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Home » Catchy Motivation Letter For Exchange Program: 7 Examples

Catchy Motivation Letter For Exchange Program: 7 Examples

Are you looking to go on an exchange program but don’t know how to write a motivation letter? Or maybe you’ve written one before, but it wasn’t quite good enough? Check out these seven examples for inspiration. With the right attitude and a bit of creativity, your motivation letter can be what convinces the selection committee to choose you.

Table of Contents

How To Write a Motivation Letter For Exchange Program?

If you’re hoping to participate in an exchange program, you’ll likely need to submit a motivation letter as part of your application. This letter is your opportunity to sell yourself to the exchange program coordinator and demonstrate why you should be selected for the program. While each letter will be unique, there are a few general tips you can follow to make sure your letter is impressive.

First, take the time to research the exchange program and learn about its goals and objectives. That way, you can tailor your letter to align with the program’s values. Next, be sure to highlight your relevant skills and experiences. Explain how participating in the program will help you grow as a person and contribute to your future career goals. Finally, be sure to proofread your letter carefully before submitting it. A well-written motivation letter can make all the difference in whether or not you’re selected for an exchange program, so it’s worth taking the time to get it right.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Motivation Letter For Exchange Program

To Whom It May Concern,

I am writing to apply for the exchange program at the University of XYZ. So, I am a third-year student studying economics and business administration at ABC University in my home country.

I am interested in spending a semester or a year abroad as part of my studies, in order to gain international experience and expand my horizons. So, I believe that the University of XYZ would be an ideal place for me to do this, as it is one of the leading institutions in my field.

During my time at ABC University, I have been consistently among the top students in my class. I am confident that I have the ability to succeed academically at the University of XYZ. In addition, I am fluent in English and have basic proficiency in French.

I am confident that I would be an excellent representative of my home country and my university while abroad, and I am eager to learn more about other cultures. Also, I believe that this experience would be invaluable for my personal and professional development.

Thank you for your consideration, and I look forward to hearing from you.

Related: Motivational letter for university: 12 Examples & Sample Included

Motivation Letter For Exchange Program Sample

Also, I am writing to apply for the exchange program at XYZ University.

Also, I am currently a student at ABC University, where I am studying XYZ. So, I am very interested in the XYZ program at XYZ University, and I believe that an exchange would be beneficial for my academic development.

At ABC University, I have maintained a strong academic record, and I am confident that I would be able to do the same at XYZ University. Also, I am a motivated and hard-working student, who is eager to learn.

I believe that an exchange program would provide me with an excellent opportunity to learn more about XYZ, and to gain valuable experience in the field. So, I am confident that I would be able to make a positive contribution to the XYZ program, and I look forward to the opportunity to learn from the students and faculty at XYZ University.

Thank you for your time and consideration,

Related: Indeed Cover Letter: 07 Templates and Samples

Motivation Letter Student Exchange

My name is _______ _______ and I am a student at ___________.So, I am interested in studying abroad for a semester and am writing to inquire about the possibility of attending your institution.

I have been studying ______ for the past ___ years and am very passionate about it. So,. I believe that an exchange semester would be beneficial for my personal and academic growth. I am confident that I would be able to contribute to your campus community and would greatly appreciate the opportunity to learn more about ______ culture.

Thank you for your time and consideration. I look forward to hearing from you soon.

___________ ___________

Related: Generic Cover Letter: 09 Samples & Examples

Motivation Letter Erasmus Exchange

I am writing to apply for the Erasmus Exchange program at XYZ University.

As an ABC student, I am very interested in studying abroad and expanding my academic horizons. I believe that the Erasmus Exchange program would be the perfect opportunity for me to do this.

XYZ University is one of the leading institutions in my field of study, and I would be very honored to have the opportunity to study there. I am confident that I would be able to contribute to the academic community at XYZ University and that I would benefit greatly from the experience.

Related: 07 Best General Manager Cover Letter Samples

Motivation Letter For Exchange Program With No Experience

I am writing to apply for the exchange program with no experience. So, I am a senior in high school and will be graduating in May. So, I have always been interested in other cultures and have dreamed of living in another country.

I believe that this program would be an excellent opportunity for me to learn more about other cultures and to experience life in another country. Also, I am a very responsible person and I am sure that I would be an excellent representative of my country.

So, I am eager to learn more about other cultures and to experience life in another country. So, believe that this program would be an excellent opportunity for me to do so. I am confident that I would be an excellent representative of my country and I would make the most of this opportunity.

Thank you for your consideration,

Related: Marketing Cover Letter: 09 Samples & Examples

Motivation Letter For Exchange Program Example

I am currently a student at ABC University and I am interested in spending a semester abroad in order to broaden my academic horizons. So, I believe that XYZ University would be the perfect place for me to do this, as it is renowned for its excellent facilities and academic staff.

So, I am confident that I would be able to contribute positively to the exchange program, and I would be keen to learn more about the culture and way of life in XYZ country. I believe that this experience would be invaluable for my personal and professional development.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Related: 145+ Creative Safety Officer Resume Objective ideas

Short Motivation Letter For Exchange Program

So, I am writing to apply for the exchange program at XYZ University.

I am currently a student at ABC University and I am interested in studying abroad in order to broaden my academic horizons. So, I believe that XYZ University would be the perfect place for me to do this, as it is renowned for its excellent teaching and research facilities.

So, I am confident that I would be able to contribute positively to the exchange program, and I look forward to the opportunity to learn more about another culture and way of life. I am eager to make new friends and experience everything that XYZ University has to offer.

5 Things To Include In a Motivation Letter For Exchange Program

A motivation letter is one of the most important parts of your exchange program application. It is your opportunity to sell yourself to the program administrators and explain why you are the perfect candidate for the program. While there is no one-size-fits-all template for a motivation letter, there are some essential elements that should always be included.

• A brief introduction: who are you and why are you interested in the program?
• A statement of your goals: what do you hope to achieve by participating in the program?
• An explanation of your qualifications: why are you better suited than other applicants?
• A description of your relevant experience: what skills have you acquired that will help you succeed on the program?
• A glimpse into your personality: what makes you unique and why will you be an asset to the program?

By taking the time to craft a well-written and informative motivation letter, you can increase your chances of being accepted into the exchange program of your choice. So don’t hesitate – start writing today!

Related: What is Cover Letter? Complete Guide To Get any Job.

I hope you found this blog helpful in understanding what goes into a motivation letter for an exchange program. As you can see, it is important to be personal and specific when writing one of these letters. Make sure to highlight your unique experiences and attributes that make you the perfect candidate for the exchange program. Above all, be genuine and enthusiastic in your writing, as this will come across in your letter. Best of luck with your application!

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• Cover Letters  
• Internships and Studies  
• Exchange Student Program Cover Letter

Cover Letter for an Exchange Student Program Application: Examples & Writing Tips

Last updated on August 12, 2023 - © Free-Sample-Letter.com

How to Write the Perfect Cover Letter for an Exchange Student Program?

Embarking on the journey of applying for an exchange student program is thrilling yet challenging, given the competitive nature of the selection process. Your application must shine among a pool of talented individuals, and an outstanding cover letter can be the catalyst to achieve that. This blog post is dedicated to guiding you through the intricate process of composing the perfect letter of motivation that will make your application stand out for an exchange student program . So, why wait? Dive in to discover more!

In the pursuit of a spot in a student exchange program, it's paramount to grasp what the admission panel values. Beyond mere academic qualifications, they seek candidates who possess the resilience to adapt to new environments and the empathy to meld with diverse cultures. They expect an authentic commitment from applicants, a desire to delve into the unknown, explore the chosen destination, and forge genuine connections.

Your personal statement must encapsulate more than a simple desire to study abroad; it must resonate with your enthusiasm for immersing yourself in a foreign culture for an extended period. Highlighting how you intend to embrace every facet of the exchange program can set you apart. Mentioning travel-related experiences can be a boon too, as familiarity with varied cultural practices and languages makes you an appealing candidate.

In essence, when applying for a student exchange program , the ability to articulate your enthusiasm and curiosity about exploring new cultural landscapes through rich, meaningful engagements can tip the scales in your favor. Your cover letter is not just a document; it's a reflection of your aspirations, and this guide aims to ensure it resonates with the admission panel.

➤ Do You Need to Update Your CV? We Have a Free Ready-to-Use Template

How Can You Make Your Exchange Student Program Application Standout?

The cover letter for an exchange student program is not merely a formality; it's a chance to make a remarkable first impression. Crafting it thoughtfully can set your application apart from the rest. Here's how you can construct a cover letter that resonates with the decision-makers:

Deeply Research the Organization

Before even penning the first line, immerse yourself in the details of the organization you're applying to. Understand their mission, values, and culture by perusing their website and other resources. This knowledge allows you to align your cover letter with their ethos, demonstrating genuine interest.

Find out who your audience is and what they’re looking for.

The next step is to find out who your audience is and what they’re looking for. Are they searching for students who are passionate about a certain subject? Are they looking for students who have leadership experience? Once you know what they’re looking for, you can tailor your cover letter accordingly.

Identify Your Audience and Their Needs

Analyze who will be reading your cover letter. Are they seeking students with passion for specific subjects or those with leadership acumen? Understand their criteria and desires, then tailor your cover letter to match.

Customize Your Content to the Program

Recognize that each exchange program has its unique attributes. Highlight why you are an ideal fit for this specific opportunity and showcase the distinctive skills or experiences you can contribute.

Engage with a Strong Opening Sentence

Your opening sentence should be compelling, sparking curiosity and drawing the reader in. Mention your motivation for choosing this particular exchange program and articulate what you expect to achieve.

Conciseness is Key

The cover letter should be succinct, confined to one page. Focus on vital information, omit unnecessary details, and employ clear and precise language.

Draft, Revise, Perfect:

Start with a draft, then meticulously edit it to perfection. Don’t hesitate to seek feedback from a trusted friend or mentor who can provide fresh insights. Double-check for grammatical errors and typos; your diligence in this stage can make a difference.

In summary:

A cover letter might seem like a demanding task, but for exchange students, it's a crucial component. It's more than just words on paper; it's a reflection of your passion, suitability, and readiness for the program. By embracing these guidelines, you're crafting a cover letter that not only answers the requirements but does so with finesse. The result is an application that stands out, bringing you a step closer to the enriching experience you seek!

➤ We Also Suggest Our Sample Cover Letter for a Student Exchange Program to France

Letter of motivation for an exchange semester (Like Erasmus, ISEP)

Model cover letter for an externship in the student's exchange program.

Dear [Recipient's Name or Sir/Madam],

I am thrilled to apply for the externship position with the [Student's Exchange Programme] scheduled for the [specific term, e.g., summer of 2022]. As a student majoring in [your field of study] at [University Name] located in [city/state/country], I find this opportunity perfectly aligned with my academic pursuits and future career goals.

Now in my [last year or specific year] of studies, I'm on the brink of a new chapter in my life, aspiring to work as a [your future work title]. This externship represents a pivotal step towards that goal, offering a chance to expand my skills and immerse myself in a professional environment that mirrors my anticipated career path.

For the past [specific duration, e.g., 6 months], I have gained practical experience working at a [workplace] in [my hometown]. My responsibilities there have encompassed [list relevant job-specific skills and tasks, such as logging specific data or organizing products]. Notably, I also had the privilege to [highlight a noteworthy experience, e.g., assisting the team leader in a specific project].

My proficiency in computer operations, coupled with a robust command of English, equips me to quickly adapt to any [job-specific] software requirements. Combined with my studies, this hands-on experience positions me as an ideal candidate for an externship at a [mention the specific type of workplace, e.g., retail store, supermarket].

During my academic journey, I have taken on roles such as [personal accomplishment or responsibility, e.g., group leader]. Engaging in [specific responsibilities or extracurricular activities] has sharpened my social and organizational abilities, fostering a sense of responsibility and attentiveness to my duties. I've also learned the value of teamwork and the intricacies of [job-specific tasks] within my faculty.

My ability to work cohesively within a team is crucial, not only in a [specific workplace, e.g., supermarket] but also in [a specific research field or other context]. I believe that collaborative efforts fuel innovation, a belief that I hope to apply and expand upon during this externship.

In conclusion, I am eager to explore the opportunities this externship offers, whether in a [specific workplace] or research setting. The experiences and skills I bring to the table, I believe, align well with your program's needs. I am confident that this externship will significantly enrich my professional development, and I assure you of my wholehearted participation in all activities.

I eagerly await your response and extend my sincere thanks for considering my application. Please feel free to contact me at your earliest convenience.

Cover Letter Template for Student Exchange Program Scholarship

Dear [Recipient's Name or Scholarship Committee],

I am honored to apply for the [Name of Scholarship] within the [Student's Exchange Program] for the [upcoming academic year/term]. As a student majoring in [State your field of study] at [University Name] in [city/state/country], I have consistently pursued academic excellence, achieving a GPA of [Your GPA] thus far. My passion for [Subject or Field] and my ambition to broaden my horizons through international experience drive me to seek this invaluable opportunity.

While my academic achievements demonstrate my commitment to my studies, financial constraints pose a significant challenge to participating in this exchange program. I come from a [describe your financial situation, e.g., low-income family, single-parent household], and receiving this scholarship would make it possible for me to embark on this life-changing journey. My family and I have worked diligently to support my education, but without financial assistance, this particular endeavor remains beyond our reach.

This scholarship not only represents a chance to enrich my education but also an opportunity to immerse myself in a new culture. I believe that the knowledge and perspective I would gain from this experience would not only enhance my academic pursuits but also contribute to my personal growth and future career as a [Your Future Job Title]. I have attached supporting documents that detail my financial situation, as requested.

I am keen to contribute to the [University/Program Name] community, and I have actively engaged in [list extracurricular activities, community service, etc.]. I am confident that I will make the most of this exchange program, sharing my insights and learning from my peers abroad. My attached resume further highlights my qualifications and my fit for this scholarship.

In conclusion, I respectfully request your consideration for the [Name of Scholarship]. I assure you that I will honor the intent of the scholarship by utilizing the experience to further my studies and contribute positively to the global community. I am excited about the possibility of representing [Your University] in this esteemed program and am available for an interview at your convenience.

Thank you for taking the time to review my application. I eagerly await your response.

Graduate Student Exchange Program Cover Letter Sample

As a recent graduate from [University Name] with a degree in [Field of Study], I am thrilled to apply for the [Specific Exchange Program] in [Destination Country/University]. The pursuit of higher education abroad has always been a significant goal of mine, and I believe this program offers the perfect platform for my post-graduate aspirations and academic development.

My academic journey at [University Name] has been both challenging and rewarding, culminating in a [your GPA or honors, e.g., Magna Cum Laude] distinction. I have actively participated in [List relevant academic activities or clubs], where I honed skills that I believe will be crucial for this exchange program.

What attracts me most to the [Specific Exchange Program] is its alignment with my career goals. The courses offered, the faculty's reputation, and the opportunity to immerse myself in [Destination Country's] rich cultural landscape make it an unparalleled choice. I'm particularly drawn to [mention any specific aspect or course of the program], aligning perfectly with my research interests and professional trajectory.

In addition to my academic accomplishments, I have engaged in [list internships, part-time jobs, or volunteer experiences]. These experiences have shaped my ability to adapt, communicate, and collaborate across diverse environments. I have learned the importance of empathy, resilience, and creative thinking - traits that I believe will support my success in this exchange program.

I also want to highlight my passion for [mention any hobbies or interests that align with the destination country, e.g., studying its language, engaging in cultural activities]. These interests underscore my eagerness not only to study but also to truly experience and contribute to my host community.

In conclusion, I am excited about the possibility of joining the [Specific Exchange Program]. I am confident that my academic achievements, professional experiences, and alignment with the program's values make me a strong candidate. I look forward to the opportunity to contribute to and learn from this esteemed program, furthering my education and enriching my global perspective.

I thank you for considering my application and am available for any further information you may require. I eagerly await your response.

Cover Letter Template for High School Student Exchange Program

Dear [Recipient's Name or "Admissions Committee"],

My name is [Your Full Name], a [Grade Level] student at [High School Name] in [City, State/Country]. I am thrilled to submit my application for the [Student Exchange Program Name] for the upcoming [term/season]. The opportunity to immerse myself in a new culture, broaden my horizons, and contribute positively to a foreign community is a dream I am eager to realize.

As an active participant in [Extracurricular Activity/Club Name], I have developed leadership skills, team spirit, and a strong commitment to my passions. Whether it's organizing events or volunteering in community service projects, I have discovered the joy of connecting with people and making a difference.

My interest in [Country/Culture of Exchange Program] began with [mention a class, teacher, or experience that inspired this interest]. Since then, I've been captivated by its [specific cultural aspects, history, language, etc.]. Participating in this exchange program would allow me to dive deeper into my fascination and foster a lifelong appreciation for global perspectives.

Academically, I have maintained a consistent performance at [High School Name], with particular strengths in [Subject(s) related to Exchange Program]. I believe that my dedication to academics aligns well with the program's ethos and would facilitate a smooth transition into the educational system of [Country of Exchange Program].

In addition to my academic pursuits, I value personal growth and self-awareness. I am confident that this exchange experience will not only enrich my understanding of [Country/Culture of Exchange Program] but also help me grow as an individual. I envision myself returning with newfound resilience, open-mindedness, and a network of friendships that transcends borders.

I sincerely thank you for considering my application. I assure you that, if selected, I will represent my school and country with integrity and enthusiasm. I eagerly await the opportunity to discuss my candidacy further.

Thank you for your time and consideration. I look forward to the possibility of embarking on this incredible journey.

Medical Student Exchange Program Cover Letter Guide

I am writing to express my sincere interest in the [Name of Medical Student Exchange Program] for the upcoming [specific term, e.g., Fall 2023]. Currently, I am a medical student at [University Name] with a focus on [specific medical field, e.g., Internal Medicine], and I am eagerly looking for opportunities to broaden my clinical knowledge and skills.

My passion for medicine has been reinforced through extensive clinical experiences at [Hospital or Clinic Name]. As an intern, I have had hands-on involvement with [mention specific tasks, e.g., patient care, diagnostics, surgical assistance]. These experiences have not only honed my medical proficiency but have instilled a profound respect for diverse healthcare practices and patient-centered care.

What particularly attracts me to this exchange program is its reputation for academic excellence and its connection to [specific renowned institutions or research areas]. The chance to learn from leading experts in [medical specialty] and to immerse myself in a different healthcare system represents a unique opportunity to expand my perspective and acquire skills that are not readily available in my current setting.

I am also keen to contribute to the host institution by sharing my insights and experiences. With a background in [mention any relevant research or unique skills, e.g., tropical diseases research], I believe that I can offer valuable contributions to ongoing projects or collaborative initiatives.

Enclosed with this letter are my CV, academic transcripts, and references, providing a comprehensive view of my qualifications and achievements. I am confident that my dedication to medicine, my clinical experience, and my eagerness to learn align perfectly with the objectives of the [Name of Medical Student Exchange Program].

In closing, I would like to express my deep gratitude for considering my application. I am excited about the possibility of joining this esteemed program and furthering my medical education in an inspiring and challenging environment. Please feel free to contact me at [Phone Number] or [Email Address] to discuss my application further or to arrange an interview.

Thank you for your time and consideration.

Cover Letter for Teaching Assistant in Student Exchange Program

I am reaching out to express my keen interest in the Teaching Assistant position within your Student Exchange Program, as advertised. As an individual who passionately believes in the power of education and cross-cultural exchange, I find this opportunity a perfect alignment with my professional values and experiences.

Currently, I am employed as a [Current Job Title] at [Current Institution], where I have been teaching [Subject(s)] to [Grade Level]. My responsibilities include [Briefly describe some key responsibilities], and I have found immense satisfaction in fostering a positive and engaging learning environment.

One of the unique strengths I bring to the table is my extensive experience working with diverse groups of students, both domestically and internationally. Having previously participated in [specific international program/exchange], I gained firsthand insights into adapting teaching methods to cater to different cultural contexts and learning styles. This adaptability is something I look forward to employing in your esteemed exchange program.

My educational background in [Your Field of Study] from [Your University], coupled with professional certifications such as [mention any relevant certifications], equips me with a robust foundation to contribute effectively as a Teaching Assistant. I am particularly excited about the chance to share my love for [Subject or Educational Focus] with students from different parts of the world, facilitating not just academic growth but also cultural enrichment.

Enclosed with this letter are my resume and [any other required documents]. I would be thrilled to further discuss how my experience and passion align with the mission and requirements of your Student Exchange Program. Please feel free to reach out to me at [Your Contact Information] to schedule a convenient time for a meeting.

Thank you for considering my application. I look forward to the possibility of contributing to such an inspiring initiative that resonates so strongly with my educational philosophy and career aspirations.

MBA Student Exchange Program Cover Letter Template

I am reaching out to apply for the [Specific MBA Student Exchange Program] at [University/Institution Name]. As a current MBA student at [Your University Name] with a focus on [Your Specialization, e.g., Marketing or Finance], the opportunity to immerse myself in a global business environment is a thrilling prospect. I am confident that this exchange program aligns perfectly with my academic pursuits and long-term career aspirations in the field of international business.

My academic journey has been enriched by various leadership roles, both within and outside the classroom. As the [Title of Leadership Position, e.g., President of the Business Club], I have successfully led initiatives related to [Specific Projects or Achievements]. These experiences have honed my leadership skills and fostered a deep understanding of business dynamics, teamwork, and strategic thinking.

The international dimension of your esteemed program particularly intrigues me. With the increasing globalization of business, exposure to diverse markets, cultures, and business practices is paramount. I believe that this exchange program would provide me with the invaluable opportunity to expand my global perspective, build international networks, and acquire hands-on experience in a cross-cultural setting.

Beyond my academic accomplishments, I have also gained practical business experience through internships at [Company Name(s)]. My responsibilities included [Briefly Describe Your Responsibilities and Achievements]. These professional experiences have equipped me with essential industry insights and practical skills that I am eager to apply and further develop during the exchange program.

What sets me apart as a candidate for this program is my unwavering commitment to continuous learning and growth. I view this exchange opportunity as more than just an academic endeavor; it represents a platform to contribute, learn, innovate, and shape my future in the international business arena. I am excited about the prospect of joining [Host University/Institution Name], contributing my skills, and absorbing the rich educational culture that your program offers.

I have attached my resume and transcripts for your review. Should you need any additional information, please do not hesitate to contact me at [Your Contact Information]. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to and benefit from this remarkable program.

Cover Letter for Short-term Summer Student Exchange Program

I am thrilled to submit my application for the [Name of Summer Exchange Program] at [Name of Hosting Institution]. As a student majoring in [Your Major] at [Your University], the opportunity to immerse myself in a new culture, build international connections, and enhance my global perspective within a brief summer term is both exciting and aligned with my academic and personal growth goals.

The [Name of Summer Exchange Program] caught my attention due to its focus on [specific aspect or subject of the program]. Having dedicated myself to [related subject or activity] over the past [time period], I believe that this program offers the unique opportunity to expand my knowledge and skills in an international setting. Furthermore, I am eager to learn from renowned experts in the field and engage with fellow participants from diverse backgrounds.

One of my core beliefs is that education extends beyond the classroom. I have actively participated in [mention extracurricular activities, volunteer work, etc.] that have not only enriched my understanding of different cultures but also honed my ability to adapt and thrive in various environments. This summer exchange program offers the chance to further these experiences and apply them in a global context.

Though the program's duration is short, I am committed to making the most of every moment. I plan to actively participate in all scheduled activities, network with fellow students and faculty, and immerse myself in the local culture. I am confident that this experience will have a lasting impact on my personal and academic development, providing me with insights and connections that I will carry into my future endeavors.

Enclosed, please find my resume and other required documents for your review. I would be honored to discuss my application further in an interview or through any other means convenient to you. Thank you for considering my application. I eagerly await the opportunity to be a part of this transformative experience.

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• Finding a Job

How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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I-765, Application for Employment Authorization

ALERT – NEW TEMPORARY FINAL RULE INCREASES AUTOMATIC EXTENSION PERIOD FOR CERTAIN EAD RENEWAL APPLICANTS: On April 4, 2024, USCIS announced  a temporary final rule (TFR) that increased the automatic extension period for employment authorization and EADs of certain EAD renewal applicants from up to 180 days to up to 540 days.

The new temporary final rule is effective on April 8, 2024. This temporary final rule will apply to EAD renewal applicants eligible to receive an automatic extension who timely and properly filed their Form I-765 applications on or after Oct. 27, 2023, if the application is still pending on April 8, 2024. The temporary final rule will also apply to EAD renewal applicants eligible to receive an automatic extension who timely and properly file their Form I-765 application on or after April 8, 2024, and on or before Sept. 30, 2025 (540 days after publication of this temporary final rule in the  Federal Register .

2022 TFR PREVIOUSLY INCREASED AUTOMATIC EXTENSION PERIOD

On May 4, 2022, DHS published a temporary final rule (TFR) titled “ Temporary Increase of the Automatic Extension Period of Employment Authorization and Documentation for Certain Renewal Applicants ” (2022 TFR) in the Federal Register. The rule temporarily amended DHS regulations at 8 CFR 274a.13(d) by adding a new paragraph 8 CFR 274a.13(d)(5), which lengthened the automatic extension period provided in that section from up to 180 days to up to 540 days for those categories described in the TFR, upon timely and properly filing of an EAD renewal application. That increase was available to eligible renewal applicants whose EAD applications were pending as of May 4, 2022, including those applicants whose employment authorization had already lapsed following the initial 180-day extension period, and to eligible applicants who filed an EAD renewal application during the 540-day period beginning on or after May 4, 2022, and ending Oct. 26, 2023.  Automatic extensions of employment authorization and EAD validity for EAD renewal filings made on or after Oct. 27, 2023, reverted to the original up to 180-day period for those eligible applicants who timely and properly file Form I-765 renewal applications. That reversion was not retroactive; all previous up to 540-day automatic extensions for EAD renewal applications filed before Oct. 27, 2023, remain in place. For individuals who received an increased automatic extension under the first temporary final rule, the automatic extension generally will end when their application is approved or denied, or the end of the up to 540-day period, whichever comes earlier.

ALERT: Please remember that photos submitted to USCIS must be unmounted and unretouched. Unretouched means the photos must not be edited or digitally enhanced. The submission of any mounted or retouched images will delay the processing of your application and may prompt USCIS to require that you appear at an Applicant Support Center to verify your identity.

ALERT- NEW EAD FEES EFFECTIVE APRIL 1, 2024:  On Jan. 31, 2024, we published a  final rule in the Federal Register that adjusts the fees required for most immigration applications and petitions. The new fees will be effective April 1, 2024.

Applications and petitions postmarked on or after April 1, 2024, must include the new fees or we will not accept them.

What to Know About Sending Us Your Form

The new filing fee is effective for filings postmarked April 1, 2024, and later. If you are filing an acceptable prior form edition on or after April 1, 2024, you must include the new filing fee.

ALERT: We have updated the filing address to request a replacement Employment Authorization Document (EAD) that contains a mistake due to USCIS error. Please follow the instructions listed on the  Direct Filing Addresses for Form I-765 webpage for card replacements due to USCIS error.

ALERT– PAROLEES AND ASLYUM SEEKERS: You are likely eligible to apply for an employment authorization document (EAD) to legally work in the United States if:

• You were recently paroled into the United States and that parole remains valid; or
• You have applied for asylum and that application has been pending for at least 150 days.

If you have not already started the EAD application process, you can begin here by creating a USCIS account online and filing Form-I-765 . USCIS will mail your work permit to the address you provided in your application if your application is approved. If necessary, you can file a paper application for Form I-765 instead.

Certain noncitizens who are in the United States may file Form I-765, Application for Employment Authorization, to request an Employment Authorization Document (EAD). Other noncitizens whose immigration status authorizes them to work in the United States without restrictions may also use Form I-765 to apply for an EAD that shows such authorization.

After any I-765 is approved, your EAD card should be produced within one to two weeks. Your EAD card will be mailed via U.S. Postal Service (USPS) Priority Mail. The time frame in which you will receive your EAD card may vary, depending on USPS delivery times. Please allow a total of 30 days from approval before inquiring with USCIS. We encourage you to use Case Status Online to find your USPS tracking number for EAD card delivery. If you have not received your EAD card within this time frame, please visit e-Request - Self Service Tools (uscis.gov) for instructions on how to submit an inquiry.

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i-765.pdf (PDF, 455.64 KB)

Instructions for Form I-765 (PDF, 520.79 KB)

Form I-765 Worksheet (PDF, 246.96 KB)

04/01/24 . Starting June 3, 2024, we will accept only the 04/01/24 edition. Until then, you can also use the 10/31/22 edition. You can find the edition date at the bottom of the page on the form and instructions. The new filing fee is effective for filings postmarked April 1, 2024, and later. If you are filing an acceptable prior form edition, you must include the new filing fee.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

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The filing address depends on your reason for applying and the eligibility category you entered in Question 27. Please check the  filing locations for Form I-765   for a list of addresses.

If you are a replacing a card that has incorrect information, please see the Special Instructions provided below.

Filers wishing to renew an existing employment authorization card (EAD), should file Form I-765 within 6 months of the expiration date on their current EAD. We recommend you do not file a request to renew your EAD more than 180 days before the expiration of your EAD. We generally do not backdate or postdate the renewal EAD in relation to your current EAD’s validity period.

Please refer to the Form I-765 instructions for information on other specific categories.

To renew your Employment Authorization Document, file Form I-765 at least 90 days prior to the expiration.

You can find the filing fee for Form I-765 by visiting our Fee Schedule page.  

The fee is effective for filings postmarked April 1, 2024, and later.

You can pay the fee with a money order, personal check, cashier’s check, or  pay by credit card  or debit card using  Form G-1450, Authorization for Credit Card Transactions . If you pay by check, you must make your check payable to the U.S. Department of Homeland Security.

When you send a payment, you agree to pay for a government service. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request.  If you pay by credit card or debit card, you cannot later dispute the payment. Use our  Fee Calculator  to help determine your fee.

If you are submitting multiple forms, pay each filing fee separately. We are transitioning to electronically processing immigration benefit requests, which requires us to use multiple systems to process your package. We may reject your entire package if you submit a single, combined payment for multiple forms.

There is no filing fee for the initial, renewal, or replacement Form I-765 filed by current or former service members who were paroled into the United States under the Immigrant Military Members and Veterans Initiative (IMMVI) .

Please write "IMMVI" at the top of Form I-765 to obtain the fee exemption and submit documentation that supports current or former military service such as the Certificate of Release or Discharge from Active Duty (DD Form 214), National Guard Report of Separation and Record of Service (NGB Form 22), or other official service or discharge document.

View the  checklist  of required initial evidence.

Filing Tips:  Review our  Tips for Filing Forms by Mail  page for information on how to ensure we will accept your form.

Don’t forget to sign your form.  We will reject any unsigned form.

E-Notification:  If you want to receive an e-mail and/or a text message that we have accepted your form at a USCIS lockbox, complete Form G-1145, E-Notification of Application/Petition Acceptance , and clip it to the first page of your form.

Afghan Parolee

If you are an Afghan national paroled into the United States and you are applying for employment authorization, you will need a Social Security number (SSN) to work in the United States. Your SSN allows employers to report your earnings to the U.S. government.

We encourage you to apply for an SSN (or replacement SSN card) using Form I-765, Application for Employment Authorization , and following the form instructions. If you do not request an SSN in Part 2 (Items 14-17.b) of your Form I-765, you must make an appointment to visit a Social Security Administration office in person to apply for your SSN after you receive your Employment Authorization Document (Form I-766). For more information, see Apply for Your Social Security Number While Applying for Your Work Permit (PDF, 400.77 KB) .

Replacing a Card That Has Incorrect Information

• If the card we issued to you contains incorrect information that is not due to our error, you must use the  filing locations for Form I-765  associated with your eligibility category to submit your form and filing fee.
• If the card we issued to you contains incorrect information that is due to our error, you do not need to file a new Form I-765 and filing fee. Instead, you must submit a letter explaining the error and evidence to show what the correct information should be, along with the card containing the error, to the service center or National Benefits Center that approved your most recent Form I-765. Your approval notice will indicate which location approved your application. Please check the  filing locations for Form I-765  under the heading “Replacement for Card Error” for a list of addresses.

Liberian Refugee Immigration Fairness (LRIF) Applicants:  If you are filing Form I-765 as an adjustment of status applicant based on LRIF, you should write “(c)(9)” as your eligibility category in Part 2, Item Number 27 on your Form I-765. See our  LRIF page  for more information on adjustment of status based on LRIF.

Deferred Action for Childhood Arrivals requestors:  To be considered for DACA, you must submit:

• Form I-821D, Consideration of Deferred Action for Childhood Arrivals;
• Form I-765, Application for Employment Authorization;
• Form I-765 Worksheet; and
• The correct fees.

Note:  If you are a current DACA recipient and  only  need to replace a valid employment authorization document (EAD) because yours was lost, stolen, or damaged, file Form I-765, Application for Employment Authorization, and select box 1.b. Submit the properly completed Form I-765, evidence that you are a current DACA recipient (such as your most recent DACA approval notice), and the filing fee to the  filing address  for the location where you live.  Do not  file Form I-821D, Consideration of Deferred Action for Childhood Arrivals, with this Form I-765; if you submit Form I-821D when you are filing to replace a lost, stolen, or damaged EAD, we will deny your Form I-821D and we will not refund the $85 filing fee for Form I-821D.

U Petitioners:  If you are a principal U nonimmigrant petitioner, you are authorized to work based on your status. After we approve the underlying petition for U nonimmigrant status, we will issue you an Employment Authorization Document (EAD). This means you will not need to file Form I-765.

If you are a derivative family member residing inside the United States, you are also authorized to work based on your status. After we approve the underlying petition for derivative U nonimmigrant status, we will not issue you an EAD. This means you will need to file Form I-765.

We can only issue EADs for principals and derivatives after we approve the underlying U nonimmigrant status petition, regardless of when you file Form I-765.

If you live in the U.S., you may receive employment authorization and deferred action if you have a pending bona fide petition and meet certain discretionary standards. We will issue a notice if you need to file a Form I-765 for employment authorization associated with a bona fide determination.

If the statutory cap is reached in a fiscal year and we use the waiting list process described at 8 CFR 214.14(d)(2), petitioners for U nonimmigrant status and derivatives in the United States can apply for employment authorization using Form I-765 based on deferred action. We can only approve an application for employment authorization based on deferred action after DHS has deferred action in your case, regardless of when you file Form I-765.

Asylum Applicants:  Please refer to our  Asylum  page for more information, including information about the effect of applicant-caused delays on your Form I-765 adjudication.

For general employment authorization requirements based on a pending asylum application, see the “Permission to Work in the United States” section on the Asylum page.

• Card Delivery Tracking
• Apply for your Social Security Number While Applying for Your Work Permit (PDF, 400.77 KB)
• Filing Form I-765 with Other Forms
• Employment Authorization in Compelling Circumstances
• Automatic Employment Authorization Document (EAD) Extension
• Form I-765V, Application for Employment Authorization for Abused Nonimmigrant Spouse
• Important Information about Working Legally in the United States (PDF, 92.88 KB)
• Automatic Employment Authorization Document (EAD) Extension 2024
• Consideration of Deferred Action for Childhood Arrivals Fee Exemption Guidance
• The 180-Day Asylum EAD Clock Notice (PDF, 375.08 KB)
• Rosario Class Action

Optional Checklists

• Optional Checklist for Form I-765 (c)(3)(B) Filings
• Optional Checklist for Form I-765 (c)(3)(C) Filings
• Optional Checklist for Form I-765 (c)(9) Filings

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• Government of India

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श्रम एवं रोजगार मंत्रालय, ministry of labour and employment.

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Employment Exchange –I (EE-I)

• Utilization  of  Employment  Exchanges  by  employers  and  relaxation  from  Employment Exchange Procedure.
• Issue/Revision/Updation of National Employment Service Manual (NESM).
• Working Group on National Employment Service ( Conducting meetings, preparing agenda,  follow-up action on the recommendations of the Working  Group, etc ).
• Complaints on assistance or on functioning of Employment Exchanges in various  States/Union Territories
• Employment Exchange Procedure.
• Release of Employment Exchange Minutes.
• Providing inputs/information to various sections on demand relating to  Employment Exchange Procedure and  related ILO conventions
• RTI Applications/Court Cases/VIP references/Parliament Questions on the above mentioned subject.
• Updating List of Directors/Commissioners of Employment /Employment Exchanges in States/UTs.
• Correspondence with State Governments/UT Administrations  for consultation in policy matters and replies to their queries/doubts.

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Employment Exchange Registration – Submit Online Application

Employment exchange registration.

Employment Exchange Registration Details

Eligibility criteria for registration in employment exchanges of assam, how to apply for online employment exchange registration, aadhaar based verification, non-aadhaar based verification, documents required for online employment exchange registration.

# Birth Certificate. # HSLC Admit Card. # School Certificate.

# AADHAAR Card with permanent address within the state of Assam. # Driving License (Self or Parents). # Copy of Chitha/Jamabandi (Self or Parents). # Copy of Passport (Self or Parents). # Certified Copy of Electoral Roll/EPIC (Self or Parents).

Important Web-Links of Employment Exchange Registration

Registration fee for employment exchange card.

# Statutory charges: NIL # Service charge (through PFC/CSC): Rs. 30 # Printing charge (in case of any printing from PFC/CSC): Rs. 10 per page # Scanning charge (in case documents are scanned in PFC/CSC): Rs. 5 per page. # Convenience fee: Rs. 10

Renewal of Employment Exchange Registration Certificate

Contents of employment exchange card.

Name of District Employment Exchange. Caste/ Category of the Certificate Holder. Name of the Certificate Holder. Date of Birth of the Certificate Holder. Date of Registration. Employment Exchange Registration Number. Permanent Address of the Certificate Holder. Educational Qualification of the Certificate Holder. Other Qualification of the Certificate Holder. Occupation of the Certificate Holder. Prominent Identification Mark of the Certificate Holder. Next Renewal Date of the Certificate.

Sample of Employment Exchange Registration Card

FAQs of Online Exchange Registration  

Chief Minister of Assam, Dr. Himanta Biswa Sarma launched the Online Exchange Registration facility on 27th September 2021.

There is no application fee for online exchange card registration.

Candidates may apply online for an Employment Exchange Certificate through Sewa Setu Portal .

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