrative Assistant, ABC Company (2015-2018)
• Office Manager, DEF Inc. (2012-2015)

2. Use strong action verbs and highlight your accomplishments

When describing your work experience, use strong action verbs to showcase your contributions and accomplishments. Avoid generic phrases like "responsible for" or "assisted with."

Instead, use powerful verbs like:

• Coordinated executive schedules and travel arrangements
• Managed office budgets and expenses
• Streamlined filing systems and digitized records
• Organized high-level meetings and events

Focus on the results you achieved and the impact you had on the company. Did you save time or money? Did you improve processes or increase efficiency? Use specific examples and metrics to quantify your achievements.

After highlighting your accomplishments, use our Score My Resume tool to get instant feedback on your resume and see how it stacks up against key criteria hiring managers look for.

3. Tailor your experience to the job description

Before submitting your resume, take the time to tailor your work experience section to the specific executive assistant position you're applying for. Review the job description carefully and look for key skills, qualifications, and responsibilities that align with your background.

For example, if the job description emphasizes experience with a particular software or tool, make sure to highlight your proficiency with that technology in your work experience section:

• Proficient in Microsoft Office Suite, including advanced Excel functions and PowerPoint design
• Experienced with Salesforce CRM and Concur expense management software

By tailoring your experience to the job description, you'll demonstrate to hiring managers that you have the specific skills and qualifications they're looking for in an executive assistant.

4. Showcase your career progression and leadership skills

As an executive assistant, your ability to take on increasing responsibility and demonstrate leadership skills is highly valued by employers. Use your work experience section to showcase your career progression and highlight any leadership roles or projects you've taken on.

For example:

Executive Assistant, XYZ Corporation (2018-Present) - Promoted to Executive Assistant to the CEO after demonstrating strong organizational and communication skills - Managed a team of three administrative assistants and provided training and guidance to improve efficiency and productivity - Led the implementation of a new project management system that streamlined workflows and reduced project timelines by 20%

By highlighting your career progression and leadership experience, you'll show hiring managers that you have the potential to take on additional responsibilities and grow within their organization.

  Education

Your education section is a key part of your executive assistant resume. It shows hiring managers that you have the necessary background and training for the role. In this section, we'll cover what to include and how to format your education details.

1. Put education at the top if you're a recent grad

If you graduated within the last few years, position your education section above your work experience. This is especially important if your degree is highly relevant to the executive assistant role you're targeting.

Here's an example of how to format it:

Bachelor of Business Administration, 2020 University of Michigan, Ann Arbor, MI Relevant Coursework: Office Management, Business Communications, Project Management

2. Keep it concise if you're an experienced professional

Mid-level and senior executive assistants should keep the education section brief. Hiring managers are more interested in your work accomplishments. Simply list your degree, school name, and graduation year (if you choose).

Avoid this mistake:

• Bachelor of Arts in English, 1995-1999
• State University of New York
• Graduated Magna Cum Laude
• Studied Abroad in London, Fall 1998

Instead, use a concise format like:

• B.A. English, State University of New York

3. Include relevant certifications

Have you earned any certifications that are valuable for executive assistants? Include them in the education section to make them prominent. Some examples are:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Legal Secretary (PLS)

B.S. Business Administration, XYZ University Certified Administrative Professional (CAP), 2018 Microsoft Office Specialist (MOS), 2017

Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, it’s important to emphasize these types of skills with strong action verbs. For example, use words like “oversaw”, “organized”, or “planned” to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, don’t copy every single one-- try to be creative and find words with similar meanings to tailor your resume to the job.

• Systematized
• Implemented

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Executive Assistant Resumes

Skills for executive assistant resumes.

To ensure that your executive assistant resume stands out from the crowd, you’ll want to demonstrate that you have the skills and relevant experience to excel. When crafting your executive assistant resume, make sure to carefully read through the job description. Executive assistant roles often vary considerably across industries -- or even between different types of executives. Different individuals have different needs, and it’s important to make sure that you choose to highlight skills that the hiring manager is looking for. In addition, make sure to go beyond listing skills in your resume’s Skills section. You can expand on what you did in your work experience by describing your expertise in the bullet points of your work experience.

• Executive Administrative Assistance
• Office Administration
• Administrative Assistance
• Executive Calendar Management
• Administration
• Travel Management
• Employee Relations
• Human Resources (HR)
• Calendaring
• Executive Support
• Travel Arrangements
• Business Development
• Vendor Management
• Customer Service
• Management Information Systems (MIS)
• Diary Management
• Event Planning
• Event Management
• Travel Planning
• Microsoft Access
• Corporate Events

How To Write Your Skills Section On an Executive Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Executive Assistant Resumes

This word cloud highlights the important keywords that appear on Executive Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from executive assistant resumes.

You should use bullet points to describe your achievements in your Executive Assistant resume. Here are sample bullet points to help you get started:

Analyzed $800K of monthly marketing spend data to optimize audience, creative and copy of campaigns; increased conversion by 12% MoM and decreased cost per acquisition by 35%

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Analyzed fundamental growth drivers via top-down (macro/sector trends, competition) and bottom-up (growth strategy, revenue forecast, cost allocation) approaches, and analysis of senior management and shareholding structure.

Analyzed data from 25000 monthly active users and used outputs to guide marketing and product strategies; increased average app engagement time by 2x, decrease drop off rate by 30%, and increased shares on social media by 3x over 6 months

Doubled new user acquisition from 10-15 users to 20-25 through the implementation of new marketing strategies focused on online advertising and improving the company's web presence, social media, and search engine optimization.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Frequently Asked Questions on Executive Assistant Resumes

What are the most important skills an executive assistant should include on their resume, what should an executive assistant put on their resume.

• Header section: This should include your name, contact details, and links to your online profiles such as LinkedIn . Including the specific job title for the role you’re applying to such as “Executive Assistant to CEO” or “Executive Administrative Assistant” will help you score higher with resume screening software (ATS).
• Professional Experience section: Here, use bullet points to list accomplishments in your previous roles. Show career growth by highlighting previous promotions.
• Education section: Keep this section brief. Note that not all Executive Assistant roles require specialized higher education.
• Skills section.

How do I write resume bullet points on an executive assistant resume?

Designed and implemented a new filing system that reduced average document retrieval times from 15 minutes to 3 minutes.

Implemented a recycling and reuse policy for office supplies, leading to yearly savings of over $10,000.

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Administrative assistant.

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Executive Assistant Resume Examples & Guide for 2024

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

• Consultant Resume
• Business Analyst Resume
• Financial Analyst Resume
• Administrative Assistant Resume
• Office Assistant Resume
• Bookkeeper Resume
• Accountant Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

Of course, there are other resume formats to consider...

• Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
• Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

• Margins - One-inch margins on all sides
• Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
• Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
• Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

• Contact Information
• Resume Summary
• Work Experience

If you want your resume to stand out more, you can also try these optional sections:

Organizations

Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

• Title - Why reinvent the wheel with this one? Use Executive Assistant.
• Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
• Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
• (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
• Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
• Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

• Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

• Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
• Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
• Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
• Prepared meeting briefing packages on a daily basis 
• Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

• Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Coordinated
• Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association
• GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

• Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Online research 
• Business Knowledge

Soft Skills for an Executive Assistant:

• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Attention to detail
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency
• “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

• Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

And here’s what you’d write in each section:

Contact Details

• Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

• Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

• The position you’re applying for
• Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

• Why you want to work for this specific company
• Anything you know about the company’s culture
• What are your top skills and how are they relevant for the job
• If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

• Wrap up any points you missed in the body paragraph
• Thank the hiring manager for their time
• End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

• A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
• A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
• Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
• Power up your resume with “power words” that convey action.
• Soft skills should be emphasized on an executive assistant resume.
• Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

• Why Should We Hire You - 10+ Best Answers
• How to Answer “What Is Your Greatest Strength” [4 Samples]
• 22+ Strengths and Weaknesses for Job Interviews

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7 Executive Assistant Resume Examples for Your 2024 Job Search

Executive Assistants are highly organized and have a knack for anticipating needs. As an Executive Assistant, your resume should be just like your job - organized, efficient, and tailored to the needs of the employer. In this guide, we'll review 9 Executive Assistant resume examples that will help you stand out from the competition.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

• Manage executive's calendar and schedule, including arranging meetings, conferences, and travel
• Prepare and edit correspondence, reports, and presentations
• Create and maintain databases and executive contact lists
• Manage and coordinate executive projects, including research, data analysis, and report preparation
• Develop and maintain filing systems, both electronic and paper
• Monitor and respond to emails, phone calls, and other inquiries
• Prepare expense reports, manage executive budgets, and reconcile corporate credit card statements
• Coordinate and plan events, such as staff meetings, conferences, among other special events
• Develop and maintain relationships with internal and external stakeholders
• Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned
• Routinely prepare agendas and take detailed minutes of meetings
• Assist with onboarding and training of new employees to ensure new hires are adequately brought up to speed
• Track and monitor progress of key projects

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Executive Assistant Resume Example:

• Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
• Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
• Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
• Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
• Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
• Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
• Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
• Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
• Project management
• Time management
• Organizational skills
• Database management
• Budget management
• Event planning
• Relationship building
• Administrative support
• Calendar management
• Report preparation
• Onboarding and training
• Meeting coordination
• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Microsoft Office proficiency
• Adaptability
• Team collaboration

C-Level Executive Assistant Resume Example:

• Managed the complex calendar and coordinated meetings and appointments for a C-level executive, resulting in a 95% on-time attendance rate for all scheduled meetings.
• Developed and maintained a filing system for the executive, reducing time spent searching for documents by 30%.
• Assisted with special projects as needed, including organizing a company-wide event that resulted in a 25% increase in employee engagement.
• Arranged and coordinated travel plans, itineraries, and agendas for the executive, resulting in a 100% on-time arrival rate for all business trips.
• Prepared expense reports with 100% accuracy, ensuring timely reimbursement for the executive and maintaining a positive relationship with vendors.
• Acted as a liaison between the executive and internal/external contacts, managing communication with stakeholders and ensuring timely responses to inquiries.
• Prepared and edited correspondence, reports, and presentations for the executive, resulting in a 20% increase in efficiency and a 15% increase in quality of work.
• Managed and updated contact databases, ensuring accurate and up-to-date information for all contacts and reducing errors by 25%.
• Provided administrative support to the executive team, including managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.
• Filing system organization
• Travel arrangements
• Expense report preparation
• Stakeholder communication
• Correspondence drafting and editing
• Presentation preparation
• Schedule management
• Confidentiality and discretion
• Interpersonal skills

Junior Executive Assistant Resume Example:

• Managed executive's calendar and scheduled meetings, conferences, and travel arrangements, resulting in a 95% on-time arrival rate for all meetings and events.
• Prepared and edited correspondence, reports, and presentations, resulting in a 20% increase in executive's productivity and efficiency.
• Researched and created presentations for executive-level meetings, resulting in a 30% increase in engagement and participation from attendees.
• Managed and maintained executive's projects and deadlines, resulting in a 100% completion rate for all projects within the given timeline.
• Prepared agendas and made arrangements for committee, board, and other meetings, resulting in a 90% attendance rate for all meetings.
• Assisted with special projects as needed, resulting in a 25% increase in overall project success rate.
• Prepared and submitted expense reports, resulting in a 100% accuracy rate and a 20% reduction in overall expenses.
• Coordinated and directed office services, such as records, departmental finances, and housekeeping, resulting in a 15% increase in overall office efficiency.
• Created and maintained filing systems, resulting in a 30% reduction in time spent searching for documents and information.
• Travel coordination
• Meeting and event planning
• Written and verbal communication
• Report and presentation preparation
• Research and data analysis
• Deadline management
• Agenda preparation
• Expense reporting
• Office coordination
• Financial management
• Filing and organization
• Microsoft Office Suite proficiency

Executive Assistant to CEO Resume Example:

• Managed the CEO's calendar and travel arrangements, ensuring all meetings and events were scheduled efficiently and effectively.
• Developed and maintained filing systems, resulting in a 25% increase in organization and productivity.
• Acted as a liaison between the CEO and other departments, facilitating communication and collaboration to achieve company-wide goals.
• Prepared and edited correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
• Managed and updated contact lists, resulting in a 15% increase in efficiency and accuracy of communication.
• Assisted with special projects and other duties as assigned, contributing to the success of various company initiatives.
• Prepared agendas and took detailed minutes at meetings, ensuring all important information was captured and communicated effectively.
• Coordinated and managed projects, including researching and gathering information, resulting in successful completion of projects within deadlines and budgets.
• Prepared and submitted expense reports, ensuring accuracy and timely reimbursement for the CEO.
• Travel planning and coordination
• Interdepartmental communication
• Liaison between CEO and other departments
• Correspondence and report preparation
• Presentation creation and editing
• Contact list management
• Special project assistance
• Meeting agenda preparation
• Minute taking
• Project coordination and management
• Expense report preparation and submission
• Prioritization and multitasking
• Problem-solving and decision-making
• Adaptability and flexibility
• Strong written and verbal communication
• Proficiency in Microsoft Office Suite
• Research and information gathering
• Relationship building and networking
• Team collaboration and support

Entry Level Executive Assistant Resume Example:

• Managed and maintained executive's calendar, scheduling over 100 meetings and appointments per month with 95% accuracy.
• Prepared and edited over 50 reports and presentations, ensuring all documents were error-free and delivered on time.
• Coordinated travel arrangements for executive and team, resulting in a 20% reduction in travel expenses.
• Organized and executed logistics for 10 committee and board meetings, ensuring all attendees were present and materials were distributed on time.
• Created and maintained a filing system for over 500 documents, reducing search time by 50% and improving overall organization.
• Assisted with special projects, including a company-wide survey, resulting in a 90% response rate and valuable insights for the executive team.
• Monitored industry trends and news, providing weekly updates to executive team and identifying potential opportunities for growth.
• Managed executive's expense reports, saving the company over $5,000 in unnecessary expenses.
• Created and maintained spreadsheets and databases, resulting in a 30% increase in team productivity and efficiency.
• Document organization and filing
• Industry trend monitoring
• Expense report management
• Spreadsheet and database creation

Senior Executive Assistant Resume Example:

• Developed and implemented a new system for managing executive calendars, resulting in a 25% reduction in scheduling conflicts and a 15% increase in meeting efficiency.
• Collaborated with internal and external stakeholders to plan and execute a successful company-wide event, resulting in a 20% increase in attendance and positive feedback from attendees.
• Managed travel arrangements for executives, negotiating discounts with vendors and reducing travel expenses by 10%.
• Implemented a new system for tracking and managing expenses, resulting in a 30% reduction in errors and a 20% increase in efficiency.
• Developed and maintained effective relationships with key stakeholders, resulting in a 15% increase in customer satisfaction and a 10% increase in revenue.
• Managed special projects, including the development and implementation of new policies and procedures, resulting in a 25% increase in operational efficiency.
• Managed and coordinated executive-level meetings, including preparing agendas, taking notes, and following up on action items, resulting in a 20% increase in meeting productivity.
• Developed and edited presentations, reports, and other documents, resulting in a 15% increase in quality and accuracy.
• Handled confidential information with discretion, ensuring the security and privacy of sensitive data.
• Event planning and execution
• Travel arrangements and negotiation
• Expense tracking and management
• Relationship building and stakeholder management
• Policy and procedure development
• Meeting coordination and preparation
• Presentation development and editing
• Report writing and editing
• Time management and prioritization
• Problem-solving and critical thinking
• Communication and interpersonal skills
• Attention to detail and accuracy
• Basic understanding of financial principles
• Organizational and multitasking skills

Executive Administrative Assistant Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall organization.
• Coordinated and executed a successful company-wide event, resulting in a 25% increase in attendance and positive feedback from attendees.
• Managed executive calendars and travel arrangements for a team of 5 executives, ensuring timely and efficient scheduling and reducing scheduling conflicts by 50%.
• Streamlined and improved the invoice processing system, resulting in a 20% reduction in processing time and a 15% reduction in errors.
• Collaborated with HR to develop and implement a new onboarding process for new hires, resulting in a 40% reduction in onboarding time and an increase in new hire satisfaction scores.
• Managed and maintained a budget of $500K, ensuring accurate tracking and reporting of expenses and reducing overspending by 10%.
• Developed and maintained a database of vendor contracts, resulting in a 25% reduction in time spent searching for contract information and improving overall organization.
• Managed and coordinated a team of 3 administrative assistants, providing guidance and support to improve team productivity by 20%.
• Prepared and presented monthly reports on departmental finances, providing valuable insights and recommendations for cost-saving measures and improving overall financial transparency.
• Organization
• Process improvement
• Invoice processing
• Onboarding coordination
• Team leadership
• Financial analysis
• Vendor contract management
• Communication

High Level Resume Tips for Executive Assistants:

As an Executive Assistant, your role is critical to the success of your organization. You are responsible for managing the day-to-day operations of the executive team, ensuring that they have the support they need to make strategic decisions and drive the business forward. When it comes to creating a resume that showcases your skills and experience, it's important to focus on the key priorities that hiring managers are looking for in an Executive Assistant. Here are some of our top tips for creating a compelling Executive Assistant resume: Highlight your ability to manage complex projects and tasks: As an Executive Assistant, you are often responsible for managing multiple projects and tasks simultaneously. Highlight your ability to prioritize tasks, manage competing demands, and meet deadlines, demonstrating your strong organizational and time-management skills. Emphasize your communication and interpersonal skills: Your role as an Executive Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Executive Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Executive Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Executive Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements. By following these tips, you can create a resume that showcases your strengths as an Executive Assistant and helps you stand out in a competitive job market.

Must-Have Information for a Executive Assistant Resume:

Here are the essential sections that should exist in an Executive Assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other Executive Assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Executive Assistants:

Executive assistant resume headline examples:, strong headlines.

• Highly organized Executive Assistant with 5+ years of experience supporting C-suite executives in fast-paced environments
• Proactive Executive Assistant with a proven track record of anticipating needs and streamlining operations for senior leadership teams
• Detail-oriented Executive Assistant with exceptional communication skills and expertise in managing complex calendars and travel arrangements for executives

Why these are strong:

• These resume headlines are strong for Executive Assistants as they highlight key skills and experiences that are essential to the role. The first headline emphasizes the candidate's organizational skills and experience supporting high-level executives. The second headline showcases the candidate's proactive approach and ability to streamline operations for senior leadership teams. Finally, the third headline highlights the candidate's attention to detail and expertise in managing complex calendars and travel arrangements, which are crucial skills for Executive Assistants. Overall, these headlines effectively communicate the candidate's strengths and value proposition to hiring managers.

Weak Headlines

• Executive Assistant with Strong Administrative Skills
• Experienced Executive Assistant with Excellent Communication Abilities
• Detail-Oriented Executive Assistant with Organizational Expertise

Why these are weak:

• These resume headlines need improvement for Executive Assistants as they lack specificity and fail to highlight the candidate's unique value or accomplishments. The first headline is too generic and doesn't provide any context or results. The second headline mentions experience and communication skills, but doesn't showcase any measurable achievements or certifications that could strengthen the candidate's profile. The third headline mentions being detail-oriented and organized, but doesn't provide any examples or metrics to support these claims.

Writing an Exceptional Executive Assistant Resume Summary:

Executive assistant resume summary examples:, strong summaries.

• Highly organized Executive Assistant with 7 years of experience supporting C-level executives in fast-paced environments. Skilled in managing complex calendars, arranging travel, and coordinating meetings and events. Proven ability to anticipate needs and provide exceptional administrative support, resulting in increased efficiency and productivity for executives.
• Detail-oriented Executive Assistant with 5 years of experience in the finance industry, supporting senior-level executives in investment banking and private equity firms. Proficient in managing confidential information, preparing financial reports, and conducting research. Recognized for exceptional communication skills and ability to build strong relationships with clients and stakeholders.
• Strategic Executive Assistant with 10 years of experience supporting CEOs and Board Members in the healthcare industry. Expert in managing multiple projects simultaneously, developing and implementing administrative policies and procedures, and overseeing office operations. Skilled in building and leading high-performing teams, resulting in increased productivity and streamlined processes.
• These resume summaries are strong for Executive Assistants as they highlight the candidates' key skills, industry-specific experience, and quantifiable achievements. The first summary emphasizes the candidate's organizational skills and ability to provide exceptional administrative support, making them an asset to any executive team. The second summary showcases the candidate's expertise in the finance industry and their ability to manage confidential information, making them highly appealing to firms in this sector. Lastly, the third summary demonstrates the candidate's strategic thinking and leadership skills, making them an ideal candidate for supporting high-level executives in the healthcare industry.

Weak Summaries

• Executive Assistant with experience in managing calendars, scheduling meetings, and providing administrative support, seeking a new opportunity to utilize my skills in a fast-paced environment.
• Experienced Executive Assistant with strong communication and organizational skills, capable of handling multiple tasks simultaneously, looking for a challenging role in a reputable organization.
• Executive Assistant with a proven track record of supporting senior executives, managing travel arrangements, and coordinating events, seeking a new opportunity to contribute to the success of a growing company.
• These resume summaries need improvement for Executive Assistants as they lack specific details on the candidate's achievements, skills, and unique value proposition. The first summary provides only a general overview of the candidate's experience, without mentioning any specific accomplishments or industries. The second summary, though longer, still lacks concrete examples of the candidate's communication and organizational skills or how they have contributed to the success of their previous employers. The third summary mentions a "proven track record" but doesn't provide any quantifiable results or details on the candidate's successes in supporting senior executives, managing travel arrangements, or coordinating events, which would make their profile more compelling to potential employers.

Resume Objective Examples for Executive Assistants:

Strong objectives.

• Detail-oriented and organized Executive Assistant with a strong background in managing calendars, travel arrangements, and administrative tasks, seeking a challenging role to support C-level executives and contribute to the smooth functioning of a fast-paced organization.
• Highly motivated and proactive Executive Assistant with excellent communication and problem-solving skills, seeking an opportunity to work with senior leaders and assist in managing projects, events, and other high-level tasks to ensure the success of the organization.
• Experienced Executive Assistant with a proven track record of providing exceptional administrative support to executives and teams, seeking a role where I can leverage my skills in managing complex schedules, coordinating meetings, and handling confidential information to contribute to the growth of a dynamic company.
• These resume objectives are strong for up and coming Executive Assistants because they showcase the candidates' relevant skills, experience, and eagerness to contribute to the success of the organization. The first objective emphasizes the candidate's organizational skills and experience in managing administrative tasks, which are important attributes for an Executive Assistant. The second objective showcases the candidate's proactive nature and ability to work with senior leaders, making them a promising fit for a role that involves managing high-level tasks. Lastly, the third objective highlights the candidate's experience in providing exceptional administrative support, demonstrating their ability to handle complex schedules and confidential information.

Weak Objectives

• Seeking an Executive Assistant position where I can utilize my organizational skills and attention to detail to support high-level executives.
• Aspiring Executive Assistant with some administrative experience, seeking to develop my career in a fast-paced corporate environment.
• Recent graduate with a degree in business administration, interested in an Executive Assistant role to gain experience in supporting senior executives.
• These resume objectives need improvement for up and coming Executive Assistants because they lack specificity and don't effectively showcase the unique value or skills the candidates possess. The first objective is generic and doesn't provide any information about the candidate's background, passion, or relevant experience. The second objective hints at some administrative experience, but it doesn't mention any specific achievements, education, or industries the candidate is interested in. The third objective, although it mentions a degree in business administration, doesn't elaborate on the candidate's expertise, skills, or any particular area of executive support they are passionate about, which would make their profile more appealing to potential employers.

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Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your executive assistant work experience:, best practices for your work experience section:.

• Highlight your ability to manage multiple tasks and priorities simultaneously, while maintaining a high level of organization and attention to detail.
• Showcase your experience in managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives.
• Emphasize your communication skills, including your ability to communicate effectively with executives, team members, and external stakeholders.
• Demonstrate your problem-solving skills by highlighting instances where you identified and resolved issues before they became bigger problems.
• Highlight your experience in managing confidential information and sensitive situations with discretion and professionalism.
• Showcase your ability to work independently and take initiative, while also being a team player and collaborating with others.
• Mention any experience you have in project management, event planning, or budget management.
• Lastly, ensure that your language is clear, concise, and professional, and avoid using industry jargon or overly technical terms.

Example Work Experiences for Executive Assistants:

Strong experiences.

Coordinated and executed all logistics for a high-profile executive retreat, including travel arrangements, event planning, and vendor management, resulting in a successful and well-received event attended by over 100 executives.

Managed the CEO's complex calendar and travel schedule, ensuring all appointments and meetings were scheduled efficiently and effectively, resulting in a 20% increase in the CEO's productivity.

Developed and implemented a new filing system for the executive team, resulting in a 30% increase in efficiency and a reduction in errors.

Successfully managed multiple projects simultaneously, including event planning, budget management, and vendor coordination, resulting in on-time and on-budget project completion.

Acted as a liaison between the executive team and external stakeholders, effectively communicating and managing expectations, resulting in improved relationships and increased trust.

Conducted research and analysis on industry trends and best practices, providing valuable insights and recommendations to the executive team, resulting in informed decision-making and improved strategic planning.

• These work experiences are strong because they showcase the Executive Assistant's ability to manage complex logistics, communicate effectively, and provide valuable insights and recommendations to the executive team. The use of specific metrics and action-oriented language demonstrates the candidate's ability to deliver tangible results and effectively support the executive team.

Weak Experiences

Coordinated travel arrangements for executives, including booking flights, hotels, and ground transportation.

Managed calendars and scheduled meetings for multiple executives, ensuring timely and efficient communication.

Assisted with administrative tasks such as filing, data entry, and document preparation.

Acted as the main point of contact between the executive and internal/external stakeholders, managing communication and providing support as needed.

Assisted with the planning and execution of company events, ensuring all aspects were well-organized and executed smoothly.

Handled various administrative tasks, such as filing, data entry, and expense reports, to maintain an efficient and organized office environment.

• These work experiences are weak because they lack specificity and do not showcase the impact of the individual's work or the benefits brought to the company. They provide generic descriptions of tasks performed without highlighting any achievements or results. To improve these bullet points, the candidate should focus on incorporating metrics to demonstrate their efficiency and effectiveness, using more powerful action verbs, and providing clear context that demonstrates their ability to support executives and contribute to successful outcomes.

Top Skills & Keywords for Executive Assistant Resumes:

Top hard & soft skills for executive assistants, hard skills.

• Calendar Management
• Travel Coordination
• Meeting Coordination
• Budget Management
• Project Management
• Event Planning
• Data Analysis and Reporting
• Communication Skills
• Microsoft Office Suite
• Time Management
• Research and Analysis
• Record Keeping and Filing

Soft Skills

• Organization and Attention to Detail
• Communication and Interpersonal Skills
• Time Management and Prioritization
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Confidentiality and Discretion
• Multitasking and Efficiency
• Initiative and Proactivity
• Professionalism and Poise
• Resourcefulness and Creativity
• Teamwork and Collaboration
• Emotional Intelligence and Relationship Building

Go Above & Beyond with a Executive Assistant Cover Letter

Executive assistant cover letter example: (based on resume).

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Today’s Date]

[Company Name] [Address] [City, State ZIP Code]

Dear Hiring Manager,

I am excited to apply for the Executive Assistant position at [Company Name]. With my extensive experience in managing high-profile executive projects, developing efficient filing systems, and maintaining strong relationships with key stakeholders, I am confident that I can make a significant contribution to your team.

In my most recent role, I managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction. I also developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization. Additionally, I maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.

In my previous roles, I provided administrative support to multiple departments, managed executive budgets, planned and coordinated successful events, and assisted with onboarding and training of new employees. Through these experiences, I have developed strong organizational, communication, and problem-solving skills that will enable me to excel in this position.

I am confident that my skills and experience make me a strong candidate for this position. I am excited about the opportunity to contribute to the success of [Company Name] and look forward to discussing my qualifications further.

Thank you for considering my application.

[Your Name]

As an Executive Assistant, you are the backbone of your organization, providing crucial support to top-level executives and ensuring the smooth operation of the business. To showcase your skills and experience, it's important to pair your resume with a tailored cover letter that highlights your unique value proposition and demonstrates your passion for the role.

Here are some compelling reasons for submitting a cover letter as an Executive Assistant:

• Personalize your application and showcase your understanding of the company's needs and culture
• Highlight your ability to manage complex tasks and prioritize competing demands, which are essential skills for Executive Assistants
• Share success stories and achievements that demonstrate your impact on the organization, such as streamlining processes or improving efficiency
• Communicate your strong communication and interpersonal skills, which are crucial for building relationships with executives and stakeholders
• Illustrate your attention to detail and ability to anticipate needs, which are key qualities for success in this role
• Differentiate yourself from other applicants who might have opted not to submit a cover letter, showing your commitment to going above and beyond in your job search.

By submitting a cover letter along with your resume, you can showcase your unique skills and experience, demonstrate your passion for the role, and stand out from the competition. Don't miss this opportunity to make a strong first impression and increase your chances of landing an interview.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume.

An Executive Assistant resume should ideally be one to two pages long. The length of the resume depends on the individual's experience and the relevance of the information to the specific job they are applying for. A one-page resume is suitable for those with a few years of experience or those who are making a career change and have transferable skills. This format allows you to showcase your most relevant skills, experience, and accomplishments concisely. A two-page resume is more appropriate for Executive Assistants with extensive experience or a wide range of skills that are relevant to the position. In this case, it is important to ensure that the information is well-organized and easy to read, focusing on the most significant achievements and responsibilities. Regardless of the length, it is crucial for Executive Assistants to tailor their resume to the specific job they are applying for, highlighting the skills and experiences that are most relevant to the employer

What is the best way to format a Executive Assistant resume?

The best way to format an Executive Assistant resume is to focus on clarity, organization, and showcasing relevant skills and experiences. Here are some key elements to consider when formatting an Executive Assistant resume: 1. Contact Information: At the top of the resume, include your full name, phone number, email address, and LinkedIn profile link if applicable. This ensures that potential employers can easily get in touch with you. 2. Professional Summary: Write a brief, 3-4 line summary that highlights your experience, skills, and career goals as an Executive Assistant. This section should be tailored to the specific job you are applying for and should grab the reader's attention. 3. Work Experience: List your work experience in reverse chronological order, starting with your most recent position. For each position, include the company name, your job title, the dates of employment, and a brief description of your responsibilities and achievements

Which Executive Assistant skills are most important to highlight in a resume?

As an AI language model, I do not have personal experience or opinions. However, based on my training data, some important Executive Assistant skills to highlight in a resume include strong communication skills, organizational abilities, time management, attention to detail, problem-solving, and proficiency in technology and software. Additionally, highlighting experience in managing calendars, arranging travel, coordinating meetings and events, and handling confidential information can also be beneficial. It is important to tailor the skills highlighted in the resume to the specific job description and company culture to increase the chances of being selected for an interview.

How should you write a resume if you have no experience as a Executive Assistant?

If you have no experience as an Executive Assistant, it is important to highlight any transferable skills and experiences that can demonstrate your ability to perform the duties of an Executive Assistant. Here are some tips for writing a resume: 1. Start with a strong objective statement that highlights your interest in becoming an Executive Assistant and your willingness to learn and grow in the role. 2. Focus on your education and any relevant coursework or certifications that you have completed. This can include courses in business administration, office management, or communication. 3. Highlight any administrative or support roles that you have held in the past, even if they were not specifically Executive Assistant positions. This can include roles such as receptionist, administrative assistant, or customer service representative. 4. Emphasize any transferable skills that you have developed in your previous roles, such as strong communication skills, attention to detail, organization, and time management. 5. Use specific examples to demonstrate your skills and experiences. For example, if you have experience managing

Compare Your Executive Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Executive Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Executive Assistants:

Executive assistant resume example, senior executive assistant resume example, junior executive assistant resume example, c-level executive assistant resume example, entry level executive assistant resume example, executive administrative assistant resume example, executive assistant to ceo resume example, more resume guidance:.

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• Resume and Cover Letter
• Administrative Assistant Job...

Administrative Assistant Job Description: All Key Roles & Duties

7 min read · Updated on April 17, 2024

Use this Administrative Assistant job description to customize your resume

Administrative Assistants are often the unsung heroes of organized and efficient office environments. 

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description. 

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills , credentials, and work experience that matter most to employers in your target field.

How to read an administrative assistant job description

Each part of the administrative assistant job description will give you a different set of details. Some companies will use a template, and some will write their administrative job description from scratch, but, for the most part, you can bet on the job descriptions having these sections:

A title: This will likely be the title you'll hold within their organization. It can simply state “Administrative Assistant” or “Executive Administrative Assistant” or be more complex like “HS&E Administrative Assistant.” 

An introduction: This is usually a paragraph that talks a bit about the company and what its plans are for the future.

Job summary: While you won't always see a job summary , it would be a short blurb about the position and key responsibilities. Pay attention to job summaries because the duties listed here will be the most important things the company is looking for. 

Job responsibilities: A bulleted list of things the company needs its next Administrative Assistant to do every day.

Qualifications: Here is where you'll find out how much education they want you to have and a list of critical soft skills . Don't overlook the importance of these soft skills, as they can be THE THING that helps you land an interview.

Working conditions: While many administrative assistant job descriptions will end with the qualifications section, some will include details about whether the role is full-time or part-time, plus other details about what to expect at the company.

Call to action: Usually just a simple line that tells you how to apply, either on the company's website or by emailing your resume to a person. 

It's important to note that these sections may or may not be labeled. Let's take a look at an administrative assistant job description. 

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Administrative assistant responsibilities:

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and create presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.  

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face-to-face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

A well-crafted resume skills section highlighting your relevant skills for an administrative assistant position will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Use the administrative assistant's top skills and proficiencies below to help you effectively write your resume.

Administrative assistant qualifications:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative assistant skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Proficiency in Microsoft Office

Professionalism

Problem-Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Attention to Detail

Telephone Skills

Discretion and Judgment

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Microsoft Office Skills

Typing Skills

Tailor your resume

As you go through the administrative assistant job description, be sure to take note of how the company has written the skills and keywords. You'll want to use this exact language on your resume to help get past the ATS. On top of that, once you get past the ATS, the hiring manager will want to see that you've paid attention to what they need. So, by tailoring – or customizing – your resume to the specific job, you'll increase your chances of winning an interview. 

Resume case study

Not sure how to incorporate all of this into your resume? See how we helped this executive assistant revamp her resume . By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this admin assistant professional will stand out to hiring managers from the beginning. 

Job descriptions are your friend

Applying for a new job doesn't have to be a chore. If you leverage the details in the administrative assistant job description to collect skills and keywords to write your resume, you'll win the day. 

Want to double-check that you have all the right Administrative Assistant skills and keywords in your resume? Upload it for a free review from a resume-writing expert.

Recommended reading:

The Top 13 Jobs Skills Employers Want in 2021

How to Showcase Soft Skills on a Resume

Administrative Office Assistant Resume Example

Related Articles:

7 Signs Your Resume is Making You Look Old

Why a Simple Resume Layout is a Successful Resume

Software Developer Top Needed Skills

See how your resume stacks up.

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
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Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

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Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

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• Administrative Assistant...

Administrative Assistant Skills: Add to Improve Your Resume!

7 min read · Updated on May 15, 2024

Here are top skills to include on an administrative assistant resume.

Administrative assistant skills are necessary in a variety of jobs. Beyond Administrative Assistant positions, they are pertinent in Office Manager, Office Assistant, Executive Assistant, and Receptionist roles. If you're aiming to land a job in any of these positions, it's vital that your resume reflects the most common and in-demand administrative skills for success.

Read on to learn more about the top administrative assistant skills, with tips on incorporating them into your resume. 

Top Administrative Assistant skills

Writing your resume with a target job in mind requires having a clear understanding of the job's skills and proficiencies. This section covers some of the most in-demand Administrative Assistant skills to consider for your resume. 

Organization

For those in Administrative Assistant-type roles, there are many moving parts, from scheduling and travel arrangements to answering client questions and filing critical documents. This aspect of the role requires excellent organizational skills to ensure nothing falls through the cracks. 

Examples of applying organizational skills at work include:

Creating an easy-to-understand filing system

Using software to track daily to-do items

Maintaining calendars and travel arrangements

Coordinating team meetings

Problem-solving

Administrative Assistant-type professionals apply problem-solving skills daily. From helping a client get the information they need or a new hire access their new work accounts to assisting a manager in rearranging his schedule due to his forgetting about a personal appointment. It's about coming up with the answers and solutions you need quickly.

Additional examples of applying problem-solving skills at work include:

Developing a creative solution to a customer issue

Effectively communicating the details of problems with the team to work together on a solution

Brainstorming solutions to a problem with a coworker

Written communication

Though written communication falls under the bucket of communication – written and verbal – they're worth listing separately. One can be good at verbal communication and not as good at written communication, and vice versa. Though, both are vital in administrative roles.

Both written and verbal communication require you to interpret correspondence and effectively respond, requiring skills like active listening and critical thinking. Written communication , however, also requires technical skills, like being able to write in clear English with proper punctuation. From there, you also need to apply the hard skills of editing and proofreading before sharing your written work or communications. 

Examples of written communication at work include:

Proofing and editing an email response before sending it

Writing a CEO corporate communication to employees and sending it

Creating a presentation for monthly leadership meetings

Verbal communication

In administrative roles, you have to speak to all types of people, from coworkers and members of the leadership team to customers, clients, and other stakeholders. Therefore, verbal communication is an in-demand skill for anyone in this type of position. 

Examples of applying verbal communication skills in an admin role might look like:

Actively listening to a customer or client's concerns to help come to a resolution

Asking questions to clarify understanding of basic and complex topics

Communicating information to a range of people effectively

Attention to detail 

When you're juggling several items at once, like scheduling calendars, making travel arrangements, handling meeting and event planning, ordering supplies, and answering phones, you must be detail-oriented. After all, the last thing you want to have happen is a manager ending up at the wrong work destination due to an error in booking or a team of managers showing up for a meeting on the wrong day. 

Examples of applying attention to detail at work include:

 Effectively coordinating quarterly employee meetings

Coordinating travel arrangements for the leadership team to attend an out-of-state meeting

Capturing customer complaints in a spreadsheet

Administrative professionals don't work in a vacuum. Yes, many members of an organization rely on them for support. However, they also require other employees to collaborate and complete day-to-day tasks and projects. This means teamwork is necessary to move work forward. 

Here are some representations of teamwork at work:

Working together as a team vs. individually

Applying collaboration when coming up with solutions and innovations

Using empathy in an attempt to understand another's perspective

Additional Administrative Assistant skills & proficiencies

Here are additional Administrative Assistant skills to consider for your resume, broken down by hard and soft skills . 

Administrative Assistant hard skills

Microsoft Office 

Supply management

Inventory control

Office administration procedures

Telephone skills

Expense reporting

Travel arrangements

Data analysis

Technological proficiency 

Administrative Assistant soft skills

Professionalism

Discretion and judgment

Resourcefulness

Anticipates needs

Emotional intelligence

Flexibility

Critical thinking

Time management

How to develop Administrative Assistant skills

There are several ways you can improve your administrative skills to enhance your resume.

Consider any gaps or areas for improvement. First, take inventory and make a list of the skills you currently have and ones you feel you can improve upon. If there's a certain type of administrative position you'd like to land, refer to the job description and identify any skills gaps to add to your list, as well. 

Seek out training. Referring to your list of skills gaps and areas to improve, seek training to cover them. There is a lot of low-cost and free online training to help you upskill and increase your value as a candidate.

Get certified. Certifications are not only a great way to show you have the knowledge and skills required for the certification, but they also show you're invested in your professional development. Popular certification options for the admin field include:

Certified Executive Assistant

Administrative Assistant Certification

Certified Administrative Professional (CAP)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Ask for additional work. Another way to improve your skills or fill in gaps is to request additional projects at work. For example, if you're seeking to learn more about how to use Excel, ask for a project that involves using that software. 

How to add Administrative Assistant skills to your resume

When incorporating soft skills into your resume, it's more common to highlight them through accomplishments vs. list them. For example, consider the following accomplishment:

Spearheaded $10M project to install new computer systems to increase efficiency by 25% regarding data input and output

This statement indicates the person has leadership, problem-solving, innovation, and creativity soft skills without directly listing them. 

It's ok to list pertinent soft skills in your competencies or skills list if you feel it adds value. However, it's generally best to show you have them through your achievements vs. simply saying you have them by listing them.

Hard skills, on the other hand, are typically written out specifically. For example:

Applied advanced Microsoft Excel skills to create pivot tables to increase data analysis by 15%

Microsoft Excel and pivot tables are both hard skills in this accomplishment.

Where to incorporate Administrative Assistant skills

Administrative Assistant skills should be incorporated throughout your resume, including in your: 

Resume summary

Work experience section, core competencies or skills section.

Your resume summary is a succinct three to five sentence paragraph that sits at the top of your resume just below your contact information. It's a good place to speak to some pertinent soft skills or hard skills that you have related to the job description. 

Your Work Experience section will make up the bulk of your resume. It's the best section on your resume to highlight skills linked to achievements. 

It's a good idea to include a Core Competencies section just below your resume summary. Here, you'll include 9-12 (15 max) core competencies you have related to the job.  

Land your next Administrative Assistant job!

A well-crafted resume skills section , highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system (ATS) and stand out to hiring managers. Use the top administrative assistant skills and proficiencies above to effectively write your resume to achieve these goals.

Are you confident that your resume represents your administrative skills in a way that will land interviews? Why not submit it for a free resume review to be sure? 

Recommended reading:

7 Signs Your Resume is Making You Look Old

Why a Simple Resume Layout is a Successful Resume

How to See If My Resume Is ATS-Friendly for Free

Related Articles:

Choosing a Resume Writing Service: What to Look For

Business Analyst Skills: Add to Improve Your Resume!

Cashier Skills: Add to Improve Your Resume!

See how your resume stacks up.

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